<p>Our client, in Delray Beach, is seeking <strong>Payroll Specialist. This role</strong> plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with applicable labor laws and tax regulations. This role requires in-depth knowledge of payroll systems like <strong>ADP Workforce Now</strong>, and <strong>UKG Pro</strong>. The position involves processing payroll, troubleshooting issues, and supporting organizational payroll needs</p>
We are looking for a skilled Payroll Specialist to join our team on a contract basis in Boca Raton, Florida. In this role, you will manage payroll processes, address employee inquiries, and ensure timely and accurate compensation for staff across multiple locations. This position is ideal for someone who thrives in a fast-paced environment and has a strong attention to detail.<br><br>Responsibilities:<br>• Process payroll in accordance with established schedules, ensuring accuracy and compliance with company policies.<br>• Address and resolve employee payroll inquiries and discrepancies with attention to detail and in a timely manner.<br>• Collaborate with facility teams to clarify and resolve issues related to deductions, employee information, and pay adjustments.<br>• Utilize expertise and guidance from the Payroll Supervisor to handle complex tax, garnishment, or system-related issues.<br>• Review and balance payroll data prior to final submission to ensure accuracy.<br>• Manage garnishments, tax levies, and child support notices promptly and efficiently.<br>• Prepare pay period, monthly, or quarterly check requests as needed.<br>• Distribute payroll checks and related documentation in alignment with facility-specific requirements.<br>• Maintain organized records of payroll documentation in employee files or designated folders.<br>• Contribute to various payroll-related projects and tasks as assigned by the Payroll Supervisor.
We are looking for an experienced Bookkeeper to oversee comprehensive accounting operations and financial reporting for our organization. This long-term contract position is based in Lighthouse Point, Florida, and offers an excellent opportunity to work closely with leadership while managing critical financial processes. The ideal candidate will bring expertise in bookkeeping, financial reconciliation, and reporting, as well as a proactive approach to improving internal systems.<br><br>Responsibilities:<br>• Reconcile general ledger accounts and ensure accuracy across all financial statements.<br>• Prepare detailed monthly, quarterly, and annual financial reports.<br>• Manage accounts payable processes, including vendor relationships and statement reconciliations.<br>• Handle accounts receivable and bank reconciliations with precision and timeliness.<br>• Process payroll and oversee payroll-related liabilities to ensure compliance.<br>• Create cash flow forecasts and provide regular updates to leadership.<br>• Monitor budgets by department and generate variance reports.<br>• Maintain fixed asset records and depreciation schedules.<br>• Support year-end audits, tax preparation, and timely filing of 1099 forms.<br>• Collaborate with leadership to refine internal accounting processes and reporting systems.
<p>We are seeking a reliable and detail-oriented <strong>Accounts Payable Specialist</strong> with experience in the <strong>construction industry</strong> to join our accounting team. This role is responsible for the accurate and timely processing of invoices, subcontractor payments, lien waivers, and job cost allocations. The ideal candidate will have a strong understanding of construction accounting practices and vendor compliance requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, code, and process <strong>vendor and subcontractor invoices</strong>, ensuring accuracy and alignment with purchase orders and contracts</li><li>Perform <strong>3-way matching</strong> on purchase orders, delivery receipts, and invoices</li><li>Ensure <strong>proper job costing</strong> by coding expenses to appropriate projects, cost codes, and phases</li><li>Verify and track <strong>lien waivers, certificates of insurance (COIs)</strong>, and compliance documents from subcontractors and vendors</li><li>Process <strong>check runs, ACH payments, and credit card transactions</strong> according to company schedule and policies</li><li>Reconcile vendor statements and respond to inquiries regarding payment status or discrepancies</li><li>Maintain vendor files, W-9s, and ensure proper setup in the accounting system</li><li>Assist with <strong>monthly close</strong> by preparing AP accruals and ensuring accurate reporting</li><li>Support internal and external audits by providing requested documentation</li><li>Collaborate with project managers and procurement to resolve invoice issues</li></ul><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented Bookkeeper to join our team on a contract basis in Davie, Florida. In this role, you will support the finance department by managing crucial accounting tasks, ensuring accuracy in financial records, and maintaining compliance with industry standards. This is an excellent opportunity to contribute to a dynamic healthcare organization while leveraging your expertise in bookkeeping and financial management.<br><br>Responsibilities:<br>• Maintain accurate records of financial transactions using QuickBooks Desktop.<br>• Perform daily and monthly bank account reconciliations for multiple entities.<br>• Process payments, post billing, and manage accounts payable and accounts receivable.<br>• Reconcile credit card transactions and request supporting documentation as needed.<br>• Prepare intercompany journal entries and assist with due to/due from postings.<br>• Generate financial reports and assist with monthly and annual closings.<br>• Support payroll processing and calculate annual 1099 forms.<br>• Prepare and file sales tax returns on a monthly basis.<br>• Assist in researching and resolving accounting discrepancies.<br>• Collaborate with the finance team to ensure compliance with company policies and accounting principles.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our clients in Palm Beach Gardens, Florida. This role involves managing invoice processing, coding, and payment activities to ensure accurate and timely financial operations. The ideal candidate will have strong organizational skills and a keen eye for accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices efficiently, ensuring accuracy in coding and data entry.</p><p>• Perform check runs and reconcile accounts payable transactions.</p><p>• Verify and code invoices in compliance with company standards.</p><p>• Maintain detailed records of invoice processing and payment activities.</p><p>• Collaborate with vendors to resolve discrepancies and ensure timely payments.</p><p>• Utilize QuickBooks to manage accounts payable workflows.</p><p>• Assist with month-end closing activities related to accounts payable.</p><p>• Monitor and report on outstanding payments to maintain cash flow accuracy.</p><p>• Ensure compliance with financial policies and procedures.</p><p><br></p><p>Please call Julie Kirvin @ 561-232-2142 or connect with me on LinkedIn </p>
<p>We are seeking a detail-oriented and experienced <strong>Bookkeeper</strong> to support our property management operations. This role will be responsible for <strong>full-charge bookkeeping duties</strong> across multiple associations/properties, while also <strong>coordinating financial activities with various Homeowner Association (HOA) Boards, Co-op Boards, and Condo Boards</strong>. The ideal candidate will be comfortable managing multiple accounts, preparing financial reports, handling audits, and communicating with board members and vendors.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage <strong>full-cycle accounting</strong> for multiple properties, including <strong>AP, AR, bank reconciliations, journal entries, general ledger, and monthly closes</strong></li><li>Prepare and distribute <strong>monthly financial statements</strong> and supporting documents to property boards</li><li>Maintain <strong>segregated books</strong> for each entity in compliance with industry and GAAP standards</li><li>Work closely with Property Managers and HOA Boards on <strong>budgets, assessments, reserve studies, and financial planning</strong></li><li>Process and track <strong>owner assessments, late fees, collections, and special assessments</strong></li><li>Coordinate with <strong>external CPAs, auditors, and tax preparers</strong> during audit and tax cycles</li><li>Manage <strong>vendor payments</strong>, maintain W-9s, and prepare 1099s annually</li><li>Assist in <strong>annual budget preparation</strong> and board presentation support</li><li>Attend board meetings as needed to present or explain financials</li><li>Maintain compliance with internal controls and best accounting practices</li></ul>
We are looking for an experienced Full Charge Bookkeeper to join our team in Delray Beach, Florida. This is a Contract to Permanent position, offering an opportunity to transition into a long-term role based on performance. The ideal candidate will excel in managing accounting functions and payroll within a construction environment, utilizing Sage software.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date financial records, including accounts payable and accounts receivable.<br>• Process payroll efficiently using ADP systems, ensuring compliance with all regulations.<br>• Perform bank reconciliations to ensure financial accuracy and resolve discrepancies.<br>• Manage billing functions and generate invoices promptly.<br>• Utilize Sage accounting software to oversee financial transactions and reporting.<br>• Prepare periodic financial statements and reports for management review.<br>• Collaborate with other departments to ensure smooth financial operations.<br>• Ensure adherence to company policies and accounting standards.<br>• Address and resolve financial queries or issues as they arise.<br>• Stay updated on industry best practices and regulatory changes related to bookkeeping.
<p>We are looking for an experienced Accounts Payable Clerk to join our team in Pompano Beach, Florida. In this role, you will play a key part in managing financial transactions and ensuring the accuracy of payment processing within a dynamic construction environment. The ideal candidate will possess strong attention to detail, excellent organizational skills, and a solid understanding of accounts payable processes.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices accurately and efficiently, adhering to company policies and deadlines.</p><p>• Perform invoice coding to ensure proper allocation to accounts and cost centers.</p><p>• Conduct regular check runs and verify payments for accuracy and compliance.</p><p>• Reconcile vendor statements and resolve discrepancies in a timely manner.</p><p>• Maintain organized records of all transactions and documentation for audit purposes.</p><p>• Collaborate with vendors and internal teams to address payment inquiries and issues.</p><p>• Ensure compliance with financial regulations and company procedures during all accounts payable activities.</p><p>• Support month-end closing processes by providing necessary documentation and reports.</p><p>• Identify opportunities for process improvement within the accounts payable workflow.</p>
<p>Our client is looking for a detail-oriented Accounting Clerk to join our team in West Palm Beach, Florida. This role is ideal for someone with a strong background in accounts payable, accounts receivable, and general ledger analysis who thrives in an organized and collaborative environment. The position requires excellent problem-solving skills and a proactive approach to maintaining financial accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Review, organize, code, and file accounts payable invoices for timely payment processing.</p><p>• Reconcile credit card statements by matching orders and items to invoices with precision.</p><p>• Oversee accounts receivable by identifying payment sources and submitting accurate details to the accounting team.</p><p>• Analyze the general ledger for accuracy, recommend journal entries, and ensure corrections are implemented promptly.</p><p>• Conduct variance analysis and prepare comprehensive spreadsheets to support financial reporting and budgeting.</p><p>• Collaborate with the accounting company to address discrepancies in ledgers and invoices, ensuring resolutions are tracked and completed.</p><p>• Respond effectively to vendor inquiries and assist residents with questions regarding charges and payments.</p><p>• Suggest improvements to internal controls, policies, and procedures to enhance financial accuracy and operational efficiency.</p><p>• Ensure strict adherence to established financial policies, procedures, and internal controls.</p>
We are looking for an experienced Full Charge Bookkeeper to join our team in Coral Springs, Florida. This in-office role offers an exciting opportunity for a meticulous individual to oversee critical accounting functions, including accounts receivable, accounts payable, and reconciliations. If you thrive in a collaborative environment and excel at maintaining precise financial records, this position could be the perfect fit for you.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including generating invoices, tracking payments, and conducting proactive collection efforts.<br>• Process vendor payments on a regular schedule, ensuring accuracy and adherence to deadlines.<br>• Prepare and file monthly sales tax reports for the organization.<br>• Reconcile company credit cards and financial statements to guarantee accuracy and compliance.<br>• Maintain organized records and utilize tools like Excel or Google Sheets to track financial data.<br>• Collaborate with leadership to ensure accounting practices align with company standards.<br>• Monitor and enforce compliance with accounting policies and procedures.<br>• Utilize accounting software such as QuickBooks to streamline financial operations.<br>• Contribute to improving financial processes and reporting within the organization.<br>• Support other accounting-related tasks as needed to ensure smooth operations.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Ft. Lauderdale, Florida. This is a long-term contract position within the retail industry, offering an excellent opportunity to contribute to the financial operations of the organization. The ideal candidate will handle various accounts payable functions, ensuring accuracy and efficiency in processing payments and reconciling accounts.</p><p><br></p><p>Responsibilities:</p><p>• Process and post payments for expenses, including services and utilities, ensuring timely and accurate completion.</p><p>• Manage employee reimbursement requests and coordinate related month-end activities.</p><p>• Set up and oversee ACH payments, including conversions as needed.</p><p>• Perform three-way matching for trade vendor invoices and reconcile accounts to resolve discrepancies.</p><p>• Collaborate with vendors and maintain positive relationships to address payment issues and inquiries.</p><p>• Accurately code and enter invoices into the accounting system using tools like Oracle, QuickBooks, or SAP.</p><p>• Assist in month-end close processes to ensure all financial data is recorded properly.</p><p>• Handle data entry tasks to maintain accurate and up-to-date financial records.</p><p>• Support the team with managing vendor assignments and monitoring payment schedules.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our client's team in West Palm Beach, Florida. In this role, you will play a vital part in managing financial transactions, maintaining accurate records, and ensuring compliance with accounting standards. This position is ideal for someone with strong organizational skills and a commitment to excellence.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions accurately and in a timely manner.</p><p>• Maintain organized financial records through effective bookkeeping practices.</p><p>• Utilize QuickBooks to manage and reconcile accounts, ensuring accuracy in data entry.</p><p>• Prepare and process invoices, including verifying and posting entries.</p><p>• Handle journal entries and ensure proper documentation for financial activities.</p><p>• Assist in compiling financial reports and statements as needed.</p><p>• Collaborate with team members to resolve discrepancies and improve accounting processes.</p><p>• Maintain confidentiality and adhere to company policies regarding financial data.</p><p>• Support the team in administrative tasks related to accounting operations.</p>
