46 results for Payroll Specialist in Watsonville, CA

Payroll Specialist We are looking for an experienced Payroll Specialist to join our team in Santa Cruz, California, on a contract basis. This role involves managing payroll operations for a workforce of fewer than 100 employees, with a focus on compliance, accuracy, and proficiency in QuickBooks Desktop. If you have a strong background in payroll for government-funded projects and thrive in a detail-oriented environment, we encourage you to apply. Responsibilities: • Process weekly and biweekly payroll cycles using QuickBooks Desktop, ensuring accuracy and meeting deadlines. • Manage payroll operations for federal and state government projects, adhering to all regulatory requirements. • Prepare and submit certified payroll reports for government-funded projects in compliance with applicable laws. • Maintain accurate payroll records, including employee earnings, deductions, and tax details, ensuring compliance with state and federal regulations. • Address payroll-related inquiries from employees, resolve issues, and provide updates on payroll processes. • Stay updated on changes to payroll laws and implement necessary adjustments to ensure compliance. • Collaborate with HR and accounting teams to verify employee data accuracy and enhance payroll workflows. • Ensure compliance with prevailing wage laws and accurately report payroll details for government contracts.

Payroll Specialist Robert Half's branded merchandise client is seeking a meticulous and experienced Payroll Specialist to ensure the accurate and timely processing of payroll for their employees. The Payroll Specialist will be responsible for all aspects of payroll administration, including calculating wages, processing deductions, and ensuring compliance with all applicable laws and regulations. Responsibilities:<ul><li>Process bi-weekly/monthly payroll for all employees accurately and on time.</li><li>Calculate wages, overtime pay, and deductions (e.g., taxes, benefits, garnishments).</li><li>Ensure compliance with federal, state, and local payroll laws and regulations.</li><li>Maintain accurate payroll records and employee data in the payroll system.</li><li>Prepare and process payroll-related reports, including tax filings (e.g., 941, W-2).</li><li>Reconcile payroll discrepancies and resolve employee payroll issues.</li><li>Administer employee benefits programs, including enrollments, changes, and terminations, as they relate to payroll.</li><li>Process employee leaves of absence, including sick leave, vacation, and FMLA.</li><li>Coordinate with HR to ensure accurate employee data and changes.</li><li>Assist with payroll audits and internal controls.</li><li>Stay up-to-date on changes in payroll laws and best practices.</li><li>Perform other related duties as assigned.</li></ul>

Payroll Specialist We are looking for a skilled Payroll Specialist to join our team on a contract basis in Palo Alto, California. In this role, you will manage payroll processes and ensure compliance with relevant regulations and organizational policies. This position offers the opportunity to work with leading payroll and accounting software systems while contributing to the efficient management of employee benefits and compensation. Responsibilities: • Process payroll accurately and on time, ensuring compliance with applicable laws and organizational policies. • Utilize advanced payroll software systems such as ADP Workforce Now, Ceridian, and Dayforce to manage payroll operations. • Oversee the administration of employee benefits, including 401(k) and RRSP contributions. • Conduct audits to ensure accuracy in payroll data and address any discrepancies promptly. • Handle payroll-related accounting tasks, including reconciliations and financial reporting. • Provide support for benefit functions, ensuring seamless integration with payroll processes. • Collaborate with internal teams to maintain accurate employee records and resolve payroll-related inquiries. • Stay updated on industry best practices and changes in payroll regulations to ensure compliance. • Participate in the implementation or optimization of payroll systems and workflows.

Payroll Manager We are seeking a dedicated Payroll Manager to join our team in Newark, California. In this role, you will be managing all aspects of payroll processing and employee benefits, ensuring accurate and timely completion. This role is within the manufacturing industry, offering an exciting opportunity for individuals proficient in multi-state payroll to develop among other skills. Responsibilities:<ul><li>Manage payroll for US-based exempt and non-exempt employees, ensuring compliance with Federal, State, and Local laws.</li><li>Oversee automated time and attendance system, including time-off accruals for employees and temporary workers.</li><li>Process annual merit increases, promotional increases, commission checks, and special payroll runs under HR Director’s guidance.</li><li>Ensure payroll procedures, deductions, garnishments, and benefit deductions align with company policies and government regulations.</li><li>Collaborate with External Auditors for Annual Financial, 401k, and Worker’s Comp Audits.</li><li>Reconcile payroll-related GL accounts and make adjustments as needed.</li><li>Ensure timely payroll tax payments, compliance with laws, and work with third-party consultants.</li><li>Assist in evaluating and improving payroll operations, internal controls, and policies.</li><li>Supervise and develop direct reports, addressing escalated issues and promoting teamwork.</li><li>Administer 401k, 409A benefit plans, FSAs, and Transit Plans.</li><li>Maintain confidentiality when handling sensitive payroll matters with employees.</li><li>Prepare payroll estimates and reports for management, including regular rate calculations for non-exempt employees’ annual bonuses.</li><li>Monitor Leased Vehicle Program for accurate tax reporting.</li><li>Align with company objectives, quality systems, and regulatory standards to maintain a positive work environment.</li></ul>

Payroll Administrator Colleen McAuliffe is looking for an experienced Payroll Administrator to join our team in Santa Clara, California. This role involves managing payroll operations with precision, ensuring compliance with tax regulations, and maintaining accurate employee records. The ideal candidate will bring expertise in payroll systems, attention to detail, and a commitment to supporting employees across multiple states and locations. Responsibilities:• Coordinate with internal teams to ensure smooth payroll processes, including verifying and correcting data for accuracy.• Assist with onboarding new hires by reviewing documentation for completeness and compliance across multiple locations.• Manage payroll tax submissions, ensuring timely and accurate reporting on a monthly basis.• Utilize payroll systems to streamline operations, including testing and adopting new features for improved efficiency.• Maintain up-to-date employee records, including tax information, banking details, pay rates, and address changes.• Handle deductions for employee benefits programs, such as retirement plans and health insurance.• Administer employee leave programs and ensure payroll accurately reflects approved absences.• Prepare and submit quarterly and year-end reporting, including W-2s and 1099s.• Conduct regular audits and reviews of payroll data to ensure consistency and compliance with regulations.• Ensure adherence to federal, state, and local payroll laws, while implementing best practices for payroll management.

Payroll Supervisor/Manager/Director We are offering an exciting opportunity for a Payroll Supervisor/Manager/Director in Santa Clara, California. In this role you will be responsible for managing and overseeing all aspects of payroll delivery and ensuring compliance with Federal, state, and local laws. You will also have a crucial role in responding to requests from various stakeholders and maintaining a high degree of professionalism and confidentiality. Responsibilities:• Oversee and manage all payroll and payroll tax delivery systems• Ensure timely and accurate processing of customer credit applications• Maintain meticulous records of customer credit• Monitor internal controls to ensure compliance with control objectives• Ensure all payroll processes are SOX compliant• Display a thorough understanding of supervisory principles including hiring, scheduling, direction, development, and managing others For more information regarding this position please reach out to Gary Daum at Robert Half.

Payroll Supervisor/Manager/Director Sr. Manager - Payroll & Equity This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors. Responsibilities· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.· Review and process transactions including benefit changes, special compensation, other adjustments.· Ensure compliance with internal controls, federal/state/local requirements, deadlines.· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.· Work with payroll vendor on system administration, maintenance, reporting needs.· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.· Track and report W-2 income from stock exercises and dispositions· Execute trading blackout periods and enforcement of insider trading policy restrictions.· Manage open enrollment process and purchases for ESPP including monitoring limits.· Interact with transfer agent to ensure that trades are settled timely.· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.

Payroll Supervisor/Manager/Director Payroll Manager - Construction IndustryWe have an exciting onsite direct hire opportunity for a Payroll Manager with a Fremont-based construction client. This role is responsible for overseeing all aspects of payroll, including collaborating with external payroll partners to ensure timely and accurate payroll administration. Key Responsibilities:<ul><li>Administer all facets of payroll, ensuring accuracy and compliance.</li><li>Partner with external payroll providers for timely payroll processing.</li><li>Ensure proper handling of Union Construction payroll.</li></ul>Interested? Contact Gary Daum at Robert Half for more details. We look forward to connecting with you!

Accounting Specialist We are offering an exciting opportunity for an Accounting Specialist in Scotts Valley, California. This role is crucial in our team, handling a range of tasks from processing invoices to maintaining accurate credit records for our customers. You'll be a vital part of our team, ensuring our financial operations run smoothly and efficiently. Responsibilities: • Efficient and accurate processing of customer invoices.• Maintaining precise records of Accounts Receivable (AR) and Accounts Payable (AP).• Handling account reconciliation tasks with a keen eye for detail.• Effectively using Microsoft Excel and QuickBooks for various accounting tasks.• Conducting data entry tasks as required, ensuring accuracy at all times.• Executing billing procedures, ensuring all transactions are recorded correctly.• Utilizing ADP - Payroll to manage payroll processes.• Ensuring all financial data is up-to-date and accurate, contributing to the overall efficiency of the financial operations. Posted by Recruiting Director Scott Moore

Payroll Supervisor/Manager/Director This role is 100% onsite in Mountain View We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population. Responsibilities:• Oversee and manage a team of 4 in the payroll department• Handle a high volume, multi-state payroll environment using ADP Workforce Now• Manage payroll for a large non-exempt employee population• Ensure the accuracy and efficiency of processing customer credit applications• Maintain accurate customer credit records• Effectively handle additions and terminations each bi-weekly pay period• Manage a workforce of over 1000 employees across multiple states• Handle complex commissions• Apply effective payroll management strategies.

Benefits Manager Alison Brenchley is seeking Benefits Manager industry leader based in South San Jose, CA. Responsibilities:• Oversee and manage HR compliance in line with industry standards• Ensure accurate and efficient processing of customer credit applications• Manage and maintain precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take appropriate action when necessary• Utilize skills in ADP - Financial Services and Payroll• Handle complaints in accordance with company procedures• Conduct audits as part of the job function• Implement CRM and AML - Anti Money Laundering practices as part of compliance• Contribute to business development with acquired skills• Administer Human Resources (HR) and 401k - RRSP Administration functions• Carry out Commission Functions as part of the role

Accounting Manager/Supervisor We are offering an exciting opportunity in the financial services industry located in Carmel, California. The role is for an Accounting Manager/Supervisor who will be instrumental in managing and overseeing various accounting functions within our organization. Responsibilities:• Overseeing the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives• Supervising and managing all aspects of accounting including billing, financial statements, general ledger, cost accounting, payroll, accounts payable, accounts receivable, budgeting, tax compliance, and various special analyses• Managing the accuracy and productivity of day-to-day activities of accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, fixed asset records, general and entity accounting, cost accounting, and Human Resources• Ensuring the timely and accurate processing of all financial transactions and the maintenance of all financial records• Handling customer inquiries promptly and professionally, ensuring customer satisfaction• Managing the implementation and maintenance of accounting software systems to ensure the accurate and timely dissemination of financial management reports• Overseeing the use of BlackLine, Concur, and ERP for enterprise resource planning• Managing the auditing process to ensure the company's financial operations are in compliance with legal requirements• Facilitating the continuous improvement of the accounting department's processes and procedures. For more information about this role please contact Scott Moore, Practice Director - Permanent Placement Division, Robert Half.

Accounting Manager/Supervisor We are seeking an Accounting Manager/Supervisor to join our team located in Watsonville, California. In this role, you will be in charge of various financial duties, including managing the accounting staff, ensuring adherence to GAAP standards, and providing financial reports for the company. Responsibilities: • Oversee the Accounting Department, which includes an Accounts Receivable & Credit Specialist, Accounts Payable Clerk, and Inventory Management Clerk.• Ensure the accounting staff is well-trained, organized and efficient in time management.• Participate in monthly close and consolidation processes, including cash reconciliations and account analysis.• Prepare and post journal entries to the General Ledger.• Ensure timely preparation and presentation of monthly commission reports.• Review transactions for adherence to GAAP and recommend business process improvements.• Assist in the preparation of monthly and annual financial reporting packages.• Provide recommendations for improving the organization's accounting operations.• Assist in periodic budgeting/forecasting processes and annual CPA review and audit.• Prepare governmental related returns and forms such as Payroll tax, Sales Tax, Property Tax, and Value Added Tax.• Review credit balances, refunds, and adjustments, and apply adjustments to billing records.• Ensure strict confidentiality of financial records.• Work with external accounting and banking personnel for annual review processes. Posted by Director of Recruiting

Accounts Receivable Specialist Job Title: Accounts Receivable SpecialistLocation: San Mateo, Onsite Full Time Seeking a detail-oriented and proactive Accounts Receivable (AR) Specialist to join our finance team. This position will play a critical role in submitting invoices and managing receivables for multiple agencies, ensuring accuracy, compliance, and timely processing to maintain smooth cash flow. The ideal candidate will be able to handle high-volume transactional work, collaborate with county billing representatives, and manage invoice submissions and supporting documentation. This role reports directly to Accounting Manager and is integral to improving and streamlining our AR processes. Key Responsibilities• Submit a variety of invoices, along with supporting documentation (e.g., labor reports, expense receipts), to multiple agencies on time each month, ensuring accuracy and completeness.• Work closely with county billing representatives to ensure smooth communication and timely submission of invoices, utilizing available portals (preferred method) and email for submission of scanned PDFs.• Track progress of submitted invoices and follow up with the agencies to ensure proper processing and payments.• Manage a volume of approximately 10-15 invoices per week, including high-complexity invoices with significant backup documentation (100+ pages).• Process $1-1.5M in monthly contract billings, ensuring compliance with contract terms and billing guidelines.• Support the transition to SAGE Intacct by contributing to the adoption of more efficient, automated billing practices.• Collaborate with internal teams to gather required backup documentation, ensuring completeness and accuracy of invoices before submission.• Report to the AR supervisor/manager, providing regular updates on the status of outstanding receivables, aging reports, and any issues encountered with billing processes.

Senior AR Specialist Job Title: Senior Accounts Receivable (AR) Specialist Job Overview:We are seeking a detail-oriented and experienced Senior Accounts Receivable Specialist to join our growing team. Based onsite at our office in Mountain View, this role requires expertise in the end-to-end AR process, strong analytical skills, and the ability to work collaboratively across various departments. The ideal candidate will have a proven track record of managing accounts receivable functions, driving process improvements, optimizing cash flow, and ensuring accurate and timely collections. Key Responsibilities:Accounts Receivable Management:<ul><li>Oversee and manage the full-cycle accounts receivable process, including billing, invoicing, cash applications, and collections.</li><li>Monitor accounts to ensure balances are accurate, current, and aligned with company policies.</li><li>Vendor relationship management</li></ul>Invoicing and Billing:<ul><li>Review and generate accurate customer invoices based on established terms and agreements.</li><li>Resolve billing discrepancies in collaboration with internal teams and customers.</li></ul>Collections and Follow-Up:<ul><li>Develop and implement strategies to ensure timely collections while maintaining positive relationships with customers.</li><li>Follow up with clients on delinquent accounts, and initiate escalations when necessary.</li></ul>Reporting and Reconciliation:<ul><li>Reconcile accounts receivable sub-ledger to the general ledger at month-end and prepare related journal entries.</li><li>Prepare aging reports, collection forecasts, and cash flow projections for leadership.</li></ul>Process Improvements:<ul><li>Identify and implement improvements to enhance AR processes, streamline workflows, and ensure compliance with company policies.</li><li>Leverage ERP systems and automation tools to improve accuracy and efficiency.</li></ul>Compliance and Audits:<ul><li>Ensure compliance with company policies, contractual agreements, and relevant regulations.</li><li>Support internal and external audit requests by providing necessary documentation and analysis.</li></ul>Collaboration and Partnership:<ul><li>Work closely with other departments, including sales, customer service, and accounting, to resolve client disputes and improve overall AR processes.</li><li>Provide training and mentorship to junior AR team members as needed.</li></ul>

Accounts Payable Specialist We are offering an employment opportunity for an Accounts Payable Specialist in San Jose, California. Our team is part of an industry that relies heavily on accuracy and efficiency in accounting tasks. In this position, you will be expected to handle a variety of tasks related to accounts payable, as well as serve as a backup for accounts receivable when necessary. Responsibilities: • Efficiently process credit applications from customers• Keep customer credit records up to date and accurate• Respond to and resolve customer inquiries in a timely manner• Monitor customer accounts and take appropriate action when necessary• Handle full cycle accounts payable tasks• Conduct weekly check runs• Serve as a backup for accounts receivable tasks as needed• Utilize Sage 100 for various accounting functions.

Accounts Payable Specialist Robert Half's appliance distribution client is seeking an Accounts Payable Specialist to work on-site in Belmont. The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate payments to vendors, and maintaining organized and compliant financial records. This role requires strong attention to detail, excellent organizational and communication skills, and a solid understanding of basic accounting principles. Responsibilities:<ul><li>Invoice Processing:</li><li>Receive, review, and process vendor invoices for accuracy, completeness, and proper documentation (including purchase orders, receiving reports, and approvals).</li><li>Enter invoice data into the accounting system accurately and efficiently.</li><li>Code invoices to the correct general ledger accounts and cost centers.</li><li>Verify vendor information and resolve any discrepancies.</li><li>Payment Processing:</li><li>Prepare and process payments to vendors via checks, ACH transfers, or other electronic payment methods.</li><li>Ensure timely payment of invoices according to payment terms and company policies.</li><li>Reconcile vendor statements and resolve any payment discrepancies or issues.</li><li>Manage and track payment schedules to optimize cash flow.</li><li>Vendor Management:</li><li>Maintain accurate and up-to-date vendor records, including contact information, payment terms, and W-9 information.</li><li>Communicate with vendors regarding invoice inquiries, payment status, and other accounts payable-related matters.</li><li>Build and maintain positive relationships with vendors.</li><li>Reconciliation and Reporting:</li><li>Reconcile accounts payable sub-ledger to the general ledger.</li><li>Prepare and analyze accounts payable aging reports.</li><li>Assist with month-end closing processes, including accruals and reconciliations.</li><li>Provide supporting documentation for audits.</li><li>Process Improvement and Compliance:</li><li>Identify and recommend improvements to accounts payable processes to increase efficiency and accuracy.</li><li>Ensure compliance with company policies, internal controls, and accounting standards.</li><li>Stay up-to-date on relevant regulations and best practices in accounts payable.</li></ul>

Accounts Payable Specialist We are seeking a detail-oriented and organized Accounts Payable Specialist to join our medical device client's accounting team. The Accounts Payable Specialist will be responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate payments to our vendors, and maintaining strong relationships with suppliers. The ideal candidate will have a solid understanding of accounting principles, excellent communication skills, and proficiency in relevant software. Apply today! Responsibilities:<ul><li>Process invoices for payment, verifying accuracy, approvals, and supporting documentation.</li><li>Match invoices to purchase orders and receiving documents to ensure proper authorization.</li><li>Enter invoice data into the accounting system accurately and efficiently.</li><li>Prepare and process payments, including checks, ACH transfers, and other electronic payments.</li><li>Reconcile vendor statements and resolve any discrepancies or issues.</li><li>Communicate with vendors regarding payment status, invoice discrepancies, and other inquiries.</li><li>Maintain accurate and organized accounts payable records and files.</li><li>Assist with month-end closing activities, including preparing accruals and reconciliations.</li><li>Ensure compliance with company policies and procedures related to accounts payable.</li><li>Identify opportunities to improve accounts payable processes and efficiency.</li><li>Prepare and analyze accounts payable reports.</li><li>Assist with audits as needed.</li></ul>

AR Specialist Robert Half is currently seeking a motivated Accounts Receivable Specialist to join a dynamic team in Pleasanton, CA on a contract basis. If you’re detail-oriented and possess an excellent grasp of accounts receivable processes, this could be the perfect opportunity for you! Key Responsibilities:<ul><li>Process customer invoices, receipts, and account reconciliations.</li><li>Monitor and manage accounts receivable aging reports.</li><li>Research and resolve invoice discrepancies and payment issues.</li><li>Communicate with customers to ensure timely resolution of outstanding balances.</li><li>Prepare reports and provide support to month-end closing activities.</li><li>Maintain accurate and organized financial records.</li></ul>

Accounts Receivable Specialist Job Posting: Accounts Receivable ClerkEmployment Type: ContractPay Rate: $25 - $30 hourly About the Role:Join our growing accounting team as an Accounts Receivable Clerk at for our clients at Robert Half! We are seeking an organized and detail-oriented individual to manage and maintain the company's receivables process. In this role, you will play a key role in ensuring accurate financial records, handling collections, and maintaining excellent relationships with our clients. If you are ready to bring your skills to a supportive and collaborative work environment, we want to hear from you! Key Responsibilities:<ul><li>Process and manage accounts receivable transactions, including posting customer payments and reconciling accounts.</li><li>Generate and distribute customer invoices and statement reminders.</li><li>Monitor outstanding balances to identify and address overdue payments.</li><li>Communicate with customers to resolve billing discrepancies and answer payment-related questions.</li><li>Support in preparing monthly accounts receivable reports for management.</li><li>Work with the sales and accounting teams to handle account-related inquiries efficiently.</li><li>Assist with month-end and year-end closing processes.</li><li>Maintain accurate and up-to-date client account records in accounting software systems.</li></ul>

Finance Manager - Asset Management Co. Michelle Espejo with Robert Half Finance & Accounting is recruiting for a Finance & Operations Manager at a large Investment Firm. This is a full-time permanent role based in San Mateo. Join a top-tier boutique investment firm managing $20 billion in assets. With a reputation for pioneering behavioral finance strategies, this firm offers a collaborative, growth-oriented environment where innovation meets excellence. Work with industry leaders \while enjoying competitive compensation, profit-sharing, a 401(k) match, and full benefits. This is an opportunity to develop your career in a collaborative, growth-focused environment where your contributions directly impact financial operations, payroll, and accounting. Responsibilities<ul><li>Manage accounts payable processes and verify invoices.</li><li>Maintain vendor and banking relationships to ensure smooth financial workflows.</li><li>Assist with payroll processing, benefits administration, and employee compensation statements.</li><li>Oversee wire and ACH payments with precision.</li><li>Maintain financial records, support tax filings, and ensure compliance with reporting requirements.</li><li>Prepare financial reports, budgets, and forecasts.</li><li>Contribute to process improvements, including payroll transitions and system upgrades.</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.

Human Resources Operations Manager We are looking for a detail-oriented and proactive Human Resources Operations Manager to join our team in Palo Alto, California. In this long-term contract role, you will oversee critical HR functions, ensuring a seamless experience for employees across global locations. If you excel in managing HR operations and thrive in a fast-paced environment, we invite you to bring your expertise to our organization. Responsibilities: • Facilitate onboarding and offboarding processes for employees across multiple global locations, ensuring a smooth and positive experience. • Maintain accurate employee data in Rippling software, performing regular audits and generating reports to support strategic decision-making. • Coordinate payroll processing for domestic and international employees, ensuring accuracy and timeliness in collaboration with the finance team. • Manage benefit programs, including enrollments, renewals, and effective communication to address employee inquiries. • Ensure compliance with HR regulations and practices across all operations. • Provide guidance on employee relations and support the resolution of HR-related issues. • Optimize HR systems and processes to improve efficiency and enhance the employee experience. • Support hiring processes and transitions, contributing to a streamlined recruitment and onboarding workflow.

Finance & Operations Manager– Asset Management Firm Excited about the role? Apply here and please reach out to Jennifer Fukumae on LinkedIn for quicker consideration. Job Title: Finance & Operations Manager– Asset Management FirmEmployment Type: Full-TimeLocation: San Mateo; 5 days in officeSalary: $110-150k (DOE) + Bonus Competitive Salary, 401k Match, Medical, Vision, Dental, Short-Term Disability, Long-Term Disability, Life Insurance, Profit Sharing. We are partnering with a well-established asset management firm seeking a Finance & Operations Associate to support various financial and administrative functions. This role is ideal for a detail-oriented professional with experience in accounting, payroll, and financial operations. Key Responsibilities:<ul><li>Assist with accounts payable processes, ensuring timely and accurate payments.</li><li>Serve as a vendor liaison, coordinating with external partners and financial institutions.</li><li>Support payroll processing, benefits administration, and HSA plan management.</li><li>Assist with internship program onboarding and offboarding, including background checks.</li><li>Manage financial transactions, including wires and ACH transfers.</li><li>Assist with compensation and benefits administration, including annual statements and insurance renewals.</li><li>Provide accounting and tax support, including reviewing ledgers, preparing tax documents, and supporting quarterly and year-end closings.</li><li>Contribute to budgeting and forecasting efforts, as well as financial statement reviews.</li></ul>

Full Charge Bookkeeper Job Title: Full Charge BookkeeperLocation: Palo Alto, CA (Onsite) Job Overview:We are seeking a highly organized and detail-oriented Full Charge Bookkeeper to join our client's team in Palo Alto. This is a fully onsite position, offering the opportunity to work closely with a dynamic and collaborative team. The ideal candidate will have a deep understanding of accounting principles, excellent organizational skills, and the ability to manage all aspects of the company's bookkeeping functions. From overseeing the general ledger to processing payroll and handling financial reporting, you’ll take ownership of the accounting process and contribute to the financial success of our organization. Key Responsibilities:Full Cycle Bookkeeping:<ul><li>Maintain and manage the general ledger, ensuring accuracy and compliance with accounting principles.</li><li>Process accounts payable (AP) and accounts receivable (AR), including invoicing, collections, and vendor payments.</li><li>Reconcile all bank accounts, credit card statements, and other financial accounts on a monthly basis.</li></ul>Payroll Management:<ul><li>Prepare and process employee payroll, ensuring compliance with federal, state, and local regulations.</li><li>Manage benefits, tax filings, and other payroll-related tasks.</li><li>ADP, Workday, Paychex or Rippling preferred</li></ul>Compliance:<ul><li>File and maintain compliance with sales tax, payroll tax, and other applicable tax forms and deadlines.</li><li>Ensure adherence to all internal policies and regulatory requirements.</li></ul>Year-End Support:<ul><li>Collaborate with external accountants and auditors to provide necessary documentation for tax preparation and year-end audits.</li><li>Prepare all required documentation for 1099 and W-2 reporting.</li></ul>Process Improvements:<ul><li>Regularly review and optimize accounting processes to enhance efficiency and accuracy.</li><li>Recommend and implement automation tools or new processes where applicable.</li></ul>Administrative Support (as needed):<ul><li>Maintain organized files and records related to accounting, payroll, and vendor management.</li><li>Manage ad hoc projects and financial requests as required by management.</li></ul>

Accounting Clerk PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION AP SPECIALIST90K-95K + BONUS + EQUITY Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!Responsibilities:• Verify and process vendor invoices in a precise and timely manner.• Maintain a large number of vendor accounts while adhering to company policies and procedures.• Collaborate with vendors and internal teams to resolve discrepancies swiftly.• Perform 3-way and 2-way matching of invoices to purchase orders.• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.• Participate in system enhancements and upgrades in collaboration with Financial Systems team.• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.• Perform special projects and other ad-hoc duties as needed.