13 results for Job in Utica, NY

Human Resources (HR) Assistant We are offering a temp-hire employment opportunity in the healthcare industry, located in Syracuse, New York. We are seeking a Human Resources (HR) Assistant to join our team and support administrative tasks, recruitment processes, employee data management, and payroll operations. Responsibilities: • Assist with the recruitment process by posting job openings, screening applications, and coordinating interview schedules.• Provide administrative support by maintaining accurate employee records and responding to HR-related inquiries.• Manage the onboarding process for new employees to facilitate a smooth transition into our organization.• Oversee accurate and up-to-date employee data management, including personal details, employment history, and performance appraisals.• Support payroll operations and monitor employee time and attendance.• Assist with employee relations, address employee queries or concerns, and promote a positive work environment.• Execute background checks and compile data for auditing purposes.• Utilize HRMS and ADP Workforce Now to streamline HR processes and tasks.• Deliver excellent customer service and handle benefit functions effectively.

Payroll Manager Hybrid job! Chris Preble is working with a Syracuse client of his to hire a Payroll Manager. This organization has terrific benefits and very low turnover. Great work life balance here too! Also, this role will have growth to it, they're looking for this person to be able to move up in the organization - payroll department. This position requires someone who has multi state payroll experience. The majority of employees are in NY State but there are some in other states as well (California is NOT one of them...which could be good news to candidates because that's a tricky state for payroll compliance, ha ha). This role requires management of Payroll staff and someone who is a strategic partner to leadership. Someone who understands policy and regulations. It's more than a payroll processing job. If you have ADP experience, that's a plus for this role. Responsibilities: • Oversee payroll processing for employees across multiple states, ensuring accurate and timely payroll• Review and approve payroll changes such as new hires, terminations, salary adjustments, and state-specific deductions• Resolve payroll discrepancies and complex multi-state payroll issues• Ensure compliance with federal, state, and local payroll laws, including unique state and jurisdictional wage and hour regulations, deductions, and garnishments• Monitor and implement state-specific tax requirements, payroll deductions, and other legal obligations for each location• Maintain payroll systems and configurations to accommodate multi-state compliance and reporting• Serve as a point of contact for payroll inquiries from employees, addressing questions related to tax withholdings, earnings, and deductions• Lead and develop a team of payroll specialists, providing training and performance management• Coordinate and prepare for payroll audits, ensuring compliance and documentation readiness for all jurisdictions

Human Resources Specialist We are seeking a knowledgeable and proactive Human Resources Specialist to lead and support our HR team in delivering high-quality service to the organization. This position will play a critical role in overseeing daily HR operations, ensuring compliance with employment laws and internal policies, and contributing to the company’s staffing and retention strategies.<ul><li>Handle the human resources team, providing guidance, coaching, and oversight of daily departmental operations.</li><li>Manage disciplinary actions and employee terminations in alignment with company policies and procedures.</li><li>Partner with leadership to align HR initiatives with organizational goals, including strategies for staffing, recruitment, and employee retention.</li><li>Stay informed and ensure company compliance with all federal, state, and local employment laws and regulations.</li><li>Evaluate, develop, and revise HR policies and practices to maintain legal compliance and support business objectives.</li><li>Organize and coordinate professional development programs, training sessions, and certification opportunities for employees.</li><li>Perform other duties and special projects as assigned.</li></ul>

Account Representative - ENT We are in search of an experienced Call Center Customer Service Rep to join our team, based in EAST SYRACUSE, New York! This role is HYBRID - 75% ONSITE. In this role, you will be a vital part of our team, providing strategic direction for customer support both pre and post-sales, including order entry, product availability, and delivery. This role offers a long-term contract employment opportunity. Responsibilities:• Deliver top-notch customer service, addressing and resolving customer inquiries• Effectively manage the order entry process and ensure product availability for customers• Keep thorough records and reports of customer data• Provide technical support to customers, assisting with component selection and specification• Drive sales growth through strategic direction and B2B environment practices• Monitor customer accounts and take necessary action based on metrics• Maintain customer satisfaction through correspondence and onsite call center operations• Train on HVAC systems, offering explanations to customers as needed• Utilize Microsoft Office Suites for data entry and reporting tasks• Work overtime if necessary, ensuring customer support is always available

Staff Accountant We are looking for a dedicated Staff Accountant to join a dynamic financial services organization in Syracuse, New York. This Contract-to-long-term position offers a unique opportunity to contribute to various accounting functions, including accounts payable, general ledger maintenance, and account reconciliations. The ideal candidate will work closely with the Accounting Manager and team to ensure compliance with organizational policies while improving financial processes. Responsibilities: • Process accounts payable, including verifying approvals, completing weekly check runs, maintaining vendor records, and reconciling vendor accounts. • Prepare and post journal entries to the general ledger for accounts receivable, payments, and other financial activities. • Load assets into the asset register and manage prepaid items in the tracking system. • Reconcile assigned bank accounts and general ledger accounts, ensuring proper documentation for reconciling items. • Review daily Positive Pay exception reports and escalate issues to the Accounting Manager as needed. • Follow up on outstanding checks in line with organizational policies, including placing stop payments and making necessary journal entries. • Administer corporate credit cards by collecting receipts, preparing payment documentation, and recording journal entries. • Prepare mortgage closing journal entries and compile associated documentation. • Assist with the unclaimed funds process, including mailing notices to members with dormant accounts. • Maintain and update written procedures for all assigned responsibilities, ensuring clarity and accuracy.

Financial Analyst - AR Chris Preble is working with a Syracuse client of his that has terrific benefits and over 4 weeks of vacation!!!! This organization has been rapidly growing and this Financial Analysis - AR position is a newly created position for the organization. Also, you can work from home 1 day a week! We are seeking a detail-oriented and analytical Financial Analyst to join our finance team. The ideal candidate will be responsible for providing accurate, data-driven insights to support business decisions related to profitability, cash flow, and overall financial performance. A key part of this role includes partnering with the Accounts Receivable team to monitor, analyze, and improve receivables processes and collections efficiency.Key Responsibilities:<ul><li>Analyze financial data and create financial models to support strategic planning and decision-making.</li><li>Collaborate closely with the Accounts Receivable (AR) team to monitor outstanding balances, track payment trends, and assess credit risk.</li><li>Generate reports and dashboards related to AR performance, including aging schedules, DSO (Days Sales Outstanding), and collection effectiveness.</li><li>Provide insight into AR trends and recommend strategies to improve cash collections and reduce overdue accounts.</li><li>Assist in developing and refining credit policies and procedures based on data analysis and customer payment behavior.</li><li>Prepare monthly forecasts, variance analyses, and financial statements.</li><li>Support budgeting and long-term financial planning efforts.</li><li>Assist with monthly, quarterly, and annual close processes, ensuring accuracy in revenue recognition and receivables reporting.</li><li>Work cross-functionally to resolve billing and collections issues and improve operational efficiency.</li><li>Support audit and compliance efforts related to revenue and receivables.</li></ul>

Collections Specialist Chris Preble from Robert Half is working with a Syracuse client of his that has great benefits, work life balance and the opportunity to work remote 1 day a week (sometimes more). As a Collections Specialist, you will be part of a dynamic team, focusing on managing overdue accounts receivable, ensuring prompt payments from our clients, and maintaining accurate records of collection activities. This opportunity is NOT with a 3rd party collections company. In this role, you're part of the overall accounting department. In this role, you will be responsible for managing and collecting outstanding accounts receivable, ensuring timely payments from clients, and maintaining accurate records of collection activities. The ideal candidate is professional, persistent, and capable of building positive relationships with corporate clients while securing payment.Key Responsibilities:<ul><li>Monitor accounts to identify outstanding debts</li><li>Contact customers via phone, email, or mail to collect overdue payments</li><li>Negotiate payment plans and resolve billing discrepancies</li><li>Maintain accurate records of customer interactions and payment history</li><li>Collaborate with internal departments (e.g., Sales, Customer Service, Accounting) to resolve account issues</li><li>Prepare and present regular reports on collection activities and outstanding accounts</li><li>Follow all legal requirements and company policies when pursuing debt collections</li><li>Recommend accounts for escalation, legal action, or write-off as necessary</li></ul>

Accounting Specialist You could grow your career with a thriving company, in this Accounting Specialist position available through Robert Half. You could handle matching invoices to purchase orders and/or vouchers, data entry, and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R), as the Accounting Clerk for this reputable business. This position is a permanent role and is located in the Johnstown, New York area. This position comes with terrific benefits, a wonderful work space/office, and a dynamic team culture. Responsibilities - Resolve discrepancies by examining possible sources of disagreement, recreating likely actions, and identifying the effect on other accounts; generate correction documents as required - Handle general accounting tasks: help with G/L account reconciliation and month-end closing, other ad hoc projects - Carry out additional related duties and help with special projects on an as-needed basis - Post financial information to journals and ledgers - Support Accounts Receivable by processing daily invoices/credit, applying cash receipts, and helping with collection of past due balances - Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing - Code documents using the proper classification of expenditure codes and accounting codes - Prepare statements and reports that require utilization of a variety of sources

Greeter We are offering a long-term contract employment opportunity for a Greeter in North Syracuse, New York. Our industry is focused on service and customer interaction. The workplace is a fast-paced environment where you will interact directly with customers, providing them with a positive and efficient experience. Responsibilities: • Welcome and acknowledge every customer upon arrival • Evaluate customer documents to ensure they are complete and accurate • Effectively manage the customer flow by using a queuing system • Conduct vision tests and record the results accordingly • Accurately input vision test results into the computer system • Provide assistance to customers at kiosk stations • Conduct photo sessions for customers' driver's licenses.

Sr. Accountant Chris Preble from Robert Half is working with a Utica client of his that is looking to hire a Senior Accountant for a newly created role. This is a hybrid position that has great benefits, lots of growth and a solid bonus plan (along with a 401k match). This role will be responsible for helping to oversee financial operations, ensuring accuracy in financial reporting, and supporting cost accounting processes.Key Responsibilities:<ul><li>Help prepare and analyze financial statements, including balance sheets, income statements, and cash flow reports.</li><li>Involvement in cost accounting functions, including inventory valuation, standard costing, and variance analysis.</li><li>Reconcile general ledger accounts, ensuring accuracy and compliance with accounting standards.</li><li>Assist in budgeting and forecasting by analyzing historical financial data and market trends.</li><li>Ensure compliance with GAAP and company policies.</li><li>Support the month-end and year-end close processes, including journal entries and reconciliations.</li><li>Monitor manufacturing costs and work closely with the operations team to improve cost efficiencies.</li><li>Perform financial analysis to support business decisions, such as cost reduction initiatives and capital investments.</li><li>Assist with internal and external audits, ensuring timely and accurate responses to auditor inquiries.</li><li>Help develop and implement internal controls to enhance financial accuracy and prevent discrepancies.</li></ul>

Accounts Payable / Receivable Clerk We are seeking an Accounts Payable / Receivable Clerk to join our team in the Real Estate & Property industry, located in SYRACUSE, New York, 13202-9203, United States. This role offers a contract to permanent employment opportunity, where you will be responsible for managing the company's capital outflow and assisting in securing payment for goods and services provided to clients. Responsibilities: • Manage and oversee the payment process for vendors, ensuring discrepancies across multiple companies are resolved. • Perform reconciliation of employee expense reports and other financial reports with account balances and office records. • Ensure that outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders when necessary. • Assist in maintaining accounting records and ledgers through monthly statement and transaction reconciliation. • Compile and process vendor 1099’s for all entities on an annual basis. • Prepare, post, verify, and record customer payments and transactions related to accounts receivable for multiple companies. • Generate invoices in accordance with company practices. • Manage banking activities through remote scanning and in-person when necessary. • Serve as the primary back-up for Executive Administrative Assistant. • Maintain company offsite files with record keeping warehouse.

Customer Service Representative We are seeking a dedicated Customer Service Representative to join our team in Liverpool, New York. This role offers a contract to permanent employment opportunity and involves working closely with a small, collaborative team in a small office setting within the industry. The successful candidate will be responsible for processing orders, supporting the sales team, and carrying out data entry tasks. Responsibilities • Assist the sales team with inside sales activities • Handle order processing tasks efficiently • Engage in cold calling activities • Generate and distribute invoices to customers • Carry out data entry tasks with proficiency • Utilize Microsoft Excel for spreadsheet management • Balance multiple tasks simultaneously, demonstrating strong multitasking abilities • Communicate effectively, showcasing exceptional communication skills • Handle additional warehouse duties as required.

Paralegal We are offering a unique contract to permanent employment opportunity for a Paralegal in Syracuse, New York. This role falls within the legal industry and will be situated in a busy office environment. The successful candidate will be responsible for handling case management, client relations, and maintaining records. Responsibilities:• Utilize Automated City Register Information System (ACRIS) to manage cases effectively.• Draft contracts, correspondence, and legal documents with precision and accuracy.• Maintain meticulous records of all legal proceedings and client interactions.• Handle client relations professionally, ensuring all inquiries are addressed promptly.• Use CompuLaw for effective calendar management and scheduling.• Prepare legal briefings as required.• Employ Office Suite to draft and edit documents, organize data, and coordinate communications.• Monitor and manage client accounts in the Consumer Electronics sector.• Resolve customer inquiries promptly and professionally, ensuring high levels of customer satisfaction.