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100 results for Firm Administrator in Wilmington De

Firm Administrator <p>Robert Half has partnered with a fun-loving public accounting firm on their search for a Firm Administrator who can assist with gathering month end documentation and month end reporting, handling the day-to-day office operations, managing AP/AR functions, processing payroll, completing the billing process from start to finish, coordinating with the HR department as needed, and assisting with the benefits administration process. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>·      Oversee office supply inventory</p><p>·      Assist with employee recruitment</p><p>·      Calendar Management</p><p>·      Answer incoming phone calls</p><p>·      Monitor billing and invoicing</p><p>·      Risk Management</p><p>·      Assist with marketing efforts</p><p>·      Organize external and internal events/luncheons</p><p>·      Manage training programs</p><p>·      Provide reports to management</p> Office Administrator & Billing Specialist <p>This is a full time, 100% ONSITE, TEMPORARY-to-HIRE opportunity that could lead to a permanent position and is located near Levittown, PA. The working hours are Monday through Friday, 8:00a - 4:30p.</p><p><br></p><p>A well established and growing organization in the industrial sector is looking to add an Office Administrator (or Billing Specialist) w/ Construction industry Billing/Invoice experience to their team. In this role, you must be technically sufficient and comfortable scheduling meetings, conference calls, and even diagnosing when clients/employees are struggling to connect. Also, you will assist with billing and invoice responsibilities which require a construction background due to the nature of the invoices & billing. Lastly, you will be the "face" of the organization, as you will work at the front desk and be a first point of contact for clients. Therefore, customer service skills and a pleasant personality are essential.</p><p><br></p><p>No particular software is required except Microsoft Office. Other responsibilities are as follows:</p><p><br></p><p>Responsibilities</p><p>• Assist with billing/invoices in a construction/industrial setting (<strong>**AIA experience highly preferred**</strong>)</p><p>• Scheduling and coordinating appointments, meetings, and conferences.</p><p>• Directing phone calls, emails, and inquiries to the appropriate personnel.</p><p>• Keeping the office well-organized and stocked with necessary supplies.</p><p>• Assisting in the preparation of presentations and reports, and ensuring their timely distribution.</p><p>• Managing and maintaining office records, documents, and files.</p><p>• Greeting and assisting visitors, clients, and customers, and providing them with relevant information about the organization's products or services.</p><p>• Streamlining invoicing processes to enhance efficiency and reduce errors.</p><p>• Entering data into computer systems and databases, and updating reports or PowerPoint decks as required.</p><p>• Providing support for the Accounts Receivable department and sending out invoices.</p><p>• Assisting the sales department with the preparation of documentation.</p> Trust Administrator <p>Financial Services company located in the Greater Delaware area seeks a Trust Administrator who can oversee the day-to-day administration of trust accounts. This role will consist of: managing a portfolio of trust accounts, assisting with asset management, maintaining account openings and closings, monitoring cash flow, conducting trust performance reviews, reviewing sub-custodial data daily, ensuring compliance with applicable laws and regulations, and preparing detailed reports for beneficiaries, trustees, and regulatory authorities. The ideal Trust Administrator for this role should be proficient in financial management and accounting principles, and posses’ excellent communication, interpersonal, and client relationship management skills.</p><p><br></p><p>Primary Responsibilities</p><p>·      Manage individual and corporate trust accounts</p><p>·      Assist with trust administrative activities</p><p>·     Keep abreast of all Trust rules and regulations</p><p>·      Identify and mitigate potential risk issues</p><p>·      Assist with database maintenance</p><p>·      Initiate the auditing process</p><p>·      Source and build prospect client pipeline</p><p>·      Build strong relationships with outside wealth advisors</p> Executive Administrative Assistant <p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>·      Oversee office supply inventory</p><p>·      Process client invoices</p><p>·      Calendar Management</p><p>·      Monitor expenses</p><p>·      Answer incoming phone calls</p><p>·      Draft email correspondence and create presentations</p><p>·      POC to outside vendors</p><p>·      Identify areas for process improvements</p><p>·      Maintain petty cash</p><p>·      Provide reports to management</p> Compliance Administrator We are offering an exciting opportunity for a Compliance Administrator in the financial services industry. The selected individual will play a crucial role in the company's compliance operations, assisting the Compliance Officer in various tasks to ensure adherence to regulations and to minimize risk related to the company's business.<br><br>Responsibilities:<br>• Develop and manage a comprehensive compliance calendar <br>• Contribute to the completion of diverse regulatory filings<br>• Assist in conducting self-assessments as per the Compliance Officer's design<br>• Participate in the preparation of the annual insurance application<br>• Conduct detailed compliance monitoring reviews<br>• Compile and deliver compliance monitoring reports<br>• Aid in revising company policies and procedures<br>• Research and provide answers to compliance-related inquiries from team members<br>• Assist in responding to compliance audit and examination requests<br>• Conduct thorough reviews of customer accounts and activities<br>• Ensure clear and detail oriented communication, both internally and externally<br>• Handle additional duties as assigned within the scope of the compliance function. Administrative Assistant <p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.</p><p><br></p><p>Responsibilities:</p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Write and distribute email, correspondence memos, letters, faxes, and forms</li><li>Develop and maintain a filing system</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul><p><br></p> Real Estate Services Administrator <p>We are offering a employment opportunity for a Real Estate Services Administrator in Philadelphia, Pennsylvania. This role involves a significant amount of customer service, as well as administrative tasks related to property management.</p><p><br></p><p>Responsibilities:</p><p>• Addressing tenant complaints and entering work orders to resolve issues</p><p>• Regularly updating progress on problem resolution and coordinating updates</p><p>• Verification of Certificates of Insurance for external vendors</p><p>• Utilizing Microsoft Office Suite, particularly Excel, Word, and Outlook, to manage and organize information</p><p>• Following company policies and procedures to make informed decisions</p><p>• Assisting with the preparation of budgets by researching costs and obtaining bids</p><p>• Preparing monthly and quarterly management reports </p><p>• Managing accounts payable and receivable, including coding invoices for payment</p><p>• Ensuring effective communication with clients, co-workers, and supervisors</p><p>• Providing informal assistance such as technical guidance and training to coworkers as needed</p><p>• Administering rent collections correspondence and phone contact with tenants, where permitted by state regulations.</p> Administrative Assistant <p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·      Organize, schedule, and confirm appointments/meetings</p><p>·      Track and analyze accounting data</p><p>·      Calendar Management</p><p>·      Prepare financial statements and reports</p><p>·      Draft internal/external correspondence</p><p>·      Generate travel arrangements & itineraries </p><p>·      Perform clerical research</p> Administrative Assistant We are seeking a detail-oriented and organized short-term Administrative Assistant to support daily operations by managing calendars, coordinating meetings, answering phones, and providing administrative support. The ideal candidate will have strong communication skills, the ability to multitask effectively, and proficiency with scheduling tools and office software. This role requires a detail oriented demeanor and a proactive approach to problem-solving to ensure the smooth operation of administrative tasks. <br> Responsibilities: Calendar Management: Maintain and update schedules for executives or team members, coordinate appointments, and resolve scheduling conflicts efficiently. Meeting Arrangements: Schedule and organize meetings, including booking conference rooms, preparing agendas, and arranging for any necessary materials or catering. Phone and Communication Management: Answer and direct phone calls in a detail oriented manner, take messages, and respond to inquiries as appropriate. Administrative Support: Prepare documents, reports, and correspondence as needed. Ensure the timely and accurate submission of administrative paperwork. Travel Coordination: Arrange travel, accommodations, and itineraries for staff or executives as requested. Data Entry and Record Maintenance: Maintain organized records, databases, and files for easy access and retrieval. Customer and Visitor Interaction: Serve as a welcoming point of contact for visitors and provide excellent customer service. Office Operations Support: Monitor office supplies and place orders as required, maintaining a well-functioning administrative environment. Support Special Projects: Assist with one-time or ongoing projects as assigned by management. Administrative Assistant <p>We are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage credit applications from customers, maintain meticulous customer records, and resolve customer queries.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary point of contact for clients and vendors, addressing their requests and queries in a detail oriented and timely manner.</p><p>• Coordinate and manage the logistics and communication for meetings, events, and travel arrangements.</p><p>• Maintain a strict level of confidentiality in all dealings and communications.</p><p>• Assist in the preparation and formatting of information for internal and external distribution, including but not limited to, writing letters and memos, compiling data for reports, creating presentations, writing reports, and other information preparation duties.</p><p>• Contribute to the team effort by accomplishing related tasks as needed.</p><p>• Ensure office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.</p><p>• Perform general office duties, which may include ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.</p><p>• Assist in the development and implementation of administrative standards, policies, and practices for the organization.</p><p>• Conduct research, compile data, and prepare documents for consideration and presentation by executives and boards of directors.</p><p>• Manage and maintain executives' schedules, appointments, and travel arrangements.</p> Executive Assistant • Tenure-No jumpy resumes<br>• Strong computer skills- Calendar and email management<br>• HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments. Administrative Assistant <p>We are seeking a meticulous Administrative Assistant to join our team located in Philadelphia, Pennsylvania. As an Administrative Assistant, you will be entrusted with various tasks, including document management, client interaction, and general administrative duties. This role offers a short-term contract employment opportunity and is a key function within our operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Efficiently handle inbound and outbound emails and phone calls.</p><p>• Accurately process and manage documents through scanning.</p><p>• Handle deposit slips with utmost attention to detail.</p><p>• Order necessary supplies as per the requirement.</p><p>• Distribute mail in a timely and organized manner.</p><p>• Attend to clients entering the building as necessary.</p><p>• Undertake various administrative tasks as needed.</p><p>• Utilize Microsoft Office Suite for various tasks including data entry and scheduling appointments.</p><p>• Ensure excellent customer service throughout all interactions.</p> Office Assistant <p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>·      Answer incoming calls</p><p>·      Data entry of legal documents</p><p>·      Schedule appointments/Calendar Management</p><p>·      Timely email correspondence</p><p>·      Handle incoming/outgoing mail</p><p>·      Prepare and file internal documents</p><p>·      Assist the Accountant with projects when needed</p> Administrative Assistant <p>Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·        Organize, schedule, and confirm appointments/meetings</p><p>·        Track and analyze accounting data</p><p>·        Coordinate conference calls</p><p>·        Calendar Management</p><p>·        Benefits Administration</p><p>·        Draft internal/external correspondence</p><p>·        Point of contact for outside vendors</p><p>·        Provide research as needed</p> Office Manager <p>Law firm located in the thriving Wilmington Delaware area is looking to hire an Office Manager with proven bookkeeping skills. In this role, you will assist with data entry, drafting email correspondence, assisting with insurance renewals, meeting coordination, assist with processing payroll, vendor invoicing, preparing and process expense reports, maintain office inventory, and perform bookkeeping tasks. In this Office Manager role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>·      Process vendor invoices</p><p>·      Generate travel arrangements</p><p>·      Assist with billing activities</p><p>·      Order office supplies</p><p>·      Coordinate internal events</p><p>·      Assist with administrative support</p><p>·      401K Administration</p><p>·      Maintain internal file/record keeping system</p><p>·      Handle incoming and outgoing mail/packages</p><p>·      Prepare bi-weekly payroll</p><p>·      Provide external IT support as needed</p> Fund Accountant <p>Reputable, private equity firm seeks a success-driven, Fund Accountant who is eager to grow within the funds/investment industry. In this role, you will be responsible for overseeing numerous financial funding and investment operations such as: tracking budgeting and forecasting models, preparing financial statements, assisting with the annual audit process, completing treasury and compliance tasks, monitoring fund expenses, and communicating fund performance and financial results to management/stakeholders. The ideal Fund Accountant for this role should have excellent analytical skills, great research abilities, and in-depth knowledge of generally accepted accounting principles.</p><p><br></p><p>Primary Responsibilities</p><p>·      Capture and record fund activities</p><p>·      Daily AP/AR transactions</p><p>·      Oversee various investment funds</p><p>·      Prepare fund accounting financial statements/reports</p><p>·      Assist with the annual audit process</p><p>·      Supervise reconciliation of investment portfolios</p><p>·      Gather treasury filings as needed</p><p>·      Maintain strong client relationships</p><p>·      Ad hoc vendor relation projects</p> Administrative Assistant <p>We are offering a contract opportunity for a permanent position for an Administrative Assistant in Oaks, Pennsylvania. This role is primarily focused on providing excellent customer service, handling paperwork and clerical tasks, and answering phone calls.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service in the showroom</p><p>• Handle incoming and outgoing calls professionally and efficiently</p><p>• Conduct data entry tasks with a high level of accuracy</p><p>• Manage email correspondence and schedule appointments as necessary</p><p>• Ensure the accuracy of customer credit records</p><p>• Process customer credit applications with precision and efficiency</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks</p><p>• Familiarity with QuickBooks and Fishbowl for inventory and billing tasks is a plus</p><p>• Maintain organized filing systems for paperwork</p><p>• Monitor customer accounts and take appropriate action when necessary</p> P/E Fund Accounting Manager <p>Reputable, private equity firm seeks a P/E Fund Accounting Manager with excellent communication skills. In this role, you will be responsible for overseeing the financial operations and accounting functions related to investment funds in addition to: maintaining estimates and forecasting models, monitoring fund expenses, preparing financial statements/reports, assisting with treasury compliance, coordinate annual audits, and communicate fund performance and financial results to management/stakeholders. The ideal P/E Fund Accounting Manager for this role should have excellent analytical skills, great research abilities, and in-depth knowledge of generally accepted accounting principles.</p><p><br></p><p>Primary Responsibilities</p><p>·      Capture and record fund activities</p><p>·      Tax Compliance</p><p>·      Oversee various funds</p><p>·      Prepare fund accounting financial statements/reports</p><p>·      Assist with the annual audit process</p><p>·      Supervise reconciliation of investment portfolios</p><p>·      Gather treasury filings as needed</p><p>·      Maintain strong client relationships</p><p>·      Ad hoc vendor relation projects</p> Administrative Assistant A Financial Services firm in Willow Grove is seeking an Office Manager/Receptionist for a long-term contract engagement. This position will begin immediately and run through the end of April or through early May. The hours for this position are 9am - 5:30pm and is 100% on site. The ideal candidate will have strong organizational skills, be comfortable answering phones and speaking with clients, intermediate Outlook and Excel skills, and a friendly but professional demeanor. In this role you will answer phones, assist with collating tax packets, and ad hoc projects as they arise. For immediate consideration please call Christine at 215-244-1551, or send your updated resume to Christine.MacMahon@RobertHalf com. Thank you! Marketing Coordinator <p>We are hiring a Marketing Coordinator for a client in Philadelphia, PA. You will play a pivotal role in coordinating events and tradeshows, all marketing efforts, and performing administrative duties. </p><p><br></p><p>Responsibilities:</p><p>• Coordinating marketing initiatives and events, ensuring smooth execution and alignment with business objectives</p><p>• Playing a key role in managing content for various social media platforms</p><p>• Assisting in the development and maintenance of website content, ensuring it aligns with our brand message</p><p>• Organizing and managing various events, coordinating with external vendors and internal teams for seamless execution</p><p>• Performing administrative tasks, assisting in daily office needs and managing our company's general administrative activities</p><p>• Liaising with stakeholders at various levels, ensuring effective communication and coordination</p><p>• Monitoring industry trends and competitor activities, providing insights for strategic decision making</p><p>• Working collaboratively with the team to brainstorm new and innovative growth strategies</p><p>• Handle day to day administrative tasks of maintaining the office</p><p>• Order office supplies and keep track of inventory</p><p>• Process incoming and outgoing mail, distribute packages and maintain records </p><p>• Liaison between office and building management</p><p><br></p> Administrative Assistant 1 <p>We are offering a short term contract employment opportunity (at least 3 months with possible extensions and long-term employment) for an Administrative Assistant in Northeast Philadelphia, Pennsylvania. This role primarily involves providing comprehensive administrative support, managing information, and conducting research. As an Administrative Assistant, you will play a crucial role in maintaining efficient office operations in our industry.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently handle information requests and conduct research as necessary.</p><p>• Manage and maintain records systems in an organized manner.</p><p>• Perform basic bookkeeping tasks and maintain financial statements.</p><p>• Prepare and distribute various documents such as invoices, reports, memos, and letters.</p><p>• Organize, file, and retrieve corporate documents, records, and reports.</p><p>• Handle incoming correspondence including faxes and emails, and distribute them appropriately.</p><p>• Prepare responses to routine inquiries and correspondences.</p><p>• Demonstrate proficiency in computer applications including Microsoft Word, Excel, and PowerPoint.</p><p>• Deliver customer service and exhibit strong interpersonal and communication skills.</p><p>• Maintain confidentiality and manage time effectively while working independently.</p> Administrative Coordinator <p>If you are looking to work at a dynamic non-profit organization as an Administrative Coordinator you might be the highly skilled candidate, we are looking for! This Administrative Coordinator position is for someone who can maintain various administrative responsibilities which requires strong writing skills and high proficiency in Microsoft Office Suite. This Administrative Coordinator role is a long-term contract position located in the Philadelphia, Pennsylvania area.</p><p><br></p><p>What you get to do every single day:</p><p>- Assist with organizing documents and materials for meetings and events</p><p>- Source and interview potential vendors</p><p>- Vendor relationship management</p><p>- Organize surveys and collect results</p><p>- Create presentations and spreadsheets</p><p>- Liaising with internal and external stakeholders</p><p>- Preparing e-mail communications</p><p>- Processing expense reports</p><p>- Perform additional administrative tasks and projects as needed</p><p><br></p> Salesforce Lead <p>We are offering a contract to permanent position with hybrid flexibility to the Wilmington, DE office. </p><p> Responsibilities: </p><ul><li>This is a hands-on administrator role requiring strong Salesforce configuration and solutioning expertise. As a core team member, collaborate with cross functional teams and remote teams following Agile delivery methodology in all SDLC phases - Analysis, Design, Development, Integrations and Maintenance.</li><li>Ability to work independently and collaborate with cross-functional teams to ensure the ERP systems meet business requirements in alignment and coordination with the IT initiatives and projects. </li><li>Create and maintain required documentation for solution delivery </li></ul><p>Requirements/User Stories, Solution Design, Deployment & knowledge sharing. </p><ul><li>Provide guidance and perform design and reviews for deliverables implemented by other team members using most Salesforce declarative and low-code techniques. </li><li>Collaborate and govern the Application Manage Service team that will provide technical support and documentation. </li><li>Understand and apply Salesforce best practices, standards, principles to work within Salesforce framework and limits.</li></ul> Senior Administrative Coordinator <p>We are offering a long-term contract employment opportunity for a Senior Administrative Coordinator in the bustling city of Philadelphia, Pennsylvania. As a Senior Administrative Coordinator, this role is primarily in the business services division, where you will serve as the primary point of contact and support for various administrative tasks. </p><p><br></p><p>What you get to do every single day:</p><p>• Serve as the first point of contact, handling phone calls for various executives </p><p>• Welcome visitors, provide necessary guidance and assistance</p><p>• Manage and maintain conference room bookings and ensure their cleanliness and readiness for meetings</p><p>• Oversee the office front and break room are in order, ensuring cleanliness and organization</p><p>• Handle document-related tasks such as photocopying, printing, collating, archiving, and mail distribution</p><p>• Order and maintain necessary office supplies and equipment</p><p>• Support recruitment processes by scheduling interviews and coordinating logistics for other meetings</p><p>• Stand in for the Administrative Coordinator during their absence</p><p>• Carry out other assigned duties as required</p><p>• Utilize various online systems, including Microsoft Office Suite, effectively and adapt to new software applications.</p> Office Manager <p>We are offering a long-term contract employment opportunity for an organized and detail-oriented Office Manager in the manufacturing industry. The chosen candidate will be based in our Wayne, Pennsylvania office. As an Office Manager, you will be expected to work collaboratively with various teams to ensure the efficient processing and management of title documentation. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Collaborate with Sales, Sales Support, Credit, Legal, Litigation & Recovery, Asset Management, and Operations teams to resolve pre- and post-booking title related issues</p><p>• Handle inbound correspondence & inquiries from dealers and customers to provide title expertise on any title related inquiries both pre and post booking</p><p>• Review and execute title correspondence on behalf of the company, ensuring the company's security interests in the equipment have been established</p><p>• Ensure accurate processing and management of customer credit applications</p><p>• Follow up on original title until in house with us as a lienholder or owner, and release all titles when paid off</p><p>• Contribute to department efficiencies by identifying bottlenecks and contributing to the formulation of solutions/improvement</p><p>• Monitor customer accounts and take appropriate action, including sending repossession docs with titles upon request</p><p>• Maintain accurate customer credit records and ensure proper tracking of outstanding titles into the appropriate systems for post-booking tracking</p><p>• Stay current on related regulatory and judicial matters and recognize when these matters influence existing practices</p><p>• Participate in formal and informal training opportunities to enhance knowledge and value to the company.</p>
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