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8 results for Ap Specialist in Wescosville, PA

AP Specialist

Norristown, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Strategic services company located in the King of Prussia/Wayne area is looking to hire an A/P Specialist with proven experience processing high-volume, client billing and invoicing. The responsibilities for this role will consist of processing vendor invoices, expense reporting, assisting with coding of invoices, account reconciliation, posting client reimbursable costs, verifying and updating vendor accounts, analyzing accounts payable transactions for accuracy, assist with check runs, preparing documents for audits, and resolving accounts payable discrepancies. Ideally, we are seeking an A/P Specialist who can perform day-to-day financial transactions utilizing their knowledge of best practices in accounting and bookkeeping. How you will make an impact· Oversee full accounts payable cycle· Code invoices and match purchases· Process 1099 Forms· Resolve invoice discrepancies· Process expense reimbursements· Month-End/Year-End Close· Prepare financial reports and statements· Assist with AP benefits administration activities· General Ledger processing· Perform accounting research
2026-08-07T00:00:00Z

AP Specialist

Portland, PA
onsite
Permanent / Full Time
55000 - 62400 USD / Yearly
Charlie Gilmur with Robert Half is partnering with a growing organization in Vancouver, WA, seeking a proactive Accounts Payable Specialist to join the accounting team. This role offers a blend of accounts payable processing, vendor support, and administrative accounting responsibilities. The ideal candidate is organized, detail-oriented, and enjoys working cross-functionally to ensure smooth and accurate financial operations.Responsibilities:<ul><li>Process invoices, expense reports, and payment requests while ensuring accuracy and proper approvals.</li><li>Assist with weekly payment processing, including checks, ACH transactions, and wire payments.</li><li>Support vendor onboarding activities, including collecting required documentation and maintaining accurate vendor records.</li><li>Monitor and respond to vendor inquiries, helping resolve payment, account, and documentation questions in a timely manner.</li><li>Reconcile vendor statements and research discrepancies to ensure accounts remain current and accurate.</li><li>Coordinate with internal departments to resolve invoice, purchase order, and payment-related issues.</li><li>Maintain organized accounts payable files and supporting documentation.</li><li>Assist with month-end and year-end closing activities, audit requests, and reporting requirements.</li><li>Prepare and distribute vendor tax documentation, including annual 1099 reporting.</li><li>Identify opportunities to improve accounts payable workflows and increase efficiency across the payment process.</li></ul>Qualifications:<ul><li>2+ years of accounts payable or related accounting experience.</li><li>Experience processing high-volume invoices and vendor payments.</li><li>Strong attention to detail and organizational skills.</li><li>Ability to manage multiple priorities and meet deadlines.</li><li>Proficiency with ERP/accounting systems and Microsoft Excel.</li><li>Strong communication skills with both internal and external stakeholders.</li></ul>Please reach out to Charlie Gilmur with Robert Half to learn more about this opportunity.Job Order: 03600-0013491117
2026-08-21T00:00:00Z

A/R Specialist

Norristown, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Successful client located within the King of Prussia area is looking to hire an A/R Specialist with experience working within multi-location organizations or shared services environments. The role will be responsible for managing the full accounts receivable cycle, ensuring timely collections, accurate cash application, account reconciliations, and maintaining strong relationships with customers. This A/R Specialist will also prepare payment schedules monitor aging reports, create AR dashboards, process credit card/ACH deposits, prepare AR report summaries, monitor customer accounts, resolve AR and billing inquiries/disputes, reconcile bank statements, and assist with month-end close activities. The ideal AR Specialist will thrive in a high-volume environment and possess strong analytical and Excel skills.. Primary Duties· Receive, review and process billing· Create payment schedules· Maintain and update customer accounts· Reconcile bank deposits· Identify delinquent accounts· Perform payment reconciliations· Post cash receipts· Generate financial statements· Resolve customer service issues
2026-08-13T00:00:00Z

Operations Specialist

Pottstown, PA
onsite
Temporary to Hire
20 - 26 USD / Hourly
We are looking for an Operations Coordinator to support day-to-day production coordination in Pennsylvania. This contract position with potential for a permanent role is ideal for someone who is organized, detail-oriented, and comfortable managing production data, inventory documentation, and schedule updates in a fast-paced environment. The person in this role will help keep production activities aligned by maintaining accurate records, preparing batch-related documents, and working closely with internal teams throughout the day. Responsibilities:• Monitor daily production plans and translate scheduling needs into accurate operational support activities• Create and prepare batch tickets based on current production requirements and inventory needs• Partner with cross-functional teams to communicate updates, resolve issues, and keep workflows moving efficiently• Revise production schedules as priorities shift and ensure changes are reflected in operational records• Enter, maintain, and verify production-related data within Microsoft Dynamics• Support data accuracy by checking batch documentation, inventory details, and system records for consistency• Assist with inventory planning activities to help maintain material readiness for scheduled production• Contribute to inventory audit efforts by reviewing records and identifying discrepancies when needed
2026-09-03T00:00:00Z

Quotation Specialist

Bethlehem, PA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Quotation Specialist to support customer pricing requests and quotation activity. This role focuses on preparing accurate proposals, coordinating with suppliers and internal teams, and helping move sales opportunities forward with reliable data and responsive service. The ideal candidate brings strong analytical ability, solid organizational skills, and experience working across supply chain, sales, and customer support functions. If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624 Responsibilities:• Prepare detailed customer quotations and deliver them within expected timelines while confirming that each submission includes complete and accurate information.• Review incoming quote requests, identify missing details, and coordinate with customers to gather the information needed to produce a reliable response.• Work with suppliers and internal technical teams to obtain pricing for nonstandard requests, specialized items, and service-related needs.• Maintain current pricing for requested products and services so customers and internal partners receive accurate commercial information.• Partner with sales personnel to assess opportunities, support follow-up activity, and help ensure promising business opportunities are advanced appropriately.• Enter and track opportunity data in Salesforce.com, monitor progress through the sales cycle, and contribute to monthly and annual forecast updates using pipeline analysis.• Assemble thorough order-entry documentation and provide verified information to service administration teams for downstream processing.• Respond to customer questions and concerns promptly while building productive relationships with clients, vendors, and internal stakeholders.• Assist with onboarding activities for new customers and provide administrative support through data maintenance, reporting, and related coordination tasks.• Contribute ideas that improve quoting workflows, strengthen process consistency, and increase overall operational efficiency while participating in departmental meetings as needed.
2026-08-28T00:00:00Z

Collections Specialist

New Holland, PA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking a motivated Collections Specialist to manage outstanding customer accounts and support cash flow objectives. The ideal candidate will have strong communication skills and a customer-focused approach to collections. Responsibilities<ul><li>Contact customers regarding overdue invoices and payment arrangements</li><li>Monitor aging reports and prioritize collection efforts</li><li>Investigate and resolve billing discrepancies</li><li>Document collection activities and account status</li><li>Collaborate with customers and internal departments to resolve issues</li><li>Prepare collection reports and maintain account records</li><li>Support month-end accounts receivable processes</li></ul>
2026-09-03T00:00:00Z

Collections Specialist

Aston, PA
onsite
Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-oriented Collections Specialist to support account resolution activities for a respected financial institution in Aston, Pennsylvania. This contract opportunity with potential for a permanent role is ideal for someone who brings strong experience in consumer and commercial collections, communicates with professionalism, and can balance member service with effective recovery efforts. The role follows a hybrid schedule with regular onsite collaboration and occasional remote work, including every other Saturday. Responsibilities:• Manage a portfolio of past-due accounts and take timely action to secure payment arrangements and reduce delinquency.• Contact customers through appropriate communication channels to discuss outstanding balances, explain account status, and negotiate repayment solutions.• Review account histories, payment activity, and related documentation to determine the most effective next steps for collection efforts.• Maintain accurate records of conversations, commitments, and follow-up actions within internal systems and files.• Work closely with internal teams to address billing issues, resolve discrepancies, and support efficient account resolution.• Monitor collection timelines and prioritize daily tasks to meet service expectations and recovery goals.• Handle sensitive financial discussions with professionalism while adhering to company policies and regulatory guidelines.• Participate in scheduled hybrid operations, including onsite work during the week and remote coverage every other Saturday.
2026-08-24T00:00:00Z

IP Docketing Specialist

Philadelphia, PA
remote
Temporary to Hire
38 - 40 USD / Hourly
We are looking for an IP Docketing Specialist to join a legal team in Pennsylvania in a contract capacity. This position supports patent and trademark docket operations, with a primary focus on patent matters and coordination of both U.S. and international intellectual property deadlines. The ideal candidate brings strong knowledge of IP procedures, enjoys working in a detail-driven environment, and is prepared to contribute on-site if the role converts to a permanent opportunity. Responsibilities: • Maintain and update docket records for patent and trademark matters, ensuring all deadlines, filings, and follow-up actions are accurately tracked. • Monitor critical dates related to U.S. and foreign intellectual property matters and communicate upcoming deadlines to attorneys and stakeholders. • Prepare, review, and process documentation associated with patent prosecution and trademark activities in alignment with established legal procedures. • Support USPTO and related intellectual property filings by organizing required materials and confirming timely submission. • Coordinate with legal professionals, foreign associates, and internal teams to keep case information current and complete. • Review incoming correspondence from patent and trademark offices, interpret required actions, and enter relevant deadlines into the docketing system. • Assist with status reporting, deadline audits, and docket quality checks to promote accuracy across active matters. • Contribute to broader intellectual property administrative support needs as assigned, including handling mixed patent and trademark workloads when needed.
2026-09-03T00:00:00Z