<p>We are looking for a dedicated Receptionist to join our team in Webster, New York. In this long-term contract position, you will play a vital role in ensuring smooth and attentive communication with clients and visitors while managing essential administrative tasks. This is an excellent opportunity to contribute to a dynamic workplace in a supportive and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet clients and visitors in a friendly and attentive manner, ensuring they feel welcome.</p><p>• Manage a multi-line phone system, efficiently directing calls to the appropriate departments.</p><p>• Handle inbound calls, addressing inquiries and providing accurate information.</p><p>• Maintain an organized and presentable reception area to uphold a positive company image.</p><p>• Assist with scheduling and coordination tasks, ensuring smooth office operations.</p><p>• Operate switchboard systems with multiple lines, ensuring timely and accurate call transfers.</p><p>• Support administrative tasks such as data entry and document management when required.</p><p>• Communicate effectively with team members to facilitate seamless workflow and collaboration.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. This role involves supporting daily office operations, managing communications, and ensuring smooth administrative processes. The ideal candidate will have excellent interpersonal skills and a strong ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Handle incoming calls professionally, providing accurate information and redirecting inquiries as needed.<br>• Perform data entry tasks with precision to maintain accurate records and databases.<br>• Support daily office functions, including scheduling, filing, and managing correspondence.<br>• Carry out receptionist duties, such as welcoming visitors and maintaining front desk operations.<br>• Coordinate meetings and appointments to ensure effective time management.<br>• Prepare and distribute internal and external communications, including memos and emails.<br>• Maintain an organized workspace by managing office supplies and inventory.<br>• Assist with documentation and record-keeping to ensure compliance and efficiency.<br>• Collaborate with team members to ensure smooth workflow and timely completion of tasks.
<ul><li>Answer and direct phone calls, take messages, and respond to inquiries with professionalism.</li><li>Organize and schedule appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Maintain and update filing systems, databases, and office records.</li><li>Greet visitors and coordinate meeting logistics.</li><li>Order office supplies and manage inventory.</li><li>Assist with billing, expense reports, and basic bookkeeping tasks.</li><li>Support team members with various administrative needs, ensuring deadlines are met.</li><li>Handle confidential information with discretion.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will support daily office operations and assist with tasks related to client communication, document preparation, and data management. This position offers an opportunity to contribute to a fast-paced environment while ensuring smooth administrative processes.<br><br>Responsibilities:<br>• Notify clients when their tax returns are ready for collection.<br>• Confirm receipt of mailed or faxed information by contacting clients directly.<br>• Prepare folders for upcoming appointments and maintain a supply of blank folders for incoming returns.<br>• Assemble tax returns accurately and efficiently.<br>• Utilize secure platforms, such as Share File and Safe Send, to transmit client information and electronic signatures.<br>• Scan tax source documents into the system using Sure Prep.<br>• Handle inbound and outbound calls to address client inquiries and provide updates.<br>• Organize and manage email correspondence effectively.<br>• Schedule appointments and maintain an organized calendar.
