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5 results for Administrative Assistant Customer Service in Virginia Beach Va

Administrative Assistant in Customer Service <p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Customer Service in the Manufacturing industry, located in VIRGINIA BEACH, Virginia. The role is focused on administrative and customer service tasks, with a key emphasis on data entry and order management. </p><p><br></p><p>Responsibilities:</p><ul><li>Entering orders and quotes into system</li><li>Monitoring the status of late purchase orders</li><li>Confirming purchase orders and inventory levels</li><li>Electronic filing</li><li>Providing backup support for phone calls as needed</li><li>Potential training for backup responsibilities with the Customer Service Representative (CSR) team</li></ul><p><br></p><p>.</p> Administrative Assistant <p>Immediate opportunity for an Administrative Assistant in Norfolk, Virginia. This role will encompass a variety of tasks, including the processing of transactions, reception duties, and clerical support among others.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Providing comprehensive administrative support to the team, ensuring smooth daily operations.</p><p>• Serving as the initial contact for the department, assisting with various programs and routing external customers to the appropriate person when necessary.</p><p>• Handling daily transactions through the eVA PO system efficiently.</p><p>• Undertaking receptionist duties such as receiving visitors, managing the telephone system, and scanning and indexing documents.</p><p>• Managing mail distribution, including time stamping and distributing incoming bids.</p><p>• Utilizing computer software and programs for the preparation of reports and correspondence as needed.</p><p>• Ensuring excellent customer service through effective communication and prompt resolution of inquiries.</p><p>• Maintaining accurate records of customer credit applications.</p> Legal Assistant <p>My client's <strong>personal injury law firm</strong>, located in picturesque <strong>Gloucester Count</strong>y on the Chesapeake Bay, is looking for an experienced <strong>Personal Injury Legal Assistant/Paralegal</strong> to join their dedicated team. If you excel in a fast-paced environment and enjoy providing compassionate support to individuals affected by car, truck, or motorcycle accidents, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Document Preparation & Management</strong>: Draft, review, and track legal documents and correspondence.</li><li><strong>Client & Court Interaction</strong>: Communicate effectively with clients, courts, and other parties.</li><li><strong>File Maintenance</strong>: Organize and maintain both electronic and physical case files.</li><li><strong>Intake Support</strong>: Conduct initial intake interviews with new clients.</li><li><strong>Office Operations</strong>: Manage a multi-line phone system and provide administrative support.</li><li><strong>Attorney Assistance</strong>: Collaborate with two attorneys and other team members to ensure efficient case handling.</li></ul><p><strong>Why Join?</strong></p><p>This firm offers a welcoming and supportive environment where collaboration and autonomy go hand in hand. Here, you'll find a team genuinely dedicated to helping one another succeed and delivering outstanding results for our clients. The firm prides themselves on maintaining a strong track record of excellence—not just in serving their clients but also in fostering loyalty and care for employees. If you're looking for a place where your contributions are valued and your professional growth is supported, this is the team for you.</p><p><br></p><p><strong>Benefits</strong></p><ul><li>Paid Time Off (PTO).</li><li>Retirement Plan.</li><li>Comprehensive Medical, Dental, and Vision Insurance.</li></ul> Executive Assistant <p>We are in search of an Executive Assistant for a position in Norfolk, Virginia. In this role, you will be vital in ensuring smooth operations within our organization, handling a broad range of administrative tasks, including managing calendars and correspondence, and utilizing your tech savvy skills for efficient workflows.</p><p><br></p><p>Responsibilities:</p><p>• Steer clear and manage executive schedules, ensuring effective time management and prioritization of tasks.</p><p>• Exhibit a high level of professionalism in handling sensitive and confidential information.</p><p>• Utilize office software to develop, edit, and manage documents and reports, ensuring their accuracy and timeliness.</p><p>• Facilitate clear and effective communication within the organization and with external stakeholders.</p><p>• Independently manage projects and tasks, demonstrating strong multitasking abilities.</p><p>• Collaborate effectively with the team to accomplish organizational goals.</p><p>• Utilize technology effectively to streamline processes and increase efficiency in the workplace. </p><p>• Ensure high attention to detail in all administrative tasks.</p><p>• Resolve any arising issues or inquiries promptly and efficiently.</p> Executive Assistant <p>We are offering contract employment opportunity for an Executive Assistant in the non-profit sector based in Virginia Beach, Virginia. As an Executive Assistant, you will take on a variety of duties, including office coordination, board relations, compliance, human resource management, IT oversight, procurement, and vendor management.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the functions of Office Coordinator and Front Desk, including the corporate mailing system, office policies, corporate phone system, and vendor management.</p><p>• Manage Board Relations, including managing calendar needs and correspondence for Board meetings, preparing agendas, and recording minutes for Board meetings.</p><p>• Act as Board Liaison to the City Clerk’s Office and other City Departments, responding to FOIA requests.</p><p>• Ensure compliance with the organization's bylaws and FOIA laws at Board meetings.</p><p>• Handle Human Resource duties, such as using Human Resource systems, benefits administration, employee recruitment and screening, and employee engagement activities.</p><p>• Manage Information Technology consultant and all company equipment.</p><p>• Oversee procurement for office supplies, equipment, business cards, stationary, and other consumables.</p><p>• Handle invoicing for office and human resource vendors, managing Purchase Orders.</p><p>• Ensure compliance with the organization’s procurement policy and vendor management.</p><p>• Conduct assigned marketing activities, such as sending emails and updating the website.</p><p>• Manage employee recruitment, new permanent staff screening, onboarding, and offboarding.</p><p>• Maintain and secure all personnel files and confidential files.</p>