15 results for Contracts Administrator in Vancouver, WA

Payroll Administrator Do you have proven experience in a payroll position, strong knowledge of tax and wage laws, and good understanding of the common fiscal procedures? Robert Half is looking for Payroll Administrators to assist with frequent needs from our clients on a contract basis. A Payroll Administrator is primarily responsible for processing payroll and maintaining the employee database regarding salary and pay. Other duties include managing the company budget and expense as well as cooperating with different departments to increase payroll service performance and improve upon the payroll system.

Administrative Assistant We are offering a long term contract employment opportunity in the industry for an Administrative Assistant in HILLSBORO, Oregon, 97123-4028, United States. The role involves handling inbound calls, offering customer service, and managing data entry tasks, among other duties. Responsibilities: • Responsible for receiving and addressing inbound calls • Provide top-notch customer service to all clients • Accurately input and manage data entries • Manage email correspondence effectively • Handle both inbound and outbound calls as needed • Operate Microsoft Outlook for various administrative tasks • Utilize Microsoft PowerPoint for creating and editing presentations • Employ Microsoft Word for document creation and editing.

Intake Coordinator We are seeking an Intake Coordinator to join our team in the health insurance industry, located in Portland, Oregon. As the Intake Coordinator, you will primarily be handling patient referrals, coordinating schedules, and ensuring smooth communication between patients, doctors, and our team. This role offers a long term contract employment opportunity. Responsibilities: • Effectively handle intake referrals from various sources to ensure smooth patient transition • Utilize the EPIC system for faxing and managing patient information • Answer incoming calls and direct them appropriately within the organization • Communicate with patients and doctors' offices to coordinate schedules and gather necessary information • Assist with the initiation of care calls, collecting registration details from patients • Use Microsoft Office Suites for various administrative tasks • Ensure accurate and efficient data entry and typing tasks • Work independently while maintaining strong customer service and basic office skills in a healthcare administration setting.

HR Recruiter We are offering a long-term contract employment opportunity for an HR Recruiter in the government sector, located in Clackamas, Oregon. The HR Recruiter will be instrumental in managing the recruitment process, utilizing various systems and tools such as ADP, ATS, and CRM. This role requires a high level of organization, attention to detail, and excellent communication skills. Responsibilities • Manage the end-to-end recruitment process, ensuring efficient and timely hiring.• Utilize ADP Workforce Now and ATS - Asynchronous Transfer Mode for recruitment and applicant tracking.• Leverage CRM and CareerBuilder for sourcing potential candidates.• Conduct Background Checks as part of the recruitment process.• Handle Benefit Functions related to recruitment and onboarding.• Maintain accurate records of all recruitment activities in the Applicant Track System.• Use 'About Time' software for efficient time management and scheduling.• Communicate effectively with all stakeholders in the recruitment process.• Resolve any recruitment related inquiries promptly and professionally.

HR Generalist We are seeking a skilled HR Generalist to oversee all aspects of human resources practices and processes. Robert Half has frequent needs from our clients in the local area for HR Generalist. The HR Generalist will have both administrative and strategic responsibilities, helping us to plan and administer important functions, including staffing, training and development, and compensation and benefits. You will be responsible for assisting in talent acquisition and recruitment processes, providing timely support to employees on various HR-related topics such as leaves and compensation, and resolving issues as they arise. You will also be expected to promote HR programs in order to cultivate an efficient and conflict-free workplace. Additionally, you will conduct employee onboarding, help organize training and development initiatives, and consistently gather and analyze data with useful HR metrics.

Office Manager We are offering a short term contract employment opportunity for an Office Manager, located in Portland, Oregon. You will be primarily assisting the team with the back end tasks of office management and vendor coordination. Responsibilities:• Coordinating with vendors and scheduling appointments• Crafting and providing Purchase Orders as required• Procuring quotes as necessary• Keeping the team informed about scheduled vendor appointments• Assisting with the maintenance of general office cleanliness and organization• Managing mail postage and procuring necessary items• Assisting with bill coding tasks• Utilizing Microsoft Office Suite for tasks such as updating spreadsheets• Managing inbound calls and vendor relationships effectively• Handling administrative tasks and maintaining office supplies inventory• Managing calendars effectively

Inventory Clerk We are on the lookout for an Inventory Clerk to support our client on a contract basis in NE Portland, Oregon. The primary functions of this role involve meticulous management of supply chain processes, including procurement, invoicing, and inventory maintenance. As our Inventory Clerk, you will play an essential role in supporting our maintenance shops, ensuring efficiency and accuracy in all administrative tasks, while upholding the integrity of our parts database. Responsibilities • Meticulously manage and maintain the inventory of spare parts, including receiving, stocking, and location control. • Assist in the creation of work orders for Technicians, cross-checking with available inventory for upcoming assignments. • Collaborate closely with technicians and vendors to identify and order necessary parts from approved suppliers. • Ensure accurate and efficient data entry to support administrative functions, including maintaining precise records of service history and parts usage. • Generate and manage purchase orders, ensuring accuracy and completeness, and follow up with vendors on order status, delivery times, and discrepancies. • Conduct regular inventory cycle counts, reconcile any discrepancies, and manage the stock levels based on utilization and upcoming work orders. • Support management by reviewing completed work orders for part usage accuracy and assist in generating necessary reports and data. • Establish and research local vendors as needed to meet part supply demands, ensuring proper labeling and storage of parts to maintain a well-organized inventory system.

Administrative Office Receptionist Support We are offering a short term contract employment opportunity in the industry, based in Lake Oswego, Oregon, United States. The role of an Administrative Office Receptionist Support is pivotal for our operations, where you will be handling a variety of administrative tasks to facilitate smooth office functioning. Responsibilities: • Efficiently managing inbound calls and providing the necessary assistance • Handling office supply management to ensure the workplace is well-equipped • Assisting with administrative duties to support the team • Utilizing Microsoft Teams for effective team communication and collaboration • Processing mails in a timely and organized manner • Using Microsoft Outlook for scheduling, email management, and other office tasks.

Accounts Payable Specialist We are offering a long-term contract employment opportunity for an Accounts Payable Specialist in the Real Estate Property/Facilities Management industry. In this role, you will be expected to manage and maintain efficient and accurate financial and administrative operations. Experience with third party logistics is highly preferred! Responsibilities:• Accurately process vendor invoices on a regular basis.• Manage and process subcontractor installer payments on a weekly schedule.• Ensure correct matching of inventory invoices to system receipts and vendor packing lists.• Oversee and ensure that expense requests are submitted and approved in accordance with company policy.• Carry out payment disbursements in a timely and accurate manner.• Reconcile General Ledger accounts related to accruals and vendors on a monthly basis and as needed.• Proactively inform management of any significant changes in expenses and disbursements.• Perform other clerical or administrative duties as required.• Utilize skills such as Account Coding, Accounting Functions, Accounts Payable (AP), Automated Clearing House (ACH), and Account Reconciliation in daily operations.

Customer Experience Specialist We are offering a short term contract employment opportunity for a Customer Experience Specialist based in Beaverton, Oregon. This role will primarily revolve around customer service within a call center environment, and will encompass a range of responsibilities from data entry to complaint resolution. Responsibilities:• Handle consumer inquiries through various channels such as email, phone, or written letters.• Efficiently input and maintain consumer information in the relevant database.• Assist in the distribution of investigation requests pertaining to product quality reports from consumers.• Provide support for administrative tasks, including the completion of various documents and forms.• Prepare reports related to consumer affairs for various stakeholders.• Monitor and manage consumer accounts, taking necessary action when required. • Utilize your skills in answering multi-line phone systems and typing at a speed of 45-60 WPM for efficient communication and data entry.

HR Recruiting & Onboarding Specialist We are offering a contract to permanent employment opportunity for an HR Recruiting & Onboarding Specialist in the non-profit sector, based in SALEM, Oregon. The chosen candidate will play a crucial role in our recruitment process, from creating job postings to facilitating the onboarding process for new employees. Responsibilities: • Develop and modify job descriptions for various roles within the organization • Utilize various platforms, such as job boards, websites, and community locations, to advertise job openings • Organize and participate in job fairs to source potential applicants • Assist hiring managers with the selection process, ensuring all HR guidelines are adhered to • Conduct pre-screening, phone/video, or in-person interviews, as required • Prepare necessary documentation for interview panels • Oversee the collection of application materials, interview notes, scoring sheets, and testing documents, ensuring their completeness and proper filing • Facilitate pre-employment screening procedures, including drive records, reference checks, and background checks • Coordinate the onboarding process for new employees, including conducting I-9 Identification checks and assisting with administrative tasks • Communicate effectively with Program Directors and Hiring Managers regarding hiring practices and procedures.

Purchasing Specialist We are seeking an experienced and detail-oriented Purchasing Clerk to join our client's team in NE Portland. The ideal candidate will have a proven track record in high-volume purchasing and sourcing of parts or materials. This role requires handling daily work orders from multiple sites, managing inventory levels across various locations, and efficiently processing purchase orders for a diverse range of parts. Strong organizational and communication skills, along with the ability to work in a fast-paced environment, are essential for success in this position. Key Responsibilities:<ul><li>Process a high volume of daily work orders from five different sites, with requests ranging from 1 to 15 parts per order.</li><li>Source and purchase parts or materials to fulfill site requirements while adhering to quality, cost, and timeline standards.</li><li>Create, review, and manage purchase orders to maintain optimal inventory levels across multiple locations.</li><li>Monitor and track the status of orders to ensure timely delivery and resolve any delays or discrepancies efficiently.</li><li>Collaborate with site managers and other departments to understand and meet their purchasing needs.</li><li>Maintain accurate and up-to-date purchasing records, including vendor details, pricing agreements, and order history.</li><li>Identify opportunities for cost savings and implement strategic sourcing initiatives when appropriate.</li><li>Adhere to company policies, procedures, and best practices in procurement and sourcing activities.</li></ul>

Human Resources Generalist We are seeking an experienced and proactive Human Resources (HR) Generalist to join our dynamic team. The HR Generalist will play a key role in managing day-to-day HR operations and provide comprehensive support across various HR functions, including recruitment, employee relations, performance management, training, and compliance. This position requires strong interpersonal skills, a solid understanding of HR best practices, and the ability to work collaboratively in a fast-paced environment.Key Responsibilities:<ul><li>Act as a resource for employees and managers on HR policies, procedures, and compliance.</li><li>Support recruitment activities, including job postings, candidate screening, interview coordination, and onboarding processes.</li><li>Handle employee relations concerns promptly and professionally, ensuring the resolution of issues aligns with company policy and legal guidelines.</li><li>Administer performance management processes, such as setting goals, conducting evaluations, and providing guidance on professional development.</li><li>Coordinate and deliver employee training programs to strengthen skills and organizational knowledge.</li><li>Monitor benefits administration and assist employees with enrollment, changes, and inquiries.</li><li>Maintain accurate employee records and ensure compliance with federal, state, and local employment laws.</li><li>Assist with the development and implementation of HR strategies and initiatives to meet organizational goals.</li><li>Support payroll processing as needed and ensure proper documentation of employee compensation.</li><li>Collaborate with HR leadership to organize employee engagement initiatives and events.</li></ul>

HR Generalist Robert Half is anticipating the need for an HR Generalist to support the HR team of a respected organization in Portland. This role is ideal for someone with comprehensive HR knowledge and experience across various HR functions. Apply online today! Responsibilities:<ul><li>Manage the recruitment and onboarding processes, including job postings, screening, and orientation.</li><li>Administer employee benefits programs and assist with benefits enrollment and changes.</li><li>Coordinate performance management processes, including performance appraisals and employee development plans.</li><li>Handle employee relations issues and provide guidance on HR policies and procedures.</li><li>Assist with HR projects, initiatives, and compliance activities.</li></ul>

Medical Office Clerk Robert Half is seeking a detail-oriented and organized Medical Office Clerk to support a busy healthcare facility on a contract-basis in Portland. This role is perfect for someone who thrives in a fast-paced medical environment and enjoys handling administrative tasks that keep operations running smoothly. Key Responsibilities:<ul><li>Process and maintain patient records with accuracy and confidentiality.</li><li>Scan, file, and organize medical documents, ensuring compliance with regulations.</li><li>Enter and update patient information in electronic medical records (EMR) systems.</li><li>Sort, distribute, and manage incoming and outgoing mail related to medical records.</li><li>Assist with scheduling appointments and verifying insurance information as needed.</li><li>Communicate with medical staff and patients professionally and efficiently.</li><li>Shred and dispose of outdated or confidential documents per office policies.</li></ul>