<p>Our client in Downtown Pittsburgh is in need of a contract Administrative Assistant. This is position is completely onsite and a contract opportunity till April. Hours are 7:45AM - 4PM, Pay depends on experience: $20-22. Clearances and background are required. </p><p><br></p><p>GENERAL DESCRIPTION:</p><p>● Oversee the daily operations of the school office, ensuring efficient, professional, and</p><p>student-centered administrative support.</p><p>● Provide high-level clerical and administrative support to the School Principal with</p><p>discretion, diplomacy, and strict adherence to confidentiality requirements.</p><p>● Serve as the primary point of contact for students, families, staff, vendors, visitors, and</p><p>job applicants, delivering responsive and professional customer service.</p><p>● Accurately enter, maintain, and manage data within the student information system and</p><p>other administrative platforms.</p><p>● Maintain compliance with all school policies, procedures, and professional standards as</p><p>outlined in the Staff Handbook and applicable regulations.</p><p>● Support a welcoming, organized, and compliant office environment that reflects the</p><p>school’s mission and values</p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Waynesburg, Pennsylvania. This position requires a detail-oriented individual to handle administrative tasks, support front desk operations, and assist with accounts payable and receivable functions. This is a long-term contract opportunity offering stability and growth for the right candidate.<br><br>Responsibilities:<br>• Manage front desk operations, including greeting visitors and answering inbound calls.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Perform accurate data entry tasks to maintain organized records.<br>• Handle email correspondence efficiently and with attention to detail.<br>• Schedule appointments and coordinate calendars for team members.<br>• Assist with accounts payable and receivable processes, ensuring accuracy and timeliness.<br>• Utilize Microsoft Excel, Word, and Outlook to complete administrative tasks effectively.<br>• Support general office operations and ensure a well-maintained workspace.<br>• Collaborate with team members to ensure smooth workflow and operational efficiency.
<p>Our client in Forest Hills is looking for a new hire in our import department. We are looking to hire either an entry level person with a good attitude and high aptitude for a contract to hire opportunity. Hours are 8am-5pm or 7am-4pm (40 hours per week.) Experience from a freight forwarding company is a plus. Pay: $20-22+</p><p><br></p><p>The job responsibilities will be as follows</p><p>- Checking external documents for accuracy </p><p>- Tracking and updating container locations</p><p>- Communicating with truckers and warehouses to coordinate container movement and unloading</p><p>- Communicating with shipping lines to solve problems and work on new shipping contracts</p><p>- Working with customs brokers </p><p>- Like all of our jobs here these are main duties but tasks will be changed and added as needed. </p><p><br></p><p>If you have the appropriate background for the Administrative Assistant jobs and are interested in being considered, please apply using the Robert Half website. After applying to this position, please CALL immediately at 412-456-0837 to confirm your application has been received!</p><p><br></p><p>If you visit our website and see any other Administrative jobs in the greater Pittsburgh area that you would like to learn more about, please call 412-456-0837.</p><p> </p><p>Looking for more than just a job? Robert Half will partner with you to provide resume guidance, provide interview coaching and help you to assess your career goals.</p>
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Pittsburgh, Pennsylvania. In this role, you will provide high-level administrative support to ensure the smooth operation of HR and Learning & Development functions. This long-term contract position requires exceptional organizational skills, attention to detail, and the ability to manage confidential employee data effectively.<br><br>Responsibilities:<br>• Ensure employee data is accurately maintained and updated within HR systems.<br>• Facilitate orientation sessions for new employees and assist with onboarding processes.<br>• Manage training records by uploading rosters, scheduling sessions, auditing completions, and supporting compliance efforts.<br>• Conduct regular audits of employee records to verify data accuracy.<br>• Develop and improve administrative processes and procedures for the department.<br>• Coordinate complex calendars and proactively schedule meetings with internal and external stakeholders.<br>• Prepare thorough and well-organized documents, including reports, agendas, presentations, and correspondence.<br>• Collaborate with teams and vendors to exchange necessary information and ensure smooth workflows.<br>• Organize events such as team meetings, conferences, and employee recognition programs, including managing budgets and logistics.<br>• Act as custodian for corporate documents and records, ensuring their proper handling and storage.
<p>Our client is seeking a Legal Administrative Assistant to support attorneys and legal teams in a fast-paced, collaborative law firm environment. This role is ideal for someone who enjoys being at the center of a practice, managing priorities, and delivering polished work while partnering closely with attorneys and legal support professionals.</p><p><br></p><p>If you have significant law firm experience and would like to be considered immediately. Please reach out to Kevin Ross with Robert Half in Philadelphia. </p><p><br></p>
<p>We are looking for an experienced Senior Project Administrator to join our team. This role involves leading and mentoring a team of Project Assistants while collaborating with key stakeholders to ensure the financial and operational success of various projects. The ideal candidate will demonstrate strong leadership abilities, organizational skills, and a solid understanding of construction processes and financial management.</p><p><br></p><p>Responsibilities:</p><p>• Lead and provide guidance to the Project Assistant team, fostering growth and productivity.</p><p>• Assign and manage tasks to ensure balanced workloads and adherence to project deadlines.</p><p>• Conduct performance evaluations and offer constructive feedback to support team development.</p><p>• Promote a collaborative work environment that encourages innovation and teamwork.</p><p>• Work closely with project managers to address financial concerns and enhance project profitability.</p><p>• Coordinate with senior leadership to assist in developing project budgets and achieving defined goals.</p><p>• Supervise the preparation and submission of accurate project invoices in compliance with contract terms.</p><p>• Review and approve subcontractor and vendor invoices to ensure consistency with contracts and budgets.</p><p>• Monitor and manage project cash flow, ensuring timely payments and financial stability.</p><p>• Collaborate on financial reporting and project-specific outcomes with internal stakeholder</p>
<p>Robert Half is hiring Appointment Setters/Sales Assistants for a leading client headquartered in Pittsburgh, PA for a remote opportunity, only residents from PA, FL, OH and DE. If you live in Pittsburgh, PA you are required to be hybrid and work partially onsite.</p><p><br></p><p>This is a full time position, possibility for contract to hire. They have a structured 60 day plan based off performance. Work schedule: Monday – Friday. Pay: $17. Pay changes after 60 days to $20. Must have previous sales experience.</p><p>1st week of training is 9AM -1PM/2PM EASTERN. After training you can schedule your hours between 8:30am – 6:30pm. </p><p>What We're Looking For:</p><p>We're seeking individuals who are reliable, eager to learn, and motivated to succeed in a fast-paced environment. If you're passionate about personal growth and enjoy speaking with high-level professionals, this could be a perfect fit.</p><p><br></p><p>What You’ll Do:</p><p>As an Appointment Setter, you’ll be the first point of contact between our clients and potential customers. You’ll play a key role in initiating long-term business relationships by:</p><p>• Scheduling qualified appointments with C-level executives and high-level decision-makers across a variety of industries</p><p>• Presenting client solutions in areas such as Employee Benefits, Property & Casualty, Executive Compensation, and IT</p><p>• Representing our clients professionally, positioning their unique value with confidence</p><p>• Using proprietary tools to manage lead information and follow-up communications</p><p>• Meeting and exceeding appointment quotas while maintaining high-quality standards</p>
<p>Our client a highly respected law firm looking for a skilled Litigation Legal Assistant to join our team in Pittsburgh, Pennsylvania. In this role, you will provide essential support to attorneys by managing litigation tasks, maintaining case files, and coordinating schedules. The ideal candidate will possess strong organizational abilities, excellent communication skills, and a thorough understanding of legal procedures.</p><p><br></p><p>This role is hybrid but primarily on-site. Ideal candidates should have large law firm experience and be able to work with multiple attorneys. If you are interested in being considered immediately please reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and format legal documents such as pleadings, motions, and discovery responses.</p><p>• Organize attorney schedules, coordinate meetings, and track critical deadlines for court filings.</p><p>• Handle state and federal court filings, including electronic submissions and physical documentation as needed.</p><p>• Maintain detailed case files, compile exhibits, and assist with trial preparation activities.</p><p>• Draft precise correspondence, engagement letters, and other routine communications.</p><p>• Oversee document production processes, including labeling and organizing discovery materials.</p><p>• Support billing processes by managing time entry and reviewing monthly invoices.</p><p>• Perform administrative tasks such as arranging travel, preparing expense reports, and managing scanning and printing needs.</p>
We are looking for a skilled Legal Assistant to join our team on a contract basis in Pittsburgh, Pennsylvania. The ideal candidate will bring their expertise in supporting legal professionals and managing administrative duties related to litigation and court processes. This role requires a detail-oriented individual with strong organizational skills and the ability to work effectively in a fast-paced legal environment.<br><br>Responsibilities:<br>• Prepare and manage legal documents, including court filings and e-filing processes, ensuring accuracy and timeliness.<br>• Coordinate and maintain attorneys' calendars, scheduling appointments, hearings, and deadlines.<br>• Support civil litigation tasks, including drafting and proofreading legal correspondence.<br>• Handle dictation and transcription of legal documents as needed.<br>• Monitor case progress and assist with document organization for ongoing litigation.<br>• Communicate effectively with court officials, clients, and other stakeholders.<br>• Maintain and update case files, ensuring all information is accurate and accessible.<br>• Assist in preparing for trials by organizing exhibits and other necessary materials.<br>• Follow up on deadlines and ensure compliance with court requirements.<br>• Provide overall administrative support to attorneys and legal teams.
<p>Title: Litigation Legal Assistant (Pittsburgh, PA) - Am Law 100 Law Firm</p><p>Real Estate Tax Appeal Support </p><p>Full Time, Direct-Hire (permanent)</p><p>Hybrid (4 days onsite, 1 day remote) </p><p><br></p><p>A large well-respected law firm client is hiring an experienced Litigation / Trial Legal Assistant in their office in downtown Pittsburgh, Pennsylvania to support a busy trial practice and a high-volume real estate tax appeal (tax assessment appeal) workflow. This is a permanent, direct-hire, full-time opportunity with a hybrid schedule (4 days onsite, 1 day remote). Full-time is 35 hours/week Typical hours: 9:00–5:00 or 8:00–4:00 with a 1-hour lunch. Overtime after 35 hours/week.</p><p><br></p><p>Responsibilities</p><ul><li>Prepare, finalize, and e-file documents in state and federal courts</li><li>Docketing, calendaring, and deadline tracking for court dates, hearings, and filing requirements</li><li>Trial preparation support including exhibits, witness files, and trial binders</li><li>Draft, proofread, and format pleadings, motions, briefs, and legal correspondence</li><li>Support discovery by managing documents, organizing case files, and working with transcripts</li><li>Coordinate with clients to gather information while maintaining confidentiality and discretion</li><li>Handle time entry, billing support, and expense reporting; coordinate travel and delivery logistics</li><li>Maintain accurate matter records and document tracking</li><li>Real Estate Tax Appeal Support (significant portion of the role)</li><li>Maintain hearing calendars, track cancellations, and monitor deadlines</li><li>Complete and file county-specific appeal forms across Pennsylvania</li><li>Communicate with clients to gather and track information throughout the tax appeal process</li></ul><p><br></p>
<p>We are looking for a skilled Litigation Legal Assistant to join our well-established law firm client's team in their downtown Pittsburgh, Pennsylvania office. The ideal candidate will have extensive experience supporting attorneys in civil litigation matters, including appellate proceedings in Commonwealth, Supreme, state and federal courts. This role requires exceptional organizational abilities, attention to detail, and proficiency in legal research and document preparation.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys with the preparation and filing of legal documents, including appellate briefs and civil litigation materials.</p><p>• Manage court filings and e-filing processes to ensure timely submission of required documents.</p><p>• Coordinate and maintain attorneys' calendars, including scheduling court appearances and meetings.</p><p>• Conduct legal research and compile tables of authorities to support case development.</p><p>• Prepare and organize legal briefs and other supporting documentation for court proceedings.</p><p>• Manage dictation / dictaphone / typing tasks using dictation equipment to transcribe legal correspondence and notes.</p><p>• Support attorneys during appeals by filing and submitting necessary documentation.</p><p>• Ensure compliance with court requirements and deadlines in appellate and civil litigation matters.</p><p>• Maintain accurate and organized case files for easy access and reference.</p><p>• Communicate effectively with court personnel and clients to facilitate case progress.</p>
We are looking for a dedicated and detail-oriented Paralegal to join our team in Greensburg, Pennsylvania. In this role, you will provide essential support to attorneys by preparing legal documents, conducting research, and managing case files. You will play a vital part in ensuring the smooth handling of legal matters and client communications.<br><br>Responsibilities:<br>• Assist attorneys with the preparation of legal documents, including pleadings, contracts, and correspondence.<br>• Conduct thorough legal research and analyze case materials to provide valuable insights.<br>• Manage case files by organizing records, exhibits, evidence, and other pertinent materials.<br>• Coordinate meetings, depositions, and interviews with clients, witnesses, and other parties.<br>• Proofread and review legal documents to ensure accuracy and compliance with firm standards.<br>• Maintain electronic and physical files in accordance with firm policies and procedures.<br>• Support attorneys with administrative tasks, including scheduling and preparing presentations.<br>• Communicate effectively with courts, clients, and external parties to facilitate case progress.<br>• Assist with business development initiatives, events, and committee responsibilities as needed.<br>• Collaborate with legal assistants and other team members to meet client and firm needs.
