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11 results for Administrative Assistant in West Sacramento, CA

Administrative Assistant

Roseville, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to provide administrative support and ensure the efficient operation of the office. The ideal candidate will be proactive, professional, and capable of managing multiple priorities while providing excellent internal and external customer service.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Maintain calendars, schedule appointments, meetings, and conference rooms.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents.</li><li>Organize and maintain physical and electronic filing systems.</li><li>Assist with data entry, record keeping, and database management.</li><li>Coordinate travel arrangements and expense reporting as needed.</li><li>Order and maintain office supplies and equipment inventory.</li><li>Support onboarding activities and general HR administrative tasks.</li><li>Assist with special projects and provide support to various departments.</li><li>Handle confidential information with professionalism and discretion.</li><li>Ensure office operations run smoothly and efficiently.</li></ul>
2026-09-09T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support transit service development activities in Stockton, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination with occasional field-based assignments, including transit observations and service data collection. The role requires strong organization, sound judgment, and the ability to communicate clearly with both internal staff and transit riders while helping maintain accurate administrative records and reports. Responsibilities:• Provide day-to-day administrative support for the department, including front-desk assistance, document preparation, filing, and general office coordination.• Enter and maintain operational data with accuracy, including information gathered from driver manifests and other service-related records.• Conduct field observations by riding buses, counting passengers, reviewing route activity, and documenting findings for reporting purposes.• Assist riders by interpreting bus schedules, explaining route options, and offering clear travel directions using printed and online resources.• Prepare, update, and organize spreadsheets, reports, and department records using Microsoft Office applications.• Support required transit reporting activities by compiling and organizing data used for annual performance tracking.• Work effectively both independently and with team members to complete assignments on schedule and with close attention to detail. For immediate consideration please call Cortney at 209-225-2014
2026-08-27T00:00:00Z

Administrative Assistant

West Sacramento, CA
onsite
Permanent / Full Time
25 - 30 USD / Hourly
Lisa Cole with Robert Half is partnering with a well-respected organization is seeking a highly organized and proactive Administrative Assistant to support executive leadership, governance activities, board operations, and key organizational programs. This position is ideal for an experienced administrative professional who thrives in a fast-paced environment, enjoys coordinating high-level meetings and projects, and can manage confidential information with professionalism and discretion.This role offers the opportunity to work closely with executive leaders, board members, committees, and external stakeholders while contributing to initiatives that support organizational governance, strategic priorities, and leadership development.Key Responsibilities<ul><li>Provide administrative and organizational support to executive leadership, boards, committees, and governance bodies.</li><li>Coordinate leadership nomination, election, appointment, and vacancy processes.</li><li>Manage calendars, meeting logistics, travel arrangements, and executive schedules.</li><li>Prepare agendas, meeting materials, reports, presentations, correspondence, and official communications.</li><li>Coordinate governance meetings, committee meetings, and special events, including onsite logistics and vendor coordination.</li><li>Track action items and follow up on key deliverables to support organizational objectives.</li><li>Support onboarding and offboarding activities for board and committee members.</li><li>Assist with departmental budgets, expense tracking, contracts, and expenditure approvals.</li><li>Maintain confidential records, filing systems, governance documentation, and organizational databases.</li><li>Research, compile, and organize information for reports, presentations, and special projects.</li><li>Partner with internal and external stakeholders to ensure exceptional service and communication.</li><li>Serve as a backup resource for executive-level administrative support functions.</li><li>Assist with process improvement initiatives to enhance operational efficiency and effectiveness.</li></ul>
2026-09-11T00:00:00Z

Office Assistant

Antioch, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to join a busy trucking and transportation team in CA. This Contract position is ideal for someone who thrives in an administrative setting, enjoys keeping records organized, and communicates confidently with both internal staff and drivers. The role offers a varied workload and calls for strong attention to detail, sound judgment, and a steady approach to day-to-day office support. Office Assistant Responsibilities:• Manage incoming driver documents by reviewing, sorting, and maintaining well-organized physical and digital files.• Enter information into company databases and spreadsheets with a high level of accuracy and consistency.• Keep Excel trackers and office records current so the team has reliable operational information.• Provide day-to-day clerical assistance, including document scanning, filing, and other administrative support tasks.• Respond to inbound calls and direct questions or requests to the appropriate team members in a clear and attentive manner.• Assist office staff with recurring assignments and provide support on additional projects as business needs change. If you think you would be a fit for the Office Assistant role, please apply today!
2026-09-11T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-09-01T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000 - 900000 USD / Yearly
We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. Responsibilities:• Draft and format legal documents in compliance with court-specific rules and regulations.• Submit both electronic and physical filings to courts in a timely and accurate manner.• Maintain and update case and trial lists on a regular basis to ensure team alignment.• Coordinate the preparation of trial materials, including binders, indices, and exhibits.• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.• Handle correspondence and ensure timely delivery of client documents.• Process invoices and coordinate with the accounting department for timely payments.• Perform administrative tasks such as copying, scanning, printing, and faxing documents.
2026-09-10T00:00:00Z

Administrative Coordinator

Stockton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Responsibilities:• Coordinate administrative support for environmental health and safety programs, including scheduling, recordkeeping, and follow-up activities.• Review work areas for potential risks, document observations, and help track corrective actions to improve workplace safety.• Organize and support employee safety training sessions covering safe work methods, equipment use, and emergency response practices.• Assist with incident and accident reviews by gathering information, maintaining files, and helping prepare required reports.• Maintain accurate safety, environmental, and quality documentation to support compliance and audit readiness.• Support site standards for workplace organization and cleanliness by helping monitor established 5S expectations.• Communicate with employees and supervisors to reinforce safety procedures and provide administrative coordination for related initiatives.• Handle additional coordination duties as needed to support departmental and site objectives. For immediate consideration please contact Cortney 209-225-2014
2026-08-26T00:00:00Z

Office Manager

Broderick, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.
2026-09-11T00:00:00Z

Paralegal

Sacramento, CA
remote
Temporary / Contract
35 - 42 USD / Hourly
We are seeking an experienced Litigation Paralegal to join a busy plaintiff-side, personal injury litigation team in Sacramento, California on a long-term contract basis. This opportunity is ideal for a paralegal who is comfortable managing civil litigation matters from initial case filing through discovery, trial preparation, and trial support, while providing dedicated support to a single attorney. The team handles an active litigation caseload and is looking for someone who can work independently, stay organized in a fast-paced environment, and hit the ground running. Work Arrangement & Conversion Potential:<ul><li>Fully remote candidates: This position will be offered as an ongoing temporary contract assignment.</li><li>Local Sacramento-area candidates: This opportunity has the potential to convert to a permanent position.</li><li>Candidates who convert to a permanent role will be required to work on-site for the first 90 days, after which the position will transition to a hybrid schedule.</li></ul>This is an excellent opportunity to join a well-established office and contribute meaningfully to a busy litigation practice while gaining long-term stability and potential for permanent employment. Responsibilities:<ul><li>Manage assigned civil litigation files, with a primary focus on newer matters, and keep cases organized from intake through key litigation milestones.</li><li>Prepare, revise, and file legal documents such as pleadings, discovery responses, mediation materials, and other case-related correspondence.</li><li>Maintain litigation calendars by tracking hearings, filing deadlines, court dates, and other critical events to support timely case progression.</li><li>Review and organize discovery materials, assist with document production, and help coordinate straightforward discovery tasks that can be delegated efficiently.</li><li>Examine medical and insurance-related records to support case development, causation analysis, and expert coordination where needed.</li><li>Provide direct litigation support to one attorney while collaborating with paralegals and legal support staff across the office.</li><li>Assist with trial and mediation preparation by organizing exhibits, summarizing records, and preparing case materials for attorney review.</li><li>Use case management software and firm-provided technology to maintain accurate file information, document activity, and support daily workflow.</li></ul>
2026-09-10T00:00:00Z

Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Paralegal to support a busy litigation practice in California. This role is ideal for a legal specialist with strong attention to detail who can manage complex case activity, maintain organized records, and help attorneys move matters forward efficiently. The position offers a broad range of litigation work, from discovery and legal research to deposition coordination and trial preparation, while working closely with attorneys, clients, and support staff. Responsibilities: • Support attorneys throughout the litigation lifecycle, from initial case development and discovery through trial preparation and post-trial follow-up. • Maintain well-organized case files, exhibits, and litigation records while tracking deadlines and ensuring documentation remains complete and accessible. • Review large sets of produced documents, assess responsiveness and compliance, prepare draft correspondence for attorney review, and identify materials for potential exhibit use. • Conduct legal research on statutes, regulations, and case law, then prepare concise summaries to assist with strategy and case progression. • Draft and help manage written discovery, including interrogatories, requests for production, and requests for admission, and assist with discovery responses. • Prepare medical record summaries, assemble witness-related materials, and support witness outreach and meeting coordination. • Organize deposition and trial materials, including exhibit sets, binders, schedules, and related logistics, with occasional travel as needed for court support. • Communicate with clients to collect information, provide case status updates, and help ensure legal matters continue moving in line with expectations. • Offer day-to-day guidance to paralegals and administrative team members by sharing effective litigation support practices and workflow knowledge.
2026-09-03T00:00:00Z

Paralegal

Sacramento, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Reputable law firm is seeking a Litigation Paralegal ideally with eDiscovery experience to join their team in Sacramento, California. This role is crucial in enhancing our legal operations and involves managing electronically stored information (eDiscovery), preparing for trials, and conducting legal research. As a Paralegal, you will get the chance to work closely with our legal team and utilize cutting-edge eDiscovery platforms. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit. Responsibilities: • Manage and analyze discovery documents for legal procedures• Conduct comprehensive legal research and assist in case management• Utilize eDiscovery platforms and tools to review, organize, and analyze documents• Draft legal documents and prepare for trials, ensuring all details are accurate and well-researched• Comply with the regulations outlined in CA’s Business and Professions Code 6450• Utilize case management software to maintain updated and accurate records• Ensure efficient and accurate processing of billing functions• Leverage your civil litigation experience to support legal processes• Prepare for trials by reviewing and organizing necessary documents• Use your eDiscovery skills to review and manage electronically stored information.
2026-09-10T00:00:00Z