Front Desk Receptionist<p>Robert Half is supporting a Medical Spa to hire a Front Desk Receptionist for their team. This is a growing office that caters to individuals seeking wellness services and they pride themselves in providing excellent customer service to both their clients and their employees.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage incoming customer calls, providing comprehensive information on our services, treatments, and promotions.</p><p>• Organize meetings and appointments with precision, ensuring smooth day-to-day operations.</p><p>• Use your skills in customer experience to maintain a detail oriented, friendly demeanor, enhancing the overall client experience.</p><p>• Help customers with their inquiries, demonstrating strong communication skills.</p><p>• Effectively qualify leads generated from our website and digital marketing campaigns.</p><p>• Keep an organized and efficient system for processing customer applications and records.</p>Medspa Receptionist<p>Job Title: Medical Spa Receptionist</p><p>Location: Brookfield, CT & Farmington CT</p><p><br></p><p>About Us:</p><p>Join our growing Medical Spa in both Fairfield and New Haven County! We are dedicated to providing top-tier beauty and wellness services in a relaxing and professional environment. We’re looking for a warm and organized Receptionist to be the welcoming face of our business and ensure a seamless experience for every client.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Answering incoming calls and assisting clients with inquiries.</li><li>Qualifying leads generated from the website and digital marketing campaigns.</li><li>Providing detailed information to customers about our services, treatments, and promotions.</li><li>Scheduling and confirming appointments with precision.</li><li>Maintaining a professional, friendly demeanor to ensure a positive client experience.</li><li>Coordinating between clients and staff to ensure smooth day-to-day operations.</li></ul><p>What We Offer:</p><p>Competitive hourly pay.</p><p>3 weeks of total Paid Time Off (PTO).</p><p>Fully paid medical benefits.</p><p>401K plan with company match.</p><p><br></p><p><br></p>ReceptionistWe are seeking a Receptionist to join our team in the gambling industry, located in New York, New York. The Receptionist will be responsible for managing a multi-line phone system, providing customer service, handling data entry tasks, and dealing with email correspondence. This role offers a short-term contract employment opportunity. <br><br>Responsibilities:<br><br>• Manage a multi-line phone system, ensuring all calls are answered promptly and directed to the appropriate department<br>• Provide excellent customer service, addressing customer inquiries and resolving issues promptly<br>• Maintain and organize files, ensuring all customer information is accurate and up to date<br>• Handle data entry tasks, inputting customer information into our database accurately and efficiently<br>• Manage email correspondence, responding to customer inquiries, and forwarding emails to the appropriate department<br>• Utilize Microsoft Word, Excel, and Outlook to perform daily tasks<br>• Schedule appointments, coordinating with team members and customers to ensure smooth operations<br>• Use interpersonal skills to build strong relationships with customers and team members.ReceptionistWe are offering an opportunity for a Receptionist in Point Pleasant, New Jersey, 08742, United States. As a Receptionist, you will be pivotal in delivering a top-tier customer service experience to employees and visitors of the building. This role involves being the initial contact point for all entrants, overseeing support for the team, and collaborating with various departments to ensure client needs are met.<br><br>Responsibilities:<br>• Deliver world-class customer service to the clients and visitors.<br>• Act as the first point of contact for everyone entering the facility, maintaining a friendly and welcoming demeanor.<br>• Issue visitor and parking passes, adhere to security protocols, and escort visitors to their destination.<br>• Address and resolve inquiries or complaints from employees, guests, and co-workers in a detail oriented, customer service-oriented manner.<br>• Coordinate meetings and ensure the care of equipment.<br>• Follow property-specific security and emergency procedures, notifying management to ensure the safety of all individuals in the building.<br>• Work with minimal supervision, following specific instructions given by the manager.<br>• Suggest improvements to existing processes and communicate unusual and/or complex content in a concise and logical way.<br>• Work in close collaboration with multiple departments to ensure client needs are met.<br>• Manage identification and assign badging as needed.<br>• Ensure timely receipt and shipment of deliveries.<br>• Adapt and multi-task throughout the day to serve clients' needs.<br>• Support facilities in moves and events.Sr. ReceptionistWe are offering a short term contract employment opportunity for a Sr. Receptionist in New York, New York, United States. This role lies at the heart of our operations, where you will be the face of our company, ensuring a hospitable environment for visitors and assisting with vital administrative tasks. <br><br>Responsibilities:<br>• Serve as the primary point of contact for visitors, ensuring a warm and detail oriented welcome<br>• Efficiently manage the reception desk and switchboard operations<br>• Proactively liaise with partners and attorneys regarding visitor arrivals<br>• Coordinate and book conference rooms for internal staff using our event management system<br>• Oversee the ordering and coordination of catering services, communicating effectively with vendors<br>• Maintain a composed demeanor in a busy environment, managing a high volume of visitors<br>• Provide administrative support, including maintaining accurate logs and records<br>• Utilize Microsoft Word, Excel, and Outlook for administrative tasks and communication<br>• Prioritize tasks effectively to ensure a smooth flow of office functions<br>• Collaborate within a team environment, wearing multiple hats as required.ReceptionistWe are seeking a meticulous and efficient Receptionist to join our team located in New York, New York. As a Receptionist, your primary responsibility will be to oversee customer service, manage data entry tasks, and ensure smooth communication through email correspondence. This role offers a long-term contract employment opportunity.<br><br>Responsibilities:<br><br>• Effectively manage a multi-line phone system, ensuring all incoming calls are answered and directed appropriately<br><br>• Deliver top-tier customer service by addressing customer inquiries and resolving any issues promptly<br><br>• Accurately enter and update customer data in the system to maintain up-to-date records<br><br>• Handle email correspondence with detail and promptness, ensuring all communications are responded to in a timely manner<br><br>• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word to perform various administrative tasks<br><br>• Organize files systematically for easy retrieval and reference<br><br>• Schedule appointments accurately, ensuring no overlaps or scheduling conflicts<br><br>• Utilize interpersonal skills to foster a welcoming and detail-oriented environment for all visitors and callers.Front Desk CoordinatorWe are offering a long term contract employment opportunity for a Front Desk Coordinator in the healthcare and social assistance industry, located in Staten Island, New York. As a Front Desk Coordinator, you will be the first point of contact for our clients, ensuring that their inquiries are resolved efficiently and effectively. Additionally, you will be tasked with administrative duties, including organizing files and data entry.<br><br>Responsibilities:<br><br>• Serve as the first point of contact for clients, providing exceptional customer service<br>• Efficiently answer a multi-line phone system, directing calls as necessary<br>• Accurately perform data entry tasks, ensuring the integrity of our records<br>• Utilize Microsoft Excel, Word, and Outlook to maintain customer records and communicate with clients<br>• Provide concierge services, ensuring client satisfaction and enhancing their experience<br>• Utilize interpersonal skills to build and maintain strong relationships with clients<br>• Perform administrative duties as required, including organizing files and ensuring the efficient operation of the front desk<br>• Assist in the resolution of customer inquiries, escalating issues when necessary.Front Desk Coordinator<p>We are offering a short term contract employment opportunity for a Front Desk Coordinator in the Real Estate & Property industry in New York. As an Executive Assistant, you will play a critical role in maintaining efficient operations within our team by handling tasks such as managing customer inquiries, overseeing customer accounts, and processing customer credit applications.</p><p><br></p><p>Responsibilities</p><p>• Accurately process applications for customer credit</p><p>• Efficiently manage customer inquiries and address their concerns</p><p>• Oversee the status and activities of customer accounts</p><p>• Ensure customer credit records are accurately maintained</p><p>• Utilize basic computer skills to efficiently manage and execute tasks.</p>Front Desk Coordinator<p>We are on the lookout for an Front Desk Coordinator to join our team in the Real Estate & Property industry, located in New York. This role provides an opportunity for short-term contract employment, where you will handle various administrative tasks, maintain customer records, and process customer applications.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently manage administrative tasks for smooth office operations</p><p>• Use basic computer skills to handle customer applications</p><p>• Record and maintain accurate customer information</p><p>• Monitor customer accounts and take necessary actions</p><p>• Resolve customer inquiries promptly and professionally</p><p>• Assist in processing customer credit applications</p><p>• Manage customer credit records with accuracy</p><p>• Ensure efficient communication within the team and with customers</p><p>• Coordinate scheduling and manage calendars</p><p>• Support team members with various tasks as needed</p>Event Planner IntermediateWe are offering a long term contract employment opportunity for an Event Planner Intermediate in Brooklyn, New York. The role focuses on planning and executing events, both small and large scale, with varying degrees of complexity. As an integral part of our team, you will collaborate with various internal departments, manage all facets of events, and offer strategic input on event development.<br><br>Responsibilities:<br><br>• Develop detailed project plans and budgets for events, overseeing their execution from concept to completion<br>• Coordinate with internal departments such as Food Services, Audio Visual, Security, and Facilities<br>• Handle all aspects of event management, including site selection, vendor negotiation, logistics coordination, menu planning, decor, audio-visual, and travel arrangements<br>• Lead teams working on events, managing multiple facets simultaneously<br>• Provide high-quality customer service, meeting and greeting clients daily, answering calls, and managing emails<br>• Support C-suite executive meetings with detail-oriented, organized, and effective communication<br>• Manage the reception desk functions, including greeting and escorting clients to rooms<br>• Utilize the Event Management System (EMS) for detailing reservations, reviewing incoming requests, and presenting reports<br>• Manage correspondence between the planning team and reservation holders, ensuring timely updates and excellent customer service<br>• Have a firm understanding of business guidelines for space allocation and manage any space issues that ariseAssociate Property Manager<p>Job Title: Property Administrator</p><p>Location: Morris County, NJ</p><p>Reports to: Property Manager</p><p> </p><p>About the Role:</p><p>We are seeking a Property Administrator to provide exceptional administrative support to our Property Management team. The ideal candidate will bring a strong background in commercial real estate, excellent organizational skills, and a commitment to client service.</p><p><br></p><p>Responsibilities:</p><ul><li>Process invoices for portfolio properties regularly.</li><li>Manage and prioritize correspondence, mail, and drafting responses as needed.</li><li>Maintain tenant, lease, vendor, and property files, both physical and electronic.</li><li>Prepare expense reports and ensure timely approval.</li><li>Schedule and coordinate meetings, retreats, and travel arrangements.</li><li>Create reports, presentations, and marketing materials adhering to company standards.</li><li>Participate in shared administrative duties such as receptionist coverage and kitchen duties.</li><li>Assist with special projects as required.</li><li>Handle tenant and vendor relations, including drafting communications and dispatching maintenance.</li><li>Audit tenant lease files and insurance certificates for compliance.</li><li>Update and maintain YARDI database for tenant and property information.</li><li>Assist with accounting tasks, including budgets, billing, and collections.</li><li>Produce and maintain property books, tenant manuals, and contact lists.</li><li>Collaborate with the Legal Department on service agreements and legal documents.</li></ul><p><br></p><p> </p>Administrative Assistant<p>We are currently offering a long term contract employment opportunity for an Administrative Assistant in New York, New York. This role primarily functions in the industry, where your key duties will involve handling administrative tasks such as sorting and qualifying resumes, setting up meeting and conference rooms, and assisting in other projects.</p><p><br></p><p>Administrative Assistant and Office Manager </p><p>The core responsibilities for the administrative assistant are to keep the manager and the team functioning with the utmost efficiency. We a rapidly growing firm and the administrative assistant plays a key role with a wide range of responsibilities, combining high-level administrative support with operational management. </p>Sr. Administrative AssistantWe are offering a short term contract employment opportunity for a Sr. Administrative Assistant in New York. The individual will mainly provide administrative support to our team, including document management, data entry, and client communication.<br><br>Responsibilities:<br><br>• Provide excellent customer service, addressing and resolving client inquiries in a timely and detail oriented manner<br>• Manage data entry tasks with precision, ensuring all customer records are kept up-to-date and accurate<br>• Utilize Microsoft Excel, Word, and PowerPoint to create and edit documents for communications, memos, and presentations<br>• Coordinate meetings and make reservations as necessary, ensuring all logistics are in place for smooth operations<br>• Handle sensitive and confidential documents with discretion and detail orientation<br>• Perform research tasks as required, providing comprehensive and accurate information<br>• Supervise administrative tasks and ensure they are completed as per established procedures and standards<br>• Troubleshoot complex tasks or concerns independently, escalating issues to a supervisory level when necessary<br>• Maintain logs and use tracking software for all administrative support work<br>• Manage high volume mail support, ensuring all correspondences are sorted and delivered promptly<br>• Utilize computer hardware effectively for various tasks<br>• Contribute to asset management and enhancement initiatives<br>• Provide concierge services when required, enhancing customer relationships<br>• Schedule and manage travel arrangements for team members.Administrative Assistant<p>We are offering a short term contract employment opportunity for an Administrative Assistant in the Higher Education sector, located in the Bronx. As an Administrative Assistant, your role would involve managing data entry, maintaining effective communication channels, and supporting various fundraising initiatives. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Facilitate efficient data entry, including processing online and recurring gifts.</p><p>• Ensure the smooth operation of the Raiser’s Edge database, including necessary updates for data health and compliance.</p><p>• Collaborate with various departments, including Finance, Computer Services, and Student Accounts, to maintain a seamless workflow.</p><p>• Produce financial and analytical fundraising reports for distribution to the Advancement team, Finance Office, and University leadership.</p><p>• Maintain accurate recordkeeping of donations and ensure their daily deposit.</p><p>• Handle the creation, editing, and proofreading of acknowledgement letters mailed to donors for tax purposes.</p><p>• Develop lists for mailings and publications such as the Annual Report, through queries in Raiser’s Edge.</p><p>• Reconcile fundraising totals with the Finance Department.</p><p>• Engage in other duties as assigned.</p><p>• Ensure all customer interactions, including inbound and outbound calls and email correspondence, are handled professionally and efficiently.</p>General Office ClerkWe are seeking a General Office Clerk to join our team in the housing association industry based in New York. In this role, you will be responsible for a variety of clerical duties, including processing tenant applications, maintaining organized records, and assisting with document management tasks. This role offers a short term contract employment opportunity.<br><br>Responsibilities: <br>• Effectively handle clerical duties and office tasks<br>• Utilize Microsoft Office Suite, with a focus on Word Documents and Excel, to perform job functions<br>• Set up and manage spreadsheets for tracking potential tenants<br>• Assist with document scanning, sorting, and organization to maintain efficient record-keeping systems<br>• Provide support for bilingual communication as needed.Administrative Coordinator<p>Robert Half is seeking an Administrative Coordinator to join our client's fast-growing startup headquartered in the heart of NYC. Their organization thrives on innovation and collaboration, and we’re excited about expanding their team with the addition of a highly motivated <strong>Administrative Coordinator</strong>. This position offers the opportunity to grow within the company, tackling multiple responsibilities in a fast-paced environment. If you’re organized, detail-oriented, and solution-driven, this role is an excellent fit for you.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Administrative Coordinator will work as an essential part of our back-office operations, supporting our sales team by managing the full lifecycle of document processing related to deals, corresponding with clients and stakeholders, and aiding with deal closings. This position is crucial to ensuring smooth operations and accurate documentation across the organization. Given the startup environment, this role offers the opportunity to undertake additional responsibilities and work across departments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and oversee the full lifecycle of document processing, including preparation, review, and filing, ensuring accuracy and compliance throughout.</li><li>File permits and ensure regulatory documentation is submitted and processed efficiently.</li><li>Track correspondence with stakeholders, including managing communication logs and maintaining follow-ups to ensure deadlines are met.</li><li>Assist with deal closings by providing administrative support to the sales team and ensuring all required documentation is completed and filed.</li><li>Organize and maintain physical and digital filing systems to ensure easy access to critical documents.</li><li>Proactively identify and implement process improvements to streamline administrative workflows.</li><li>Act as the central point of contact for administrative inquiries, including coordinating with other departments when required.</li><li>Support the sales team and leadership with ad-hoc administrative tasks, special projects, and cross-functional assignments.</li><li>Collaborate with colleagues to manage time-sensitive deliverables in a fast-paced, highly flexible startup environment.</li><li>Handle other administrative responsibilities as needed, showcasing multitasking abilities and adaptability.</li></ul><p><br></p><p><br></p>General Office ClerkWe are offering a short term contract employment opportunity for a General Office Clerk in New York. This role will involve a range of administrative tasks in a global tax office environment. <br><br>Responsibilities:<br><br>• Accurate manual filing, binding, and organization of sensitive documents<br>• Efficient operation of scanning and printing equipment<br>• Sorting and organizing incoming and outgoing mail<br>• Utilizing Microsoft Office software, including Teams and Outlook, for various tasks<br>• Delivering high-quality customer service when resolving inquiries<br>• Maintaining precise records and data entry<br>• Managing schedules and appointments<br>• Overseeing shipping functions and bindery printing projects<br>• Ensuring the security and confidentiality of sensitive information.Administrative AssistantWe are seeking a diligent Administrative Assistant to join our team, located in Elmwood Park, New Jersey. As an Administrative Assistant, you'll be responsible for managing a variety of administrative tasks such as answering and directing phone calls, maintaining an organized filing system, and addressing customer inquiries. This position offers a contract-to-permanent employment opportunity.<br><br>Responsibilities:<br><br>• Professionally managing inbound and outbound calls and directing them as required.<br>• Efficiently handling and distributing mail.<br>• Overseeing the procurement of office and kitchen supplies.<br>• Welcoming clients and visitors with a positive and helpful attitude.<br>• Supervising the copying, faxing, and dispatching of Federal Express packages.<br>• Scheduling and managing meetings and appointments using Microsoft Outlook.<br>• Creating and distributing various correspondence memos, letters, etc.<br>• Planning and organizing company events.<br>• Ensuring workflow is managed effectively and deadlines are met.<br>• Responding to queries and requests for information promptly.<br>• Running errands to the post office and office supply store as needed.<br>• Consistently delivering excellent customer service.<br>• Providing comprehensive administrative and clerical support.<br>• Efficiently handling multiple projects simultaneously.Administrative CoordinatorWe are offering a contract for a permanent position as an Administrative Coordinator in the non-profit sector, based in New York. The selected candidate will be tasked with a variety of responsibilities, including the management of scheduling, document handling, and donor management.<br><br>Responsibilities:<br>• Effective administration and operation of the Partnership and Advancement Department through maintenance of necessary records and files.<br>• Conducting research for potential prospects as directed by the Vice Presidents.<br>• Timely response and follow-up on all requests to enhance departmental efficiency.<br>• Coordinating scheduling, preparation, and logistics for both internal and external appointments and meetings.<br>• Accepting and exploring new and different requests to add value to job requirements.<br>• Assisting in the planning and execution of Partnership & Advancement events.<br>• Managing the contracts process, including receipt of checks, donor commitment forms, and acknowledgments.<br>• Uploading relevant documents to cyber grants applications.<br>• Maintaining a system for donor management using tools like Raiser Edge.<br>• Managing the Vice Presidents' schedules, including travel, meetings, and teleconferences.Office AssistantWe are offering a short term contract employment opportunity for an Office Assistant at our location in Florham Park, New Jersey. The Office Assistant will be responsible for a variety of administrative tasks in the industry, including handling client documents, managing mail, and maintaining data records. <br><br>Responsibilities: <br>• Utilize office programs to perform various tasks and manage data effectively.<br>• Demonstrate proficiency in scanning and uploading client documents for record-keeping.<br>• Undertake basic administrative tasks to ensure smooth office operations.<br>• Manage and distribute incoming mail, including preparation and sending of certified mail.<br>• Maintain an organized filing system for easy retrieval of documents.<br>• Carry out data entry tasks, ensuring accuracy and efficiency.Administrative Assistant<p>We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.</p><p>• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.</p><p>• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.</p><p>• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.</p><p>• Proofread documents for accuracy and clarity before distribution.</p><p>• Transcribe notes from meetings or conversations as needed to ensure important information is documented.</p><p>• Provide general administrative support, including typing correspondence and maintaining organized files.</p>Office Assistant<p>We are offering a permanent employment opportunity for an Office Assistant in Stratford, Connecticut. Working in the Accounting Software Systems sector, you will be playing an integral role in the admissions department, handling customer service tasks, and managing office duties. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Responding to and managing inbound phone calls</p><p>• Performing clerical duties with efficiency and accuracy</p><p>• Utilizing computer programs and Microsoft Office Suite for daily tasks</p><p>• Ensuring high levels of customer service at all times</p><p>• Managing switchboard and handling 1 - 10 lines as needed</p><p>• Performing data entry tasks with precision</p><p>• Maintaining a tech-savvy approach to all tasks</p><p>• Applying basic office skills to a variety of tasks.</p>Office Assistant<p>Our client in the Sayreville area is seeking an experienced and dynamic <strong>Office Manager</strong> to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. </p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with <strong>Sage</strong> is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul><p><br></p>