<p>Our client in Murrysville, PA is hiring for an Administrative Assistant for a contract opportunity. This position is expected to last at least 3 months in duration, possibly longer. They are looking to get someone started ASAP! This position is onsite at their corporate headquarters and the schedule is Monday thru Friday from 8am-5pm (40 hours per week). Pay: $18-19</p><p><br></p><p>The job duties of this role will include:</p><p>- Scanning paid invoices</p><p>- Opening mail and distributing to the proper departments daily</p><p>- Assist with sending mail and packages</p><p>- Call Vendors to provide payment status updates and shipping updates</p><p>- Answer phone calls from vendors and answer questions</p><p><br></p><p>Must pass a background check, drug screen and credit check. </p><p><br></p><p>To be considered for this position, you must have relevant office related experience, be proficient with software systems and strong communication skills. If you have the appropriate background for the Administrative Assistant role and are interested in being considered, please apply using the Robert Half website. After applying to this position, please CALL immediately at 412-456-0837 to confirm your application has been received! Ask for Megan, Kristen or Margaux reference Job # 03730-0013255196.</p>
We are looking for an Administrative Assistant to join our team in Washington, Pennsylvania. In this long-term contract role, you will play a vital part in ensuring smooth office operations by managing communications, scheduling, and administrative tasks. This position offers an excellent opportunity to showcase your organizational skills and proficiency with office software.<br><br>Responsibilities:<br>• Respond to inbound calls and provide accurate information or assistance.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues.<br>• Perform data entry tasks efficiently to maintain accurate records.<br>• Manage email correspondence effectively, ensuring timely responses.<br>• Handle both inbound and outbound calls as part of daily operations.<br>• Utilize Microsoft Excel to create and update spreadsheets and reports.<br>• Organize schedules and appointments, ensuring timely coordination.<br>• Prepare presentations using Microsoft PowerPoint.<br>• Draft documents and reports with Microsoft Word.<br>• Maintain and update calendars using Microsoft Outlook.
We are looking for a detail-oriented Administrative Assistant to support a large-scale airport project in Pittsburgh, Pennsylvania. This position offers a unique blend of on-site and remote work, with the flexibility of working three days at the project site and up to two days remotely. As this is a Contract-to-continuing role, it presents an excellent opportunity for long-term growth.<br><br>Responsibilities:<br>• Coordinate daily administrative tasks to ensure smooth project operations.<br>• Manage and organize data using tools like Microsoft Access and Excel.<br>• Create and edit visual materials using Adobe Photoshop and Adobe editing software.<br>• Assist in document management and review using Bluebeam Revu, ensuring accuracy and compliance.<br>• Facilitate communication and collaboration through Microsoft Teams and Outlook.<br>• Prepare reports, presentations, and other documents using Microsoft Office Suite.<br>• Maintain and update project records and files systematically.<br>• Support remote and on-site team members with administrative needs.<br>• Track and manage schedules to ensure project deadlines are met.
We are seeking a highly organized and detail-oriented Executive Assistant to support senior leadership in a fast-paced detail oriented environment. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support tasks with professionalism and confidentiality. Key Responsibilities: Provide high-level administrative support to executive leadership Manage calendars, schedule meetings, and coordinate travel arrangements Prepare and edit correspondence, reports, presentations, and other documents Handle confidential information with discretion Assist with meeting preparation, including agendas, minutes, and follow-ups Coordinate and manage internal and external communications on behalf of executives Track deadlines, monitor action items, and follow through on tasks Act as a liaison between executives and internal/external stakeholders Support special projects and perform additional administrative tasks as needed
<p>We are looking for an experienced Administrative Assistant to join our team in Canonsburg, Pennsylvania. In this dynamic role, you will provide essential administrative and project coordination support across various organizational departments, including Communications, Human Resources, Information Technology, and Governance. This position is ideal for a detail-oriented individual with strong organizational skills who is eager to contribute to a collaborative and fast-paced nonprofit environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee administrative tasks across multiple departments to ensure smooth daily operations.</p><p>• Support project execution by managing timelines, tracking progress, and maintaining accurate documentation.</p><p>• Facilitate communication workflows within the organization, ensuring timely dissemination of information.</p><p>• Handle employee relations matters with professionalism and confidentiality.</p><p>• Assist in managing benefit functions, including enrollment and compliance processes.</p><p>• Prepare meeting minutes and maintain records for governance-related activities.</p><p>• Collaborate with the IT team to support technology-related initiatives and troubleshooting.</p><p>• Contribute to the continuous improvement of organizational systems and processes.</p><p>• Ensure compliance with company policies and applicable regulations.</p><p>• Utilize Microsoft Word and Excel to create reports, manage data, and support departmental needs.</p>
<p>We are seeking a highly organized and detail-oriented <strong>Administrative Assistant/Secretary</strong> to join our public accounting firm. This role is essential in providing administrative and clerical support to our accountants and management team, ensuring the smooth day-to-day operations of the firm. The ideal candidate will be professional, proactive, and capable of managing multiple tasks efficiently.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist clients, visitors, and staff in a professional and friendly manner.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule and coordinate appointments, meetings, and conference calls.</li><li>Maintain and organize physical and electronic files, records, and documents.</li><li>Assist in preparing financial statements, reports, and other documents as needed.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Support accounting staff with administrative tasks such as data entry, billing, and document processing.</li><li>Ensure compliance with firm policies and maintain confidentiality of sensitive information.</li><li>Order office supplies and maintain an organized workspace.</li><li>Perform other administrative duties as assigned by management.</li></ul><p><br></p>
We are looking for a skilled Legal Secretary to join our team in Pittsburgh, Pennsylvania. In this Contract-to-permanent position, you will provide essential administrative and clerical support to ensure the smooth operation of legal processes and client interactions. The role requires exceptional organizational skills and attention to detail, as you will handle critical tasks such as document preparation, scheduling, and client communication.<br><br>Responsibilities:<br>• Prepare, proofread, and format legal documents, including contracts, briefs, and motions, ensuring accuracy and compliance with legal standards.<br>• Manage scheduling for attorneys, clients, and court dates, coordinating meetings and maintaining calendars.<br>• Organize and maintain legal files and case records in both physical and electronic formats for easy accessibility.<br>• Conduct legal research and summarize case law, statutes, and other relevant information to assist attorneys.<br>• Handle billing tasks, including preparing invoices, tracking payments, and monitoring client accounts.<br>• File legal documents with courts, ensuring adherence to procedural requirements and deadlines.<br>• Interact with clients professionally, addressing inquiries and providing updates on case progress.<br>• Utilize legal software tools such as Aderant, Adobe Acrobat, and case management systems to streamline processes.<br>• Coordinate dictation tasks and assist with transcription as required.<br>• Support court proceedings by preparing necessary documentation and ensuring readiness for hearings.
<p>Our client in Forest Hills is looking for a new hire in our import department. We are looking to hire either an entry level person with a good attitude and high aptitude for a contract to hire opportunity. Hours are 8am-5pm or 7am-4pm (40 hours per week.) Experience from a freight forwarding company is a plus. Pay: $20-22+</p><p><br></p><p>The job responsibilities will be as follows</p><p>- Checking external documents for accuracy </p><p>- Tracking and updating container locations</p><p>- Communicating with truckers and warehouses to coordinate container movement and unloading</p><p>- Communicating with shipping lines to solve problems and work on new shipping contracts</p><p>- Working with customs brokers </p><p>- Like all of our jobs here these are main duties but tasks will be changed and added as needed. </p><p><br></p><p><br></p>
We are looking for a detail-oriented Accounting Assistant to join our team in Canonsburg, Pennsylvania. This hybrid role involves supporting accounting operations, including accounts payable and expense report processing, with occasional administrative tasks. As a Contract position, this opportunity offers potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Process accounts payable transactions accurately and efficiently to ensure timely payments.<br>• Review and complete expense reports, ensuring compliance with company policies.<br>• Provide administrative support as needed, assisting with general office tasks.<br>• Collaborate with team members to maintain accurate financial records and reporting.<br>• Ensure data entry for accounting tasks is precise and up-to-date.<br>• Communicate with vendors and internal staff to resolve any payment-related issues.<br>• Assist in reconciling accounts to ensure accuracy and completeness.<br>• Maintain confidentiality and adhere to accounting best practices in all tasks performed.
<p>Our client in the Northside of Pittsburgh is seeking an Administrative Assistant to provide operation and administrative oversight of its five program sites for its 40 plus staff and volunteers for the company's nonprofit organization. This is a contract to hire opportunity that is full-time hours and onsite. The client is looking for a self-starter who thrives in a fast-paced environment, seeks to influence the lives of youth while making a difference in the communities that we serve. Pay rate: $20-22. </p><p><strong>Must have a car. </strong></p><p><br></p><p><strong><em><u>Knowledge/Skills</u></em></strong></p><p>Ability to manage effectively in a fast-paced environment addressing competing customer, stakeholder, and partner requirements</p><p>Proficient in Microsoft Office Word, Excel, and Outlook</p><p>Attention to detail and problem-solving skills</p><p>Ability to work independently</p><p>Excellent analytical and organizational skills</p><p>Ability to multitask and prioritize tasks.</p><p>Ability to communicate information with clarity to staff.</p><p>Knowledge of human resource management policies and procedures</p><p>Ability for staff orientation, training, payroll</p><p>Ability to interpret and help implement grants and cooperative agreements</p><p><strong><em><u>Responsibilities</u></em></strong></p><p>Conducts staff orientations, training, benefits and provide backup to the payroll Paychex system.</p><p>Provides overall administrative assistance to the Executive Director including filing.</p><p>Communication coordination with staff to address issues and provide and disseminate information to Program Directors/Supervisors per Ex Director input.</p><p>Participates with Management in developing and implementing programs, policies, and procedures.</p><p>Anticipates and resolves issues that may affect the quality of services and/or interrupt day-to-day operations. Resolves technical, project management, and organizational problems with management input.</p><p>Oversight and assignment of tasks to administrative staff.</p><p>Maintains a key system for all agency sites.</p><p>Receives, prepares, maintains, and stores all information pertaining to staff personnel files including confidential and sensitive data. Maintains a filing system for all information as needed.</p><p>Composes complex documents from rough drafts or verbal instructions using Word.</p><p>Maintains Board of Director records and presentations, assists in the preparation of reports by preparing agenda information and summarizing information from a variety of sources with Ex Director assistance</p><p>Serves as lead contact for several contracts to include acquisition of office/program goods and services.</p><p>Maintains vendor agreements and monitors vendor performance.</p><p>Handles emergency maintenance issues with vendors.</p><p>Hand writes checks in needed cases.</p><p>Ensure staff licenses/credentials and Staff/ Van Driver information are maintained.</p><p><br></p>
<p>We are looking for a dedicated Legal Assistant to join our client's team in Pittsburgh, Pennsylvania. This role offers an exciting opportunity to provide comprehensive support to attorneys while managing a variety of legal and administrative tasks. The ideal candidate will thrive in a fast-paced environment and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and proofread legal and administrative documents with precision and attention to detail.</p><p>• Manage attorneys’ calendars, schedule meetings, and coordinate deadlines to ensure smooth workflow.</p><p>• Handle document production and delegate tasks to appropriate team members, ensuring timely completion.</p><p>• Track billable hours, Work in Progress (WIP), and Accounts Receivable (A/R), and review pre-bills for submission to accounting.</p><p>• Organize and coordinate domestic and international travel arrangements, including processing reimbursements.</p><p>• Maintain client files and records, ensuring compliance with firm standards and confidentiality requirements.</p><p>• Provide exceptional client service by responding to inquiries and facilitating communication between attorneys and clients.</p><p>• Utilize case management software and other tools to streamline administrative processes and improve efficiency.</p><p>• Support litigation tasks, including e-filing and preparing case-related materials as needed.</p>
<p>We are seeking a detail-oriented and proactive HR Assistant for a short-term, contract opportunity to support our Human Resources team for our client in Sewickley, PA. This role is ideal for someone who thrives in a fast-paced environment and is looking to gain hands-on HR experience or contribute their skills during a critical time. Hours are: 8:30AM - 5PM. Pay starts at $25.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Assist with employee onboarding and offboarding processes</p><p><br></p><p>Maintain accurate employee records and HR databases</p><p><br></p><p>Support recruitment efforts, including scheduling interviews and posting job ads</p><p><br></p><p>Assist with benefits administration and general HR inquiries</p><p><br></p><p>Prepare HR-related documents and reports</p><p><br></p><p>Provide general administrative support to the HR department</p><p><br></p><p><br></p>
<p>Our client in Export PA is hiring for an Administrative Coordinator for at least a 6-month contract. This position is fully on-site M-F 8AM-5PM. The pay is based off experience: $25-$26 an hour.</p><p><br></p><p><br></p><p><strong>Main Responsibilities</strong></p><ol><li>Maintain and organize documentation, records, and procedures to support ISO 14001, ISO 45001, and VTBA management systems, audits, and certifications.</li><li>Collect and report data for OSHA, Risk Control Elements (RCE), and environmental compliance.</li><li>Support risk assessments and SHE committee activities by tracking corrective actions and documenting outcomes.</li><li>Compile and report local and divisional KPIs; ensure proper recordkeeping for all SHE metrics.</li><li>Assist in incident and accident documentation, investigations, and audit follow-ups using NEXUS.</li><li>Manage safety supply inventory and maintain inspection logs for facility safety equipment.</li><li>Coordinate OSHA-required training sessions and maintain training records and certifications.</li><li>Schedule and track inspections and maintenance for cranes, forklifts, and related equipment.</li><li>Support contractor control processes, including permits, documentation, and quote requests.</li><li>Provide general administrative support to SHE initiatives and ensure timely follow-up on action items.</li></ol>
We are looking for a skilled Human Resources (HR) Assistant to join our team in Pittsburgh, Pennsylvania. This contract position offers an excellent opportunity to contribute to essential HR functions, including benefits administration, background checks, and leave management. The ideal candidate will bring expertise in HR systems and a strong commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Assist in managing employee benefits programs, including enrollment, changes, and inquiries.<br>• Conduct background checks for new hires and ensure compliance with company policies.<br>• Administer leave of absence processes, including FMLA tracking and documentation.<br>• Collaborate with team members to update and maintain HR systems such as ADP Workforce Now and Ceridian.<br>• Support auditing activities to ensure the accuracy of employee records and HR data.<br>• Provide exceptional customer service by addressing employee questions and resolving HR-related issues.<br>• Utilize applicant tracking systems (ATS) to manage recruitment workflows effectively.<br>• Facilitate communication between employees and management regarding HR matters.<br>• Ensure adherence to legal and organizational standards in all HR processes.<br>• Assist in organizing and maintaining HR documentation and records.
