<p>We’re seeking a detail-oriented Payroll Specialist to join our team in El Cajon, California. This temporary role is critical as we transition from Paycom to UKG, and you’ll play a key part in ensuring accuracy and compliance during this process. The position offers hands-on experience with system migration and collaboration with a seasoned payroll professional, making it an excellent learning opportunity with potential for long-term placement.</p><p><br></p><p>Key Responsibilities</p><ul><li>Assist with payroll testing and validation during the transition from Paycom to UKG.</li><li>Review and reconcile large volumes of payroll data.</li><li>Help run parallel payrolls in Paycom and UKG post go-live to confirm system accuracy.</li><li>Process bi-weekly payroll for hourly, non-exempt, and salaried employees, including timecard approvals, mileage payouts, and pay adjustments.</li><li>Manage direct deposit setups and monitor overtime calculations for compliance.</li><li>Post payroll-related journal entries and maintain proper accounting procedures.</li><li>Collaborate with HR to keep payroll systems aligned with employee records.</li><li>Ensure compliance with state and federal payroll regulations, including tax filings and reporting.</li><li>Provide support for payroll audits and assist with system upgrades or transitions.</li></ul>
<p>Our client, a well-established <strong>construction and field services company</strong>, is searching for a <strong>Billing Specialist</strong> who loves variety, complexity, and project-driven workflows. In this role, you’ll manage everything from progress billing to job costing to compliance documentation. This position requires someone who thrives in an environment where no two invoices look the same and where accuracy is everything. You’ll be working closely with project coordinators, field supervisors, and clients to ensure billing aligns with schedule-of-values, labor hours, materials, equipment usage, and approved change orders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare accurate progress billings, T& M invoices, and final invoices based on project phase completion</li><li>Review certified payroll reports, equipment logs, and project notes for billing accuracy</li><li>Coordinate and submit required paperwork including lien releases, W-9s, insurance documents, and compliance forms</li><li>Maintain job cost breakdowns and verify that costs are billed to correct phases or cost codes</li><li>Track subcontractor billing, retention amounts, and related supporting documents</li><li>Communicate with project managers to confirm labor hours, materials, and change orders</li><li>Support month-end close processes including revenue accruals and reconciliations</li><li>Assist with contract setup and ensure billing aligns with contract terms</li></ul>
<p>A large distribution company in Escondido is seeking an <strong>Accounts Receivable Clerk</strong> to support their growing accounting department. This role is perfect for someone early in their accounting career who is eager to learn, takes direction well, and enjoys working with numbers. You will help manage payment applications, update customer records, and provide support to the AR team during month-end close.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately post customer payments (checks, wires, lockbox deposits, and ACH)</li><li>Maintain and update customer accounts and contact information</li><li>Assist with sending invoices, statements, and payment reminders</li><li>Support reconciliation of AR transactions and aging schedule reviews</li><li>Prepare deposits and ensure proper coding into the accounting system</li><li>Provide administrative support to the AR Specialist and Controller as needed</li><li>Help with documentation preparation and filing for audits</li></ul>
<p>Our client, a growing consumer products company in Carlsbad, is seeking an organized and dependable <strong>Accounting Assistant</strong> to support daily financial operations and provide hands-on assistance across AP, AR, and general accounting tasks. This role is ideal for someone with strong administrative skills who’s looking to build a long-term accounting career in a fast-moving, entrepreneurial environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with processing invoices, expense reports, and vendor payments</li><li>Enter high-volume transactions into the accounting system with precision</li><li>Match purchase orders, packing slips, and invoices for product shipments</li><li>Support the AR team with customer invoicing, payment posting, and credit memos</li><li>Maintain digital and physical accounting files, ensuring accuracy and organization</li><li>Support month-end tasks such as account reconciliations and journal entry prep</li><li>Assist with inventory reconciliation and SKU cost updates</li><li>Communicate with internal teams and vendors to resolve discrepancies</li><li>Provide backup support to the front office and operations team during peak times</li></ul>
<p>A rapidly expanding hospitality group in Encinitas—operating multiple restaurant and venue concepts—is seeking a <strong>Full-Charge Bookkeeper</strong> who can manage complex transactional volume across multiple revenue streams. This is a highly collaborative role supporting operations, management, and ownership.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Full-cycle bookkeeping for multiple hospitality locations</li><li>Handle <strong>daily sales reconciliation</strong>, POS reporting validation, cash variance research, and deposit tracking</li><li>Oversee high-volume AP and AR workflows, expense tracking, and vendor management</li><li>Process weekly check runs and ensure timely AP payment cycles</li><li>Prepare month-end closes, reconciling multiple bank accounts, credit card accounts, and merchant deposits</li><li>Maintain inventory spreadsheets, support COGS calculations, and track vendors with fluctuating pricing</li><li>Prepare financial statements for each location and assist with weekly KPI and labor cost reporting</li><li>Support budgeting, forecasting, and cash-flow projections</li></ul>
<p>A well-established construction and field services company in Escondido is hiring an <strong>Accounting Assistant</strong> to support a high-volume back office team. This role involves a mix of accounting, administrative work, and interaction with vendors, subcontractors, and project managers. It’s perfect for someone who thrives in a dynamic environment and enjoys learning multiple parts of the accounting cycle.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist AP with coding and entering subcontractor invoices and material receipts</li><li>Verify RFPs, contracts, and change orders for billing accuracy</li><li>Track lien releases, insurance certificates, and subcontractor compliance documents</li><li>Support AR with progress billing, job costing entries, and payment posting</li><li>Reconcile vendor statements and follow up on any discrepancies</li><li>Help maintain job files, project budgets, and cost tracking reports</li><li>Assist with payroll-related document collection and timesheet validation</li><li>Support month-end tasks for the Controller and project accounting team</li><li>Perform administrative tasks such as scanning, filing, and updating digital records</li></ul>
<p>A fast-growing wholesale distribution company in Fallbrook is seeking a dependable <strong>AR Clerk</strong> to support their finance team. This company supplies regional retailers and agricultural businesses with high-demand products, resulting in a steady flow of invoices, payments, and account inquiries.</p><p><br></p><p><strong>About the Role:</strong></p><p> The AR Clerk will handle customer billing, payment posting, reconciliations, and communication with clients regarding outstanding balances. The ideal candidate is detail-oriented, customer-focused, and comfortable working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate customer invoices and send billing statements</li><li>Apply payments (ACH, credit card, checks) accurately and promptly</li><li>Monitor aging reports and follow up on past due accounts</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Assist with credit memos, adjustments, and billing corrections</li><li>Maintain detailed AR documentation and digital filing</li><li>Support month-end close with AR reporting and reconciliations</li></ul>
<p>A respected, established construction company in San Marcos is seeking a <strong>Full-Charge Bookkeeper</strong> who can completely own the accounting function. This role is ideal for someone who has managed construction books before and understands the complexities of job costing, progress billing, subcontractor compliance, and multi-project financial tracking.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Full-cycle accounting: AP, AR, payroll prep, general ledger maintenance, bank recs, credit card recs, and financial statement preparation</li><li>Create and manage <strong>job-cost reports</strong>, track budgets vs actuals, and coordinate with project managers</li><li>Handle <strong>AIA progress billing</strong>, lien releases, preliminary notices, and subcontractor compliance documents</li><li>Maintain vendor files, manage W-9s, COIs, contracts, and project documentation</li><li>Prepare monthly financial statements for ownership with meaningful commentary and variance insights</li><li>Oversee cash flow tracking, draw requests, and credit line management</li><li>Support CPA with year-end tax filing preparation</li></ul>
<p>A growing real estate management company in Carlsbad is seeking a highly organized <strong>Bookkeeper</strong> who enjoys a mix of transactional accounting, property financial tracking, and administrative support across multiple property portfolios. This role interacts daily with property managers, tenants, and vendors and requires strong follow-through and accuracy.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Perform <strong>daily bookkeeping</strong>: posting transactions, reconciling payments, updating ledgers, and categorizing expenses</li><li>Maintain and update tenant ledgers including rent roll changes, prorations, deposits, late fees, and adjustments</li><li>Process vendor invoices, execute weekly check runs, manage 1099s, and maintain W-9 and compliance files</li><li>Handle AR follow-ups, tenant communications regarding balances, and lease-related billing</li><li>Assist with <strong>monthly property financial packages</strong>, including income statements, cash flow summaries, and variance commentary</li><li>Reconcile trust accounts, property bank accounts, and security deposit balances</li><li>Assist property management team with budgeting, capital expenditure tracking, and financial reporting</li></ul>
Position summary <br> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. <br> <br> Job qualifications <br> bull High school diploma or equivalent. <br> bull Minimum 1 year office services experience preferably in a legal banking or large corporate environment. <br> bull Skilled in the use of mail phone email digital reprographics and mail equipment. <br> bull Familiar with general back office procedures to meet and maintain client satisfaction. <br> bull Proven customer service skills are required in order to create maintain and enhance customer relationships. <br> bull Good written and verbal communication skills including detail oriented telephone and email etiquette. <br> bull Attention to detail with good organizational skills. <br> bull Must be able to meet deadlines and complete all projects in a timely manner. <br> bull Ability to handle sensitive and/or confidential documents and information. <br> bull Able to make independent decisions that conform to business needs and policy. <br> bull Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. <br> bull Must work well in a team environment. <br> bull Must be able to interact effectively with multi-functional and diverse backgrounds. <br> bull Ability to work in a fast-paced environment. <br> bull Must be self-motivated with positive can-do attitude. <br> <br> Supervision <br> bull Number and titles of direct reports if any: n/a <br> bull Received: Lead Office Services Associate Supervisor Manager Director <br> <br> Job relationships <br> bull Internal: This position works closely with the Office Services team <br> bull External: Clients <br> <br> Job duties <br> * denotes an essential function <br> bull *Utilize appropriate logs for all office services work. <br> bull *Ensure that job tickets are properly filled out before beginning work. <br> bull *Perform work in office services primarily reprographics mail and intake functions according to established procedures. <br> bull *Follow procedures to run jobs in proper order. <br> bull *Communicate with supervisor or client on job or deadline issues. <br> bull *Meet contracted deadlines for accepting completing and delivering all work. <br> bull *Troubleshoot basic equipment problems. <br> bull Be able to lift up to 50 lbs. on a regular basis. <br> bull Prioritize workflow. <br> bull Performs Quality Assurance on own and work of others. <br> bull Load machines with various paper toner supplies. <br> bull Answer telephone emails and place service calls when needed. <br> bull Interact with clients in person over the phone or electronically. <br> bull Adhere to Williams Lea policies in addition to client site policies. <br> bull Use equipment and supplies in a cost-efficient manner. <br> <br> Working condit...
We are looking for a dedicated Payroll Administrator to join our team in Tustin, California. In this role, you will collaborate closely with the Controller to ensure accurate and timely payroll processing while supporting the company’s growth. This position requires a proactive individual who thrives in dynamic environments and is eager to streamline processes and maintain compliance.<br><br>Responsibilities:<br>• Monitor and review daily timesheet submissions for hourly employees to ensure accuracy.<br>• Process weekly payroll using eBacon software, ensuring all deadlines are met.<br>• Maintain employee records and payroll data with a focus on precision and organization.<br>• Collaborate with HR to assist in onboarding new employees and entering their details into the payroll system.<br>• Ensure compliance with prevailing wage requirements for payroll and reporting.<br>• Prepare certified payroll reports for prevailing wage jobs, adhering to necessary guidelines.<br>• Coordinate with subcontractors to ensure timely submission of certified payroll reports.<br>• Support the Controller by handling payroll-related journal entries and labor/job costing tasks.<br>• Address other payroll and administrative duties as assigned.
We are looking for a dedicated Payroll Clerk to join our team in Orange, California. This position plays a vital role in ensuring the accurate and timely processing of payroll for employees while maintaining compliance with applicable regulations. The ideal candidate will be detail-oriented, organized, and committed to providing exceptional employee support while safeguarding confidentiality.<br><br>Responsibilities:<br>• Process semi-monthly payroll for all employee groups, ensuring accuracy and compliance with federal, state, and local regulations.<br>• Input and review payroll data, including adjustments for additional roles, stipends, and extra compensation.<br>• Monitor and resolve discrepancies in timekeeping records, leave balances, and missed punches to ensure accurate payroll.<br>• Oversee compliance with wage and hour laws, including tracking overtime and meal/rest break requirements.<br>• Maintain payroll schedules, deadlines, and holiday calendars within the payroll system.<br>• Prepare and deliver physical payroll checks to ensure timely distribution for employees receiving paper checks.<br>• Collaborate on special projects, such as audits, year-end reporting, and compliance tasks related to housing allowances.<br>• Update and manage employee payroll data in the payroll system, including deductions, earnings, and benefit allocations.<br>• Generate payroll reports and maintain accurate documentation for audits and compliance purposes.<br>• Provide support to employees by addressing payroll-related inquiries and resolving discrepancies in collaboration with the accounting department.
