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16 results for Property Administrator in Woodbridge, NJ

Property Administrator

Woodbridge, NJ
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are looking for a Property Administrator to support daily property operations and deliver a high standard of service to tenants, vendors, and internal stakeholders. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing administrative activities that keep a property management office running efficiently. The role includes coordinating documentation, processing financial and operational records, and helping maintain compliance with established procedures and policies. Responsibilities: • Coordinate day-to-day administrative support for property management activities, ensuring office operations run smoothly and efficiently. • Serve as a point of contact for tenants, vendors, and visitors by handling inquiries, correspondence, and service-related follow-up in a thorough manner. • Review invoices, prepare supporting documentation, and assist with check processing and purchase order administration. • Maintain organized records for contracts, insurance documents, tenant files, and other property-related materials using accurate filing practices. • Prepare recurring reports, including monthly operational updates and budget-related tracking, to support property leadership. • Support compliance with company procedures and property policies by monitoring documentation and following established administrative controls. • Assist with scheduling meetings, coordinating travel arrangements, and providing logistical support for special events or onsite activities. • Produce and update written communications, forms, and general office documents using Microsoft Office applications with a high degree of accuracy.
2026-09-10T00:00:00Z

Property Accountant

Woodbury, NY
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a Property Accountant to support a large commercial real estate portfolio in Woodbury, New York. This role is ideal for someone who is comfortable managing high-volume accounting activity, maintaining accurate financial records, and delivering reliable monthly reporting. The successful candidate will bring strong property accounting knowledge, attention to detail, and hands-on experience with Yardi and month-end close processes. Responsibilities: • Manage the full accounting cycle for a portfolio of approximately 30 commercial properties each month, ensuring transactions are recorded accurately and on schedule. • Complete month-end close activities, including reviewing account activity, preparing journal entries, and finalizing financial results within established deadlines. • Maintain the general ledger for assigned properties and ensure balances are properly supported through regular reconciliations. • Apply accrual-based accounting principles to record expenses, revenue, and adjustments in accordance with company policies and reporting standards. • Prepare and review property-level financial statements and related schedules to support internal reporting needs. • Use Yardi software to enter, monitor, and reconcile accounting data while helping maintain the integrity of property financial records. • Investigate discrepancies, resolve variances, and collaborate with internal stakeholders to address accounting issues affecting assigned properties.
2026-08-20T00:00:00Z

Property Accountant

Princeton, NJ
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
A well-established real estate organization in the Princeton, NJ is seeking a Property Accountant to join its growing finance team. This position will be responsible for the full-cycle accounting and financial reporting of a portfolio of commercial and/or residential properties. The ideal candidate will have strong general ledger experience, excellent analytical skills, and the ability to work in a fast-paced environment. Responsibilities Prepare and post monthly journal entries and maintain accurate general ledger records. Perform account reconciliations, including bank reconciliations, to ensure the accuracy and integrity of financial data. Assist with the preparation of monthly, quarterly, and annual financial statements and management reports. Analyze financial results and provide meaningful insights into property and portfolio performance. Support the annual budgeting process and prepare periodic forecasts, including quarterly reforecasts of Net Operating Income (NOI). Complete year-end tenant reconciliations and assist with audit schedules and supporting workpapers. Oversee accounts receivable and accounts payable activities for assigned properties and legal entities. Ensure all financial transactions are accurately recorded and properly documented. Partner with property management, leasing, and operations teams to support business objectives and improve financial performance. Assist with special projects, process improvements, and ad hoc reporting requests.
2026-08-28T00:00:00Z

Property Management Assistant

Woodbridge, NJ
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Part-Time Property Management Assistant to support daily property and office operations. This contract opportunity is ideal for someone who thrives in a busy environment, communicates confidently in English, Spanish, and Portuguese, and can manage competing priorities with limited oversight. The right candidate will bring strong property administration experience, advanced AppFolio knowledge, and a detail-oriented approach to tenant, owner, and vendor interactions. Responsibilities:• Manage day-to-day administrative activities for property operations, ensuring records, communications, and tasks are handled accurately and on schedule.• Support lease administration by maintaining files, tracking important dates, and assisting with documentation related to renewals, move-ins, and tenant occupancy.• Coordinate rent processing activities, including payment posting, account follow-up, and resolution of routine billing questions.• Serve as a point of contact for tenants, owners, and vendors by responding to inquiries, relaying updates, and helping resolve property-related issues.• Organize maintenance requests and work orders by assigning tasks, monitoring progress, and confirming completion with vendors and residents.• Maintain digital and physical property documentation, ensuring lease records, correspondence, and operational files remain current and accessible.• Assist with vendor administration by collecting paperwork, tracking service activity, and supporting repair or project coordination as needed.• Prepare office and property-related reports, correspondence, and supporting documents using AppFolio and standard business software.• Provide administrative support for legal, contract, or real estate documentation when required, while preserving accuracy and confidentiality.
2026-09-09T00:00:00Z

Portfolio Administrator

Wantagh, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Portfolio Administrator to support day-to-day accounting operations in Stony Brook, New York. This position focuses on maintaining accurate financial records, processing transactions efficiently, and helping keep billing and payment activities organized. The ideal candidate is comfortable working with accounting software, handling high-volume data entry, and ensuring financial information is recorded with precision. Responsibilities: • Process vendor invoices, verify supporting details, and ensure payments are entered accurately and submitted on schedule. • Record incoming payments, update customer account balances, and help resolve discrepancies related to receivables. • Maintain complete and accurate financial records by entering transaction data into accounting systems and reviewing entries for accuracy. • Use QuickBooks and related tools to track payables, receivables, and routine account activity. • Review billing documents for completeness, follow up on missing information, and support timely invoice processing. • Assist with account reconciliations by comparing system records with supporting documentation and identifying variances. • Prepare routine financial and administrative reports to support accounting operations and internal recordkeeping.
2026-09-01T00:00:00Z

Asst. Property Manager

Keansburg, NJ
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for an Assistant Property Manager to support the day-to-day performance, occupancy, and compliance of a residential portfolio in Keansburg, New Jersey. This Long-term Contract opportunity is ideal for a detail-oriented property management candidate who can balance leasing activity, resident relations, documentation accuracy, and operational coordination. The person in this role will help sustain strong occupancy levels, maintain audit-ready records, and contribute to a well-run community through responsive service and close collaboration with internal teams and external partners. Responsibilities: • Oversee applicant flow and waiting list activity by keeping records current, removing outdated entries on a scheduled basis, and assisting prospective residents with the application process. • Coordinate the full move-in cycle for new residents, including explaining eligibility standards, preparing lease documentation, and completing required onboarding paperwork. • Monitor vacancies regularly and take proactive steps to support occupancy goals through timely leasing follow-up and effective unit readiness planning. • Promote the community through strong property presentation standards, routine curb appeal reviews, and marketing efforts when additional exposure is needed. • Prepare leases, renewals, and annual income certification materials for applicable housing programs while ensuring deadlines are met. • Guide residents through recertification requirements as needed and maintain complete, accurate, and inspection-ready files in both digital and physical formats. • Support relationships with subsidy administrators and third-party partners by tracking required documents, payment commitments, and rent portion notices. • Work alongside site leadership to follow maintenance requests, inspections, preventive service, and unit turns so that work is completed within established timelines and safety expectations. • Address resident service needs such as transfer requests, accommodation requests, and general concerns with care and sound judgment. • Partner with colleagues across departments to improve property performance, share effective practices, and support broader operational goals.
2026-09-08T00:00:00Z

Commercial Property Accountant

Shrewsbury, NJ
onsite
Permanent / Full Time
75000 - 105000 USD / Yearly
We are looking for a Commercial Property Accountant to support the financial operations of a portfolio of commercial properties. This role is responsible for maintaining accurate lease-related accounting, overseeing tenant billing activity, and helping ensure timely, reliable month-end reporting. The ideal candidate brings strong property accounting knowledge, attention to detail, and hands-on experience working with lease data, receivables, and general ledger activity in a commercial real estate environment. Responsibilities:Lease Administration & Compliance<ul><li>Review commercial lease agreements and lease abstracts prepared by the legal team to ensure accuracy and completeness.</li><li>Establish and maintain tenant lease records within the accounting system, including rent schedules, escalations, CAM charges, lease concessions, and related billing terms.</li><li>Monitor lease activity, including renewals, expirations, rent escalations, expansions, contractions, and early terminations, updating accounting records accordingly.</li><li>Ensure lease accounting compliance and maintain accurate lease documentation and reporting.</li></ul>Tenant Billing & Accounts Receivable<ul><li>Process monthly tenant billings, including base rent, percentage rent, utility charges, escalation recoveries, and other lease-related charges.</li><li>Generate and distribute monthly tenant invoices and account statements.</li><li>Respond to tenant inquiries and resolve billing discrepancies in a timely and professional manner.</li><li>Maintain accurate tenant accounts receivable records and billing support documentation.</li></ul>Utility Billing Coordination<ul><li>Coordinate utility billback activities with third-party billing providers.</li><li>Review and validate tenant utility charges prior to posting to ensure accuracy.</li><li>Monitor tenant ledger activity and maintain accurate billing records related to utility recoveries.</li></ul>CAM, Insurance & Tax Reconciliations<ul><li>Calculate and reconcile annual Common Area Maintenance (CAM), insurance, and property tax recoveries for commercial tenants.</li><li>Prepare tenant reconciliation statements and ensure accurate billing adjustments.</li><li>Streamline and automate CAM reconciliation calculations and billing processes within Yardi Voyager.</li></ul>General Ledger & Financial Reporting<ul><li>Prepare and post journal entries for straight-line rent, deferred rent, expense accruals, and amortization schedules in accordance with ASC 842.</li><li>Support month-end, quarter-end, and year-end close activities by maintaining accurate lease accounting records.</li><li>Prepare and review property-level financial reports, tenant receivable analyses, rent roll reconciliations, security deposit schedules, and deferred rent reporting.</li><li>Research and resolve account variances to ensure lease-related activity is accurately reflected in the general ledger.</li><li>Provide financial analyses, reporting, and accounting support to the Chief Financial Officer and senior management.</li></ul> Benefits:Medical/Dental/VisionPTO401k
2026-08-26T00:00:00Z

Assistant Property Manager

Howell, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an Assistant Property Manager to support day-to-day operations for residential communities in New Jersey. This long-term contract position is ideal for someone who brings strong administrative skills and can help keep property management activities organized, responsive, and efficient. The role works fully on site and offers the opportunity to contribute to resident services, office coordination, and overall property oversight while partnering closely with site leadership. Responsibilities: • Support the Property Manager with daily administrative tasks related to the operation of residential communities. • Maintain organized property records, tenant documentation, and office files to ensure accurate and accessible information. • Respond to resident questions and service-related requests in a detail-oriented and timely manner. • Assist with preparing reports, correspondence, notices, and other routine property management documents. • Coordinate office activities, schedule appointments, and help track follow-up items to keep operations running smoothly. • Use Microsoft Office and property management systems to enter data, update records, and monitor key information. • Help oversee leasing, compliance, and resident communication processes as directed by management. • Contribute to the efficient handling of community issues while supporting overall site administration and property oversight.
2026-09-09T00:00:00Z

Leasing Agent

Newark, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Leasing Agent to support a real estate development organization in Newark, New Jersey. This Long-term Contract opportunity is ideal for someone who combines strong resident-facing service skills with hands-on leasing experience, particularly within affordable housing environments. The role calls for a tech-savvy individual who can manage inquiries efficiently, communicate clearly across multiple channels, and deliver a positive experience throughout the leasing process. Responsibilities: • Guide prospective residents through the leasing journey, from initial inquiry to application follow-up, while providing timely and attentive service. • Respond to high volumes of phone calls and email messages, resolving questions related to availability, applications, and resident concerns. • Support leasing operations for affordable housing properties by explaining eligibility guidelines and assisting with required documentation. • Use property management and leasing platforms such as Yardi or RentCafe to update records, track prospects, and maintain accurate applicant information. • Navigate multiple browser-based systems at once to research account details, verify information, and complete leasing-related tasks efficiently. • Troubleshoot basic connectivity or access issues that may affect communication with applicants or internal workflow tools. • Maintain organized communication records and status updates to ensure smooth coordination with property teams and applicants. • Deliver a customer-focused experience that builds trust with prospective residents and reflects a high standard of service in every interaction.
2026-09-10T00:00:00Z

Practice Administrator

Eatontown, NJ
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul> Our client in the Long Island area is seeking an experienced Practice Administrator (Manager) to oversee the daily operations of a busy, patient-focused medical office. This is an excellent opportunity for a hands-on healthcare leader who thrives in a fast-paced environment and is passionate about driving operational excellence while supporting both patients and staff. Depending on experience, this role is paying between $110,000-120,000 base. This role is in office Monday-Friday 8-5pm. Responsibilities<ul><li>Oversee the day-to-day operations of a busy practice seeing approximately 75–100 patients daily</li><li>Manage, coach, and develop a team of approximately 35 administrative and clinical support staff</li><li>Partner closely with the Operations Director to ensure efficient practice operations and continuous process improvement</li><li>Handle employee relations matters, performance management, coaching, and staff development</li><li>Lead onboarding and ongoing training initiatives</li><li>Assist with billing, accounting, and other administrative functions as needed</li><li>Monitor workflows, staffing, and office procedures to maximize efficiency and enhance the patient experience</li><li>Foster a collaborative, positive, and accountable team environment</li><li>Ensure compliance with organizational policies and healthcare regulations </li></ul>
2026-09-03T00:00:00Z

Payroll Administrator

Farmingdale, NY
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
We are looking for a detail-oriented Payroll Administrator to support payroll and related HR operations for a retail organization in New York. This role is ideal for someone with strong payroll processing experience, advanced Excel capabilities, and a solid understanding of benefits and retirement administration. The successful candidate will help maintain accurate employee pay records, support compliance efforts, and contribute to smooth coordination across payroll, accounting, and HR activities. Responsibilities: • Process regular payroll cycles with accuracy and timeliness while maintaining complete and organized payroll records • Review employee pay data, deductions, tax withholdings, and benefit elections to ensure all payroll information is current and correct • Use advanced Excel functions to analyze payroll data, prepare reports, reconcile discrepancies, and support audits • Administer payroll activities within systems such as ADP Workforce Now, Ceridian, or similar platforms used for timekeeping and pay processing • Support 401(k) and benefits-related payroll tasks, including deductions, updates, and coordination with internal or external partners • Assist with reporting needs by generating payroll summaries and customized data outputs through tools such as Crystal Reports • Partner with accounting and human resources teams to resolve payroll issues, validate financial entries, and improve day-to-day processes • Participate in payroll audits and compliance reviews by verifying records and helping ensure adherence to company policies and applicable regulations
2026-08-31T00:00:00Z

Payroll Administrator

Lawrenceville, NJ
onsite
Temporary to Hire
28 - 33 USD / Hourly
We are looking for a Payroll Administrator to join a legal organization in Lawrenceville, NJ in a contract-to-permanent capacity. This position is ideal for a payroll specialist who can oversee complete payroll operations with precision, discretion, and a strong understanding of compliance requirements. The role works closely with finance and HR partners to ensure employees are paid accurately and on schedule while maintaining reliable payroll records and supporting related accounting activities. Responsibilities:• Manage the full payroll cycle for employees on a bi-weekly and semi-monthly basis, ensuring timely and accurate processing.• Examine time records, pay data, and supporting documentation to identify inconsistencies and resolve payroll issues promptly.• Prepare and validate earnings and deductions, including overtime, incentive pay, commissions, garnishments, and applicable tax withholdings.• Maintain accurate records for employee paid time off and other leave balances, ensuring updates are reflected correctly in payroll systems.• Reconcile payroll results with budget figures and general ledger accounts to support accurate financial reporting.• Address employee questions related to pay, deductions, and payroll records with clear, courteous communication.• Assist with internal reviews and external audit requests, including documentation needed for payroll-related and workers’ compensation audits.• Monitor changes in payroll regulations and recommend enhancements to processes, controls, or systems when appropriate.• Contribute to additional accounting or finance projects as needed to support departmental priorities.
2026-09-03T00:00:00Z

Payroll Administrator

Westbury, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for a workforce of approximately 350 employees in Westbury, New York. This position supports a largely unionized field population and requires close attention to wage rules, timekeeping records, and payroll compliance. The ideal candidate brings strong payroll knowledge, experience handling multi-state processing, and the ability to work effectively in a fast-paced environment; Spanish language skills are highly valued. Responsibilities: • Process end-to-end payroll for roughly 350 employees, ensuring each pay cycle is completed accurately and on schedule. • Review timekeeping and punch records to confirm hours worked, identify discrepancies, and resolve issues before payroll submission. • Administer payroll for a predominantly union workforce, applying contract terms and maintaining current union wage rates. • Calculate and verify prevailing wage payments in accordance with applicable job and labor requirements. • Prepare and transfer payroll data into the accounting platform and coordinate submissions for processing through Paychex. • Maintain payroll records, audit supporting documentation, and help ensure compliance with internal standards and applicable regulations. • Partner with supervisors and internal stakeholders to address payroll questions, corrections, and employee pay-related concerns. • Support multi-state payroll activities while helping ensure proper treatment of earnings, deductions, and wage updates.
2026-08-20T00:00:00Z

Payroll Administrator

Dayton, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
benefits:<ul><li>M/D/V</li><li>PTO</li><li>401k Match </li></ul> Responsibilities<ul><li>Process weekly, bi-weekly, and semi-monthly payroll accurately and on time.</li><li>Maintain employee payroll records and update payroll information as needed.</li><li>Review timesheets, earnings, deductions, garnishments, and benefits for accuracy.</li><li>Ensure compliance with federal, state, and local payroll regulations.</li><li>Process new hires, terminations, and employee status changes.</li><li>Reconcile payroll reports and resolve discrepancies.</li></ul>
2026-09-10T00:00:00Z

IT Administrator

Hightstown, NJ
onsite
Temporary / Contract
45 - 55 USD / Hourly
We are looking for an IT Administrator to support escalation and day-to-day IT operations for a regulatory environment in East Windsor, New Jersey. This Contract to Hire position focuses on delivering dependable technical support across end-user systems, network-connected devices, and core site technology services. The ideal candidate will combine strong troubleshooting ability with hands-on experience in infrastructure support, user account administration, and service request management. Responsibilities:<ul><li>Provide desktop and laptop break/fix support, troubleshooting hardware, software, and connectivity issues.</li><li>Manage ticket queue, including prioritization, resolution, documentation, and escalation.</li><li>Perform PC imaging, deployment, software installation, and SCCM-based patching and software distribution.</li><li>Support Active Directory user accounts, printers, peripherals, and Microsoft 365 applications.</li><li>Monitor Veeam backups, perform tape rotations, and assist with basic recovery procedures.</li><li>Support local IT infrastructure, including Windows servers, Cisco switches, network connectivity, and Check Point firewalls.</li><li>Maintain asset inventory and technical documentation.</li></ul>
2026-09-08T00:00:00Z

Leasing Specialist

West New York, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced and service-oriented Leasing Specialist to support a residential property team in New Jersey. This Long-term Contract opportunity is ideal for someone who enjoys working directly with prospective and current residents in a fast-moving leasing environment. The person in this role will help guide prospects through tours, questions, applications, and day-to-day leasing office support while delivering a detail-oriented and welcoming experience. Responsibilities: • Welcome prospective residents and create a positive first impression through detail-oriented, attentive front-line interaction. • Explain apartment availability, community features, pricing details, and leasing procedures in a clear and engaging manner. • Lead tours of model units and community spaces, tailoring each visit to the needs and interests of potential residents. • Maintain timely communication with leasing inquiries and follow up with prospects to encourage continued interest. • Assist with application processing by collecting required information and reviewing documents for completeness and accuracy. • Keep prospect and resident records organized and update leasing activity in property management systems as needed. • Build familiarity with the property, neighborhood highlights, and resident amenities to answer questions with confidence. • Partner with on-site management and leasing staff to support occupancy goals and daily administrative operations.
2026-09-10T00:00:00Z