<p>We are looking for a dedicated Accounts Receivable Clerk to join our team in Sarasota, Florida. As part of a small, family-owned business, this role offers an opportunity to handle critical accounting and customer service tasks in a supportive office environment. This position requires someone with strong attention to detail, excellent communication skills, and the ability to work independently.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including invoicing and collections, ensuring timely and accurate transactions.</p><p>• Set up new jobs in the company’s proprietary systems,</p><p>• Prepare and send invoices for completed projects, following up with customers for collections as needed </p><p>• Utilize accounting software to maintain accurate records and ensure compliance with company procedures.</p><p>• Communicate effectively with customers and vendors to address inquiries and resolve payment issues.</p><p>• Collaborate with team members to ensure smooth integration of job tracking and accounting systems.</p><p>• Monitor and report on outstanding balances, taking proactive steps to minimize overdue accounts.</p><p>• Assist with general office tasks to support the team and maintain organized records.</p><p><br></p><p>This is a permanent opportunity that will pay up to $50,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for a detail-oriented Accounting Clerk to join our team in Pinellas Park, Florida. This Contract to permanent employment position involves supporting both Accounts Receivable (AR) and Accounts Payable (AP) functions while utilizing your expertise in Excel and QuickBooks Desktop. If you thrive in a fast-paced manufacturing environment and excel at managing financial data and clerical tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Process payments, deposits, and prepayments in QuickBooks to ensure accurate Accounts Receivable management.<br>• Upload daily invoices from Access into QuickBooks Desktop and confirm proper posting.<br>• Manage Accounts Payable by entering bills, matching them to receipts, and processing freight invoices.<br>• Maintain and update spreadsheets for expense tracking, ensuring timely data uploads into QuickBooks.<br>• Provide general support to the accounting team, assisting with clerical tasks as needed.<br>• Handle invoice processing and ensure accurate documentation for financial records.<br>• Verify and upload documents to maintain organized records within accounting systems.<br>• Collaborate with team members to optimize financial workflows and address discrepancies promptly.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Riverview, Florida. In this role, you will be responsible for managing essential accounts payable functions while contributing to additional administrative tasks as the position evolves. This is an excellent opportunity to grow within a small, collaborative office environment that values teamwork and flexibility.</p><p><br></p><p>Responsibilities:</p><p>• Process and match purchase orders, packing slips, and invoices to ensure accurate accounts payable records.</p><p>• Handle general ledger coding and maintain organized documentation of financial transactions.</p><p>• Manage invoice processing, including coding and preparing check runs.</p><p>• Address vendor discrepancies or missing information with professionalism and efficiency.</p><p>• Utilize QuickBooks for accounts payable tasks and data management.</p><p>• Billing </p><p>• Support project administration tasks, such as purchase order management and scheduling.</p><p>• Regularly use Microsoft Excel to download, manipulate, and analyze data.</p><p>• Maintain open communication with the accounting manager and contribute to department goals.</p><p>• Adapt to evolving responsibilities based on company needs and individual growth.</p><p><br></p><p>This is a permanent opportunity that will pay up to $55,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for an experienced Full Charge Bookkeeper to join our team in St. Petersburg, Florida. The ideal candidate will play a key role in maintaining the accuracy of financial records and ensuring smooth day-to-day accounting operations. This position is perfect for someone who excels in managing financial transactions and reconciliations with attention to detail.<br><br>Responsibilities:<br>• Handle all aspects of accounts payable and accounts receivable processes, ensuring accuracy and timeliness.<br>• Perform detailed bank reconciliations to maintain balanced and accurate account records.<br>• Manage general ledger activities, including preparing and posting journal entries.<br>• Conduct thorough account reconciliations to verify financial data and resolve discrepancies.<br>• Maintain comprehensive bookkeeping records to support financial reporting requirements.<br>• Prepare financial statements and reports in compliance with standard accounting practices.<br>• Collaborate with team members to streamline accounting workflows and improve efficiency.<br>• Monitor financial transactions and ensure compliance with applicable regulations.<br>• Address and resolve any accounting issues or discrepancies promptly and effectively.<br>• Provide support during audits by furnishing necessary financial documentation and records.
We are looking for an experienced Full Charge Bookkeeper to join our team in Punta Gorda, Florida. This is a Contract to permanent position, offering an excellent opportunity for a detail-oriented individual with strong accounting expertise to contribute to financial operations and grow within the organization. The ideal candidate will be detail-oriented, proficient in QuickBooks, and skilled in managing all aspects of bookkeeping.<br><br>Responsibilities:<br>• Manage all aspects of accounts payable and accounts receivable processes, ensuring accuracy and timeliness.<br>• Perform thorough bank reconciliations to maintain financial records and resolve discrepancies.<br>• Utilize QuickBooks to record transactions, generate reports, and monitor financial activities.<br>• Prepare and maintain detailed financial records to support accurate reporting and compliance.<br>• Handle payroll processing and ensure all associated documentation is completed properly.<br>• Monitor and manage company budgets to ensure financial goals are met.<br>• Generate monthly, quarterly, and annual financial statements for review and analysis.<br>• Collaborate with management to provide insights and recommendations based on financial data.<br>• Assist in audit preparation and respond to inquiries from external auditors.<br>• Maintain confidentiality and security of all financial information and records.
<p>A well-established accounting practice is seeking an experienced <strong>Full-Charge Bookkeeper</strong> to support day-to-day accounting operations and client bookkeeping services. This role replaces an outgoing team member who will remain through tax season to ensure a smooth transition. The ideal candidate is organized, self-directed, and confident handling multiple small-business clients with accuracy and professionalism.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage daily accounting functions using <strong>QuickBooks Online (QBO)</strong> and <strong>QuickBooks Desktop (QBD)</strong></li><li>Complete monthly bookkeeping, including bank and credit card reconciliations</li><li>Process payroll and handle periodic sales tax filings</li><li>Maintain accurate financial records for 10–15 small-business clients (e.g., restaurants, daycare centers, local service businesses)</li><li>Answer incoming phone calls during off-season (light call volume)</li><li>Collaborate with leadership to ensure timely and accurate service delivery</li><li>No accounts receivable or accounts payable responsibilities</li></ul><p><br></p>
<p>We are looking for an experienced Full Charge Bookkeeper to join our team in Sarasota, Florida. This role involves overseeing daily financial operations, ensuring accurate bookkeeping, and supporting administrative tasks. The ideal candidate will demonstrate expertise in QuickBooks and have a strong background in accounts payable, accounts receivable, payroll, and reconciliation processes.</p><p><br></p><p>Responsibilities:</p><p>• Generate and process invoices for customers, including handling transactions for bulk purchases and ensuring accurate entry into QuickBooks.</p><p>• Record and process payments, including credit card transactions and checks, and manage bank deposits.</p><p>• Perform light collections activities as needed to ensure timely payments.</p><p>• Administer payroll tasks, including importing employee hours, setting up new team members, and processing weekly payroll for Florida-based staff.</p><p>• Maintain accurate records of benefits deductions and assist with onboarding documentation for new employees.</p><p>• Support bank reconciliation processes.</p><p>• Organize and manage filing systems, along with other general office administrative duties.</p><p>• Assist with human resources tasks such as completing new employee paperwork and ensuring compliance with company policies.</p>
<p>We are looking for a detail-oriented AP Specialist to join our team in Sarasota, Florida. This is a contract-to-permanent position ideal for individuals who thrive in a fast-paced, technology-driven environment. The role focuses heavily on processing expense reports, ensuring compliance with company policies, and maintaining accuracy in all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and enter a high volume of vendor invoices</p><p>• Verify invoice accuracy and perform purchase order matching prior to approval</p><p>• Code invoices to correct GL accounts and cost centers</p><p>• Prepare and execute payment runs including checks, ACH, and wire transfers</p><p>• Reconcile vendor statements and research outstanding balances</p><p>• Resolve invoice discrepancies with vendors and internal departments</p><p>• Respond to vendor inquiries regarding payment status</p><p>• Maintain vendor master files and W-9 documentation</p><p>• Support month-end close activities and AP aging reconciliations</p><p>• Ensure adherence to internal controls and accounts payable policies</p>
<p>We are looking for a skilled Payroll Administrator to join our team in Sarasota, Florida. In this role, you will oversee payroll processes for a multi-entity and multi-state organization, ensuring accuracy, compliance, and seamless operations. This hybrid position offers the flexibility of working both in-office and remotely, with opportunities to contribute to a dynamic and growing healthcare-focused company.</p><p><br></p><p>Responsibilities:</p><p>• Manage payroll operations for both hourly and salaried employees across multiple states and entities.</p><p>• Monitor and address inquiries in the payroll inbox to ensure timely and accurate responses.</p><p>• Verify benefit elections and deductions are accurately reflected within the payroll system.</p><p>• Reconcile payroll data with vendor invoices and assist with journal entries to maintain accounting accuracy.</p><p>• Support audits by providing state-specific payroll data and estimating state income taxes.</p><p>• Process commissions and ensure proper reporting and distribution.</p><p>• Collaborate with internal teams to ensure compliance with payroll regulations and company policies.</p><p>• Utilize intermediate Excel skills, such as pivot tables and reconciliations, for payroll-related tasks.</p><p>• Maintain confidentiality and accuracy in handling sensitive payroll information.</p><p><br></p><p>This is a permanent opportunity that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
