24 results for Administrative Assistant in Westborough, MA

Administrative Assistant We are offering a long term temporary employment opportunity for a meticulous Administrative Assistant in Lynnfield, Massachusetts. As an Administrative Assistant, you'll be tasked with a variety of administrative tasks in a private office setting, including managing vendor contracts, handling invoices, and providing excellent customer service over the phone. This role plays a crucial part in maintaining the smooth operation of our office environment. This role is part time. Responsibilities: • Managing the renewal process for vendor contracts in a timely and efficient manner• Assisting with the preparation and dispatch of invoices via FedEx to our NY office bi-monthly• Utilizing Microsoft Office to enter and manage invoice data accurately in Excel• Carrying out receptionist duties, including professionally answering and directing phone calls• Handling the scanning and digital filing of business documents using a PC and scanner/printer• Ensuring the validity and availability of certificates of insurance.

Administrative Assistant We are on the lookout for a dedicated Administrative Assistant to be a part of our team in the Healthcare, Hospitals, and Social Assistance industry based in Providence, Rhode Island, 02908, United States. This opportunity offers a short term contract employment where the Administrative Assistant will be instrumental in managing customer interactions, maintaining precise records, and handling various administrative tasks. Responsibilities: • Efficiently managing inbound calls and directing them to the appropriate department. • Keeping a check on incoming emails and responding timely and professionally. • Accurately processing enrollment forms and scanning them for record-keeping. • Ensuring detailed and consistent email correspondence with customers and team members. • Utilizing the project management ticketing system for opening and tracking tickets. • Maintaining and updating patient contact information on enrollment forms. • Handling opt-out forms with utmost accuracy and care. • Proficiently using Microsoft Office tools including Excel, Outlook, PowerPoint, and Word for administrative tasks. • Scheduling appointments as required and ensuring smooth workflow. • Demonstrating exceptional customer service skills in all interactions.

Administrative Assistant We are offering an opportunity for an Administrative Assistant to work within the industry in Devens, Massachusetts. The role involves a variety of administrative tasks, from data entry to internal and external communication. This opportunity offers a short term contract employment. Responsibilities: • Handle internal and external communication efficiently. • Perform data entry tasks with high attention to detail. • Manage schedule appointments and maintain calendars. • Draft correspondence as required. • Answer inbound calls and provide excellent customer service. • Maintain folders and manage file systems. • Utilize Microsoft Office tools such as Excel, PowerPoint, Outlook, and Word effectively. • Generate reports as required. • Undertake any other assigned administrative duties.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Providence, Rhode Island, United States. This role involves assisting with property leasing, managing customer interactions, and maintaining data records. Responsibilities: • Assist in the leasing process of the property, including filling open units • Interact with potential applicants through phone calls and follow-ups • Qualify applicants based on their income • Provide excellent customer service and handle sales-related interactions • Update and maintain data in Microsoft Excel spreadsheets • Work independently, managing tasks without constant supervision • Have prior experience in a Rental Office and Property Management • Gain experience in Affordable Housing/Tax Credit • Utilize Yardi Property Management software, if familiar • Handle a high volume of inbound and outbound calls • Correspond with customers via email and schedule appointments when necessary.

Administrative Assistant **Administrative Assistant** Our client is seeking an organized and resourceful Administrative Assistant to support a Principal Investigator (PI) and their lab in a fast-paced research environment. In this role, you will manage complex calendars, coordinate meetings and events, handle administrative tasks such as expense reports and visitor arrangements, and act as a primary liaison for internal and external contacts. The ideal candidate will demonstrate excellent judgment, strong communication skills, and the ability to prioritize and manage multiple responsibilities. ((Boston, Hybrid, Up to $70K)) *Bachelor’s degree or equivalent experience and education *3+ years of administrative experience *Previous experience in higher education or research services, required *Strong organizational and time management skills

Administrative Assistant Robert Half's client in Worcester MA is looking for an Administrative Assistant in the benefits space! Responsibilities include: -Administrative support -Responding to inquiries -Phone/Email correspondence -Data entry -Sorting through incoming mail **Benefits knowledge is preferred** Start date: Tuesday, March 25th Duration: 2-3 weeks (potential to extend) Work type: On-site Hours: 8:30am-5pm (M-F) If interested, APPLY NOW!

Part Time Administrative Assistant We are seeking a Part Time Administrative Assistant for our office located in Newburyport, Massachusetts. This role involves a mix of administrative and customer service tasks in the finance industry. The position offers a contract to permanent employment opportunity. Responsibilities: • Accurately update Customer Relationship Management (CRM) system with relevant client information • Schedule appointments and make confirmation calls to clients • Handle inbound and outbound calls in a detail oriented manner • Perform data entry tasks and maintain client records • Open new client accounts as required • Assist in finance administration tasks • Execute scanning, copying, and faxing of important documents • Send detail oriented email correspondence to clients and colleagues • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks • Provide exceptional customer service at all times.

Office Assistant Robert Half's client in Westborough MA is looking for an tech savvy Office Assistant! Responsibilities include: - Phone/Email correspondence- Customer outreach- Restock refreshments- Coordinate/Schedule interviews- Coordinate/Conduct background checks- Strong technical skills (MS Word, Excel, Powerpoint)- Handle confidential information- Administrative support Start date: Asap!Duration: Temp-to-permHours: 24 hours per week | 8am-4pm | Monday, Wednesday, & FridayWork Type: On-site Monday & Wednesday, remote on Friday *If interested, APPLY now!

Administrative Assistant We are offering a short term contract role for an Administrative Assistant in Hyde Park, Massachusetts. In this role, your primary responsibility will be to maintain precise records and process customer applications. Responsibilities: • Address customer inquiries and resolve them effectively. • Monitor customer accounts and take necessary actions. • Use Office Suite and Excel to keep records and carry out daily tasks. • Carry out precise and efficient processing of customer credit applications. • Use Mail Merge for effective communication and record-keeping. • Ensure customer credit records are current and accurate.

Executive Assistant We are seeking an Executive Assistant to become part of our team in the healthcare sector, specifically based in Danvers, Massachusetts. In this role, you will be offering administrative assistance to a team of directors, managing various tasks such as processing expense reports, aiding with travel plans, and supporting onsite meetings. Responsibilities: • Offer administrative assistance to a team of directors, most of whom operate remotely • Manage travel plans for directors, ensuring their schedules are efficiently coordinated • Process expense reports, ensuring precision and prompt submission • Aid in the planning and execution of onsite meetings, which may include booking conference rooms and arranging meals • Use SAP for procurement, generating purchase requisitions as necessary • Utilize tools like Concur, Outlook, and SAP to perform tasks efficiently • Ensure that all company equipment provided to the team is properly managed and maintained • Communicate effectively with team members and other stakeholders, providing timely updates and responses • Manage calendars, coordinating meetings and conference calls as required • Handle correspondence on behalf of the team, ensuring detail-oriented communication at all times.

Executive Assistant The Executive Assistant will play a crucial role in managing the Executive Director's calendar, coordinating meetings, and facilitating communication between various parties. This role offers an exciting opportunity to contribute significantly to the success of the organization by providing administrative support and managing public relations efforts. Responsibilities: • Facilitate efficient and effective communication with tenants, staff, stakeholders, and condominium associations.• Prepare and maintain precise documentation of meetings and produce a variety of internal and external reports.• Manage the scheduling and coordination of the Executive Director's calendar.• Coordinate the preparation of agendas for various meetings.• Transcribe meeting minutes with accuracy and detail.• Assist with public relations efforts such as the Annual Report and digital updates to the agency’s website.• Prepare correspondence on behalf of the Executive Director.• Manage office and maintenance supply inventories, coordinating purchases as necessary.• Keep the agency calendar updated and well-organized.• Maintain an efficient filing system for easy retrieval of documents.

Part-Time Front Office Assistant We are in search of a Front Desk Coordinator to join our team in the Real Estate Property/Facilities Management industry, located in Boston, Massachusetts. As a Part-Time Front Office Assistant, your primary tasks will involve handling multiple telephone lines, managing customer inquiries, and maintaining precise records. This position offers a short term contract employment opportunity. Responsibilities: • Efficiently handle a multi-line telephone system and redirect calls to the appropriate personnel or department.• Provide accurate and comprehensive information to callers about our firm, including location, directions, and staff contact details.• Welcome incoming visitors, screen them professionally, and promptly inform the relevant personnel of their arrival.• Manage the key check-out system with high efficiency.• Sign for courier deliveries and pick-ups and promptly notify the concerned personnel.• Collect mail, open it, and sort it into categories such as checks, invoices, and correspondences.• Distribute invoices/correspondences to managers for approval and categorization on behalf of the Vice President.• Operate standard office equipment such as postage machine, folding machine, and fax/copier/scanner.• Prepare and stamp mailings as created by office staff, including printed checks.• Maintain supply of paper in copier/fax machine and distribute printed materials.• Perform daily filing duties for management reports.• Update the database with client information changes as received.• Keep common office areas clean and presentable for our clients.• Create and maintain proper response letters for various incoming correspondences.• Scan and upload management report correspondences.• Review and edit scanned management reports as needed.

Legal Assistant - Litigation Robert Half Legal Permanent Placement is seeking a highly organized and detail-oriented Legal Assistant to provide comprehensive administrative support to a team of at least three attorneys with our Boston client law firm. This role requires exceptional communication skills, a proactive approach, and the ability to manage multiple tasks in a fast-paced legal environment. The ideal candidate will be adept at handling confidential information with discretion and professionalism. Hybrid schedule. Responsibilities:<ul><li>Administrative Support:</li><li>Manage complex attorney calendars using Microsoft Outlook, including scheduling meetings, coordinating travel arrangements, and resolving scheduling conflicts.</li><li>Prepare and process legal documents, correspondence, and reports, ensuring accuracy and adherence to firm standards.</li><li>Handle incoming and outgoing mail, including scanning and electronic filing.</li><li>Maintain and organize physical and electronic files, ensuring efficient retrieval and storage of information.</li><li>Manage client fee agreements, intake sheets, and conflict check database.</li><li>Input and update client information in the firm's CRM database.</li><li>Monitor client fee agreements to secure necessary signatures and distribute copies to relevant parties.</li><li>Prepare and submit expense reports using the Chrome River system.</li><li>Assist with office management tasks, such as ordering food and coordinating facilities requests.</li><li>Billing and Timekeeping:</li><li>Accurately record attorney time entries and prepare monthly billing statements.</li><li>Review and revise billing statements for accuracy and completeness.</li><li>Coordinate with the billing manager to ensure timely and accurate billing processes.</li><li>Client Communication:</li><li>Communicate professionally and effectively with clients, attorneys, and staff, both verbally and in writing.</li><li>Provide timely updates and information to clients regarding their cases.</li><li>Special Projects:</li><li>Assist attorneys with special projects as needed, including research, document review, and trial preparation.</li></ul>

Legal Assistant We are offering a long term contract employment opportunity for a meticulous Legal Assistant at our location in Newton, Massachusetts. As a Legal Assistant, your main focus will be to assist with various administrative tasks such as managing calendars, arranging travel, handling documents, and managing client interactions. Responsibilities: • Manage and maintain partner's calendar to ensure efficient time management • Arrange travel itineraries and reservations as required • Oversee billing processes, ensuring accuracy and punctuality • Handle document management, including organizing, storing, and retrieving as needed • Conduct client intake, establishing and maintaining effective communication channels • Assist with zoning matters, providing relevant support without the necessity of prior experience in the area • Perform the role of an executive assistant in addition to legal assistance tasks • Handle all tasks with a high level of confidentiality and professionalism.

EA - Early Intervention Our client, a university, has a short-term contract employment opportunity in the field of Early Intervention in Boston, Massachusetts. In this role, as an Early Intervention Executive Assistant (EA), your main duties will revolve around administrative support, managing schedules, and providing exceptional customer service. Responsibilities: <ul><li>Accurately process customer credit applications in a timely and efficient manner</li><li>Manage and maintain precise customer credit records</li><li>Resolve customer inquiries promptly and professionally</li><li>Monitor customer accounts and take appropriate action when necessary</li><li>Provide administrative assistance as required in the daily operations</li><li>Manage detail-oriented calendars, scheduling appointments and meetings</li><li>Deliver excellent customer service at all times</li><li>Answer inbound calls, providing information and assistance to callers</li></ul>

Accounting Assistant Robert Half, the world's leading specialized talent solutions and business consulting firm, is seeking a detail-oriented and motivated Accounting Assistant for a contract assignment at a well-established company located in East Longmeadow, MA. This position offers an exciting opportunity to work in a fast-paced environment with room to showcase and grow your accounting expertise. Key Responsibilities:<ul><li>Assist with day-to-day accounting tasks, including accounts payable (AP) and accounts receivable (AR) processing.</li><li>Reconcile bank statements and maintain accurate financial records.</li><li>Input, review, and maintain accounting data in software systems.</li><li>Prepare and file financial and administrative reports as needed.</li><li>Support the accounting team with general tasks including journal entries and month-end close assistance.</li></ul>

Legal Assistant We are offering a long term contract employment opportunity for a Legal Assistant in Manchester, New Hampshire. As a Legal Assistant, you will be tasked with a variety of responsibilities in a law firm setting, including ensuring seamless communication in both English and Spanish, managing calendars, and maintaining strong client relations. Responsibilities: • Facilitate bilingual communication by providing interpretation services in both Spanish and English • Leverage strong computer skills to manage client data and documents, including the use of Microsoft Office, Outlook, Excel, Adobe, Filevine, and SharePoint • Manage and maintain electronic files, ensuring they are up to date and accurately reflect client information • Oversee calendar management to ensure all appointments and deadlines are accurately recorded and met • Maintain strong client relations through effective communication and timely response to inquiries • Proofread documents to ensure accuracy and attention to detail • Utilize your experience in a law firm or office environment to effectively execute tasks and responsibilities • Resolve any client inquiries, demonstrating strong problem-solving skills and client service orientation • Monitor client accounts and take appropriate action when necessary.

Legal Assistant We are offering a short term contract employment opportunity for a Legal Assistant in Wellesley, Massachusetts. The role involves aiding in document management, scheduling, client communication, and more in our team. Although no specific practice experience is required, familiarity with estate planning, probate litigation, and general litigation would be advantageous. Responsibilities: • Assisting in managing and organizing documents • Handling client communication via email and other platforms • Scheduling appointments and meetings as required • Using Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and other case management software for various tasks • Utilizing CompuLaw for efficient case management • Managing billing functions to ensure accurate invoicing • Overseeing calendar management to keep track of important dates and deadlines • Administering claims as part of the broader legal process • Building and maintaining strong client relations • Ensuring clear and effective communication within and outside the team.

Executive Administrator We are offering an exciting opportunity for an Executive Administrator in Boston, Massachusetts. The role primarily involves providing comprehensive administrative support to the executive leadership team in our organization, which operates within the industry. You will be based in our office, handling a range of tasks from executive assistance to office management, and even touching on aspects of HR and accounting. Responsibilities: • Offer administrative assistance to the executive leadership team, ensuring smooth operations • Coordinate and manage executive calendars, ensuring appointments and meetings are scheduled and rescheduled as necessary • Assist in the planning and coordination of events, including logistics, venue arrangements and attendee management • Maintain accurate and up-to-date records, ensuring all information is readily available when required • Handle customer inquiries, providing timely and appropriate responses • Oversee the office's daily operations, ensuring a productive and efficient work environment • Aid in HR and accounting tasks as needed, providing additional support to these departments • Prepare meeting minutes and distribute them to relevant parties, ensuring everyone is updated on key decisions and action items • Create and manage presentations for meetings and other events, ensuring information is presented in a clear and engaging manner • Act as a point of contact for the executive leadership team, facilitating communication between different departments.

Legal Assistant We are on the lookout for a Legal Assistant to join our team in Gloucester, Massachusetts. In this role, you will be a key player in our Estate Planning practice, where you will handle a variety of administrative and legal tasks. Your responsibilities will include processing legal documents, maintaining client records, and being the primary point of contact for our clients. Responsibilities: • Act as the initial point of contact for new matters, which includes setting up conference calls or meetings for responsible attorneys • Handle the opening of new client files and the creation of workflow • Update and maintain client files regularly • Draft retainer agreements for the approval of attorneys • Monitor and keep track of ongoing matters • Draft basic legal documents and learn to use drafting software • Facilitate the transfer of deeds and basic transfers into client trusts • Coordinate and arrange signing meetings • Serve as a Notary Public or be willing to become one • Keep track of client interactions when receiving calls and/or emails • Work with clients to gather detailed information to complete probate forms for court • Prepare court forms for e-filing and respond to court requests/communications • Regularly review probate status with responsible attorney • Handle billing responsibilities, including monthly invoicing and tracking client fees • Manage document execution with clients • Answer phones, schedule appointments, and provide firm information • Respond to client inquiries and requests for information and documents • Assist in attorney scheduling and monitor calendaring to stay on top of client matter status • Greet clients as needed and assist with opening and closing office • Notarize documents when needed and witness document signing • Scan and update client documents and attorney notes to keep files up to date.

Staff Accountant We are offering an exciting opportunity in the banking industry, located in Boston, Massachusetts. We are seeking a Staff Accountant to join our team and contribute to the maintenance of our financial records and customer service. Reports to: Assistant ControllerPosition Summary:This position will report to the management company Assistant Controller and will be responsible for general accounting support. Duties will include general journal and cash journal entries (and accounts payable as needed), as well as maintenance of the general ledger including adjusting entries, monthly closings, supporting schedules, and trial balance. Additionally, the Staff Accountant will prepare the quarterly fund and portfolio invoices, contribute to the expense and dead deal reporting process, and coordinate fixed asset and depreciation schedules at year end. The ideal candidate will have at least three years of experience in an accounting/bookkeeping role. Candidates should have a high degree of organization, possess the ability to prioritize and execute multiple responsibilities, and maintain a flexible attitude while working within a fast-paced, deadline-driven environment. The Staff Accountant will interact with all levels of staff within the firm. Primary Duties and Responsibilities:• General journal and cash journal entries, and accounts payable, as needed• Maintenance of general ledger, including adjusting entries, monthly closings, supporting schedules, and trial balance• Prepare quarterly portfolio company invoices• Produce fund and investment vehicle expense reporting packages• Assist with the Concur expense reporting process, as needed• Portfolio company accounts receivable and employee billing• Fixed asset and depreciation schedules at year end• Year-end audit• Assist Corporate Controller and Assistant Controller with financial, tax statements and complex allocation schedules• Provide training and mentoring to Accounting Assistant as needed• Performs other duties as assigned

Legal Secretary Our client, a successful mid-sized law firm with offices all over the nation, is seeking a Legal Secretary in their Boston, MA office. Location: Boston, MARole: Legal Secretary / AssistantSalary: $65k - $75k (DOE) Schedule: In-Office with 1 hour for lunch Responsibilities:<ul><li>Handling the preparation and processing of outgoing certified mail, subpoenas, and related legal documents.</li><li>Composing and formatting professional correspondence, legal briefs, and documentation.</li><li>Coordinating the scheduling of depositions with relevant stakeholders.</li><li>Facilitating and managing travel arrangements for attorneys and legal team members.</li><li>Recording and overseeing time entry to ensure accurate tracking of billable hours.</li><li>Maintaining and organizing the calendar for meetings, deadlines, hearings, and events.</li><li>Executing electronic filing of motions, pleadings, and other court submissions.</li><li>Maintaining and categorizing discovery materials to ensure accessibility and organization.</li><li>Supporting trial preparation, including assembling materials, briefing witnesses, and logistics planning.</li><li>Managing record processing and ensuring documents are filed and stored appropriately.</li><li>Reviewing and editing billing information for accuracy before submission.</li><li>Administering expense reports and reconciling related documentation.</li><li>Performing general office administration tasks to support daily operations.</li></ul>

Legal Administrator We are offering a long term contract employment opportunity for a Legal Administrator in Boston, Massachusetts. As a Legal Administrator, you will be tasked with a range of responsibilities within the legal industry, including document management, court filing, invoice processing, and event coordination. Responsibilities: • Efficiently handle document management tasks using FileBind and Sharepoint for expenses • Prioritize and execute accurate court filing of documents within set deadlines, with knowledge of Pacer, File & Serve and Odyssey being beneficial • Process vendor invoices as well as those from third parties • Scan, copy, fax, file and organize legal documents and other mailings in a timely manner • Aid in the coordination of events and preparation for in-house client meetings • Organize registration for attorneys for conferences, speaking engagements or webinars • Oversee the maintenance of attorney bar information, including accounts, payments, and applications • Implement efficient calendar management and schedule travel arrangements as needed • Prepare expense reports as and when requested

Attorney/Lawyer Our client is seeking an Associate Attorney to join their legal team in Medfield, Massachusetts. The primary focus of this role will be within the Trusts and Estates field, contributing to the innovative and forward-thinking Estate Planning and Administration teams. You will be responsible for handling probate and trust administration, estate planning, and dealing with taxation and trust accounting issues. Location: Medfield, MA 02052Role: Trusts & Estates Associate AttorneyComp Package: $125,000 - $165,000 (DOE) Responsibilities:<ul><li>Draft, review, and interpret legal documents, including trust agreements, appointments, amendments, and resignations.</li><li>Manage the preparation of probate inventories, court filings, and probate accountings.</li><li>Prepare summaries and accountings for trust beneficiaries.</li><li>Communicate with trust and estate beneficiaries regarding distribution matters.</li><li>Assist in the administration of trusts at various stages of the process.</li><li>Draft a variety of estate planning documents using WealthDocx software.</li><li>Meet with clients in the TrustSupport™ program to review, update, and enhance their estate plans.</li><li>Prepare gift tax and estate tax returns.</li><li>Support tax professionals in preparing fiduciary income tax returns.</li><li>Assist with asset retitling, identifying relevant provisions, and executing principal payments.</li><li>Oversee the management of real estate properties owned by estates or trusts.</li><li>Collaborate with client advisors, including financial planners, accountants, and other attorneys.</li><li>Supervise and delegate tasks to paralegals and legal assistants as needed.</li><li>Meet the annual billable hour requirement of 1,500 hours.</li></ul>