22 results for Job in West Seneca, NY

HR Recruiter We are inviting applications for the role of HR Recruiter in the non-profit industry, based in Buffalo, New York. This role offers a long-term contract employment opportunity and involves working in an office environment. Key responsibilities: • Accurately and efficiently process job applications from potential candidates• Maintain and update candidate records in the Applicant Tracking System• Address any inquiries from applicants promptly and professionally • Monitor the status of candidates throughout the recruitment process• Use CRM and other tools to manage and track candidate interactions• Conduct background checks on potential hires as part of the recruitment process• Work with ADP Workforce Now and other systems for various HR functions• Utilize platforms like CareerBuilder for sourcing potential candidates• Communicate effectively with all stakeholders involved in the recruitment process• Handle a fast-paced work environment and adapt to changing requirements.

HR Generalist Jenny Bour with Robert Half is working with a growing organization that is seeking a diligent HR Generalist to join their team! As an HR Generalist, you will play a crucial role in managing various HR functions such as processing paperwork for new permanent staff, scheduling, and overseeing time and attendance, among others. As an HR Generalist, you will also be involved in accident/incident report processing, safety audits, and managing unemployment claims. If you enjoy working directly with employees, answering employee questions, and with helping in the onboarding process, this may be the job for you! Responsibilities:<ul><li>Accurately process paperwork for new staff and schedule them efficiently</li><li>Oversee time and attendance review and processing, ensuring accurate records for payroll submission</li><li>Respond promptly to phone and email inquiries, providing clear and concise information</li><li>Process accident and incident reports, reporting accidents to the worker's compensation carrier and completing necessary follow-ups</li><li>Serve on the Safety Committee, initiating safety recommendations to minimize Workers Compensation claims</li><li>Conduct regular unit/operational safety audits, ensuring compliance with all safety-related requirements</li><li>Manage unemployment claims for the organization efficiently and effectively</li><li>Perform data entry into our HRIS system for timekeeping, personnel, and payroll related information</li><li>Work closely with student staff on HR-related projects, providing coaching and guidance to ensure proper execution of processes and department filing</li><li>Maintain OSHA log and ensure compliance with OSHA and all safety-related requirements regarding injury reporting.</li></ul>

Financial Services Administrative Assistant Jenny Bour with Robert Half is working with a well-established financial firm that is looking for a Financial Services Administrative Assistant to join their team! This exciting opportunity for a Financial Services Administrative Assistant is ideal for someone looking for long-term employment with growth potential and an interest in working in a client-facing, detail-oriented environment. As a Financial Services Administrative Assistant, you will play a vital role in supporting the team by managing various administrative tasks, from answering client calls and managing calendars, to processing client transactions and maintaining client accounts. This position offers excellent benefits and a great opportunity for growth within the financial services industry! Responsibilities will include... <ul><li>Act as the first point of contact for clients, handling calls and in-person greetings, and providing basic information and instructions as required.</li><li>Oversee the setup and management of staff calendars, ensuring daily updates and task allocation.</li><li>Handle incoming and outgoing mail, including UPS preparation and notifications to the team.</li><li>Prepare and review new account paperwork for clients, ensuring accuracy and completeness before delivery and onboarding.</li><li>Carry out account maintenance, including paperwork preparation, delivery, and processing, as well as monitoring for completion.</li><li>Handle client check deposits and prepare meeting folders as required.</li><li>Download daily transactions from our mutual fund custodian and update client mailing spreadsheets and Outlook contacts.</li><li>Create charity donation letters for client gifting and track delivery to entities.</li><li>Update various established spreadsheets and team pending task logs.</li><li>Make use of key skills such as Data Entry, Invoice Processing, Microsoft Excel, QuickBooks, SAP, and Mail Merge.</li></ul>

Desktop Support Analyst We are on the lookout for a Desktop Support Analyst to join our team in the Transport industry, based in Amherst, New York. The chosen individual will be tasked with providing support to our user base, both remotely and on-site, ensuring the smooth running of our operations. This role offers a long term contract employment opportunity. Responsibilities: • Ensuring the efficient troubleshooting of O365 issues. • Providing comprehensive Desktop Support. • Utilizing Microsoft Intune in the management of devices. • Employing Remote Management Tools (RMM) to support remote users. • Offering assistance in Android Development. • Working with Cisco and Citrix Technologies. • Managing Computer Hardware and Dell Technologies. • Overseeing Active Directory. • Supporting Apple Devices. • Implementing Backup Technologies. • Handling Configuration Management.

Human Resources Leaves Specialist Jenny Bour with Robert Half is working with a growing company that is looking to add a Human Resources Leaves Specialist to their team! We are seeking a detail-oriented and knowledgeable Human Resources Leaves Specialist to manage and administer leave of absence programs, ensuring compliance with federal, state, and company policies. This role will focus on handling Family and Medical Leave Act (FMLA), workers’ compensation, paid family leave, disability benefits, and OSHA compliance. The ideal HR Leaves Specialist candidate will be well-versed in leave laws, possess strong organizational skills, and provide excellent support to employees navigating various leave options. Key Responsibilities:<ul><li>Administer and manage employee leave programs, including FMLA, paid family leave, workers’ compensation, short-term and long-term disability, and unpaid leaves of absence.</li><li>Serve as the primary point of contact for employees and managers regarding leave policies, processes, and eligibility requirements.</li><li>Ensure compliance with federal, state, and local leave regulations, including proper documentation and reporting.</li><li>Process and track leave requests, ensuring accuracy in leave balances and payroll adjustments.</li><li>Work closely with HR, payroll, and legal teams to ensure smooth coordination and adherence to company policies.</li><li>Partner with third-party administrators, insurance carriers, and medical professionals to manage claims and return-to-work programs.</li><li>Support OSHA compliance efforts by maintaining records of workplace injuries and coordinating return-to-work accommodations.</li><li>Conduct employee education and training on leave policies and workplace safety regulations.</li><li>Maintain confidentiality of sensitive employee information and handle cases with professionalism and empathy.</li></ul>

Billing Clerk We are offering a permanent employment opportunity for a Billing Clerk in West Seneca, New York. In this role, you will be involved with order processing, customer communication, and invoicing activities in a fast-paced setting. Responsibilities: • Handle the order processing cycle, from receiving orders from sales teams, brokers, or customers, verifying the details, to entering them into the system. • Collaborate with internal departments and external sources to clarify and coordinate shipping requirements. • Create and verify the accuracy of product bills of lading. • Work closely with the supply chain department to coordinate shipping and transportation arrangements, ensuring customer delivery expectations are met. • Address customer order pricing discrepancies, including updating promotional activity in the Trade Management System. • Participate actively in the invoicing process, ensuring invoices are prepared and sent to customers accurately and promptly. • Address complaints or issues by working with relevant parties, anticipating problems, and implementing solutions. • Develop familiarity with customer ordering patterns and proactively follow up with customers regarding orders, price discrepancies, or other concerns. • Track and report on department performance metrics, assisting in identifying areas of concern. • Perform additional duties as assigned, which may include tracking product inventory levels at outside warehouses. Skills: • Proficiency in Accounting Software Systems and ADP - Financial Services • Experienced with Computerized Billing and EHR System • Knowledge of About Time software • Familiarity with Accounting Functions • Experience with Accounts Payable (AP) and Accounts Receivable (AR) • Comfortable with Answering Inbound Calls • Skilled in using Sage 300 software.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant to join our team based in Lackawanna, New York. The role primarily involves processing client requests, maintaining precise client records, and addressing client inquiries. You will also be accountable for monitoring client accounts and initiating appropriate action. Responsibilities: • Respond to inbound calls and provide excellent customer service • Handle data entry tasks and maintain precise records • Correspond via email with clients and team members • Manage both inbound and outbound calls efficiently • Utilize Microsoft Excel for data management and analysis • Manage correspondence and scheduling via Microsoft Outlook • Create and edit presentations using Microsoft PowerPoint • Draft and edit documents using Microsoft Word • Schedule appointments and meetings as necessary • Ensure all tasks are completed in a timely and efficient manner.

Legal Secretary We are offering a long-term contract to permanent employment opportunity for a Legal Secretary in Buffalo, New York. You will be a part of our legal team, providing support to our attorneys in a variety of tasks and ensuring smooth operations. Your role will be office-based, providing a chance to work closely with the team. Responsibilities: • Provide administrative support to two attorneys, including dictation and scheduling • Answer incoming calls and handle inquiries professionally • Request and manage medical records as required • Manage electronic filing of documents to ensure easy access and retrieval • Use Microsoft Office and Cloudlex software for various tasks • Employ your skills in Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, and Billing Functions • Prepare briefing documents to assist attorneys in case proceedings • Manage the calendar of the attorneys ensuring all appointments and deadlines are accurately logged • Build and maintain strong client relations • Handle tasks related to Consumer Electronics as needed.

Accounting Clerk We are looking for a detail-oriented Accounting Clerk to join a dynamic team in Tonawanda, New York. This Contract-to-permanent position offers the opportunity to work in a fast-paced financial services environment where precision and client interaction are key. The ideal candidate will have experience with accounts payable and receivable processes and a strong ability to manage multiple tasks efficiently. Responsibilities: • Process 20-50 invoices daily with accuracy and attention to detail. • Manage accounts payable and receivable for a portfolio of 40-50 clients. • Communicate effectively with clients to address inquiries and resolve issues. • Utilize Microsoft Excel, Word, and Outlook to complete daily tasks. • Learn and operate company-specific accounting software with provided training. • Maintain meticulous records to ensure all financial data is up-to-date and accurate. • Deliver excellent customer service while managing client relationships. • Adapt to a high-volume, fast-paced work environment with efficiency and professionalism.

Accounting Specialist Jenny Bour with Robert Half is looking for a detail-oriented Accounting Specialist to join the finance team of a growing manufacturing company in the Gowanda, NY area! This Accounting Specialist role is essential in managing accounts payable (AP) and accounts receivable (AR) functions, ensuring financial accuracy, and supporting operational efficiency. The ideal Accounting Specialist candidate has experience working in a manufacturing environment, understands vendor management and customer invoicing, and thrives in a fast-paced setting! Key Responsibilities:<ul><li>Process and verify vendor invoices related to raw materials, supplies, and services, ensuring proper matching to purchase orders and receiving records.</li><li>Work closely with procurement and warehouse teams to resolve discrepancies in invoices and receipts.</li><li>Ensure timely vendor payments while leveraging early payment discounts and maintaining strong supplier relationships.</li><li>Manage AP aging reports and oversee weekly payment processing (checks, ACH, wire transfers).</li><li>Reconcile AP subledger with the general ledger and assist in month-end accruals.</li><li>Generate and issue accurate customer invoices for delivered products.</li><li>Post and reconcile customer payments (checks, wire transfers, ACH) with the AR subledger and general ledger.</li><li>Monitor customer accounts to identify overdue invoices and assist with collections.</li><li>Maintain accurate AR aging reports and document collection efforts.</li><li>Complete additional tasks as needed to support the finance team.</li></ul>

Legal Administrative Assistant We are offering a contract employment opportunity for an Administrative Assistant in the legal industry, Buffalo, New York. The role involves a diverse range of administrative tasks and requires a high level of attention to detail and strong communication skills. The position is based in the office and involves working in a business casual environment. Responsibilities: • Provide excellent customer service and handle inbound and outbound calls• Draft legal documents using dictation with high attention to detail• Effectively manage client intake process• Answer phones professionally and courteously• Process incoming and outgoing mail in a timely manner• Maintain and manage client files accurately• Utilize Microsoft Office suite, including Excel, Outlook, Word, and PowerPoint, to perform daily tasks• Schedule appointments and meetings as necessary• Perform data entry tasks and maintain accurate records• Handle email correspondence professionally and promptly.

HR Recruiter We are offering a contract to permanent employment opportunity for an HR Recruiter in the non-profit industry, located in Buffalo, New York. The workplace is a fast-paced environment where the use of various industry-related software is necessary. Responsibilities:• Conducting background checks as part of the recruitment process.• Utilizing the Applicant Tracking System (ATS) for efficient recruitment.• Handling the fast-paced environment and managing multiple tasks at once.• Using ADP Workforce Now and other financial services tools to manage HR functions.• Leveraging Careerbuilder and other platforms for sourcing potential candidates.• Managing communication with candidates, including answering inquiries and providing updates.• Utilizing CRM software to manage candidate relationships and recruitment processes.• Conducting recruitment tasks in line with the non-profit sector's standards and requirements.• Handling benefit functions and other HR-related tasks.• Using 'About Time' software for time management and efficiency in recruitment.

Administrative Assistant (1) We are offering a contract employment opportunity for an Administrative Assistant in Buffalo, New York. This role is centered around handling administrative tasks within a medical conduct office. As an Administrative Assistant, you will be pivotal in managing office correspondence, maintaining documentation, and coordinating meetings and travel. Responsibilities: • Handle incoming calls and visitor inquiries in a detail oriented manner. • Oversee the accurate and efficient data entry into Microsoft Access, Excel, and Word documents. • Act as a liaison among staff, other employees, and the public to ensure smooth information flow. • Organize and schedule meetings and travel arrangements as necessary. • Sort and distribute incoming mail, ensuring all correspondence is dealt with in a timely and efficient manner. • Operate office equipment, including Xerox, fax machines, and printers/scanners. • Maintain both physical and electronic filing systems for easy access and retrieval. • Review incoming and outgoing correspondence, drafting responses when appropriate. • Use your skills in Microsoft Office Suite to create reports, correspondence, and other agency documents. • Scan and save documents in electronic format as required. • Perform other duties as required to support the day-to-day operations of the office.

Exception Role We are offering a long term contract employment opportunity for a Platform Specialist, located in WILLIAMVILLE, New York. This role involves handling unique or complex transactions, addressing platform inquiries and supporting team members. Responsibilities: • Efficiently and accurately process customer transactions, ensuring the integrity of the data handled.• Play an integral role in optimizing business processes and identifying opportunities for increased platform usage.• Collaborate closely with Account Managers and Business Owners to convert opportunities into tangible outcomes.• Generate and analyze data quality reports and metrics, providing meaningful insights and trends.• Offer general support to the team by maintaining accurate customer credit records and resolving inquiries with precision and speed.• Promote platform adoption on Xvantage through transactional functions and order entry duties.• Review, verify, and adjust transactions as requested, maintaining a strong focus on service level agreements.• Utilize Microsoft programs such as Outlook and Excel effectively, demonstrating strong organizational skills.

Sr. Financial Analyst We are seeking a Sr. Financial Planning Analyst to join our team in Lackawanna, New York. This role is primarily focused on developing and maintaining intricate financial models, leading financial analyses across various departments, and managing accounting and financial reporting activities. Responsibilities: • Develop and update detailed financial models to support service operations• Utilizes the actual versus the contractual data to inform budgets and staffing patterns. Ensures proactive communication is provided to the CFO in the event of negative variance occurrences. Ensures that support service management is provided with up-todate capacity data and issues within their responsibility. • Functions as the liaison between the facility software application and the general ledger to ensure translations between service and billing are accurate, timely, and usage is maximized. • Manages the direct mail appeal costing process including calculating, recording and reporting on the key data points relied upon by fundraising personnel. This responsibility includes preparing appeal-related SOP 98 reports for use in a monthly allocation entry material to financial reporting. • Oversee all accounting and financial reporting activities• Supervise finance staff and ensure their tasks are completed accurately and efficiently• Utilize financial modeling skills to forecast business trends and outcomes.

Financial Project Manager We are offering an exciting opportunity for a Financial Project Manager in Buffalo, New York. This role involves managing a team to ensure accurate and efficient processing of customer applications, maintaining customer records, and resolving customer inquiries. You will also be responsible for monitoring customer accounts and taking appropriate action. Responsibilities: • Oversee the conversion from a legacy system to Oracle • Assist with the implementation of the new system, including testing, validation, and report building • Ensure all data balances correctly between the old and new systems • Work independently to research variances and use reporting tools to problem solve • Drive the team with a high sense of urgency to meet deadlines • Handle data reconciliation and ensure high levels of accuracy • Manage the process redesign and documentation to reduce the number of manual entries • Utilize your knowledge of General Ledger (G/L) to oversee the project • Support the implementation of Oracle and other accounting software systems • Oversee the business process improvement and modeling to ensure efficient operations • Utilize big data for project implementation and management.

Accounting Specialist Jenny Bour with Robert Half is working with a growing company that is searching for an Accounting Specialist to join their team! In this Accounting Specialist role, you will be responsible for executing various accounting duties including Accounts Payable, Accounts Receivable, and Billing. As an Accounting Specialist, you will work closely with their team and customers, utilizing specific industry software to ensure accurate financial operations. Responsibilities:<ul><li>Accurately processing weekly invoices and executing check payments</li><li>Handling accounts receivable and collections, with a focus on automated utility payments</li><li>Directly billing a select number of customers on a monthly basis</li><li>Assisting with the preparation of 1099s and other special projects</li><li>Conducting light filing duties as necessary</li><li>Utilizing Converge software for industry-specific tasks</li><li>Leveraging QuickBooks for various accounting functions.</li></ul>

Sr. Accountant We are offering an exciting opportunity for a Sr. Accountant in Buffalo, New York. This role primarily revolves around accounting tasks in a dynamic environment and offers the opportunity to work collaboratively with a dedicated team. Responsibilities: • Maintaining the integrity of financial records by conducting regular reconciliations. • Tracking and reconciling external grants and personnel efforts for accurate reporting and compliance with funding requirements. • Handling the accounting for Greenway projects and maintaining the associated entries in the financial system. • Ensuring the Finance Check Log's accuracy and timeliness through regular reviews and management. • Overseeing the uploading process of gifts and verifying their accurate allocation to the correct accounts and funds. • Conducting Stripe reconciliations to ensure seamless processing and accurate financial reporting. • Managing deposits and ensuring all incoming funds are accurately recorded and allocated. • Collaborating with other team members to enhance system efficiencies and ensure reporting accuracy. • Assisting in preparation for audits and other compliance activities, under the guidance of the Associate Vice President/Controller. • Upholding the highest standards of accuracy and confidentiality to protect the organization's reputation and value.

Associate II, Logistics We are offering an opportunity for an Associate II, Logistics to become a part of our team in Miami, Florida. The primary function of this role is to support our operations by handling customer queries, maintaining accurate customer records, and processing applications. This role also focuses on monitoring customer accounts and taking necessary actions. Responsibilities: • Efficiently and accurately process customer credit applications. • Maintain up-to-date and accurate customer credit records. • Monitor in-transit shipments to ensure timely delivery and communicate any delays proactively. • Collaborate with internal and external partners to gather required documentation and track claim status. • Assist with tracking and resolving quality tickets to ensure timely follow-up and closure. • Conduct detailed investigations on reported losses, focusing on specific product losses. • Assist in scheduling and coordinating trailer audits to ensure compliance with operational standards. • Help generate routine and ad hoc reports to support initiatives. • Assist with ongoing projects, data collection, and process improvements related to security and compliance.

Assistant Controller We are recruiting for an Assistant Controller role on the west side of Rochester. This position offers a long-term contract employment opportunity. The role primarily revolves around handling financial accounting and reporting, auditing, and assisting with policies and procedures. Responsibilities: • Maintaining and updating financial records, including billing, credit applications, and cash reconciliations.• Assisting in the implementation of accounting software systems and ensuring their efficient operation.• Executing accounts payable and accounts receivable functions to ensure timely and accurate payment processing.• Conducting audits, both financial and operational, to ensure compliance with accounting standards and regulations.• Analyzing and revising credit policies and procedures to improve efficiency and accuracy.• Assisting in the creation and updating of department SOPs to enhance operational effectiveness.• Utilizing advanced Excel skills for tasks such as pivot tables and vlookups.• Overseeing grant accounting and grant management operations to ensure proper use of funds.• Contributing to the billing collection process to ensure prompt and accurate collection of payments.• Participating in the review and revision of billing procedures and systems to ensure optimal performance.

Collections Specialist We are in search of a Collections Specialist to join our team in TONAWANDA, New York. In this role, you will be tasked with managing the accounts receivable for a portfolio of customers, ensuring timely collection of invoices and minimizing losses. You will also be responsible for identifying and resolving customer disputes, while providing an exceptional level of customer service. Responsibilities: • Monitor account balances and aging of assigned customer portfolio • Contact customers regarding delinquent invoices and record disputed charges • Research unapplied cash and open credits in accordance with our collection action policy • Identify potentially high-risk accounts and make recommendations to management on corrective action • Provide customer service by answering inquiries and providing necessary documentation and information • Adhere to all company and department policies and procedures to ensure effective internal controls over the billing-to-cash cycle • Coordinate information flow between the customer and the cash application department • Work closely with the credit department in monitoring and managing the credit risk of accounts • Handle other duties to support assigned accounts and collection of unassigned accounts • Use key systems to research and provide customers with needed documentation and information.

Controller We are offering an exciting opportunity in the accounting industry located in Scottsville, New York. As a Controller, you will be integral to our operations and sales teams, providing key financial insights and leading our accounting function. This role is pivotal in enhancing our profitability and driving efficiency across all our financial operations. For confidential consideration, please apply or email your resume to Dana Rodak out of the Rochester, NY Robert Half office. Responsibilities:• Accurately process and maintain customer credit records and applications.• Generate monthly financial statements, including Profit and Loss statements, Income Statements, Balance Sheets, and Cash Flows.• Lead the budgeting and forecasting process, making recommendations to enhance profitability and efficiency.• Play a key role in the cash generation cycle, including working capital management, timely collection of receivables, disbursement management, and inventory level management.• Reconcile all balance sheet accounts on a monthly basis.• Ensure consistent application of internal financial controls, implement improvements where possible, and ensure adherence to company policies for transaction authorization and accurate recording.• Maintain procedures for timely closing and reporting.• Work closely with third-party detail oriented firms, including external audit firms.• Use Accounting Software Systems, ADP - Financial Services, CRM, Crystal Reports, and other relevant tools to execute accounting functions, manage accounts payable and receivable, conduct audits, manage budget processes, handle inventory accounting, and provide financial reporting.