33 results for Benefits Assistant in White Plains Ny
Administrative Assistant/Office Manager<p><strong>HIRING FOR a Permanent Administrative Assistant/Office Manager!! This position is located in Milford, CT and is FULL time onsite!</strong></p><p><br></p><p><strong>Salary</strong>: Up to $62,000 per year, depending on experience</p><p><strong>Benefits</strong>: 401k and MDV benefits offered</p><p><br></p><p><strong>Overview</strong>:</p><p>We are seeking a dedicated and detail-oriented <strong>Administrative Assistant/Office Manager</strong> to join our client's team! This is a small company in Milford, CT in the service industry! Great culture, good work life balance, and low turnover!!</p><p><br></p><p>You will manage a variety of administrative and office-related tasks and provide support to the leadership team.</p><p><strong>Responsibilities</strong>:</p><ul><li>Process payroll (for under 30 employees) accurately and on time</li><li>Handle incoming and outgoing mail</li><li>Distribute Accounts Payable (AP) and Accounts Receivable (AR) to the appropriate corporate teams located out of state for processing</li><li>Collaborate with the HR team on various documentation needs, reporting needs (ex: OSHA), and administrative tasks</li><li>Manage daily office administrative duties, including scheduling, filing, and office supplies management</li><li>Provide administrative support to leadership as needed</li></ul><p><strong>Requirements</strong>:</p><ul><li>Minimum of <strong>3+ years of relevant experience</strong> in administrative or office management roles</li><li><strong>Payroll processing experience</strong> is a must</li><li>Experience working in a <strong>smaller company</strong> environment</li><li>Strong organizational, communication, and multitasking skills</li><li>Ability to work <strong>full-time onsite in Milford, CT</strong></li><li>Proficiency in office software and general administrative tools</li></ul><p>If you are an experienced Administrative Assistant/Office Manager looking for a permanent role with a small and supportive team, please apply today to Daniele.Zavarella@roberthalf(com)!</p>HR Generalist<p>We are seeking a skilled Benefits Administrator for our team in the advertising industry located in New York, New York, United States. As a Benefits Administrator, you will be tasked with the efficient management of employee benefits programs, ensuring compliance with relevant laws and regulations, and providing support to employees. You will work closely with HR, Payroll, and external vendors to enhance the benefits experience.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently administer employee benefits programs such as health, dental, vision, life insurance, disability, retirement plans, and other employee perks.</p><p>• Utilize ADP platforms to manage benefits enrollment, modifications, and reporting.</p><p>• Act as the primary liaison for employees for benefits inquiries, ensuring timely and accurate responses.</p><p>• Maintain precise records of benefits and ensure proper documentation of employee elections and modifications.</p><p>• Collaborate with payroll to confirm correct deductions and address any discrepancies.</p><p>• Manage leave of absence programs, ensuring compliance with federal, state, and local regulations.</p><p>• Carry out an in-depth analysis of current practices and provide actionable recommendations for enhancements.</p><p>• Collaborate with benefits vendors and carriers to resolve issues, manage invoices, and maintain strong relationships.</p><p>• Monitor and analyze benefits trends, providing recommendations to enhance program offerings and cost-effectiveness.</p><p>• Prepare and present reports on benefits utilization and costs.</p>Office Assistant<p>Our client in the Sayreville area is seeking an experienced and dynamic <strong>Office Manager</strong> to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. </p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with <strong>Sage</strong> is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul><p><br></p>Sales Assistant<p>We are seeking a Logistics Sales Assistant with a strong background in air import to join our team located in Hudson County, New Jersey. The Logistics Sales Assistant will be responsible for managing high volume air shipments from various regions, maintaining daily reports, and progressing into a sales support role for specific large volume air accounts. </p><p><br></p><p>Responsibilities:</p><p>• Manage frequent air shipments from various S.E Asia, Asia, ISC region origins.</p><p>• Communicate directly with CNEE on rush updates and status shipments via daily status report and spot requests.</p><p>• Maintain a high demand high volume daily report, requiring Excel proficiency.</p><p>• Acquire experience in ocean import handling.</p><p>• Use operating system background Cargo wise / Des Cartes (IES).</p><p>• Support ocean or air international operations.</p><p>• Oversee primarily import operations from Asia, Africa, Middle East, Europe.</p><p>• Evolve into a sales support role for specific large volume air accounts. </p><p>• Apply skills such as ADP - Financial Services, ADP Workforce Now, Ceridian, CRM, Dayforce, 401k - RRSP Administration, Auditing, Benefit Functions, Claim Administration, Cobra Administration.</p>Administrative Assistant<p>We are seeking a dynamic and detail-oriented <strong>Administrative Assistant / Accounting Clerk</strong> to join our team in a small office environment. This position offers a unique blend of responsibilities, including general accounting support for accounts payable (AP) and accounts receivable (AR), along with providing administrative assistance to ensure the smooth operation of daily office functions. If you thrive in a multitasking role and enjoy working in a collaborative and close-knit environment, we’d love to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform AP/AR duties such as processing invoices, reconciling accounts, and managing payment and billing schedules.</li><li>Maintain accurate financial records and assist with month-end reporting.</li><li>Process expense reports, prepare bank deposits, and track office budgets.</li><li>Provide administrative support, including scheduling, handling correspondence, and maintaining organized filing systems.</li><li>Manage office supplies inventory and coordinate vendor services.</li><li>Assist with preparing reports, presentations, and other documentation as needed.</li><li>Act as the primary point of contact for internal and external stakeholders.</li><li>Support special projects and ad hoc tasks as assigned.</li></ul><p><strong>What We Offer:</strong></p><ul><li>A supportive and friendly team environment.</li><li>Competitive compensation and benefits package.</li><li>Opportunities for professional development and growth.</li></ul>HR CoordinatorWe are seeking an HR Coordinator for our office. The primary role will be to act as the first point of contact for HR-related inquiries from employees and external partners, manage the collection and organization of all employee-related data, and collaborate with managers and employees to keep employee records up-to-date. This short term contract role will also involve responding to employee queries, administering benefits, ensuring compliance with corporate policies and procedures, and assisting in internal investigations when necessary.<br><br>Responsibilities:<br>• Serve as the first point of contact for all HR-related queries from employees and external partners.<br>• Manage the collection and organization of all data related to the organization's employees.<br>• Work with managers and employees to keep employee records up-to-date.<br>• Respond to employee inquiries in a detail oriented and timely manner.<br>• Administer benefits to employees as per company policy.<br>• Ensure compliance with corporate policies and procedures across all levels of the organization.<br>• Assist in internal investigations as and when required.<br>• Use ADP Workforce Now for HR management tasks.<br>• Handle onboarding of new employees.<br>• Manage leave administration and Affordable Care Act (ACA) Reporting.<br>• Oversee benefits administration within the organization.ControllerWe are offering an exciting opportunity in Morristown, New Jersey, for a Controller to join our team in the finance industry. In this role, you will be handling all aspects of Finance and Accounting, HR, and financial operations for our company.<br><br>Responsibilities:<br>• Accurately process customer credit applications and maintain the records.<br>• Handle all finance and accounting related tasks for the company.<br>• Prepare and analyze monthly financial statements and reports.<br>• Maintain relationships with banking and insurance entities.<br>• Prepare budgets and forecasts, acting as the benefits administrator.<br>• Work in collaboration with auditors for year-end accounting responsibilities.<br>• Handle general HR functions and manage financial operations.<br>• Utilize various skills such as 3M, Accounting Software Systems, ADP - Financial Services, CRM, Crystal Reports, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Auditing, and Budget Processes.Assistant Controller<p>PLEASE NOTE: THIS IS NOT A WORK FROM HOME POSITION. WE ARE IN THE OFFICE 5 DAYS A WEEK.</p><p>A growing national transportation company, located in Elizabeth, New Jersey is looking for an Assistant Controller.</p><p>The Assistant Controller position reports to the Controller and will perform accounting functions for multiple divisions under one company group. The assistant controller is responsible for providing high-level support to the Controller. This includes financial and tax reporting, net working capital management, treasury management & processing, accounts payable & vendor management, managing staff, and internal controls. This position will provide a great opportunity for hands-on experience at a growing multi-state company.</p><p>Responsibilities include:</p><ul><li>Preparing the monthly consolidated financial statements and semi-annual USGAAP financials.</li><li>Compiling and reviewing, audits, compilations, and tax returns</li><li>Treasury functions included but not limited to numerous weekly ACHs, monthly ACH, wire transactions, positive pay management, reviewing daily transactions, oversight of credit card/petty cash/debit cards, and fuel cards as well managing multiple banking relationships</li><li>Preparing and reviewing account reconciliations and investigating discrepancies to ensure accurate reporting and general ledger maintenance</li><li>Preparing month-end close procedures and identifying solutions to shorten the month-end close</li><li>Developing and documenting business processes and accounting policies to maintain and strengthen internal controls; supporting business practices for both operations and accounting, as well as testing and overseeing implementation and assuring compliance and consistency across all divisions; enforcing SOPs and documentation requirements</li><li>Ensuring the integrity of accounting information by reviewing and verifying transactions and ensuring accuracy and effectiveness in all our accounting tasks</li><li>Providing leadership and support for the accounting team; managing staff accountants</li><li>Coordinating with and oversight of Terminal Manager and Vendor Relationship Managers</li></ul><p> </p><p>Education and Experience Requirements:</p><ul><li>Bachelor’s Degree in Accounting or Finance is required</li><li>Previous experience as an Assistant Controller preferred, Accounting Manager to be considered</li><li>1+ years of public accounting experience as well as</li><li>7+ years’ experience in public and private</li></ul><p>This candidate must also have:</p><ul><li>Highly detail-oriented skill set, ability to multi-task, and assure reporting deadlines are met and ad-hoc tasks are completed</li><li>Team-oriented, excellent communicator to staff and Controller, excellent at teaching and explaining concepts to others</li><li>Multiple years managing staff</li><li>Excellent Word and Excel skills (Excel proficient, including VLOOKUP and pivot tables)</li></ul>Accounts Payable Clerk<p><strong>Accounts Payable Clerk (Permanent Position), located in North Haven, CT! This position is FULLY ONSITE, no exceptions!</strong></p><p><strong>Hourly Rate:</strong> Up to $25/hour</p><p><br></p><p>Our client is a reputable manufacturing company with over 80 years in business. They are currently seeking a detail-oriented and dedicated Accounts Payable (AP) Clerk to join their team. If you thrive in a fast-paced environment and have experience in AP, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform three-way matching of purchase orders, receipts, and invoices</li><li>Accurately code and process invoices for payment</li><li>Handle vendor inquiries and resolve payment discrepancies</li><li>Ensure timely and accurate processing of accounts payable transactions</li><li>Maintain organized records and files of AP documents</li><li>Work collaboratively with other departments to ensure smooth operations</li></ul><p><strong>Qualifications:</strong></p><ul><li>At least 2 years of current/relevant experience in Accounts Payable</li><li>Strong knowledge of three-way matching and AP coding</li><li>Ability to work effectively in a fast-paced environment</li><li>Detail-oriented and highly organized</li><li>Proficient in Microsoft Office, particularly Excel</li></ul><p><strong>Benefits:</strong></p><ul><li>Health and dental benefits</li><li>Paid Time Off (PTO)</li><li>Opportunity to work with a stable company with over 80 years of history</li></ul><p>If you meet the qualifications and are excited to join this team, please apply today by sending your resume to <strong>Daniele.Zavarella@roberthalf(com)</strong></p><p><br></p><p><br></p><p><br></p><p><br></p>Payroll Administrator<p><strong><em>HR/PAYROLL ADMINISTRATOR </em></strong></p><p><strong>Anna Parson at Robert Half</strong> is seeking a <strong>detail oriented standalone HR/Payroll Administrator</strong> to join a services client in the Garden City, NY area. As the HR/Payroll Administrator, you will be responsible for full cycle HR, Payroll and Benefits in a small company environment. </p><p><br></p><p>As the HR/Payroll Administrator, you will:</p><p>• Lead full cycle HR, HR compliance and Benefits efforts and identify improvements in policies and procedures </p><p>• Oversee the multistate bi-monthly payroll operations to ensure all payments are made accurately and on time</p><p>• Use ADP Workforce Now to facilitate the payroll process</p><p>• Ensure payroll compliance with all relevant laws and internal policies</p><p>• Administer employee benefits and ensure they are correctly processed in payroll</p><p>• Handle timecards, ensuring all hours worked are accurately recorded and paid</p><p>• Reconcile payroll data and rectify any discrepancies</p><p>• Perform bookkeeping tasks, maintaining accurate financial records for the organization</p><p>• Lead HR compliance and update the employee handbook</p><p><br></p><p>Seeking an HR/Payroll Administrator with full cycle HR, Benefits and Payroll administration that has some exposure to bookkeeping.</p><p>Position offers a wonderful team and strong benefits package!</p><p><strong>Contact Anna Parson at Robert Half for immediate and confidential consideration or apply now! </strong></p>Human Resources (HR) Manager<p>We are currently in the process of recruiting a Human Resources (HR) Manager located in New York. As an HR Manager, your role will primarily include managing HR functions, ensuring compliance with labor laws, and handling employee relations. This role offers an exciting opportunity to work in a detail-oriented setting and will significantly contribute to our company's success. </p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage all HR functions within the company, ensuring smooth operations</p><p>• Understand and ensure compliance with New York Labor Laws, reducing the risk of violations</p><p>• Address and resolve employee inquiries, fostering a positive work environment</p><p>• Manage benefits and performance evaluations, ensuring employee satisfaction and productivity</p><p>• Oversee timecard approvals, ensuring timely and accurate payroll processing</p><p>• Handle hiring processes, contributing to the growth and success of the company</p><p>• Maintain communication with a small office in San Francisco, promoting effective multi-location operations</p><p>• Use Paycom for various HR tasks, optimizing efficiency and accuracy</p><p>• Foster detail-oriented relationships within the legal industry, enhancing the company's reputation and network.</p><p><br></p><p>If this person is you, please apply today!</p>Accounts Payable Administrator<p>A very successful 50 year old real estate company in Short Hills seeks an Accounts Payable Administrator with 3 plus years of experience in a high volume accounts payable department. Any experience with Yardi is preferred but not required. The company offers an excellent benefits package and a hybrid working environment. To apply email a resume to Robert Half International. Or call Rich Singer,CPA at 848-202-7970 to discuss.</p>Hospitality AssociateWe are offering a short term contract employment opportunity for a Hospitality Associate in NEW YORK, New York. This role involves tasks related to the hospitality and catering industry, specifically in the context of maintaining order, cleanliness, and inventory in the kitchen and catering areas, and setting up conference rooms for daily schedules.<br><br>Responsibilities:<br>• Ensuring the efficient setup of conference rooms, including the arrangement of furniture and audio/visual equipment based on the daily schedule.<br>• Handling the cleanup process after the use of conference rooms, including returning any property to vendors as needed.<br>• Overseeing the maintenance of cleanliness and order in both the kitchen and catering areas.<br>• Managing the inventory of catering supplies to ensure adequate stock levels.<br>• Exhibiting excellent verbal and written communication skills to effectively interact with customers and handle their inquiries.<br>• Demonstrating the ability to prioritize work to balance between multiple projects and deadlines.HR Coordinator<p>We are offering an exciting opportunity for a Part Time HR Coordinator in New York, NY. This role operates in a hybrid workplace and is part of the Human Resources function. The HR Coordinator will be instrumental in various HR operations, including recruitment, employee relations, benefits administration, and HRIS management.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the recruitment process by posting job openings, screening resumes, coordinating interviews, and conducting reference checks.</p><p>• Take charge of the onboarding process for new hires, from preparing paperwork to conducting orientation sessions, ensuring a smooth integration into the team.</p><p>• Administer employee benefits programs, answering employee queries, and ensuring the timely processing of benefits paperwork.</p><p>• Maintain and update employee records in the HRIS system, upholding accuracy and confidentiality.</p><p>• Generate HR reports and analytics to inform decision-making and HR initiatives.</p><p>• Ensure compliance with all employment laws and regulations, and assist in the development of HR policies and procedures.</p><p>• Support HR events and initiatives, such as training programs, wellness activities, and recognition programs.</p><p>• Collaborate with the payroll department to ensure all HR updates are communicated and implemented.</p><p>• Perform other HR-related duties as assigned.</p>Portfolio Administrator - Asset Management<p>Robert Half Financial Services are hiring for a Portfolio Administrator role within a global asset manager located in midtown Manhattan New York. Our client requires 2 to 5+ years /Trade Operations experience within an asset manager, investment firm or bank, with knowledge of Fixed Income, Bonds or Derivatives. The role would cover Portfolio Reconciliation, Trade Settlement/Support, Data Management and Collateral. The role is hybrid remote requiring 3 days per week in the midtown Manhattan office.</p><p><br></p><p><strong>Responsibilities</strong></p><p>The Portfolio Administrator is responsible for the Trade Settlement and Reconciliation functions which include: Acting as a liaison between the firm, custodian banks, and the broker/dealer community to ensure timely trade settlement, dispute resolution, and ultimate settlement of all trade activity; daily and monthly reconciliation of transactions and holdings, respectively, between SCD and the custodian banks; all tasks related to Cash Management Support and Collateral Management Support. This individual is also responsible for providing reconciled portfolio cash balances to Portfolio Management each morning and acting as a liaison between the clients and their service providers (e.g. custody banks, clearing brokers, collateral managers) with respect to reporting, trade settlement, and long box management. Lastly, this individual will represent Operations on cross-departmental or firm-wide projects that impact client portfolios and related data and provide back-up coverage for all Securities Administration functions. As a Portfolio Administrator you will:</p><ul><li>Confirm the details of all trade activity with counterparties via OMGEO (OASYS or Central Trade Manager), telephone, or email and provide trade instructions to counterparties and custody banks via OMGEO ALERT platform, email, or facsimile.</li><li>Act as a liaison between the firm, custody banks, and the Broker/Dealer community to ensure timely dispute resolution and coordinate with Portfolio Management on the revision of trade details in SCD and generation of revised trade tickets for manual trade instructions to banks, as needed.</li><li>Monitor/track failed trades and coordinate with Portfolio Management and the Broker/Dealer community to resolve accordingly. Maintain log of all failed trades, as well as their current status, and distribute internally by close-of-business each day. Validate and/or initiate all claims related to failed trades (i.e. TMPG, account overdrafts), as needed.</li><li>Coordinate with IT on all maintenance/updates needed for the generation/distribution of data feeds to SSCNet in support of post-trade STP workflows.</li><li>Reconcile daily cash balances and transactions, as well as monthly holdings, between SCD and the custodian banks. Identify, research, and resolve all exceptions using various tools, including eSTaARS, Bloomberg, monthly remittance reports, and custodian bank websites.</li><li>Provide daily portfolio cash balances to Portfolio Management each morning by reconciling prior day settled and same-day projected transactions reported by the custodian banks. Process all client cash flows in SCD accordingly.</li><li>Act as liaison between clients and their Collateral Manager to facilitate daily margin/collateral reporting and long box funding, as well as provide clients with a daily summary of margin requirements.</li><li>Represent Operations in all cross-departmental and firm-wide projects that impact client portfolios and related data.</li><li>Provide back-up coverage for all Securities Administration functions.</li></ul>HR Coordinator<p>Position Overview:</p><p><br></p><p>The individual in this role is responsible for performing all administrative work for the Human Resources Department.</p><p><br></p><p>Essential Functions:</p><p><br></p><p>• In collaboration with the Payroll Administrator, processes all 401(k) loans, deferral changes, terminations, etc.</p><p>• Coordinate leave of absences to include Family Medical Leave, Paid Family Leave, Personal, Medical, etc. Inform the department managers of leave requests; issue leave packets; track all leaves; process all disability forms for payment to the different 3rd party administrators; etc.</p><p>• Process terminations of benefits on the different portals; generates and sends COBRA notices to non-union staff and to the union benefits office for the union staff.</p><p>• Process OSHA logs; maintain SDS master binder; process and submit employee accident reports within 48 hours of the accident; ensure completion of Corrective Action Forms, etc.</p><p>• Performs all administrative duties for the department as needed and requested.</p><p>• Respond to internal and external HR related inquiries or requests and provide assistance.</p><p>• Direct HR related calls or distribute correspondence to the appropriate person of the team.</p><p>• Maintain records of personnel-related data in both paper and the database and ensure all employment requirements are met</p><p>• Assist with the coordination of the health benefits annual open enrollment.</p><p>• Track monthly eligibility for all benefits and issue enrollment forms to new hires at least 30 days prior to their eligibility date.</p><p>• Participate in annual pension audits and filing of 5500 forms.</p><p>• Review monthly health insurance invoices and submits invoices to Accounts Payable in a timely manner.</p><p>• Maintain the employee locker inventory and issue lockers to new hires.</p><p>• Maintain all HR bulletin boards; ensure all compliance posters are up to date.</p><p>• Complete all verification of employments, including employment letters as requested by the staff.</p><p>• Support the development and implementation of Human Resources initiatives and assist in coordinating sponsored events and activities.</p><p>• Performs all filling for the Human Resources weekly or as needed and other duties as assigned by the Director of Human Resources.</p><p><br></p><p>OTHER REQUIREMENTS, REASONING ABILITIES AND PHYSICAL DEMANDS:</p><p>• Highly organized and detail oriented.</p><p>• Ability to multitask without compromising the accuracy of the work.</p><p>• Must take pride in the work performed and responsibility for the results.</p><p>• Must possess the ability to work in a fast-paced environment and adapt to changes.</p><p>• Must be self-motivated, take initiative and be able to work efficiently both independently and in a collaborative team.</p><p>• Must be able to uphold confidentiality to the highest levels.</p><p>• Must possess the ability to adapt to quick turnarounds and ability to meet deadlines.</p><p>• Be dynamic, self-motivated, creative, practice empathy, emotional intelligence, and mindfulness with members, and staff.</p><p>• Job routinely requires sitting, talking, walking, and use of a computer and telephone.</p>Payroll AdministratorWe are in the non-profit sector and we're currently seeking a Payroll Administrator to join our team in SANDS POINT, New York. The role involves full cycle payroll processing for a significant number of employees and managing payroll data in the ADP WorkforceNow system. <br><br>Responsibilities:<br>• Oversee payroll processing for both union and non-union employees, ensuring adherence to respective collective bargaining agreements and relevant employment laws.<br>• Validate timesheets and manage payroll data using the ADP WorkforceNow system.<br>• Administer deductions, benefits, taxes, garnishments, and other pay adjustments as required.<br>• Guarantee accuracy in payroll through audits, verifications, and reconciliations.<br>• Resolve any payroll discrepancies by gathering and analyzing information from various departments and employees.<br>• Prepare and present reports on payroll activities and statistics to senior management.Onboarding Coordinator<p>We are offering a short term contract employment opportunity for a Human Resources admin based in White Plains, New York.</p><p><br></p><p>Responsibilities:</p><p>• Handle onboarding tasks for new employees efficiently</p><p>• Manage diverse administrative activities related to onboarding</p><p>• Utilize Google Suite for various tasks and processes</p><p>• Work with HR platforms such as Workday and Monday</p><p>• Ensure accurate record-keeping and data input in HR systems</p><p>• Respond to and resolve any issues related to the onboarding process</p><p>• Collaborate with different teams to ensure smooth onboarding of new employees</p><p>• Continually update and improve onboarding procedures as necessary.</p>HR Coordinator<p>We are seeking a meticulous Talent Acquisition Coordinator to join our dynamic team in the Health Insurance industry. As an TA Coordinator, you will be tasked with a variety of responsibilities ranging from sourcing candidates to managing communication channels. This role offers a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities</p><p>• Sourcing potential talent and managing the talent pipeline.</p><p>• Coordinating and conducting interviews.</p><p>• Maintaining open and efficient email correspondence.</p><p>• Utilizing Microsoft Outlook and Teams for various HR tasks.</p><p>• Accurate data entry related to candidate information and HR processes.</p><p>• Proficient use of Workday for HR management.</p><p>• Ensuring clear and effective communication within the team and with potential candidates.</p><p>• Coordinating with the Talent Acquisition team for seamless hiring processes.</p>Assistant Controller<p>Mid-size division of a larger publicly traded company with a major site located in Central Morris County is seeking an Assistant Controller. This position will report to the VP of Finance, and oversee all accounting operations, month end close, variance analysis and financial reporting. This is a HANDS-ON position but will also have leadership responsibilities and oversee a team of 3 accounting professionals. Successful candidate must come from a Mid-Size company as they need to wear many hats. MUST have Manufacturing industry experience including some knowledge of cost and inventory. Experience with Government reporting or government pricing is a major plus as well. Requires advanced Excel skills and experience using ERP systems. CPA / MBA preferred but not required here. Looking for 5+ years of strong hands-on accounting experience with at least 2 years at a Management level, working in mid-size manufacturing companies Great opportunity for an Accounting Manager or a strong Sr. Accountant looking to take the next step up. Will also assist with working with the Auditors as well and year end accounting responsibilities. The company offers a competitive compensation package in the $130-160K range plus a bonus, depending on experience and including good benefits. Position is located ONSITE 5x a week. Very high exposure position with upside potential here as well. Very nice office location and environment in Morris County, NJ. </p>Contracts Administrator<p>Robert Half is seeking an experienced Contract Specialist/Officer or Procurement Analyst/Specialist with a background in state or federal acquisition or procurement processes. The selected candidate will play a pivotal role in ensuring compliance, reviewing electronic documents, and guiding contracts and purchase orders through to signature by the President. They will be required to ensure alignment with contract terms and notate any requirements for execution prior to the signature process.</p><p><br></p><p>Location: Flexible (Remote Work)</p><p>Hours: Part-Time</p><p>Duration: 6 Months</p><p>Pay: $40+ hour </p><p><br></p><p>Key Responsibilities:</p><ol><li>Assure compliance in alignment with state procurement processes.</li><li>Review electronic documents, contracts, and purchase orders prior to executive signatures.</li><li>Prepare solicitation and Request For Information (RFI).</li><li>Conduct market research and provide support to existing contract staff.</li><li>Manage contracts and written RFP and RFI.</li></ol><p>Requirements:</p><ol><li>Experience in state acquisition or procurement processes. New York state experience is highly preferred.</li><li>Proficiency in MS Office Suite and competent in Project Management applications.</li><li>Strong organizational, project Management and leadership skills.</li><li>Excellent communication and negotiation skills.</li><li>Ability to work remotely.</li></ol><p><br></p><p>Responsibilities:</p><p>• Ensure all contracts and purchase orders are in line with contract terms before signature</p><p>• Review and manage electronic documents related to contracts and procurement</p><p>• Provide assistance to existing contract staff to enhance understanding of processes</p><p>• Conduct market research and prepare solicitations and Request for Information (RFI)</p><p>• Oversee the compliance of contract terms and conditions</p><p>• Use Office Suite & Project Manager Applications for contract management</p><p>• Handle contract amendments and auditing tasks</p><p>• Manage customer relationship management (CRM) and billing functions</p><p>• Leverage knowledge of DCAA and Deltek for contract administration</p><p>• Handle construction contracts and redlining tasks</p><p>• Prepare and manage purchase agreements and RFP responses</p><p>• Use Adobe Acrobat and Costpoint for contract related tasks.</p>Bookkeeper<p><strong>Bookkeeper</strong></p><p><em>Location: Parsippany, NJ </em></p><p>Our client, a growing organization, is looking for a detail-oriented and dependable <strong>Bookkeeper</strong> to join their team. In this role, you will manage day-to-day financial operations, ensuring accurate records, timely reporting, and overall financial health. This is an excellent opportunity for a professional who enjoys working with numbers and contributing to a company’s success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate records of financial transactions by posting and reconciling accounts.</li><li>Process accounts payable (AP) and accounts receivable (AR), including invoicing, payments, and collections.</li><li>Reconcile bank statements, credit card accounts, and general ledger accounts on a regular basis.</li><li>Assist in preparing financial reports, including balance sheets, profit & loss statements, and cash flow statements.</li><li>Process payroll and ensure proper tracking of employee expenses and benefits (if applicable).</li><li>Track and manage sales tax filings and compliance with local, state, and federal regulations.</li><li>Collaborate with management to support budgeting, forecasting, and audits.</li></ul>Payroll Specialist<p>Our client, a reputable organization in Consumer Goods, is seeking a highly organized <strong>Payroll Specialist</strong> to support the accurate and timely processing of payroll. This role offers an exciting opportunity to join a collaborative environment where your attention to detail and payroll expertise will directly impact employee satisfaction and compliance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and manage payroll for hourly and salaried employees, including data entry for timesheets, new hires, terminations, and payroll adjustments.</li><li>Audit payroll data to ensure accuracy and compliance with company policies, labor laws, and tax regulations.</li><li>Respond to employee inquiries related to payroll, benefits deductions, and timekeeping issues.</li><li>Calculate and enter special payroll items such as bonuses, commissions, and overtime.</li><li>Collaborate with HR and Finance to maintain payroll records and resolve discrepancies.</li><li>Prepare payroll reports for management, including payroll summaries and tax filings.</li><li>Support compliance efforts by staying up to date with local, state, and federal regulations affecting payroll.</li></ul>Payroll Analyst<p>Our client, a leader in Manufacturing industry, is seeking a detail-oriented <strong>Payroll Analyst</strong> to join their growing team. The ideal candidate will play a key role in managing payroll processes, ensuring accuracy, compliance, and employee satisfaction.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process biweekly and monthly payrolls for salaried, hourly, and contract employees across multiple locations.</li><li>Audit and reconcile payroll reports to ensure accuracy and compliance with state and federal regulations.</li><li>Collaborate with HR and finance teams to verify payroll data, including new hires, terminations, benefits deductions, and salary changes.</li><li>Prepare and submit payroll tax filings, including quarterly and annual reporting (941, W-2s, etc.).</li><li>Research and resolve payroll discrepancies, responding to employee inquiries promptly.</li><li>Maintain and update payroll systems to ensure accurate records and reporting.</li><li>Stay current with labor laws, tax regulations, and company policies affecting payroll operations.</li></ul><p><br></p>Talent Acquisition Coordinator<p>We are seeking a Talent Acquisition Coordinator to join our team. The role is within the non-profit sector and offers a short term contract employment opportunity. You will be involved in a wide range of tasks, primarily focusing on talent acquisition and coordination.</p><p><br></p><p>Responsibilities:</p><p>• Manage the scheduling and coordination of interviews, assessments, and other associated recruitment activities</p><p>• Act as the primary contact for candidates, providing regular updates, answering queries, and ensuring a positive experience throughout the hiring process</p><p>• Maintain and update the applicant tracking system with relevant candidate information, status changes, and notes</p><p>• Assist in generating recruitment reports and metrics for analysis and decision-making</p><p>• Collaborate with the HR team to facilitate a smooth onboarding process for new hires, including coordination of pre-employment screenings and documentation</p><p>• Prepare and dispatch offer letters and other necessary documents to candidates</p><p>• Support recruiters by sourcing candidates through various platforms, including job boards and social media</p><p>• Post job openings on company websites, job boards, and social media channels</p><p>• Ensure all recruitment activities comply with company policies and employment laws</p><p>• Maintain accurate and confidential records of recruitment activities and candidate documentation.</p>