ReceptionistWe are offering an opportunity for a Receptionist in Point Pleasant, New Jersey, 08742, United States. As a Receptionist, you will be pivotal in delivering a top-tier customer service experience to employees and visitors of the building. This role involves being the initial contact point for all entrants, overseeing support for the team, and collaborating with various departments to ensure client needs are met.<br><br>Responsibilities:<br>• Deliver world-class customer service to the clients and visitors.<br>• Act as the first point of contact for everyone entering the facility, maintaining a friendly and welcoming demeanor.<br>• Issue visitor and parking passes, adhere to security protocols, and escort visitors to their destination.<br>• Address and resolve inquiries or complaints from employees, guests, and co-workers in a detail oriented, customer service-oriented manner.<br>• Coordinate meetings and ensure the care of equipment.<br>• Follow property-specific security and emergency procedures, notifying management to ensure the safety of all individuals in the building.<br>• Work with minimal supervision, following specific instructions given by the manager.<br>• Suggest improvements to existing processes and communicate unusual and/or complex content in a concise and logical way.<br>• Work in close collaboration with multiple departments to ensure client needs are met.<br>• Manage identification and assign badging as needed.<br>• Ensure timely receipt and shipment of deliveries.<br>• Adapt and multi-task throughout the day to serve clients' needs.<br>• Support facilities in moves and events.Receptionist<ul><li><strong>Answering and Directing Calls</strong>: Operate a multiline phone system, screen and forward calls to the right personnel, and take detailed messages when necessary.</li><li><strong>Administrative Support</strong>: Provide general administrative support, including data entry, scheduling meetings, and preparing meeting rooms as needed.</li><li><strong>Mail and Package Handling</strong>: Receive and sort incoming mail and deliveries, as well as coordinate outgoing packages.</li><li><strong>Front Desk Maintenance</strong>: Keep the reception area clean and organized to maintain a welcoming appearance.</li><li><strong>Visitor Log Management</strong>: Maintain accurate records of guest logs, visitor badges, and office security protocols.</li><li><strong>Supplies Management</strong>: Monitor and order office supplies to ensure availability of resources for staff and visitors.</li><li><strong>Customer Service</strong>: Address visitor or caller inquiries with professionalism and escalate issues to the relevant team members or management.</li></ul><p><br></p>Front Desk CoordinatorWe are seeking a Front Desk Coordinator to join our team in the Wealth Management sector, located in Manasquan, New Jersey, United States. This role offers a short term contract employment opportunity, where you will be responsible for handling front desk operations, interacting with clients, and performing office-related tasks efficiently. <br><br>Responsibilities:<br><br>• Manage front desk operations and ensure smooth functioning.<br>• Serve as the first point of contact for clients and visitors, providing excellent customer service.<br>• Address customer inquiries promptly and professionally.<br>• Process client-related paperwork with accuracy.<br>• Utilize basic office skills to ensure efficient operations.<br>• Manage client appointments and schedules.<br>• Coordinate with the team to handle client services effectively.<br>• Maintain a clean and organized front desk area.<br>• Resolve any front desk related issues or disruptions.<br>• Liaise with different departments for smooth client services.Administrative Assistant<p>We are offering a short term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role requires a candidate who can handle a variety of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process data entries and maintain customer records</p><p>• Efficiently answer inbound calls and handle both inbound and outbound calls professionally</p><p>• Manage email correspondence and respond to inquiries in a timely manner</p><p>• Schedule appointments and manage the office calendar using Microsoft Outlook</p><p>• Assist with receptionist duties as needed</p><p>• Utilize Microsoft Suite (Excel, Word, PowerPoint) for various tasks</p><p>• Handle expense reporting using Concur Expense software</p>Legal SecretaryWe are offering an exciting opportunity in Cherry Hill Township, New Jersey, for a Legal Secretary to join our team in the legal industry. This role requires an organized individual with a keen eye for detail to manage client related tasks and maintain accurate records. <br><br>Responsibilities:<br>• Accurately process and maintain client files and records<br>• Prepare various legal documents such as real estate contracts, divorce complaints, and insurance defense answers<br>• Efficiently handle dictation and transcription tasks using dictaphone<br>• Manage e-filing in municipal, county, and superior courts in New Jersey<br>• Utilize case management software for efficient handling of cases<br>• Answer and manage inbound calls and correspondence related to client matters<br>• Collaboratively work within a pool system alongside other legal secretaries<br>• Report to the administrative lead and designated attorney supervisor<br>• Provide support for diverse clientele, including corporate, government, insurance defense, and individual clients<br>• Apply skills like Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), CompuLaw, and other relevant software for effective work delivery.Office Assistant<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>Administrative AssistantA Financial Services firm in Willow Grove is seeking an Office Manager/Receptionist for a long-term contract engagement. This position will begin immediately and run through the end of April or through early May. The hours for this position are 9am - 5:30pm and is 100% on site. The ideal candidate will have strong organizational skills, be comfortable answering phones and speaking with clients, intermediate Outlook and Excel skills, and a friendly but professional demeanor. In this role you will answer phones, assist with collating tax packets, and ad hoc projects as they arise. For immediate consideration please call Christine at 215-244-1551, or send your updated resume to Christine.MacMahon@RobertHalf com. Thank you!Associate Property Manager<p>Job Title: Property Administrator</p><p>Location: Vineland, NJ</p><p>Reports to: Property Manager</p><p><br></p><p>About the Role:</p><p>We are seeking a Property Administrator to provide exceptional administrative support to our Property Management team. The ideal candidate will bring a strong background in commercial real estate, excellent organizational skills, and a commitment to client service.</p><p><br></p><p>Responsibilities:</p><ul><li>Process invoices for portfolio properties regularly.</li><li>Manage and prioritize correspondence, mail, and drafting responses as needed.</li><li>Maintain tenant, lease, vendor, and property files, both physical and electronic.</li><li>Prepare expense reports and ensure timely approval.</li><li>Schedule and coordinate meetings, retreats, and travel arrangements.</li><li>Create reports, presentations, and marketing materials adhering to company standards.</li><li>Participate in shared administrative duties such as receptionist coverage and kitchen duties.</li><li>Assist with special projects as required.</li><li>Handle tenant and vendor relations, including drafting communications and dispatching maintenance.</li><li>Audit tenant lease files and insurance certificates for compliance.</li><li>Update and maintain YARDI database for tenant and property information.</li><li>Assist with accounting tasks, including budgets, billing, and collections.</li><li>Produce and maintain property books, tenant manuals, and contact lists.</li><li>Collaborate with the Legal Department on service agreements and legal documents.</li></ul><p><br></p><p><br></p>Office Administrator & Billing Specialist<p>This is a full time, 100% ONSITE, TEMPORARY-to-HIRE opportunity that could lead to a permanent position and is located near Levittown, PA. The working hours are Monday through Friday, 8:00a - 4:30p.</p><p><br></p><p>A well established and growing organization in the industrial sector is looking to add an Office Administrator (or Billing Specialist) w/ Construction industry Billing/Invoice experience to their team. In this role, you must be technically sufficient and comfortable scheduling meetings, conference calls, and even diagnosing when clients/employees are struggling to connect. Also, you will assist with billing and invoice responsibilities which require a construction background due to the nature of the invoices & billing. Lastly, you will be the "face" of the organization, as you will work at the front desk and be a first point of contact for clients. Therefore, customer service skills and a pleasant personality are essential.</p><p><br></p><p>No particular software is required except Microsoft Office. Other responsibilities are as follows:</p><p><br></p><p>Responsibilities</p><p>• Assist with billing/invoices in a construction/industrial setting (<strong>**AIA experience highly preferred**</strong>)</p><p>• Scheduling and coordinating appointments, meetings, and conferences.</p><p>• Directing phone calls, emails, and inquiries to the appropriate personnel.</p><p>• Keeping the office well-organized and stocked with necessary supplies.</p><p>• Assisting in the preparation of presentations and reports, and ensuring their timely distribution.</p><p>• Managing and maintaining office records, documents, and files.</p><p>• Greeting and assisting visitors, clients, and customers, and providing them with relevant information about the organization's products or services.</p><p>• Streamlining invoicing processes to enhance efficiency and reduce errors.</p><p>• Entering data into computer systems and databases, and updating reports or PowerPoint decks as required.</p><p>• Providing support for the Accounts Receivable department and sending out invoices.</p><p>• Assisting the sales department with the preparation of documentation.</p>Administrative Coordinator<p>Robert Half is partnering with a local University in Pennsylvania who has an opportunity for an Administrative Coordinator to join their team. As an Administrative Coordinator the role involves comprehensive administrative duties, student engagement, and program administration. The job function entails maintaining the front desk, managing relationships, and preparing reports in the higher education industry. This role offers a long-term contract employment opportunity.</p><p><br></p><p>What you get to do every single day:</p><p>• Administer the front desk duties, which include greeting students and visitors, assisting faculty and staff, and addressing inquiries.</p><p>• Execute student engagement and program administration tasks.</p><p>• Assist in the preparation of reports, ensuring accuracy and timeliness.</p><p>• Nurture and manage relationships with other leaders throughout the institution.</p><p>• Coordinate activities, resources, and programs effectively.</p><p>• Update and maintain the alumni database and assist with outreach initiatives.</p><p>• Provide comprehensive administrative support as needed.</p><p>• Participate in other projects and duties as assigned.</p><p>• Utilize skills in ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, Answering Inbound Calls, Budget Processes, Calendar Management, and Communication.</p>Administrative / AP Assistant<p>Robert Half is seeking an Administrative professional who can support office operations in the areas of Accounts Payable and front desk duties. We are looking for candidates with 5+ years of office experience and specifically with a focus on Accounts Payable. This role is great for someone who enjoys working with a close-knit team and being part of an established organization. This role is onsite Mon-Fri in the East Windsor area. Apply today! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee front desk by greeting visitors and handling inquiries</li><li>Answer and direct incoming phone calls.</li><li>Manage incoming and outgoing mail, including FedEx shipments.</li><li>File accounts payable (A/P) and accounts receivable (A/R) documents, including year-end file transfers.</li><li>Enter inventory transactions from daily billing and process inventory adjustments.</li><li>Process all A/P invoices, verifying pricing accuracy.</li><li>Coordinate check runs and process bank ACH payments to vendors.</li><li>Create and manage purchase orders.</li><li>Communicate with vendors to address and resolve inquiries.</li></ul><p><br></p>Administrative Assistant<p>Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>Administrative Assistant<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.</p><p><br></p><p>Responsibilities:</p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Write and distribute email, correspondence memos, letters, faxes, and forms</li><li>Develop and maintain a filing system</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul><p><br></p>Administrative Coordinator<p>If you are looking to work at a dynamic non-profit organization as an Administrative Coordinator you might be the highly skilled candidate, we are looking for! This Administrative Coordinator position is for someone who can maintain various administrative responsibilities which requires strong writing skills and high proficiency in Microsoft Office Suite. This Administrative Coordinator role is a long-term contract position located in the Philadelphia, Pennsylvania area.</p><p><br></p><p>What you get to do every single day:</p><p>- Assist with organizing documents and materials for meetings and events</p><p>- Source and interview potential vendors</p><p>- Vendor relationship management</p><p>- Organize surveys and collect results</p><p>- Create presentations and spreadsheets</p><p>- Liaising with internal and external stakeholders</p><p>- Preparing e-mail communications</p><p>- Processing expense reports</p><p>- Perform additional administrative tasks and projects as needed</p><p><br></p>Senior Administrative Coordinator<p>We are offering a long-term contract employment opportunity for a Senior Administrative Coordinator in the bustling city of Philadelphia, Pennsylvania. As a Senior Administrative Coordinator, this role is primarily in the business services division, where you will serve as the primary point of contact and support for various administrative tasks. </p><p><br></p><p>What you get to do every single day:</p><p>• Serve as the first point of contact, handling phone calls for various executives </p><p>• Welcome visitors, provide necessary guidance and assistance</p><p>• Manage and maintain conference room bookings and ensure their cleanliness and readiness for meetings</p><p>• Oversee the office front and break room are in order, ensuring cleanliness and organization</p><p>• Handle document-related tasks such as photocopying, printing, collating, archiving, and mail distribution</p><p>• Order and maintain necessary office supplies and equipment</p><p>• Support recruitment processes by scheduling interviews and coordinating logistics for other meetings</p><p>• Stand in for the Administrative Coordinator during their absence</p><p>• Carry out other assigned duties as required</p><p>• Utilize various online systems, including Microsoft Office Suite, effectively and adapt to new software applications.</p>Office AssistantWe are offering a long term contract employment opportunity for an Office Assistant in Philadelphia, Pennsylvania. This role involves working three days in the office and two days remotely, with flexible hours. The Office Assistant will be part of our Producer Services team and will be responsible for setting up and maintaining records for Agents, assisting with projects, and processing data updates.<br><br>Responsibilities:<br><br>• Create and manage records for existing producers in our internal systems.<br>• Regularly update our internal systems with pertinent data.<br>• Provide assistance on various projects in line with business requirements.<br>• Offer support to the team as required.<br>• Handle appointments and terminations when necessary.<br>• Conduct mass data updates on the system.<br>• Use Microsoft Office products, particularly Excel for data entry, Word for utilizing templates, and Outlook for managing emails.<br>• Demonstrate a high level of attention to detail and organizational skills.<br>• Work independently to complete assignments in a timely manner.<br>• Exhibit excellent communication skills.<br>• Apply insurance industry knowledge and accounting functions when necessary.Administrative Assistant<p>We are seeking a meticulous Administrative Assistant to join our team located in Philadelphia, Pennsylvania. As an Administrative Assistant, you will be entrusted with various tasks, including document management, client interaction, and general administrative duties. This role offers a short-term contract employment opportunity and is a key function within our operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Efficiently handle inbound and outbound emails and phone calls.</p><p>• Accurately process and manage documents through scanning.</p><p>• Handle deposit slips with utmost attention to detail.</p><p>• Order necessary supplies as per the requirement.</p><p>• Distribute mail in a timely and organized manner.</p><p>• Attend to clients entering the building as necessary.</p><p>• Undertake various administrative tasks as needed.</p><p>• Utilize Microsoft Office Suite for various tasks including data entry and scheduling appointments.</p><p>• Ensure excellent customer service throughout all interactions.</p>Administrative Assistant<p>We are offering a long-term contract employment opportunity for an Administrative Assistant role in the Manufacturing industry located in Bala Cynwyd, PA, Pennsylvania. The successful Administrative Assistant will be tasked with a variety of responsibilities aimed at supporting our sales team and ensuring efficient operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee the distribution of incoming leads and quote opportunities to the inside sales team.</p><p>• Manage and update the customer database and CRM system to provide accurate and timely information.</p><p>• Accurately enter customer sales orders into the CRM system and produce order confirmations when necessary.</p><p>• Provide prompt responses to customer inquiries or phone calls, offering information on products and services.</p><p>• Ensure that the sales team is fully equipped with the necessary resources for optimal performance.</p><p>• Utilize various software such as ADP - Financial Services, Configure Price Quote (CPQ), ERP - Enterprise Resource Planning, and ERP Solutions.</p><p>• Perform auditing duties and manage billing functions.</p><p>• Maintain high standards of customer service by promptly answering inbound calls.</p><p>• Employ the 'About Time' approach in all responsibilities, ensuring tasks are completed in a timely manner.</p>Administrative Coordinator<p>We are offering a contract to permanent employment opportunity for an Administrative Coordinator located in Philadelphia, Pennsylvania. As an Administrative Coordinator In this role, you will be instrumental in providing comprehensive support to our Community Engagement Officer, managing workflows, and maintaining accurate records in our database. </p><p><br></p><p>What you get to do every single day:</p><p>• Offer administrative assistance to the Engagement Officer </p><p>• Maintain database accuracy through diligent data entry tasks</p><p>• Handle phone calls, email correspondence, and coordinate mail merges</p><p>• Send timely reminders and invitations for upcoming meetings and events</p><p>• Assist in the coordination of various events</p><p>• Keep track of inventory and manage supply orders</p><p>• Generate reports and track relevant data</p><p>• Manage relationships with various vendors</p><p>• Conduct outreach within the community</p><p>• Prepare meeting agendas and track action items.</p>Administrative Coordinator<p>We are offering a long-term contract employment opportunity for an Administrative Coordinator in the housing industry, located in Philadelphia, Pennsylvania. As an Administrative Coordinator, you will be managing schedules, processing invoices, handling correspondences, and ensuring the smooth running of the office operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Coordinate and manage the calendar, set appointments, and organize meetings</p><p>• Handle case escalations from various partners and ensuring timely resolution</p><p>• Oversee the processing of invoices after approval and completing requisitions</p><p>• Manage the distribution of incoming mail and emails, and route incoming calls to the appropriate contacts</p><p>• Work on special projects as assigned and perform back-up duties for other positions to ensure continuity of operations</p><p>• Maintain and enforce the security and confidentiality of records and information</p><p>• Prepare letters, memos, reports, and correspondences for the management</p><p>• Represent the supervisor in meetings, if necessary</p><p>• Follow up on delegated assignments to ensure their completion</p><p><br></p>Administrative Assistant<p>We are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage credit applications from customers, maintain meticulous customer records, and resolve customer queries.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary point of contact for clients and vendors, addressing their requests and queries in a detail oriented and timely manner.</p><p>• Coordinate and manage the logistics and communication for meetings, events, and travel arrangements.</p><p>• Maintain a strict level of confidentiality in all dealings and communications.</p><p>• Assist in the preparation and formatting of information for internal and external distribution, including but not limited to, writing letters and memos, compiling data for reports, creating presentations, writing reports, and other information preparation duties.</p><p>• Contribute to the team effort by accomplishing related tasks as needed.</p><p>• Ensure office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.</p><p>• Perform general office duties, which may include ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.</p><p>• Assist in the development and implementation of administrative standards, policies, and practices for the organization.</p><p>• Conduct research, compile data, and prepare documents for consideration and presentation by executives and boards of directors.</p><p>• Manage and maintain executives' schedules, appointments, and travel arrangements.</p>Administrative Assistant<p>We are offering a long-term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Philadelphia, Pennsylvania. As an Administrative Assistant the role involves providing comprehensive administrative support, handling communication, and managing data with a high level of accuracy.</p><p><br></p><p>What you get to do every single day:</p><p>• Play a crucial role in managing and responding to all inbound and outbound calls and emails</p><p>• Handle general administrative duties to support the smooth functioning of the organization</p><p>• Ensure accurate data entry and database management to maintain up-to-date records</p><p>• Support membership and donor relations through prompt and efficient service</p><p>• Resolve inquiries and challenges faced by members or donors in a timely manner</p><p>• Coordinate and assisting with the planning and execution of projects and events</p><p>• Generate detailed and accurate reports as per requirement</p><p>• Assist with expense reports and ensuring they are up-to-date and accurate</p><p>• Schedule appointments and managing calendars effectively</p><p>• Undertake additional tasks and projects related to the role as needed.</p>Administrative Assistant 1<p>We are offering a short term contract employment opportunity (at least 3 months with possible extensions and long-term employment) for an Administrative Assistant in Northeast Philadelphia, Pennsylvania. This role primarily involves providing comprehensive administrative support, managing information, and conducting research. As an Administrative Assistant, you will play a crucial role in maintaining efficient office operations in our industry.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently handle information requests and conduct research as necessary.</p><p>• Manage and maintain records systems in an organized manner.</p><p>• Perform basic bookkeeping tasks and maintain financial statements.</p><p>• Prepare and distribute various documents such as invoices, reports, memos, and letters.</p><p>• Organize, file, and retrieve corporate documents, records, and reports.</p><p>• Handle incoming correspondence including faxes and emails, and distribute them appropriately.</p><p>• Prepare responses to routine inquiries and correspondences.</p><p>• Demonstrate proficiency in computer applications including Microsoft Word, Excel, and PowerPoint.</p><p>• Deliver customer service and exhibit strong interpersonal and communication skills.</p><p>• Maintain confidentiality and manage time effectively while working independently.</p>Administrative Assistant<p>We are seeking an Administrative Assistant to join a team located in Wayne, Pennsylvania. In this role, you'll be expected to handle a range of administrative tasks including data entry, scheduling, and customer service. This is a short-term contract employment opportunity.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Efficiently respond to and handle inbound customer calls </p><p>• Provide high-level customer service, addressing customer inquiries and resolving issues </p><p>• Maintain and update customer files with accurate information </p><p>• Manage and schedule appointments using Microsoft Outlook </p><p>• Perform data entry tasks with attention to detail </p><p>• Greet and assist clients, going through intake questions and setting up their files </p><p>• Effectively use Microsoft Office tools including Excel, PowerPoint, and Word </p><p>• Handle email correspondence professionally and promptly </p><p>• Make copies of documents as needed </p><p>• Perform other administrative tasks as required.</p>Administrative Assistant<p>We are offering a contract opportunity for a permanent position for an Administrative Assistant in Oaks, Pennsylvania. This role is primarily focused on providing excellent customer service, handling paperwork and clerical tasks, and answering phone calls.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service in the showroom</p><p>• Handle incoming and outgoing calls professionally and efficiently</p><p>• Conduct data entry tasks with a high level of accuracy</p><p>• Manage email correspondence and schedule appointments as necessary</p><p>• Ensure the accuracy of customer credit records</p><p>• Process customer credit applications with precision and efficiency</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks</p><p>• Familiarity with QuickBooks and Fishbowl for inventory and billing tasks is a plus</p><p>• Maintain organized filing systems for paperwork</p><p>• Monitor customer accounts and take appropriate action when necessary</p>