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144 results for Office Manager in Valley Center Ca

Office Manager <p>An established engineering firm in <strong>Escondido</strong> is seeking a pragmatic and driven <strong>Office Manager</strong> to take charge of their day-to-day office operations. The right candidate will be someone who understands the unique demands of the engineering industry, values team collaboration, and has a knack for keeping workflows organized and efficient. This position is an excellent fit for a multitasker with a strong background in administrative leadership.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Oversee the daily operations of the office, ensuring a smooth workflow across teams.</li><li>Supervise administrative staff and provide support as necessary to management and engineering teams.</li><li>Manage vendor relationships and handle supply chain logistics for office supplies, equipment, and technology.</li><li>Coordinate meeting schedules and preparation, including materials and room arrangements.</li><li>Track office expenses and prepare monthly reports in collaboration with the accounting department.</li><li>Ensure compliance with health, safety, and environmental regulations relevant to an engineering office.</li><li>Act as a liaison between office staff and upper management to address operational needs.</li><li>Maintain records, manage contracts, and oversee other administrative responsibilities.</li></ul> Office Manager <p>We are offering a contract-to-hire employment opportunity for an Office Manager in the Real Estate Property and Facilities Management industry, located in La Jolla, California. The Office Manager will primarily handle customer applications, maintain customer records, resolve customer inquiries, and monitor customer accounts. </p><p> Responsibilities: • Ensure efficient processing of customer credit applications • Maintain and update the accuracy of customer credit records • Actively resolve customer inquiries and issues • Monitor customer accounts and take necessary actions • Manage commercial property investments and extend leases when necessary • Order office supplies through online platforms such as Amazon • Troubleshoot office equipment as required, such as printers and internet connections • Manage and manipulate Excel spreadsheets, and create/edit PDF and Word documents • Handle shipping and receiving tasks, including dealing with couriers such as Fed Ex • Manage vendor relationships and coordinate with the onsite maintenance team • Handle financial tasks such as printing checks and conducting bank and credit card reconciliations. • Utilize skills in ADP - Financial Services, CRM, Answering Inbound Calls, and Ordering Office Supplies.</p> Office Ad <p>Robert Half is seeking a highly organized and proactive Administrative Assistant to support the daily operations of a prestigious investment firm in San Diego, CA. This is an exciting contract opportunity for a detail-oriented professional who thrives in a fast-paced, high-performing environment and excels at multitasking.</p><p>As the Office Administrator, you will be the go-to person for office operations, ensuring efficiency across administrative functions, vendor relations, and office coordination. You’ll play a vital role in maintaining a professional and productive work environment while supporting executives and staff with administrative needs.</p><p>Key Responsibilities:</p><ul><li>Oversee daily office operations, ensuring a smooth and efficient workflow.</li><li>Serve as the primary point of contact for office vendors, managing service contracts, invoices, and facility needs.</li><li>Manage calendar coordination, meeting scheduling, and travel arrangements for executives.</li><li>Handle expense reporting and budget tracking, ensuring timely and accurate financial processing.</li><li>Maintain office supplies, equipment, and overall office organization.</li><li>Support new hire onboarding, coordinating workspace setup and IT access.</li><li>Assist with event planning, including investor meetings and corporate functions.</li><li>Ensure compliance with company policies and procedures, maintaining confidentiality and professionalism.</li><li>Act as a liaison between internal teams, external stakeholders, and executive leadership.</li></ul><p><br></p> Front Desk Coordinator Robert Half is currently seeking a motivated and personable Front Desk Coordinator for a valued client in San Diego, CA. This is an excellent opportunity for an organized detail oriented with strong multitasking abilities and a passion for providing exceptional customer service. The Front Desk Coordinator serves as the first point of contact for the company and helps create a welcoming environment for clients and visitors. <br> Responsibilities Greet visitors and clients with a friendly, detail oriented demeanor, ensuring a positive first impression. Answer and direct incoming phone calls efficiently, taking accurate messages when needed. Manage the front office, including organizing and maintaining a clean and welcoming reception area. Schedule and coordinate appointments or meetings as requested. Assist with administrative tasks, including sorting mail, filing documents, and data entry. Ensure office supplies are stocked and orders are placed as needed. Support internal departments with general administrative tasks and special projects. Uphold a high level of professionalism and confidentiality when handling sensitive information. Administrative Secretary <p>Our client in <strong>Oceanside</strong> is seeking a highly organized and detail-oriented <strong>Administrative Secretary</strong> to support the daily operations of their business. The ideal candidate will assist with office management, provide secretarial support, and ensure smooth communication across departments. If you have excellent multitasking skills and enjoy being the go-to person in the office, this is an opportunity you don’t want to miss!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and maintain schedules, calendars, and appointments for executives or teams.</li><li>Prepare and process correspondence, memos, reports, and other official documents.</li><li>Coordinate internal and external communications, including phone calls and emails.</li><li>Organize and maintain filing systems and ensure accurate document management.</li><li>Assist in planning and coordinating meetings, events, and travel arrangements.</li><li>Manage office supplies and oversee inventory to ensure replenishment as needed.</li><li>Perform other general administrative duties as assigned.</li></ul> Accountant <p>A compassionate and well-established senior living community in <strong>Vista</strong> is hiring an <strong>Accountant/Business Office Manager</strong> to oversee its financial operations and some office management functions. This unique dual-role position combines accounting expertise with leadership to ensure the organization’s finances and administrative operations run smoothly. If you’re a skilled accountant with a desire to serve a mission-driven organization, this position is a perfect fit.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Oversee day-to-day accounting functions, including accounts payable, accounts receivable, payroll, and general ledger management.</li><li>Manage billing, resident accounts, and payment processes to ensure accuracy and professionalism.</li><li>Prepare monthly financial statements, forecasts, and reports for senior leadership.</li><li>Assist with budget preparation and monitor expenses for compliance with financial goals.</li><li>Supervise the business office operations, including managing office staff and policies.</li><li>Ensure compliance with all accounting regulations related to senior living communities.</li><li>Collaborate with the leadership team on operational improvements and cost-saving measures.</li></ul> Front Office Coordinator <p>Join a leading <strong>Sports Therapy company</strong> in Encinitas as a <strong>Front Office Coordinator</strong>! This dynamic organization is seeking an enthusiastic and team-oriented individual to oversee daily front office operations, ensuring smooth interactions with both staff and patients. If you enjoy working in a fast-paced environment and have a passion for excellent customer service, this role is perfect for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage all front office activities, including patient scheduling, check-ins/check-outs, and appointment confirmations.</li><li>Supervise and train front office staff to ensure consistent and professional service delivery.</li><li>Handle patient inquiries and resolve any issues with empathy and professionalism.</li><li>Maintain billing records and assist with filing insurance claims when necessary.</li><li>Oversee office inventory, ensuring supplies are ordered and stocked efficiently.</li><li>Prepare reports for management based on scheduling, billing, and patient statistics.</li><li>Collaborate with therapists and other departments to ensure smooth daily operation of the clinic.</li></ul><p><br></p> Product Manager <p>**** For Faster response on the position, please send a message to Jimmy Escobar on LinkedIn or send an email to Jimmy.Escobar@roberthalf(.com) with your resume. You can also call my office number at 424-270-9193****</p><p><br></p><p>Robert Half is looking for a Product Manager to work for their client that is in the service industry. The company is open to having a candidate located in Plano, TX or San Diego, CA. The position is hybrid 4 days a week on-site and 1 day remote in San Diego, CA or Plano, TX. The Product Manager will play a crucial role in shaping our product vision, collaborating closely with stakeholders and development teams, while adhering to Agile methodologies and practices. </p><p><br></p><p>Responsibilities:</p><p>• Spearhead the creation and prioritization of product features and requirements through collaboration with stakeholders.</p><p>• Develop and maintain a product roadmap that aligns with the strategic goals.</p><p>• Effectively manage and update the product backlog.</p><p>• Conduct Scrum ceremonies including sprint planning, daily stand-ups, sprint reviews, and retrospectives.</p><p><br></p> IT Operations Project Manager We are seeking an IT Operations Project Manager for our team located in San Diego, California. In this role, you will play a significant part in the organization by performing a variety of tasks related to our Information Technology Operations and Service Delivery functions. This includes managing the complete cycle of technology projects, changes to Enterprise Applications, and initiatives that support IT Security, Network, and Systems Infrastructure. You will also be in charge of managing improvement projects for IT Operations processes and procedures.<br><br>Responsibilities:<br><br>• Responsible for managing projects under the IT Operations & Services Portfolio, which includes Enterprise Applications, Information Security, Endpoint Engineering, and Network/Systems Operations.<br>• Oversee the refinement of the IT Operations Change Management Process in collaboration with IT teams.<br>• Execute project planning to meet department needs, document and communicate project statuses, and risks accurately.<br>• Work closely with IT Analysts, Support Technicians, System/Network Administrator, IT Management, and internal stakeholders to drive change and process.<br>• Act as a liaison between IT Operations and project stakeholders in Software Development and Corporate departments.<br>• Manage process improvement projects for IT Operations, including documenting standard operating procedures, developing cross-department procedures with corporate departments, and infrastructure change management standards.<br>• Collaborate with the IT Operations leadership team to facilitate meetings that support the IT Operations and Services Portfolio Management.<br>• Work with third parties to evaluate vendor contracts and facilitate the onboarding of contractors for projects.<br>• Facilitate annual planning activities supporting Technology.<br>• Develop backlog and roadmaps based on IT priorities and resources.<br>• Transition from Project Close to Operational in collaboration with IT Operations teams.<br>• Roll out IT Operations Change Management Project Templates.<br>• Analyze project delivery performance metrics, develop KPIs, and project.<br>• Discover end user IT needs and communicate with IT management on visions, solutions, and.<br>• Support the IT Operations and Services Management team in building and maintaining a scalable IT support system.<br>• Recommend technology strategies, policies, and procedures in line with industry.<br>• Maintain detail-oriented and technical knowledge by attending educational workshops, reviewing detail-oriented publications, establishing personal networks, benchmarking state-of-the-art practices, and participating in detail-oriented societies. Senior Administrator Robert Half is seeking a highly skilled and detail-oriented Senior Administrative Assistant to join a thriving organization in healthcare field. If you're an organizational guru with years of administrative experience, possess advanced technical skills, and thrive in supporting busy executives or teams, this could be the perfect opportunity for you! <br> Key Responsibilities: Provide high-level administrative support to executives or department heads, managing their schedules, correspondence, and travel arrangements. Act as the central point of contact for communications between departments, clients, and external stakeholders. Prepare complex reports, presentations, and other documents with meticulous attention to detail. Oversee the planning and coordination of meetings, conferences, and events, ensuring all logistics are handled smoothly. Manage sensitive and confidential information with the utmost discretion. Anticipate the needs of executives or teams to ensure smooth operations and proactive problem-solving. Handle special projects and assignments requiring independent judgment and initiative. Service Administrative Assistant <p>A trusted client in the <strong>autobody industry</strong> is searching for an organized and customer-focused <strong>Service Administrative Assistant</strong> for their Carlsbad location. This individual will serve as the backbone of their service coordination team, ensuring smooth communication between technicians, customers, and management. If you are detail-oriented and enjoy problem-solving, apply today!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Support the service department by managing schedules, tracking job timelines, and monitoring work orders.</li><li>Act as the first point of contact for customers, addressing service-related inquiries with professionalism and accuracy.</li><li>Coordinate parts orders and inventory with technicians to ensure timely service completion.</li><li>Maintain accurate records of customer interactions and service activities in the database.</li><li>Assist with invoicing, billing, and other administrative tasks to support the team.</li><li>Provide general administrative support, such as ordering office supplies, managing correspondence, and maintaining files.</li></ul><p><br></p> Administrative Assistant <p>We are looking for a highly qualified administrative assistant for our client in Chula Vista. They are a leader in the Real Estate development industry and looking for someone long term.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Provide general administrative support to the office and operations team.</li><li>Serve as the front desk receptionist, welcoming visitors and managing light phone calls.</li><li>Handle mail and postal-related tasks.</li><li>Support tenant relations by coordinating with store managers and landscapers.</li><li>Communicate with tenants via email, managing correspondence for 70 spaces and tenants.</li><li>Assist with contract preparation and administrative paperwork.</li><li>Use Yardi and MS Office for daily tasks and records management.</li></ul><p><br></p> Administrative Assistant <p>Our client, a dynamic and fast-paced organization in San Diego, CA is seeking an organized and proactive <strong>Administrative Assistant</strong> to join their team. This role is crucial in supporting daily administrative operations and ensuring the office runs smoothly.</p><p><br></p><p>The Administrative Assistant will provide administrative support to ensure the efficient operation of the office. This role involves working closely with various departments, managing calendars, handling correspondence, and maintaining organized office systems. The ideal candidate is resourceful, detail-oriented, and capable of handling multiple tasks with efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><ol><li><strong>General Administration</strong>: Perform administrative tasks such as scheduling meetings, managing calendars, and maintaining organized office systems.</li><li><strong>Correspondence</strong>: Draft, edit, and proofread emails, letters, memos, and other documents.</li><li><strong>Record-Keeping</strong>: Maintain accurate and up-to-date records, filing systems, and databases.</li><li><strong>Communication Support</strong>: Answer and direct phone calls professionally, taking messages when necessary.</li><li><strong>Logistics Coordination</strong>: Arrange travel, accommodations, and meeting logistics for staff as needed.</li><li><strong>Office Supplies</strong>: Monitor and manage inventory of office supplies, reordering as necessary.</li><li><strong>Team Support</strong>: Assist team members with various tasks and special projects to ensure deadlines are met.</li><li><strong>Problem-Solving</strong>: Anticipate and address operational challenges to keep day-to-day activities running smoothly</li></ol> Administrative Assistant <p>We are seeking a detail-oriented and reliable Administrative Assistant for a contract-to-hire role. This position requires an individual who thrives in a dynamic work environment, provides excellent support across various business areas, and handles sensitive information with the utmost confidentiality. The ideal candidate is proactive, organized, and committed to delivering a high standard of administrative support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Mail Management:</strong> Pick up, sort, and distribute mail promptly and efficiently.</li><li><strong>Bank Deposits:</strong> Accurately prepare and make deposits at the bank as needed.</li><li><strong>Reception Duties:</strong> Serve as the face of the office by greeting visitors, managing incoming calls, and responding to inquiries professionally.</li><li><strong>Phone Support:</strong> Answer and direct phone calls, ensuring timely and effective communication within the organization.</li><li><strong>Seasonal Workload Management:</strong> Support the team by handling additional tasks during off-season business periods.</li><li><strong>Scanning Documents:</strong> Digitize and archive documents for easy access and organization.</li><li><strong>Onsite Task Management:</strong> Coordinate and oversee onsite administrative tasks to maintain a smooth-running office.</li><li><strong>Confidential Record Handling:</strong> Manage tax-related records with discretion and adherence to data privacy protocols.</li><li><strong>Coordination During Tax Season:</strong> Collaborate with Beth and other team members, onsite or remotely as feasible, during the busy tax season.</li><li><strong>Data Entry:</strong> Accurately input and manage data related to corporate records, statements, and other business documentation.</li><li><strong>Team Collaboration:</strong> Work closely with staff to ensure proper data organization and assist with any collaborative tasks as needed.</li></ul><p><br></p> Administrative Assistant <p>Are you an organized, detail-oriented professional looking to play an integral role in a dynamic and fast-paced environment? Robert Half is seeking an Administrative Assistant for a valued client in the construction industry. This role offers an exciting opportunity to work behind the scenes to support critical operations within a growing, solution-driven company.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support to the team, including managing correspondence, handling scheduling, and maintaining records.</li><li>Serve as the primary point of contact for internal and external stakeholders, ensuring timely and accurate communication.</li><li>Prepare project documentation, reports, and presentations while maintaining confidentiality of sensitive information.</li><li>Coordinate office operations, including ordering supplies, organizing files, and managing equipment maintenance.</li><li>Assist with payroll, invoicing, and expense tracking.</li><li>Support bid preparation, contract management, and project coordination activities.</li><li>Monitor deadlines and manage workflows to ensure projects stay on schedule and under budget.</li></ul><p><br></p> Administrative Assistant <p>Robert Half is currently seeking a highly organized and service-oriented Administrative Assistant to join the team of a valued nonprofit client. This is an incredible opportunity to work in a mission-driven environment while contributing to the organization’s daily operations and administrative excellence.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support, including managing schedules, responding to emails, and organizing meetings.</li><li>Coordinate and maintain calendars, schedules, and appointments for team members and executives.</li><li>Assist with preparing and editing correspondence, reports, presentations, and other documents.</li><li>Manage office operations, including supply inventory, vendor coordination, and equipment maintenance.</li><li>Answer and direct phone calls in a professional and welcoming manner.</li><li>Organize and maintain files, both physical and digital, ensuring accurate record-keeping and confidentiality.</li><li>Assist in planning and executing events, fundraisers, or volunteer activities.</li><li>Provide support for onboarding new staff or volunteers, ensuring an organized and positive process.</li></ul><p><br></p> Client Services Assistant <p>We are offering an opportunity for a Client Services Assistant to join our team in San Diego, CA. This role is primarily involved in the sales and brokerage industry, with a focus on providing administrative and marketing support. The Client Services Assistant will be responsible for handling various tasks, including answering client inquiries, maintaining client records, and creating marketing materials.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the team by managing schedules and appointments</p><p>• Handle and process client requests efficiently, ensuring client satisfaction</p><p>• Maintain accurate and up-to-date client records</p><p>• Create and distribute marketing materials using Microsoft PowerPoint and other relevant software</p><p>• Conduct research and compile data for reports and analysis</p><p>• Handle inbound and outbound client calls, responding to inquiries and complaints in a timely manner</p><p>• Adhere to company policies and regulations while performing tasks</p><p>• Ensure brand awareness and consistency in all communication and marketing materials</p><p>• Conduct basic financial analysis as required</p><p>• Manage and maintain a database of client information, maintaining confidentiality at all times.</p> Commercial Property Administrator <p>Are you an organized and detail-oriented professional with a passion for property management? Robert Half is seeking an experienced and proactive Commercial Property Administrator to support operations for a dynamic, fast-paced commercial property management team. This role is crucial for ensuring the smooth day-to-day management of properties, tenant satisfaction, and operational efficiency.</p><p><br></p><p>Key Responsibilities</p><ul><li>Serve as the primary point of contact for tenants, addressing inquiries, issues, and requests in a timely and professional manner.</li><li>Assist in the preparation, review, and execution of contracts, lease agreements, and other property-related documentation.</li><li>Coordinate vendor services, monitor maintenance requests, and ensure all service providers meet building and tenant standards.</li><li>Track property financials, including rent collection, invoice processing, and budget reporting.</li><li>Maintain and organize property records, ensuring compliance with regulatory and company standards.</li><li>Collaborate with property managers to ensure ongoing property inspections, safety compliance, and reporting.</li><li>Assist in planning and executing tenant events and building communications to foster tenant relationships.</li><li>Support special projects and initiatives for property improvements and operations efficiency.</li></ul><p><br></p> Administrative Assistant <p>We are looking for a <strong>detail-oriented and organized Administrative Assistant</strong> to provide essential support to our team and help ensure smooth daily operations. As an <strong>Administrative Assistant</strong>, you will play a crucial role in keeping our organization running efficiently. You will provide administrative support to leadership, manage office tasks, coordinate schedules, and assist with donor and community engagement efforts. This role is perfect for a proactive and resourceful individual who thrives in a fast-paced, mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to executives and department leaders, including scheduling meetings and managing calendars.</li><li>Handle general correspondence, emails, and phone inquiries from donors, community members, and stakeholders.</li><li>Assist in the preparation of reports, presentations, and organizational documents.</li><li>Maintain accurate records and files, including donor databases and program documentation.</li><li>Coordinate logistics for events, board meetings, and volunteer activities.</li><li>Support fundraising efforts by tracking donations and assisting with donor outreach.</li><li>Order and maintain office supplies, ensuring a well-organized and efficient workspace.</li><li>Perform data entry and assist with financial record-keeping as needed.</li></ul><p><br></p> Administrative Assistant <p>Do you want to use your organizational and administrative skills to contribute to a meaningful cause? Robert Half is seeking a dedicated Administrative Assistant to join a nonprofit organization making a difference in the community. The ideal candidate is detail-oriented, proactive, and passionate about supporting the team and mission of a cause-driven environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support daily administrative tasks, including scheduling meetings, preparing agendas, and maintaining calendars for leadership and staff.</li><li>Handle incoming phone calls, emails, and correspondence, directing inquiries to the appropriate person or department.</li><li>Assist with filing, recordkeeping, and maintaining accurate and organized documentation in both physical and digital formats.</li><li>Prepare, format, and edit documents, presentations, and reports as required.</li><li>Coordinate office supplies, monitor inventory, and place orders to ensure adequate resources for operations.</li><li>Manage the logistics for internal and external meetings, including arranging space, technology, and catering needs.</li><li>Support event planning, fundraising efforts, and community outreach when needed.</li><li>Serve as a point of contact for nonprofit staff and stakeholders, fostering clear communication and collaboration.</li></ul><p><br></p> Sr. Administrative Assistant Robert Half is partnering with a dynamic and well-established client in San Diego, CA, to fill the position of Senior Administrative Assistant. This opportunity is ideal for a highly organized and experienced administrative detail oriented who thrives in supporting senior leadership teams in a fast-paced and collaborative environment. If you have a proven track record of handling complex administrative tasks and balancing competing priorities with poise, we encourage you to apply. <br> Responsibilities: Provide high-level administrative support to senior executives, including calendaring, meeting coordination, and preparing reports or presentations. Act as a liaison between senior leadership and internal/external stakeholders. Manage correspondence, including emails, phone calls, and memos, ensuring timely and detail oriented responses. Coordinate travel arrangements, including booking accommodations, itineraries, and resolving any last-minute changes. Oversee special projects, track deadlines, and ensure the successful completion of assigned initiatives. Organize and maintain confidential files and records. Assist with office administration tasks, such as ordering supplies, processing invoices, or managing department budgets. Provide ad hoc support for leadership as needed to ensure efficient operations. Administrative Coordinator <p>A respected <strong>healthcare organization</strong> is seeking a detail-oriented and proactive <strong>Administrative Coordinator</strong> to join their team. This role will play a key part in supporting the day-to-day administrative needs of the organization, ensuring seamless support for both staff and patients. If you thrive in a fast-paced, people-focused environment, this is a fantastic opportunity to contribute to a mission-driven team!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Coordinate daily administrative operations, such as scheduling, filing, and data management.</li><li>Serve as the primary point of contact for internal and external communications, including patient inquiries.</li><li>Assist in preparing reports, presentations, and correspondence for leadership.</li><li>Monitor and maintain office supplies, ensuring the environment meets operational needs.</li><li>Ensure compliance with healthcare industry regulations and organizational policies.</li><li>Support special projects and cross-functional initiatives as required.</li></ul> Executive Assistant <p>An elite <strong>professional services firm</strong> is seeking a highly skilled and proactive <strong>Executive Assistant</strong> to support senior leadership. This is a pivotal role that involves everything from managing complex schedules to preparing briefs for high-level meetings. If you’re detail-oriented, thrive in fast-paced environments, and have a knack for anticipating executives' needs, this could be your next great career move!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage executive calendars, coordinate meetings, and arrange travel itineraries with precision.</li><li>Serve as a critical liaison between senior leadership and internal/external stakeholders.</li><li>Prepare and organize presentations, reports, and high-priority documents for meetings.</li><li>Screen and route incoming correspondence, responding on leadership’s behalf when appropriate.</li><li>Plan and execute high-level events, team conferences, and client engagements.</li><li>Handle confidential information with the utmost discretion and professionalism.</li></ul><p><br></p> Receptionist <p>Our client, a well-established and professional organization in San Diego, is looking for an enthusiastic and detail-oriented <strong>Receptionist</strong> to join their team. This role is vital for creating a welcoming environment and ensuring the smooth operation of the front desk and office. As the Receptionist, you will be the first point of contact for visitors and callers, playing a crucial role in representing the company’s professionalism and values. You will manage front desk operations and provide administrative assistance to other team members as needed.</p><p><br></p><p><strong>Responsibilities:</strong></p><ol><li><strong>Greeting Visitors</strong>: Welcome guests in a friendly and professional manner. Direct visitors to appropriate staff or departments.</li><li><strong>Phone Management</strong>: Manage a multi-line phone system, answering, screening, and forwarding calls accurately.</li><li><strong>Correspondence</strong>: Respond to customer inquiries via email or phone, and relay messages promptly.</li><li><strong>Administrative Support</strong>: Assist with clerical tasks such as filing, faxing, copying, and organizing documents.</li><li><strong>Scheduling</strong>: Manage conference room bookings and coordinate meeting schedules.</li><li><strong>Mail Handling</strong>: Sort and distribute incoming mail/packages and prepare outgoing mail.</li><li><strong>Supply Management</strong>: Monitor office supplies inventory and coordinate orders as necessary.</li><li><strong>Office Maintenance</strong>: Ensure the reception area is tidy, organized, and presentable at all times.</li></ol><p><br></p> HR Manager Robert Half is currently assisting a forward-thinking client in San Diego, CA, to find a skilled HR Manager. This is an exciting opportunity for a strategic and results-driven Human Resources detail oriented to lead in key HR functions while making an impact. If you have a passion for managing people operations and cultivating a productive workplace, we’d love to hear from you! Key Responsibilities: Develop and implement HR strategies aligned with overall business goals to create a thriving workplace. Oversee the full lifecycle of talent acquisition, including recruitment, onboarding, and retention strategies. Manage employee relations, including conflict resolution, performance management, and disciplinary actions, ensuring compliance with labor laws and company policies. Design and administer employee training, detail oriented development, and engagement programs. Oversee payroll and benefits administration while ensuring compliance with state and federal regulations. Drive diversity, equity, and inclusion (DEI) initiatives to foster a collaborative environment. Monitor and enhance HR metrics to ensure the effectiveness of policies and procedures. Stay up-to-date with labor laws and industry trends to recommend improvements to company policies.
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