20 results for Contracts Administrator in Waltham, MA

Contracts Administrator We are in search of a meticulous Contracts Administrator to be a part of our team. Operating from Boston, Massachusetts, the Contracts Administrator will be expected to manage customer contracts, maintain precise records, and handle customer inquiries. This role is a long term contract employment opportunity. Responsibilities: • Administer customer contracts, ensuring they are processed accurately and efficiently. • Ascertain the maintenance of precise customer contract records. • Review and extract vital terms from various contracts, organizing and escalating them as necessary. • Utilize Adobe Acrobat for document review and amendments. • Experience with SharePoint administration and construction of contract-related content. • Perform auditing and billing functions as part of contract administration. • Ensure compliance with contract terms and conditions. • Use CRM and Deltek Costpoint for managing contracts and customer relationships. • Liaise with DCAA for contract-related matters. • Undertake contract amendments as and when required.

Procurement Manager We are offering a long term contract employment opportunity for a Procurement Manager in Warwick, Rhode Island, United States. In this role, you'll primarily be engaged in the procurement process, from developing requests for proposals to monitoring compliance with federal and state procurement guidelines. Responsibilities: • Use various procurement methods to provide the best possible value for the organization. • Develop requests for proposals, bids, and qualifications while working closely with different departments. • Conduct vendor outreach for procurements and respond to queries regarding policies and procedures. • Oversee the solicitation, negotiation, award, administration, renewal, termination, and rebid of contracts post selection committee review. • Create necessary agreement/contract documents and obtain required approvals. • Handle contract administration until contract expiration dates. • Maintain a database of existing contracts and upcoming solicitations using tools such as Excel. • Monitor compliance with federal and state procurement guidelines. • Engage in other tasks related to Procurement as needed. • Collaborate with other offices to ensure the promotion and publication of all solicitations to the public.

Legal Administrator We are offering a short term contract employment opportunity for a Legal Administrator in Hingham, Massachusetts. In this role, you will be providing support to our legal team by managing emails, voicemails, and drafting legal documents. You will also be responsible for managing our case management software and performing various administrative tasks. Responsibilities • Oversee and manage incoming emails and voicemails, ensuring all messages are responded to in a timely manner. • Prioritize and manage daily tasks and updates as communicated by team members. • Draft and prepare legal motions and letters to opposing counsel, ensuring accuracy and adherence to legal guidelines. • Utilize case management software for effective tracking and managing of cases. • Prepare and organize forms and documents for review by the attorney. • Manage and maintain the attorney's calendar, scheduling appointments and reminders as necessary. • Participate in claim administration tasks, ensuring all claims are properly filed and managed. • Oversee and manage billing functions, ensuring all bills are accurate and sent out in a timely manner. • Use Aderant, Adobe Acrobat, CompuLaw, Conveyancer, and other software tools to perform job functions efficiently. • Perform collection processes as necessary, ensuring all payments are collected and recorded accurately.

Administrative Assistant We are offering a short term contract role for an Administrative Assistant in Hyde Park, Massachusetts. In this role, your primary responsibility will be to maintain precise records and process customer applications. Responsibilities: • Address customer inquiries and resolve them effectively. • Monitor customer accounts and take necessary actions. • Use Office Suite and Excel to keep records and carry out daily tasks. • Carry out precise and efficient processing of customer credit applications. • Use Mail Merge for effective communication and record-keeping. • Ensure customer credit records are current and accurate.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in New Bedford, Massachusetts. As an integral part of our team, you will contribute to the smooth running of day-to-day operations, providing front-facing customer service, handling inbound and outbound calls, and managing various administrative tasks. Responsibilities: • Answering and directing incoming calls, ensuring a high level of customer service at all times. • Handling email correspondence and scheduling appointments as necessary. • Assisting in the reception area, providing a welcoming and detail-oriented first point of contact. • Organizing, filing, and scanning important documents, maintaining an efficient and accessible filing system. • Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) to manage data entry and other tasks. • Adapting to variable workloads based on the organization's needs. • Leveraging prior experience to enhance office efficiency and attention to detail.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Providence, Rhode Island, United States. This role involves assisting with property leasing, managing customer interactions, and maintaining data records. Responsibilities: • Assist in the leasing process of the property, including filling open units • Interact with potential applicants through phone calls and follow-ups • Qualify applicants based on their income • Provide excellent customer service and handle sales-related interactions • Update and maintain data in Microsoft Excel spreadsheets • Work independently, managing tasks without constant supervision • Have prior experience in a Rental Office and Property Management • Gain experience in Affordable Housing/Tax Credit • Utilize Yardi Property Management software, if familiar • Handle a high volume of inbound and outbound calls • Correspond with customers via email and schedule appointments when necessary.

Administrative Assistant We are offering a long term temporary employment opportunity for a meticulous Administrative Assistant in Lynnfield, Massachusetts. As an Administrative Assistant, you'll be tasked with a variety of administrative tasks in a private office setting, including managing vendor contracts, handling invoices, and providing excellent customer service over the phone. This role plays a crucial part in maintaining the smooth operation of our office environment. This role is part time. Responsibilities: • Managing the renewal process for vendor contracts in a timely and efficient manner• Assisting with the preparation and dispatch of invoices via FedEx to our NY office bi-monthly• Utilizing Microsoft Office to enter and manage invoice data accurately in Excel• Carrying out receptionist duties, including professionally answering and directing phone calls• Handling the scanning and digital filing of business documents using a PC and scanner/printer• Ensuring the validity and availability of certificates of insurance.

Recruiter We are offering a short-term, fully-remote contract employment opportunity for a Recruiter in Westborough, Massachusetts. This role is primarily situated in the industry of corporate recruitment, with a focus on sourcing and onboarding for technical roles in the software development, programming, and project management sectors. Responsibilities: • Leading full-cycle recruitment, from identifying potential candidates to successfully onboarding new hires.• Regularly meeting with the management team to provide updates on recruitment progress.• Utilizing platforms such as Careerbuilder for effective candidate sourcing.• Conducting background checks and pre-screening processes to ensure candidate suitability.• Offering direct sourcing methods to attract candidates with experience in the relevant fields.• Balancing recruitment duties with occasional HR tasks.• Extending job offers to selected candidates and managing the negotiation process.• Ensuring self-sufficiency in all recruitment tasks.

Human Resources Coordinator We are on the search for a Human Resources Coordinator on behalf of our client in Taunton, Massachusetts. In this role, you will be delivering administrative support within the Human Resources Department, primarily focusing on new permanent processes, document processing, policy compliance, and communication with various teams. This role offers an exciting opportunity for someone who is highly organized and detail oriented. Responsibilities: <ul><li> Streamline HR processes and procedures to enhance efficiency.</li><li> Handle all aspects of the new permanent process, from initiation to completion.</li><li> Ensure compliance with company policies and procedures, including the company handbook.</li><li> Manage immigration documentation related to HR and payroll systems.</li><li> Maintain regular communication with the HR store support team and other store teams to address HR inquiries.</li><li> Oversee status changes and terminations in relation to our HRIS systems.</li><li>Manage the delivery of new permanent orientations and contribute to employee relations.</li><li> Maintain knowledge and application of UKG Pro in HR tasks.</li><li> Carry out other tasks related to Benefit Functions.</li></ul>

Human Resources Business Partner Robert Half is working with a respected manufacturing client on the North Shore seeking a Human Resources Business Partner to join its team. This is a direct-hire opportunity reporting into the Senior Human Resources Manager, joining a well established team. The selected candidate must have proven experience in employee relations and performance management. Our client is looking for a Human Resources professional who can look at HR from a big picture while also being very hands on. In addition to employee relations and performance management, the selected candidate should also have experience with recruiting and employment law. A Bachelors Degree is required. Prior experience in a manufacturing or technology environment is preferred. If interested and qualified please apply ASAP. We're looking to schedule interviews ASAP. You can also email resumes direct to Bill.Nichols@roberthalf. Thanks!

Credentialing Specialist We are in search of a skilled Credentialing Specialist to join our team in Southborough , Massachusetts. The successful candidate will play a critical role in the precise processing of credentialing applications and rosters with funders, insurance firms, other payers, and regulatory bodies. This role is pivotal in ensuring that the organization is appropriately reimbursed for the services rendered by its clinical staff. Responsibilities: • Collect, review, and validate credentials for healthcare providers, including licenses, certifications, and education.• Maintain and update credentialing databases and files for all healthcare providers, ensuring all required documents are current and complete.• Adhere to all applicable laws, regulations, and industry standards (e.g., NCQA, CMS, etc.) associated with credentialing.• Generate and maintain reports related to credentialing status and compliance and communicate any issues or discrepancies to management.• Assist with the enrollment of providers and group facilities into insurance networks and maintain active status with payer organizations.• Act as a liaison between healthcare providers, insurance companies, and internal departments to resolve credentialing issues or questions.• Participate in internal and external audits of credentialing files, ensuring accurate and timely completion of necessary documentation.• Stay informed of changes in regulatory requirements and best practices to ensure the credentialing process remains efficient and compliant.• Uphold the dignity and respect of individuals we support and ensure they are treated in accordance with our Human Rights policies.• Adhere to all principles related to the Advocates Way.• Promote cultural diversity, inclusion, and equity.• Perform all duties in accordance with the agency’s policies and procedures. FOR immediate consideration please call me AND Leave a message if needed 508-205-2127 Eric Lebow

Legal Assistant We are offering a long term contract employment opportunity for a meticulous Legal Assistant at our location in Newton, Massachusetts. As a Legal Assistant, your main focus will be to assist with various administrative tasks such as managing calendars, arranging travel, handling documents, and managing client interactions. Responsibilities: • Manage and maintain partner's calendar to ensure efficient time management • Arrange travel itineraries and reservations as required • Oversee billing processes, ensuring accuracy and punctuality • Handle document management, including organizing, storing, and retrieving as needed • Conduct client intake, establishing and maintaining effective communication channels • Assist with zoning matters, providing relevant support without the necessity of prior experience in the area • Perform the role of an executive assistant in addition to legal assistance tasks • Handle all tasks with a high level of confidentiality and professionalism.

Human Resources (HR) Assistant We are in search of a Human Resources (HR) Assistant to become a vital part of our team. This role focuses on providing administrative support within the HR domain, based in Hudson, Massachusetts, United States. We offer a long-term contract employment opportunity, where you will assist in various HR functions such as employee relations, onboarding, offboarding, managing job postings, and recruitment. Responsibilities: • Provide answers to employee relations inquiries. • Assist with Family and Medical Leave Act (FMLA) requests. • Aid in onboarding and offboarding processes. • Manage job postings and participate in recruitment processes. • Handle Leave of Absences requests. • Utilize HRMS and ADP Workforce Now for HR-related tasks. • Conduct auditing and background checks as required. • Deliver excellent customer service to internal and external stakeholders. • Use About Time and Ceridian software for HR functions. • Perform other HR-related tasks as needed.

Customer Experience Specialist We are seeking a dedicated Customer Experience Specialist to join our team in the industry located in Nashua, New Hampshire. As a Customer Experience Specialist, your role will involve managing customer requests, maintaining comprehensive customer records, and addressing customer inquiries. This role offers a contract to permanent employment opportunity. Responsibilities: • Respond to inbound calls and assist customers with their queries • Process customer orders received from the B2B department • Use CRM to keep accurate and updated customer records • Efficiently handle back office administrative tasks • Effectively manage billing functions and backorders • Ensure all customer interactions are properly documented • Collaborate with other team members to enhance customer experience • Identify and report any customer issues or complaints to the supervisor • Continually strive to improve customer service processes and procedures • Keep customer information confidential in accordance with company policy.

Collections Specialist We are partnering with a valued Robert Half client to find a skilled Credit & Collections Specialist to join their growing team. This role offers the opportunity to work collaboratively across departments to manage accounts, ensure timely collections, and build strong customer relationships. The position involves monitoring past-due accounts, running aging reports, coordinating with internal teams to resolve account discrepancies, and maintaining detailed customer notes and records. Responsibilities also include facilitating monthly video calls with territories, processing customer payments and credit applications, and drafting detail oriented correspondence to support effective communication. The ideal candidate will have at least three years of commercial credit and collections experience and be legally authorized to work in the United States. Preferred qualifications include administrative experience in the construction industry, proficiency in Microsoft Word and Excel and strong organizational and critical thinking skills. The ability to interpret purchase orders and contract documents is highly valued. For immediate consideration, please contact Dan Duggan at (508) 205-2126.

Patient Access Specialist 3rd Shift (Night Shift) Patient Access Specialist! We are offering a contract to permanent employment opportunity for a Patient Access Specialist in Nashua, New Hampshire. In this role, you will be fundamental in providing quality services to patients by managing their admission processes and ensuring regulatory compliance within the healthcare industry. Responsibilities: • Ensure precise assignment of MRNs and carry out medical necessity and compliance checks.• Efficiently handle incoming, outgoing, and inter-office calls via the telephone switchboard.• Adhere to organizational policies while delivering exceptional customer service with compassion.• Conduct pre-registration of patients' accounts prior to their visits, which may involve both inbound and outbound communication to gather demographic, insurance, and other patient information.• Inform patients, guarantors, or legal guardians about general consent for treatment forms, obtain necessary signatures, and distribute patient education documents.• Review responses in the insurance verification system, select the applicable insurance plan code, and enter benefit data to support Point of Service Collections and billing processes.• Use the Advance Beneficiary Notice (ABN) software to accurately screen medical necessity, inform Medicare patients of potential non-payment of tests, and distribute the ABN as needed.• Utilize auditing and reporting systems for quality assurance to correct accounts, including those from other employees, departments, and facilities.• Conduct account audits to ensure all forms are completed accurately and timely, meeting audit standards, and provide statistical data to Patient Access leadership.

Receptionist We are offering a contract to hire employment opportunity for a Receptionist in Burlington, Massachusetts. As a key member of our team, your role will involve a variety of tasks including managing the front desk, administrative tasks, and handling direct phone calls. Responsibilities:• Oversee the front desk operations and ensure smooth functioning.• Handle receptionist duties, including greeting and directing clients upon their arrival.• Perform data entry tasks to maintain accurate records.• Execute administrative tasks to support office operations.• Manage incoming phone calls, routing them to the appropriate parties.• Maintain a detail oriented and welcoming environment for clients and visitors.

EA - Early Intervention Our client, a university, has a short-term contract employment opportunity in the field of Early Intervention in Boston, Massachusetts. In this role, as an Early Intervention Executive Assistant (EA), your main duties will revolve around administrative support, managing schedules, and providing exceptional customer service. Responsibilities: <ul><li>Accurately process customer credit applications in a timely and efficient manner</li><li>Manage and maintain precise customer credit records</li><li>Resolve customer inquiries promptly and professionally</li><li>Monitor customer accounts and take appropriate action when necessary</li><li>Provide administrative assistance as required in the daily operations</li><li>Manage detail-oriented calendars, scheduling appointments and meetings</li><li>Deliver excellent customer service at all times</li><li>Answer inbound calls, providing information and assistance to callers</li></ul>

Business Analyst We are offering a detail oriented services industry contract opportunity. A fully remote role, we are in search of a Business Analyst with a focus on Change Management. This role involves supporting the implementation of a Human Capital Management system across the enterprise, coordinating with various internal teams, and helping to promote adoption of the new system. Responsibilities: • Assist in developing strategies and plans to encourage the adoption of the new HCM platform.• Partner with the Change Management Lead to conduct readiness evaluations and stakeholder analyses.• Collect and scrutinize data to understand the potential impacts of the implementation on employees, processes, and systems.• Document the effects of change on roles, responsibilities, and workflows to aid in the planning of mitigation strategies.• Support the execution of communication plans by creating emails, memos, FAQs, and presentation materials tailored to different stakeholder groups.• Organize meetings, workshops, and focus groups to collect feedback and address stakeholder concerns.• Aid in identifying training needs based on the impact analysis and project planning.• Provide logistical support for training events, including scheduling, material preparation, and user enrollment tracking.• Monitor and report on resistance trends and propose solutions to overcome barriers to adoption.• Assist in defining and tracking key performance indicators such as user adoption rates, proficiency levels, and feedback scores.• Report progress and potential risks to key stakeholders.• Provide administrative support for change management workstreams, ensuring all project documentation, timelines, and deliverables are maintained and up-to-date.

Full Desk IT Recruiter Join the Robert Half Technology Permanent Placement team as a Boston based (3x per week in the Boston office) Full-Time Full Desk IT Recruiter, where you’ll be a key player in our mission to connect top-tier IT professionals with Boston-based businesses. This is a full desk recruiting role that combines sourcing and recruiting IT talent with client-facing sales responsibilities. The ideal candidate thrives in a fast-paced, hybrid work environment, enjoys building relationships, and brings a passion for finding solutions for both candidates and clients. Responsibilities:As an Full Desk Technology Recruiter, you will:Talent Acquisition & Recruitment (50% of role):<ul><li>Source Candidates: Identify and attract highly skilled IT professionals using job boards, professional networks, referrals, and Robert Half Technology’s proprietary tools </li><li>Candidate Engagement: Assess candidates' technical skills, experience, and cultural fit through interviews and skill evaluations.</li><li>Support Candidate Lifecycle: Guide candidates through the interview process, negotiate offers, and ensure a smooth hiring experience </li><li>Build Talent Pipelines: Maintain relationships with IT professionals to ensure a strong talent pool for client needs.</li></ul>Business Development & Client Sales (50% of role):<ul><li>Client Acquisition: Identify potential clients through outbound sales calls, meetings, and networking events. Build relationships with hiring managers, HR teams, and leadership to understand their hiring needs.</li><li>Job Order Fulfillment: Develop detailed job descriptions with clients and propose recruitment strategies to fill their open roles quickly and efficiently.</li><li>Account Management: Serve as a trusted advisor to your client portfolio, helping them solve workforce challenges with Robert Half’s IT staffing solutions </li></ul>