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52 results for Senior Administrative Assistant in White Plains, NY

Senior Administrative Assistant

Norwalk, CT
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized Executive Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative tasks moving efficiently. The role requires strong attention to detail, effective handling of incoming communications, and the ability to maintain accurate records while supporting a busy services environment. Responsibilities:• Manage day-to-day administrative support activities to help maintain smooth office operations.• Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly.• Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence.• Prepare, update, and maintain records, documents, and data entries with a high level of accuracy.• Coordinate schedules, appointments, and general office communications to support team efficiency.• Assist with routine clerical tasks such as filing, document organization, and correspondence handling.• Monitor administrative workflows and help keep office processes organized and on schedule.
2026-09-04T00:00:00Z

Sr. Administrative Assistant

New Haven, CT
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide dedicated support to two physicians within the New Haven, Connecticut area. This Contract position is ideal for someone who is detail-focused and comfortable managing complex administrative needs in a fast-paced university-affiliated healthcare environment. The right candidate will bring strong technical proficiency, excellent communication skills, and the ability to coordinate priorities with accuracy and discretion. Responsibilities:• Coordinate and maintain busy calendars for two physicians, ensuring appointments, meetings, and schedule changes are managed efficiently.• Arrange conference calls, departmental meetings, and related logistics while keeping participants informed of updates and timing.• Prepare, format, and manage correspondence, reports, presentations, and other administrative documents using Microsoft Office applications.• Support daily office operations by organizing records, handling routine administrative tasks, and maintaining orderly workflows.• Use Epic and other technology tools to assist with administrative processes, documentation support, and information tracking as needed.• Communicate effectively with faculty, staff, patients, and external contacts to facilitate smooth coordination across activities.• Monitor details across multiple assignments and follow through on deliverables to ensure timely and accurate completion.• Provide administrative support within a healthcare setting while maintaining confidentiality at all time
2026-08-21T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-08-24T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-09-03T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a motivated Administrative Assistant to join a busy team in New York. This contract opportunity with permanent potential is well suited for someone early in their career who enjoys staying organized, supporting daily office operations, and learning new processes in a fast-moving environment. The role will work closely with the administrative lead to help keep paperwork, client communication, and project coordination on track. Candidates who are dependable, discreet, and comfortable managing multiple priorities will thrive in this position. Responsibilities: • Coordinate communication with clients regarding pricing requests, project updates, and general administrative follow-up. • Create and maintain work order documentation for pickups, deliveries, and related operational activities. • Gather vendor pricing and confirm product availability, lead times, and other details needed to support project planning. • Assist with sourcing fabrics, requesting samples, and organizing information for ongoing client needs. • Prepare quotations and distribute them accurately using company systems and standard documentation. • Complete required vendor paperwork, facility forms, and other administrative records in a timely manner. • Organize files, maintain folders, and ensure important documents are easy to retrieve and properly distributed internally. • Provide general office support, including data entry, front-desk assistance, and handling inbound inquiries as needed.
2026-08-28T00:00:00Z

Administrative Assistant

New Haven, CT
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
Job Description:Our client is seeking an organized, proactive Executive & Administrative Coordinator to provide high-level support to the CEO and CDO. This role is ideal for someone who thrives in a mostly remote, independent work environment while also collaborating effectively with leadership and cross-functional teams.Key Responsibilities:<ul><li>Provide administrative and executive support to the CEO and CDO</li><li>Manage board and executive operations, including scheduling, correspondence, and document management</li><li>Support funder engagement administration and maintain accurate tracking in Salesforce</li><li>Coordinate and manage executive calendars, priorities, and follow-up items</li><li>Assist with preparation and organization of board materials and leadership documents</li><li>Handle a variety of administrative tasks with strong attention to detail and confidentiality</li><li>Work independently in a remote, asynchronous environment while staying responsive and organized</li></ul>Required Qualifications:<ul><li>Prior experience in an Administrative Assistant role</li><li>Experience providing executive-level support</li><li>Proven ability to work independently with minimal oversight</li><li>Proficiency with Salesforce is required</li></ul>Preferred Qualifications:<ul><li>Development or funder engagement support experience</li><li>Experience supporting board operations or senior leadership teams</li></ul>Ideal Candidate Profile:<ul><li>Team player with a collaborative mindset</li><li>Positive, can-do attitude</li><li>Highly organized, dependable, and resourceful</li><li>Comfortable managing multiple priorities in a remote setting</li></ul>Work Environment:<ul><li>Mostly remote and asynchronous</li><li>Candidates must be based anywhere on the East Coast</li></ul>
2026-09-03T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks. • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala. • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately. • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution. • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions. • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed. • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail. • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.
2026-09-04T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in New York, New York. This is a Contract position suited for someone who can manage front-desk activities, handle incoming calls professionally, and keep administrative records accurate and up to date. The ideal candidate brings strong attention to detail, a service-focused approach, and the ability to keep tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and directing incoming calls with professionalism. • Maintain accurate records by entering, updating, and reviewing information in office systems and documents. • Provide front-desk and reception support, including handling routine inquiries and routing messages appropriately. • Organize files, correspondence, and general office documentation to ensure easy access and accuracy. • Support internal teams with scheduling, clerical tasks, and other administrative coordination as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a team on a Long-term Contract position. This role supports daily office operations through strong organization, communication, and follow-through while helping staff, leadership, and prospective program participants stay informed and on schedule. The ideal candidate is comfortable managing administrative priorities, preparing documents and reports, and contributing to a well-run office environment. Responsibilities:• Review and track inquiries and applications from prospective participants, ensuring records remain organized and up to date.• Coordinate calendars, schedule meetings, and maintain appointment details to support efficient daily operations.• Prepare forms, spreadsheets, reports, and other business documents using office and cloud-based tools.• Provide administrative support to supervisors, employees, and senior leaders by responding to requests and handling routine office needs.• Assist the HR team with onboarding activities and related administrative tasks for new hires.• Maintain filing systems and office records so information can be accessed accurately and efficiently.• Order office materials, compare vendor options, and support billing or finance-related administrative requests as needed.• Conduct online research and compile findings to assist with internal projects, planning, or operational needs.• Help organize recurring reports and provide occasional support for special events or department initiatives.
2026-09-04T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our catering sales team on a short-term contract basis in New York, New York. This role is ideal for someone with a passion for events and hospitality, who is eager to gain insight into the planning and coordination of private events. The position is fully onsite and requires a strong background in administrative support and customer service. Responsibilities: • Provide administrative support to the Private Events Sales department, ensuring smooth operations. • Manage inbound calls and respond promptly to inquiries related to event coordination. • Perform data entry tasks with accuracy and maintain organized records. • Assist the sales team with scheduling, documentation, and other administrative tasks. • Act as the first point of contact for clients, offering attentive and courteous service. • Support event planning activities by coordinating logistics and tracking progress. • Collaborate with team members to ensure seamless communication and workflow. • Handle receptionist duties, including greeting visitors and managing correspondence. • Utilize Microsoft Office Suite for documentation, reporting, and communication purposes.
2026-09-03T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in Newark, New Jersey. This Long-term Contract position is fully onsite and offers an opportunity to create a positive first impression while keeping administrative activities organized and running smoothly. The role is ideal for someone who communicates clearly, manages details carefully, and enjoys assisting students, staff, and visitors in a fast-paced environment. Responsibilities: • Welcome students, employees, and guests with a courteous and attentive front-desk presence. • Respond to questions, handle incoming calls, and connect individuals with the appropriate department or team member. • Coordinate calendars, arrange appointments, and support meeting logistics to ensure efficient scheduling. • Enter information accurately into office systems and maintain both digital and paper files in an organized manner. • Draft and format letters, reports, and other administrative documents as needed by the department. • Safeguard sensitive records by exercising sound judgment and maintaining confidentiality at all times. • Provide day-to-day clerical and administrative assistance to staff across the office. • Contribute to a clean, welcoming, and well-organized onsite office environment. • Assist with semester-based projects and provide additional support as priorities shift.
2026-08-27T00:00:00Z

Administrative Assistant

Orangeburg, NY
onsite
Temporary / Contract
18.4395 - 21.351 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Orangeburg, New York. This Long-term Contract position is ideal for someone who is comfortable handling a high volume of digital tasks, maintaining accurate records, and keeping multiple administrative processes moving efficiently. The right candidate will bring strong technical confidence, sound judgment, and the ability to stay organized in a fast-paced, growth-focused environment. Responsibilities: • Manage incoming mail, sort deliveries, and direct correspondence and small packages to the appropriate recipients. • Record checks, enter billing details, and support accounts payable activities by reviewing and processing vendor invoices accurately. • Reconcile customer and vendor billing information to ensure documentation aligns with internal records and payment requirements. • Monitor order activity and maintain up-to-date tracking information to support timely follow-up and resolution. • Work across multiple customer and compliance portals to upload invoices, submit required documentation, and track payment progress. • Maintain vendor records related to insurance, safety, and compliance within platforms such as Avetta, RESq, Corrigo, Ariba, and Paymode. • Process incoming payments through various channels, including credit card transactions, and enter payment information with a high level of accuracy. • Support general administrative operations through data entry, email communication, scheduling coordination, and day-to-day office assistance.
2026-08-27T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support daily office operations in New York. This position combines front-desk coverage with administrative coordination in a busy office, making it ideal for someone who is organized, approachable, and eager to take initiative. The right candidate will bring a positive attitude, confidence in handling routine office needs, and a willingness to step in wherever support is needed. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly front-desk experience.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.• Provide day-to-day administrative support such as preparing documents, maintaining records, and assisting with general office tasks.• Enter and update information in internal systems with a high level of accuracy and attention to detail.• Coordinate office logistics, including handling mail, organizing supplies, and keeping shared areas orderly and functional.• Support staff across the office by anticipating needs, following up on open tasks, and taking on additional assignments as priorities shift.
2026-09-01T00:00:00Z

Administrative Assistant

Riverdale, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized and dependable Administrative Assistant to provide day-to-day support in a school-based environment. This Long-term Contract position will work closely with building leadership to help maintain efficient office operations, coordinate communications, and support a wide range of administrative activities. The ideal candidate is adaptable, detail-oriented, and comfortable managing multiple priorities while delivering excellent service to staff, visitors, and callers. Responsibilities: • Provide direct administrative support to the building principal and assist with daily office coordination. • Welcome visitors, respond to incoming phone calls, and ensure inquiries are handled promptly. • Maintain records, enter information accurately into office systems, and prepare routine correspondence and documents. • Organize calendars, schedule meetings, and help coordinate school or office activities as needed. • Support general front desk operations by managing reception tasks and routing communications appropriately. • Assist with clerical duties such as filing, copying, scanning, and distributing materials to staff. • Handle a variety of changing priorities and provide dependable support for ongoing administrative needs.
2026-09-03T00:00:00Z

Administrative Assistant

Fort Lee, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a proactive Administrative Assistant to support daily office operations for a real estate development organization in Fort Lee, New Jersey. This Long-term Contract position is ideal for someone who is organized, communicative, and comfortable handling both administrative coordination and front-desk support. The person in this role will help maintain orderly records, review documentation for relevance, and assist with routine office tasks that keep the team running efficiently. Responsibilities: • Maintain and organize physical and digital files to support efficient document access and recordkeeping. • Review office documents, sort materials by importance, and identify items that should be retained or set aside. • Provide general administrative support, including data entry and routine clerical tasks for the team. • Answer incoming calls professionally, direct inquiries appropriately, and relay messages in a timely manner. • Support reception coverage by greeting visitors and assisting with front-desk activities as needed. • Help ensure office information is accurate, current, and easy for internal teams to locate. • Communicate clearly with staff and external contacts to support smooth day-to-day operations.
2026-09-04T00:00:00Z

Administrative Assistant

Huntington Station, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a short-term Contract role. This assignment is expected to run for 2-4 weeks and requires someone who can keep administrative tasks organized while providing attentive front-desk and phone support. The ideal candidate will be comfortable handling routine office responsibilities, maintaining accurate records, and helping the team stay on track in a fast-paced environment. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and creating a welcoming office environment.• Respond to inbound calls in a courteous manner, route messages to the appropriate contacts, and provide timely follow-up when needed.• Perform a variety of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination.• Enter and update information in internal records with a strong focus on accuracy and completeness.• Support general receptionist functions, including monitoring communications and helping maintain smooth office workflow.• Assist the team with scheduling, basic clerical duties, and other short-term administrative needs throughout the assignment.
2026-09-04T00:00:00Z

Administrative Assistant

Lynbrook, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support the superintendent’s office in New York. This Contract position is ideal for someone who enjoys keeping daily operations organized, providing effective front-office support, and serving as a helpful point of contact for families and staff. The role combines administrative coordination, document management, and communication responsibilities in a fast-paced education environment. Responsibilities: • Manage the superintendent’s calendar by scheduling meetings, coordinating appointments, and helping maintain an efficient daily agenda. • Prepare, organize, scan, copy, and file documents to support accurate recordkeeping and smooth office operations. • Welcome visitors and handle front-desk activities with professionalism, ensuring a positive experience for staff, parents, and community members. • Respond to inbound phone calls and direct inquiries to the appropriate department or individual in a timely manner. • Serve as a liaison for parents by addressing routine questions, relaying information, and helping connect families with school resources. • Enter and update administrative data with accuracy to maintain organized office records and support reporting needs. • Assist with general office tasks such as correspondence, document preparation, and administrative follow-up for the superintendent’s office.
2026-09-03T00:00:00Z

Administrative Assistnat

Parsippany, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-09-01T00:00:00Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-08-31T00:00:00Z

Executive Assistant

Long Island City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative/ Executive Assistant to support a fast-moving, project-driven environment in Long Island City, New York. This Long-term Contract position is ideal for someone who takes initiative, keeps complex workstreams organized, and helps projects progress without needing constant direction. The role blends executive support, coordination, and operational follow-through, requiring strong judgment, effective communication, and the ability to manage competing priorities with confidence. Responsibilities:• Oversee several client engagements at once, keeping each assignment organized, current, and advancing according to timelines and deliverables.• Maintain consistent communication with clients, vendors, suppliers, and internal teams to secure updates, close open items, and prevent delays.• Arrange pickups, deliveries, and service visits while preparing detailed work orders and ensuring scheduling details remain accurate.• Gather pricing, product availability, and lead-time information from external partners for materials, components, and specialized services.• Source project-related materials, request samples when needed, and coordinate purchasing to ensure timely availability for upcoming work.• Track incoming items and project materials, confirming they are properly logged and matched to the correct client or assignment.• Prepare customer-facing quotes and proposals, monitor pending approvals, and follow up to keep decisions and work moving forward.• Maintain organized records covering correspondence, pricing, schedules, approvals, action items, and project status updates.• Address client questions and issues professionally, investigate missing information, and resolve concerns or escalate when appropriate.• Support financial and administrative workflows by reviewing documentation for invoicing accuracy, assisting with vendor invoice processing, and identifying ways to improve office procedures and coordination practices.
2026-09-04T00:00:00Z

Executive Assistant

New Haven, CT
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Executive Assistant to the CEO (non-profit organization)Direct-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. ** Fully onsite role, 5 days per week in the office position ** Robert Half is partnering with a respected mission-driven organization to identify an experienced Executive Assistant who will serve as a key partner to the CEO and leadership team.This is a high-impact role for a polished, proactive professional who excels at keeping executives organized, informed, and focused on top priorities. The Executive Assistant will play an essential role in managing day-to-day operations for the CEO, supporting board activity, coordinating high-level communications, and helping drive follow-through across important initiatives. Main Responsibilities:<ul><li>Serve as a strategic right hand to the CEO, managing a busy schedule and helping prioritize competing demands.</li><li>Coordinate meetings, travel, events, and key engagements with internal and external stakeholders.</li><li>Prepare meeting materials, briefing documents, presentations, and follow-up items to keep priorities moving forward.</li><li>Support Board of Directors operations, including meeting logistics, agendas, materials, minutes, and board communications.</li><li>Track projects, deadlines, and action items across multiple initiatives to ensure strong execution and accountability.</li><li>Draft correspondence and help maintain strong communication with partners, donors, community leaders, and other key contacts.</li><li>Improve administrative systems, filing processes, and workflows to increase efficiency and organization.</li><li>Handle sensitive information with a high level of professionalism, judgment, and discretion.</li></ul> Our client offers a salary range of $60-80k depending on experience, and they also have a very strong benefits package that includes low premium medical/dental/vision plans, 401k match, and 2+ weeks of paid time off. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-08-14T00:00:00Z