<p>We are seeking a reliable and detail‑oriented Office Clerk to support daily administrative operations with our client in New Kensington, PA. This role is a Temp - Permanent role that involves general office duties such as typing, answering phones, and communicating with vendors and customers via email and phone. The ideal candidate will be organized, professional, and able to multitask in a fast‑paced setting. Pay rate $20- $23/hr. Fully on-site, hours Monday - Friday 8AM - 4:30PM.</p><p><br></p><p><br></p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Perform accurate data entry for internal records, orders, and reports.</p><p>* Type and prepare quotes, correspondence, and other documents.</p><p>* Call vendors and customers to gather information, confirm orders, and follow up on inquiries.</p><p>* Handle incoming calls and emails in a professional, courteous manner.</p><p>* Maintain organized filing systems (electronic and physical).</p><p>* Update and manage spreadsheets with current order, pricing, and vendor information.</p><p>* Assist the Purchasing Department with gathering supplier quotes and pricing.</p><p>* Monitor and reorder office and facility supplies as needed.</p><p>* Support general office operations and assist with administrative tasks as assigned.</p><p><br></p><p><br></p>
Our Pittsburgh client has an opening for an Administrative Assistant to the Chief Operating Officer. This is a contract opportunity with part-time hours, 9am – 3pm Monday – Thursday. There is the potential this role may become a permanent position, at which time the hours would increase to full-time, Monday - Friday. Pay will be $18-21 depending on experience.<br><br>JOB DESCRIPTION:<br><br>The Administrative Assistant plays a crucial role in supporting the Chief Operating Officer (COO). The Assistant's duties include clerical support, assisting in daily office needs, and managing the department’s general administrative activities. Administrative Assistant responsibilities also include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.<br><br>RESPONSIBILITIES:<br><br>Answer and direct phone calls<br>Organize and schedule appointments<br>Plan meetings and attend when necessary<br>Write and distribute emails, correspondence memos, letters, faxes and forms<br>Assist in the preparation of regularly scheduled reports<br>Develop and maintain a filing system<br>Order office supplies<br>Book travel arrangements<br>Submit and reconcile expense reports<br><br>REQUIREMENTS:<br><br>Proven experience as an administrative assistant or office admin assistant<br>Knowledge of office management systems and procedures<br>Working knowledge of office equipment, like printers and fax machines<br>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)<br>Excellent time management skills and the ability to prioritize work<br>Attention to detail and problem-solving skills<br>Excellent written and verbal communication skills, which may include reports and presentations<br>Strong organizational skills with the ability to multi-task<br>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus<br><br>--<br><br>If you visit our website and see any other administrative jobs in the Greater Pittsburgh area that you would like to learn more about, please call our main office at 412-456-0837.<br><br>Looking for more than just a job? Robert Half will partner with you to provide resume guidance, provide interview coaching and help you to assess your career goals.
<p>Our client in Murrysville, PA is hiring for an Administrative Assistant for a contract opportunity. No specific length, open ended. This position is expected to last at least 3 months in duration, possibly longer. They are looking to get someone started ASAP! This position is onsite at their corporate headquarters and the schedule is Monday thru Friday from 8am-5pm (40 hours per week). Pay: $18-20</p><p><br></p><p>Job Duties Include:</p><p><br></p><p>Provide direct administrative support to the manager, serving as a key organizational and operational resource</p><p><br></p><p>Make and receive calls with vendors and customers, answering questions and providing payment and shipping status updates</p><p><br></p><p>Open, sort, and distribute incoming mail daily; prepare and send outgoing mail and packages</p><p><br></p><p>Scan paid invoices, track vendor communications, and follow up on outstanding items</p><p><br></p><p>Maintain and organize electronic and paper filing systems</p><p><br></p><p>Assist with scheduling meetings, coordinating calendars, and managing appointments</p><p><br></p><p>Enter data into internal systems and spreadsheets accurately and efficiently</p><p><br></p><p>Prepare basic reports, documents, and correspondence as needed</p><p><br></p><p>Order office supplies and assist with inventory tracking</p><p><br></p><p>Support general office operations, assist other departments as needed, and complete special projects or ad hoc administrative tasks</p>
<p>A highly respected national law firm with more than 65 years of history is seeking an experienced Litigation Legal Assistant for its Pittsburgh office. The firm has over 300 attorneys and represents a diverse client base that includes large companies, insurers, financial institutions, healthcare systems, and public entities. </p><p><br></p><p> This is a critical, high-visibility role supporting a senior commercial litigation partner in a trial-heavy practice. The position is fully onsite, Monday through Friday, and is ideal for a experienced litigation detail oriented who thrives in a fast-paced, traditional law firm environment.</p><p><br></p><p>Interested candidates with large firm litigation legal assistant should reach out directly to Kevin Ross with Robert Half Legal in Philadelphia. </p>
We are looking for a dedicated Administrative Assistant to join our team in Waynesburg, Pennsylvania. This is a long-term contract position offering an excellent opportunity for someone with strong organizational skills and a proactive approach to administrative tasks. The role involves a combination of front desk responsibilities and supporting accounts payable and receivable functions.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, ensuring a welcoming and attentive environment.<br>• Handle inbound and outbound calls, providing prompt and courteous customer service.<br>• Manage daily email correspondence and maintain effective communication with internal and external stakeholders.<br>• Assist with data entry tasks to ensure accurate and timely record-keeping.<br>• Support basic accounts payable (AP) and accounts receivable (AR) processes, with training provided as needed.<br>• Schedule and coordinate appointments, meetings, and other events.<br>• Utilize Microsoft Excel to organize and analyze data efficiently.<br>• Create and edit documents using Microsoft Word and manage calendars through Microsoft Outlook.<br>• Monitor office supplies and place orders as necessary to maintain inventory.<br>• Collaborate with team members to streamline administrative workflows and improve operational efficiency.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Apollo, Pennsylvania. In this long-term contract role, you will play a key part in managing financial transactions, ensuring accurate record-keeping, and supporting the company's accounting operations. This position is ideal for someone who thrives in a structured environment and enjoys working with numbers and data.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions with precision and efficiency.</p><p>• Utilize SAGE and MS Dynamics to maintain accurate financial records and reporting.</p><p>• Enter data into accounting systems, ensuring all information is up-to-date and error-free.</p><p>• Handle invoice processing, including verification and reconciliation of payments.</p><p>• Support the preparation of financial reports and assist with audits as needed.</p><p>• Communicate with vendors and clients to resolve discrepancies or inquiries regarding payments.</p><p>• Maintain organized records of all financial transactions and documentation.</p><p>• Collaborate with team members to streamline accounting processes and improve accuracy.</p><p>• Ensure compliance with organizational policies and accounting standards.</p>
<p>A manufacturing organization on the North Shore of Pittsburgh is in need of a temporary-to-hire Billing clerk!</p><p> </p><p>The Billing Clerk position is hybrid.</p><p> </p><p>Parking is not free.</p><p> </p><p>The Billing Clerk Specialist would be responsible for the following duties:</p><p><br></p><p>• Perform light collections </p><p>• Ensure payment is received prior to product shipment</p><p>• Apply customer payments accurately and timely</p><p>• Review customer contracts and create billing invoices</p><p>• Partner with the engineering team to manage and incorporate change orders into invoices</p><p>• Enter all billing and related updates into SAP</p><p>• Submit finalized invoices to customers</p><p><br></p><p>The hours for this position are Monday through Friday from 8am-5pm but are flexible.</p><p> </p><p>If you are interested in being considered for this Billing Clerk Specialist position, please 1) Apply online AND 2) follow up with a phone call to 888-396-0099!</p>
<p>An organization on the North Shore is in need of temporary assistance in the Accounts Payable Department! This position does have a chance for hire.</p><p><br></p><p>Hours are Monday-Friday, 40 hours a week</p><p><br></p><p>The position Accounts Payable position is ON-SITE.</p><p><br></p><p>The Accounts Payable specialist would be responsible for the following duties:</p><ul><li>Enter and process Accounts Payable invoices daily using Ariba Spend Management and SAP R/3 systems.</li><li>Investigate and resolve GL coding issues and Ariba invoice exceptions.</li><li>Monitor and manage Ariba processing queues to ensure timely workflow.</li><li>Handle incoming and outgoing invoice and statement requests.</li><li>Respond to vendor and internal stakeholder inquiries across multiple AP email inboxes, including Vendor Invoices and AP Vendor mailboxes.</li><li>Verify that vendor master data aligns accurately with invoice details.</li><li>Support the team with additional duties and special projects as assigned.</li></ul><p>If you are interested in being considered for this Accounts Payable Specialist position, please 1) Apply online AND 2) follow up with a phone call to 888-396-0099!</p>
We are looking for a meticulous Accounts Payable Clerk to join our team in Coraopolis, Pennsylvania. As part of the manufacturing industry, this role focuses on ensuring accurate and efficient financial operations. This is a long-term contract position, offering stability and the opportunity to contribute to essential accounts payable functions.<br><br>Responsibilities:<br>• Process invoices, payments, and reconciliations to ensure the seamless operation of accounts payable workflows.<br>• Manage travel and expense reports using Concur, providing support and ensuring compliance with organizational policies.<br>• Handle intercompany transactions by overseeing payments and completing reconciliations with precision.<br>• Allocate tariffs and landed costs to imported goods, ensuring proper documentation and reporting.<br>• Issue credit notes and resolve claims related to accounts receivable processes.<br>• Maintain accurate records, performing timely check runs and invoice processing.<br>• Collaborate with internal teams to address invoice discrepancies and streamline financial operations.<br>• Use Excel for effective data management, analysis, and reporting.<br>• Assist with audits and compliance reviews by preparing required documentation and delivering insights.<br>• Identify and implement process enhancements within the accounts payable department to improve efficiency.
An organization out East is in need of temporary assistance in the Purchasing Department! <br> <br>The position is 100% onsite and hours are 8-4:30pm.<br>The role does have a chance of hire.<br> <br>The Purchasing Assistant would be responsible for the following duties:<br><br>• Place purchase orders (POs) with vendors, confirm receipt, track deliveries, and file documentation.<br>• Assist with planning and purchasing of parts to meet production schedules and upcoming projects.<br>• Prepare and send requests for quotes (RFQs) to local machine shops, follow up on responses, and track quotes.<br>• Collaborate with internal teams to resolve purchasing or supply issues.<br>• Maintain organized records and provide general purchasing support as needed.<br><br><br>If you are interested in being considered for this Purchasing Assistant position, please 1) Apply online AND 2) follow up with a phone call to 888-396-0099!
<p>We are seeking a detail-oriented and organized Accounts Payable Specialist to join a team in Downtown Pittsburgh. In this role, you will manage the full-cycle accounts payable process, including invoice entry, vendor payment processing, and reconciliation. You’ll be responsible for ensuring timely payment of invoices and maintaining accurate records for audit purposes, supporting our commitment to financial accuracy and compliance. As an AP Specialist, you will collaborate with HR, vendors, and other internal departments to address and resolve payroll and accounts payable inquiries, fostering cross-functional communication and partnership. Maintaining strict adherence to company policies and relevant compliance regulations is essential, and you will play a vital part in upholding our standards and controls. Your ability to balance accuracy and deadline management will contribute directly to our operational success. This role is ideal for a candidate with expertise in accounts payable who is adaptable, process-driven, and detailed.</p><p><br></p>
<p>We are looking for an experienced Payroll Specialist to join our team in Pittsburgh, Pennsylvania. As part of a dynamic organization, you will play a key role in managing payroll operations for a large employee base while ensuring compliance and accuracy. This position also encompasses general HR responsibilities, offering a chance to contribute to both payroll and human resources initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Process biweekly payroll for over 1700 employees, ensuring accuracy and timely distribution.</p><p>• Maintain and reconcile payroll records, ensuring compliance with federal, state, and local regulations.</p><p>• Manage garnishments, benefit deductions, and other payroll adjustments such as 401K contributions.</p><p>• Collaborate with HR and operations teams to ensure seamless flow and maintenance of employee data.</p><p>• Establish and maintain electronic personnel files, ensuring all employee changes are recorded promptly.</p><p>• Set up payroll information for new store locations, coordinating with the payroll provider.</p><p>• Handle employment verifications and respond to employee inquiries regarding payroll, pay cards, and direct deposit accounts.</p><p>• Process personnel action forms for compensation changes, transfers, promotions, and terminations.</p><p>• Assist with year-end verification processes, including W-2 and 1095 forms, as well as payroll audits.</p><p>• Administer Workers' Compensation claims and reconcile monthly benefit invoices in collaboration with accounting.</p>
<p>We have a client seeking a Back-Office Mortgage Support professional in Pittsburgh, Pennsylvania.</p><p>This role supports the Mortgage Administration department and focuses on document review, loan setup, and system data entry.</p><p><br></p><p><strong>Job Title:</strong> Mortgage Loan Operations Specialist</p><p><br></p><p><strong>Location:</strong> Near Downtown Pittsburgh, PA 15219</p><p><br></p><p><strong>Schedule: </strong> Full-Time | Monday–Friday | 8:00 AM–5:00 PM</p><p><br></p><p><strong>Compensation:</strong> $20–$22 per hour</p><p><br></p><p><strong>Duration:</strong> Contract role up to 90 days, possibility for hire based on business demands</p><p><br></p><p><strong><u>Job Responsibilities:</u></strong></p><p>As a Mortgage Loan Operations Specialist, you will:</p><ul><li>Review mortgage documents to ensure accuracy and confirm they are properly attached to the loan file.</li><li>Bundle documents and validate that they open and function correctly in the loan system.</li><li>Enter loan funding data into the mortgage processing system.</li><li>Set up commitments and allocate loans as required.</li><li>Learn to lock loans and clear system alerts as time permits.</li></ul><p><strong><u>Requirements:</u></strong></p><p>Preferred: Prior experience in mortgage operations or mortgage administrative work.</p><p><br></p><p>If you are interested in being considered for this Lock Box Associate position and you have the appropriate background, please apply online via the Robert Half website or via the Robert Half app. After applying to this accounting/finance role, please CALL immediately at 412-471-5946 to confirm your application has been received! Ask for Carrie, Dan or Aimee and please reference Job # 03730-0013379376 when calling!</p><p> </p><p>If you visit the Robert Half website and see any other Accounting or Finance jobs in the greater Pittsburgh area that you would like to learn more about, please call 412-471-5946.</p><p> </p><p>Looking for more than just a job? Robert Half will partner with you to provide resume guidance, provide interview coaching and help you to assess your career goals.</p>
We are looking for a detail-oriented Bookkeeper to join our team in Wexford, Pennsylvania. In this long-term contract role, you will play a vital part in managing financial transactions and ensuring the accuracy of our accounting records. This position is ideal for professionals who thrive in a structured environment and have a proven ability to handle bookkeeping tasks with precision.<br><br>Responsibilities:<br>• Manage daily bookkeeping tasks, including maintaining accurate financial records.<br>• Utilize QuickBooks to process and record transactions efficiently.<br>• Handle accounts payable and accounts receivable to ensure timely payments and collections.<br>• Perform regular bank reconciliations to verify account balances.<br>• Prepare financial reports and summaries for management review.<br>• Ensure compliance with accounting standards and company policies.<br>• Monitor and resolve discrepancies in financial records.<br>• Assist with general ledger maintenance and account reconciliation.<br>• Collaborate with team members to support overall financial operations.<br>• Provide recommendations for improving accounting processes and systems.
We are looking for a skilled Full Charge Bookkeeper to join our team in Valencia, Pennsylvania. This is a Contract to permanent position, offering the opportunity to contribute your expertise in managing financial operations. The ideal candidate will have a strong background in bookkeeping and proficiency in QuickBooks, ensuring accurate and efficient handling of accounts payable and receivable.<br><br>Responsibilities:<br>• Manage all aspects of accounts payable and accounts receivable, including processing invoices and payments.<br>• Perform thorough bank reconciliations to ensure the accuracy of financial records.<br>• Maintain detailed and organized financial records for audits and reporting purposes.<br>• Utilize QuickBooks to efficiently handle bookkeeping tasks and generate financial statements.<br>• Prepare monthly, quarterly, and annual financial reports to support business operations.<br>• Monitor cash flow and ensure timely payment of obligations.<br>• Collaborate with team members to address discrepancies and resolve financial issues.<br>• Ensure compliance with accounting standards and company policies.<br>• Assist with budgeting and forecasting to guide financial planning.<br>• Identify and implement improvements to streamline bookkeeping processes.
