10 results for Administrative Associate in Wauwatosa, WI

Administrative Associate We are offering a employment opportunity for an Administrative Associate based in Wauwatosa, Wisconsin. In this role, you'll be working in the industry, providing comprehensive clerical and administrative support services. Responsibilities:• Efficiently process and manage electronic and paper correspondence, ensuring follow-up actions are taken.• Perform complex calendar management, effectively coordinating meetings and preparing pertinent agendas and materials.• Handle incoming telephone calls in a detail oriented manner, routing calls as appropriate and prioritizing phone messages.• Oversee arrangements for conference rooms, audiovisual equipment, and food orders.• Serve as a key point of contact and source of information, addressing inquiries in a prompt and detail oriented manner.• Arrange travel, lodging, and ground transportation reservations, creating detailed itineraries and gathering materials for conferences and lectures.• Coordinate various events, including conferences, dinner meetings, and social functions.• Use a variety of software applications to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.• Conduct research, compile data, and prepare presentations and reports for leadership review.• Monitor the department budget, prepare supporting documentation for purchase orders, check requests and executive expense reimbursements, and assist in budget development.• Coordinate and produce status reports, project reports, and other types of information regarding special projects.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Wauwatosa, Wisconsin. As an Administrative Assistant, you will be responsible for a variety of tasks including managing customer calls, resolving issues, scheduling appointments, and assisting in advocacy and outreach campaigns. Responsibilities: • Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times. • Take charge of resolving member issues by reviewing their files in the Lynx system. • Document all member issues and resolutions in the member's narrative within the Lynx system. • Schedule appointments for members across all departments. • Assist members with their Member Portal, including resolving password issues. • Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution. • Make outgoing calls to members as required. • Respond to all emails from the assigned Email Follow-up lists. • Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions. • Participate in advocacy and outreach campaigns by contacting members, community leaders, and others. • Perform other duties as assigned.

Sales Support Associate We are seeking a Sales Support Associate to join our team, operating in the industry. The role is based in Milwaukee, Wisconsin, 53226, United States, and offers a contract to permanent employment opportunity. In this role, you will be required to manage client proposals, maintain records, and provide support to the sales and account management teams. Responsibilities: • Collaborate with the Vice President, Account Managers, and Sales Executives to manage a variety of projects • Accurately process and record client prospect and renewal information • Maintain and update various databases, encompassing vendors, clients, brokers, and more • Generate monthly reports for both internal and external use • Assist in managing office supplies and maintaining both electronic and paper files • Provide post-sales support and superior customer service • Handle detailed documentation and data entry tasks • Prepare proposals for the sales team and manage the stock of brochures and flyers • Track quote requests, record responses, and prepare customer quotes • Monitor new and renewal sales activity and report accurately.

Administrative Assistant Robert Half is partnering with a Waukesha area manufacturing in the recruiting for an Administrative Assistant to join their team. This role will be responsible for general clerical responsibilities, supporting sales and leadership with administrative tasks as well as assisting with AP and AR processing. This is a permanent placement opportunity offering full benefits package and paid time off. Responsibilities: • Answering all incoming calls in a courteous and efficient manner• Distributing incoming mail promptly and accurately • Providing comprehensive support to our sales team and VP of Administration• Processing Accounts Payable (AP) and Accounts Receivable (AR) with precision, including the entry of invoices and purchase orders• Posting customer payments and vendor invoices to the relevant accounts• Ensuring strict compliance with local, state, and federal regulations concerning taxes, audits, and general accounting practices

Operations Administrator Robert Half is partnering with a financial services firm in the recruiting for an Operations Administrator. An exciting opportunity in Brookfield, Wisconsin area This role primarily revolves around the financial industry and will involve auditing loan agreements, facilitating the loan process, and providing supervisory responsibilities to the operations team. This is a permanent placement opportunity offering a full benefits package including 3 weeks vacation, quarterly bonus eligibility, profit sharing and 401k match. Responsibilities:• Checking and verifying the accuracy and completeness of signed loan documentation.• Identifying and addressing potential issues that may hinder loan funding while ensuring all actions taken are within legal, moral, and ethical boundaries.• Providing backup support for the Operations team, including application entry, documentation, and phone coverage.• Developing comprehensive knowledge of the Operations processes to act as a resource for all partners.• Utilizing Microsoft Office to maintain records and manage data entry tasks.• Leveraging administrative experience to enhance business operations.• Administering loan agreements and financing arrangements

Billing Specialist Robert Half is partnering with a healthcare client in the recruiting for a Billing Specialist to oversee their billing operations, ensuring smooth, accurate, and efficient processes. The ideal candidate will have a strong understanding of billing systems, healthcare revenue cycles, and customer service. The Billing Specialist will work collaboratively with our accounting, administrative, and resident services teams to maintain compliance, resolve discrepancies, and support the financial health of the organization. This is a permanent placement opportunity offering full benefits package including 403b retirement planning, FSA, tuition assistance, paid time off and paid holidays. Key Responsibilities:Billing and Invoicing Operations:<ul><li>Prepare and process monthly resident billing statements for services, housing, and additional care.</li><li>Ensure accurate calculation of fees, expenses, and adjustments based on contracts and service changes.</li><li>Manage third-party billing, including Medicare, Medicaid, private insurance, and long-term care providers.</li></ul>Collections and Payments:<ul><li>Monitor accounts receivable and follow up on outstanding balances to ensure timely payments.</li><li>Process incoming payments via check, electronic transfer, and credit card, applying them correctly to resident accounts.</li><li>Work with residents and families to address billing questions, payment plans, and financial discrepancies.</li></ul>Compliance and Documentation:<ul><li>Maintain billing records that comply with federal, state, and local regulations, including HIPAA requirements.</li><li>Stay updated on relevant Medicare and Medicaid billing guidelines to ensure compliance.</li><li>Prepare and submit reports for audits and regulatory purposes as needed.</li></ul>Account Reconciliation:<ul><li>Reconcile charges, payments, and account balances on a routine basis to ensure the accuracy of resident accounts.</li><li>Identify, investigate, and resolve discrepancies in billing and payment records efficiently.</li></ul>Collaborative Duties:<ul><li>Partner with admissions staff to ensure seamless onboarding of residents, including setup of billing details.</li><li>Communicate with accounting or finance teams regarding account status and revenue projections.</li><li>Serve as the primary point of contact for billing-related inquiries from residents, families, and staff.</li></ul>

General Office Clerk We are offering a short-term contract employment opportunity for a General Office Clerk in the Real Estate - Sales & Lease industry located in Milwaukee, Wisconsin, 53202, United States. As a General Office Clerk, you will be executing various administrative tasks such as filing, data entry, scanning, and copying. Responsibilities • Performing administrative tasks including copying and scanning documents. • Taking charge of data entry tasks to maintain accurate records. • Organizing paperwork efficiently to streamline office operations. • Executing general filing tasks to keep office documents up-to-date. • Utilizing basic office skills to enhance office productivity. • Assisting in other office tasks as required.

Executive Assistant We are seeking a proactive and detail-oriented Executive Assistant for a Milwaukee area organization. This role requires you to provide comprehensive administrative support to senior executives, ensuring seamless daily operations and facilitating efficient communication within the organization. As the ideal candidate, you are a confident multitasker with exceptional organizational skills, a high level of professionalism, and the ability to maintain discretion with sensitive information. If you thrive in fast-paced environments and enjoy being the central point of coordination for executive-level activities, this may be the perfect opportunity for you.Job Responsibilities:<ul><li>Perform calendar management, including scheduling appointments, meetings, and travel arrangements while ensuring effective time prioritization.</li><li>Act as the primary point of contact between the executive(s), clients, internal teams, and external stakeholders.</li><li>Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.</li><li>Handle confidential information and materials with discretion, maintaining trust and confidentiality.</li><li>Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items as needed.</li><li>Manage expense reporting and reconcile executive accounts in a timely manner.</li><li>Assist with special projects and ad-hoc tasks to support executive priorities.</li><li>Anticipate the needs of the executives and proactively address them, streamlining operations and enabling increased effectiveness.</li></ul>

Director of Compensation and Benefits We are seeking a knowledgeable and detail-oriented Compensation and Benefits Manager for a Lake Country, WI area organization. In this role, you will oversee, develop, and administer the organization's compensation and benefits programs to ensure internal equity, external competitiveness, and compliance with applicable regulations. This position is ideal for a strategic thinker who can analyze trends, recommend improvements, and align compensation and benefits programs with the organization's long-term goals.Key Responsibilities:<ul><li>Design, implement, and manage compensation and benefits strategies that support the company's business objectives.</li><li>Conduct market analyses, benchmarking studies, and pay equity reviews to ensure competitive and equitable compensation structures.</li><li>Administer employee benefits programs such as health insurance, retirement plans, wellness programs, and other offerings, ensuring compliance with federal, state, and local regulations.</li><li>Monitor trends in benefits and compensation to recommend improvements and innovations.</li><li>Collaborate with HR, finance, and leadership teams to create and maintain total rewards policies, procedures, and tools.</li><li>Manage compensation cycles, including merit increases, bonus planning, and incentive programs.</li><li>Serve as the primary point of contact for employee inquiries regarding pay structures and benefits administration.</li><li>Develop and deliver communication materials to promote employee understanding of available benefits and compensation plans.</li><li>Ensure compliance with laws such as FLSA, ERISA, ACA, and other relevant state and federal regulations.</li><li>Partner with external vendors, brokers, and consultants to administer and evaluate benefits programs.</li></ul>

Clerk, Office We are seeking an Office Clerk to join our team based in Germantown, Wisconsin. In this role, you will play a vital role in our daily operations by managing office tasks and front desk duties, thereby ensuring the smooth operation of our workplace. Responsibilities: • Manage front desk duties, including welcoming visitors and providing them with visitor badges. • Oversee the collection and distribution of incoming and outgoing mail. • Carry out data entry tasks, ensuring accuracy and efficiency. • Prepare necessary documents and maintain accurate records. • Carry out clerical duties such as filing and maintaining logs. • Replenish office supplies and beverages, which may involve lifting cases of soda and water. • Use Microsoft Word and Excel for various tasks and documentation. • Maintain a detail-oriented environment, managing multiple tasks efficiently. • Assist visitors, ensuring a welcoming atmosphere. • Comply with onsite requirements and contribute to the smooth operation of daily tasks.