8 results for Accounting Assistant in Waterloo, IA

Bookkeeper/Office Manager

Fairfax, IA
onsite
Permanent
25 - 30 USD / Hourly
Do you love wearing multiple hats and being the go-to person who keeps everything running smoothly? If QuickBooks is your happy place and you thrive in an environment where autonomy is the norm, this role is for you! Robert Half is partnering with a well-established company within the construction industry to find a dynamic Office Manager/Bookkeeper who loves variety and thrives in a role where independence and trust are key. Why You’ll Love This Role:You’ll be the heartbeat of the office—managing everything from bookkeeping and payroll to vendor communication and job costing. This is a chance to make a real impact in a small, tight-knit team that values hard work, autonomy, and a positive attitude. What You’ll Do:<ul><li>Manage QuickBooks Desktop for AP/AR, job setup, billing, and reconciliations</li><li>Process invoices, monitor financial transactions, and resolve discrepancies</li><li>Handle payroll (including union payroll- training provided), prepare and submit union reports and dues</li><li>Maintain employee files, onboarding paperwork, and support HR-related tasks</li><li>Perform bank reconciliations and oversee accurate financial reporting</li><li>Partner with the CPA for year-end processes and assist with tax filings</li><li>Keep office operations running smoothly—filing, reporting, and light administrative tasks</li><li>Communicate with vendors and team members (primarily via email and text)</li></ul>
2026-03-05T00:00:00Z

Legal Assistant

Waterloo, IA
onsite
Contract / Temporary to Hire
22 - 25 USD / Hourly
We are seeking a detail‑oriented Legal Assistant to join a well-known local firm to support attorneys and legal staff with administrative, case management, and client communication responsibilities. This role is ideal for someone who thrives in a fast‑paced environment, has strong organizational skills, and is comfortable handling confidential information. Key Responsibilities<ul><li>Draft, format, and proofread legal documents including correspondence, motions, pleadings, and discovery materials.</li><li>Manage case files, organize documents, and maintain up‑to‑date records within firm systems.</li><li>Assist with scheduling hearings, appointments, depositions, and court filings.</li><li>Coordinate communication between clients, courts, opposing counsel, and internal team members.</li><li>Prepare and organize exhibits, presentations, and materials for meetings or court.</li><li>Support attorneys with research, follow‑up tasks, and administrative needs.</li><li>Track deadlines and ensure timely submission of required documents.</li><li>Handle incoming calls, emails, and inquiries with professionalism and excellent client service.</li></ul>
2026-02-25T00:00:00Z

Legal Assistant

Waterloo, IA
onsite
Permanent
58000 - 80000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Waterloo, Iowa. In this role, you will play a crucial part in supporting legal operations, handling client-related tasks, and ensuring smooth case management. The ideal candidate is organized, detail-oriented, and capable of managing multiple responsibilities efficiently. Responsibilities: • Conduct client intake processes to gather necessary information and establish case files. • Handle client file management using Clio, ensuring accurate and up-to-date records. • Request and manage medical records to support case documentation. • Oversee a caseload of 20-40 car accident and personal injury cases, maintaining attention to detail and organization. • Coordinate and maintain schedules through effective calendar management. • Communicate with clients and other stakeholders to provide updates and address inquiries. • Assist in preparing legal documents and correspondence as needed. • Ensure compliance with legal standards and procedures in all case-related activities. • Support attorneys with administrative tasks to streamline case workflows.
2026-03-09T00:00:00Z

Legal Assistant

Cedar Rapids, IA
onsite
Contract / Temporary to Hire
21 - 25 USD / Hourly
Step into a role where no two days look the same. As a Legal Assistant, you’ll be a key partner in driving legal matters forward — blending hands‑on case support with critical administrative responsibilities. If you thrive in a fast‑moving environment, enjoy problem‑solving, and love being the go‑to person who keeps things on track, this position offers a rewarding opportunity to make a real impact. What You’ll DoCase Management & Legal Support<ul><li>Take ownership of assigned cases or projects from kickoff to completion.</li><li>Organize and maintain case files, discovery materials, and key documentation.</li><li>Track down missing information and coordinate directly with clients, courts, outside counsel, and other contacts.</li><li>Draft working versions of legal documents — pleadings, affidavits, subpoenas, releases, discovery responses, and more.</li><li>Prepare documents for filing with accuracy and compliance in mind.</li><li>Support discovery processes by preparing drafts, organizing productions, summarizing records, and managing deadlines.</li><li>Create clear, concise summaries of depositions, discovery responses, and other evidence for attorney review.</li><li>Conduct foundational legal and fact research when requested.</li><li>Monitor ongoing matters and confidently flag upcoming deadlines or concerns.</li></ul> Work With Clients & External Partners<ul><li>Act as a trusted point of contact for clients — providing updates, collecting documents, and answering routine questions.</li><li>Communicate with court staff, experts, and other parties to move matters forward.</li><li>Help prepare clients and attorneys for hearings, depositions, and other proceedings.</li></ul> Administrative & Practice Support<ul><li>Maintain calendars and schedule depositions, hearings, meetings, and court appearances.</li><li>Track critical deadlines and keep internal reminders organized.</li><li>Open new matters, perform conflict checks, and set up digital and physical files.</li><li>Draft and proofread correspondence and internal documents.</li><li>Handle incoming calls, emails, and mail with professionalism and efficiency.</li><li>Step in to support other team members during busy periods.</li></ul>
2026-03-05T00:00:00Z

Legal Support Assistant

Hiawatha, IA
onsite
Contract / Temporary to Hire
20 - 23 USD / Hourly
Legal Support Assistant (Contract-to-Hire)Step into a dynamic role where no two days look the same. As a Legal Support Assistant, you’ll be the organizational backbone for a fast‑moving legal team—keeping cases on track, coordinating communication, and ensuring clients receive exceptional support from start to finish. If you love problem‑solving, staying organized, and being the go‑to person who keeps everything running smoothly, this role is for you. What You’ll Do<ul><li>Manage calendars, deadlines, emails, and tasks to keep attorneys and legal staff on schedule.</li><li>Coordinate meetings, calls, and case‑related discussions with clients and outside parties.</li><li>Serve as a friendly, professional point of contact—providing outstanding service to clients, courts, and external partners.</li><li>Draft, revise, and proofread legal documents, letters, and internal communications.</li><li>Assist with court‑related tasks including filings, transcript requests, and document submissions.</li><li>Organize digital and physical files, track incoming/outgoing mail, and maintain case documentation.</li><li>Support daily office workflows across multiple systems and platforms.</li><li>Track billable time and case progress within a legal case management system.</li><li>Jump in on special projects and collaborate closely with attorneys and legal staff.</li><li>Represent the team positively in all interactions—whether with clients, colleagues, or community partners.</li></ul>
2026-03-05T00:00:00Z

Sr. Accountant

Charles City, IA
onsite
Permanent
0 - 0 USD / Yearly
Charles City, Iowa areaIn office positionAre you curious, do you ask why? Are you a BIG PICTURE thinker? Our client is hiring to their team at the level for which the talent brings to the table. Can hire a Staff Accountant, Senior Accountant, Accounting Manager or Controller based on experience level, years of experience etc. Day in the life will depend on what level but month end, reconciliations, diving into the numbers and potentially oversite of work. The person must understand how entries flow through the general ledger, look at a recon and understand the transaction. Projects will include creation and enhancement of SOPs, creating and fine tuning the month end checklist and offering of suggestions and ideas. Must have a BS in Accounting and some experience in doing these daily functions. Hungry and smart are required! No boring days here!
2026-03-05T00:00:00Z

Sr. Accountant

Cedar Rapids, IA
onsite
Permanent
0 - 0 USD / Yearly
Our client is looking for a detail-oriented Staff or Senior Accountant to manage financial operations and reporting for multiple entities. The ideal candidate will have expertise in accounting, payroll management, accounts payable, and financial statement preparation, along with strong analytical skills and proficiency in accounting software. Responsibilities include general ledger management, reconciliations, cash receipt processing, fixed asset analyses, and cost reporting assistance, all while ensuring compliance with relevant regulations. Applicants should possess a bachelor's degree in accounting or finance, excellent organizational skills, and the ability to handle multiple priorities effectively.
2026-03-05T00:00:00Z

Cost Accounting Manager

Waterloo, IA
onsite
Permanent
120000 - 175000 USD / Yearly
We are looking for an experienced Cost Accounting Manager to oversee and optimize cost accounting operations across multiple global manufacturing facilities. This role is essential in ensuring accurate product costing, inventory valuation, and variance analysis while driving process improvements and maintaining robust internal controls. The ideal candidate will collaborate with cross-functional teams to enhance profitability and operational efficiency. Responsibilities: • Manage and oversee cost accounting processes across multiple global manufacturing locations. • Develop and update standard costs and lead the annual cost roll processes. • Ensure accurate inventory valuation, manage reserves, and reconcile accounts to the general ledger. • Oversee month-end close activities related to inventory, cost of goods sold, and manufacturing variances. • Analyze and report on labor, overhead, and production variances to identify trends and opportunities. • Partner with plant controllers and site finance teams to ensure consistent costing methodologies. • Establish and enforce global cost accounting policies and best practices across all operations. • Support budgeting, forecasting, and long-term financial planning processes. • Drive process improvements and automation in cost reporting and data analysis. • Lead and mentor a team of cost accountants, fostering collaboration and continuous improvement.
2026-02-26T00:00:00Z