<p>We are seeking a highly organized and detail-oriented <strong>Office Manager</strong> with proven expertise in <strong>certified payroll</strong> processes in <strong>Tukwila, WA</strong>. The ideal candidate will have strong administrative skills, experience managing office operations, and a solid understanding of certified payroll compliance requirements, particularly in industries like construction or public works. This role is essential for ensuring smooth office administration while maintaining accurate and compliant payroll records in adherence to federal, state, and local regulations.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><em>Office Management Duties:</em></p><ul><li>Oversee daily office operations, including managing supplies, vendor relationships, and office equipment.</li><li>Coordinate administrative support for team members, including scheduling, meeting arrangements, and correspondence.</li><li>Implement and uphold office procedures to maintain efficiency and organization.</li><li>Supervise administrative staff and provide training or mentoring as needed.</li><li>Act as the primary point of contact for office vendors, ensuring timely services and issue resolution.</li></ul><p><em>Certified Payroll Duties:</em></p><ul><li>Perform and oversee certified payroll processes, ensuring accurate and timely submissions to meet <strong>prevailing wage</strong> and compliance requirements.</li><li>Review and maintain certified payroll reports, including timecards and payment records, to ensure compliance with <strong>Davis-Bacon Act</strong> or state-specific labor requirements.</li><li>Prepare and submit certified payroll documentation to contractors, government agencies, or clients.</li><li>Respond to payroll-related inquiries from employees, government representatives, or clients.</li><li>Keep updated on federal, state, and local labor laws as they pertain to certified payroll compliance.</li><li>Maintain secure and organized payroll and compliance records for auditing purposes.</li></ul>
<p>We are seeking a skilled and detail-oriented Payroll Specialist to join our HR and Finance team. This role provides a great opportunity for an individual with a passion for payroll administration to contribute to the smooth functioning of our payroll processes while ensuring accuracy and compliance.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Payroll Specialist will be responsible for managing the end-to-end payroll process for the company’s employees, ensuring timely and accurate processing of payroll, benefits, and deductions. This position requires in-depth knowledge of payroll systems, tax laws, and employment regulations. The ideal candidate will be highly organized, proactive, and have excellent problem-solving and communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process weekly, bi-weekly, or monthly payroll for all employees in accordance with company policies and government regulations.</li><li>Ensure accurate calculation of wages, commissions, bonuses, and overtime.</li><li>Manage employee deductions, including taxes, benefits, retirement contributions, and garnishments.</li><li>Reconcile payroll data to ensure accurate payroll entries.</li><li>Maintain and update employee payroll records, including new hires, terminations, and changes in pay.</li><li>Prepare and submit payroll tax filings, ensuring compliance with federal, state, and local tax regulations.</li><li>Respond to employee inquiries regarding payroll-related questions and concerns.</li><li>Prepare and distribute payroll reports to management, HR, and accounting teams as needed.</li><li>Ensure compliance with labor laws and company policies, and stay up to date with changes in payroll-related regulations.</li><li>Assist with year-end payroll activities, including tax form preparation (W-2s, 1099s).</li><li>Coordinate with HR for accurate tracking of paid time off (PTO), sick days, vacation accruals, and other leave policies.</li><li>Assist in the implementation of payroll system upgrades or changes as needed.</li></ul>
<p>Are you an organized and detail-oriented financial professional seeking an engaging opportunity? Our client in Tacoma, WA, is searching for a dedicated <strong>Bookkeeper</strong> to join their team! In this pivotal role, you’ll support the company’s financial operations by managing accounting tasks, ensuring accuracy in financial data, and maintaining compliance with company policies and procedures.</p><p><br></p><p><strong>Job Description</strong>: As a <strong>Bookkeeper</strong>, you’ll be responsible for managing day-to-day accounting activities and ensuring that financial records are accurate and up to date. A successful candidate will excel in balancing priorities, working collaboratively, and adhering to deadlines. Your key responsibilities will include:</p><ul><li>Recording daily financial transactions, including accounts payable and receivable.</li><li>Reconciling bank statements and maintaining the general ledger.</li><li>Preparing monthly financial reports to support management decision-making.</li><li>Managing payroll processing and ensuring compliance with federal, state, and local regulations.</li><li>Assisting with tax preparation and filing as needed.</li><li>Ensuring compliance with company policies and accounting standards.</li><li>Managing and organizing financial documents for audits or reviews.</li><li>Assisting with budget preparation and expense tracking.</li></ul>
<p>We are looking for a skilled HR & Office Manager to take charge of human resources operations and ensure the seamless management of office activities. This role combines HR expertise with office administration and basic IT coordination, making it perfect for someone who thrives in a dynamic and multifaceted environment. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities efficiently. This is a permanent job opportunity that requires the ability to commute on-site to Kent, WA. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Facilitate recruitment processes by scheduling interviews, coordinating onboarding logistics, and supporting talent acquisition efforts.</p><p>• Manage onboarding and offboarding activities, including employee documentation and compliance with policies.</p><p>• Respond to employee inquiries regarding benefits and assist in benefits administration.</p><p>• Maintain accurate employee records in alignment with company policies and regulatory standards.</p><p>• Oversee office supply inventory, ordering, and general organization of the workspace.</p><p>• Coordinate office layout planning and ensure proper workspace setup.</p><p>• Implement and manage records retention systems for effective document organization.</p><p>• Set up workstations and order necessary equipment for new hires.</p><p>• Act as the primary contact for IT vendors and troubleshoot basic tech issues as needed.</p><p>• Ensure effective coordination of IT resources to support daily office operations.</p><p><br></p><p><strong><u>Salary and Benefits:</u></strong></p><p>The salary range for this position is $85,000-$105,000 annually. Benefits include Medical Dental Vision insurances with HSA options, 401k w/ match, PTO, paid holidays and Short-term & long-term disability insurances.</p>
<p>A midsize environmental consulting firm is seeking a <strong>Contracts Specialist</strong> to join their Seattle-based team. This firm is known for its casual yet social work environment, hybrid flexibility, and dedication to providing innovative environmental solutions for its clients.</p><p>This firm offers industry-leading benefits, quarterly bonuses, and a strong track record for employee satisfaction.</p><p><strong>Key Responsibilities Include:</strong></p><ul><li>Review, negotiate, and manage client and vendor contracts</li><li>Draft agreements using company templates</li><li>Collaborate closely with project managers on work orders, change orders, and scope creation</li><li>Assist with light accounting tasks like month-end reconciliation and troubleshooting</li></ul><p><strong>Salary and Benefits:</strong> The salary range for this position is $80,000 to $90,000. Benefits include medical, dental, vision coverage (100% employer-paid); 4 weeks of paid time off; 11 paid holidays; 401(k) matching at 6%; and long-term disability and life insurance.</p>
<p>Robert Half Company is looking for a Contract Human Resources Coordinator for our local clients ongoing needs in the area.</p><p>The Contract Human Resources Coordinator will be responsible for supporting day-to-day HR functions, including recruitment, employee onboarding, record maintenance, and general HR inquiries. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with professionalism. If you are looking for a great opportunity to gain practical HR experience and make a positive impact, please apply now!</p><p><br></p><p>Key Responsibilities:</p><p>• Coordinate recruitment activities, including posting job openings, screening applications, and scheduling interviews</p><p>• Assist with onboarding processes, such as preparing new hire documents, scheduling orientations, and ensuring new employees have a smooth start</p><p>• Maintain accurate employee records, including processing changes to employee status, payroll information, and contact details</p><p>• Respond to employee inquiries about HR policies, benefits, and procedures</p><p>• Support the HR team in organizing employee engagement events and training sessions</p><p>• Prepare and maintain HR documentation, such as employee handbooks, onboarding packets, and company policies</p><p>• Ensure compliance with all HR regulations and company policies</p>
<p>Robert Half Company is looking for a Contract Human Resources Coordinator for our local clients ongoing needs in the area.</p><p>The Contract Human Resources Coordinator will be responsible for supporting day-to-day HR functions, including recruitment, employee onboarding, record maintenance, and general HR inquiries. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with professionalism. If you are looking for a great opportunity to gain practical HR experience and make a positive impact, please apply now!</p><p><br></p><p>Key Responsibilities:</p><p>• Coordinate recruitment activities, including posting job openings, screening applications, and scheduling interviews</p><p>• Assist with onboarding processes, such as preparing new hire documents, scheduling orientations, and ensuring new employees have a smooth start</p><p>• Maintain accurate employee records, including processing changes to employee status, payroll information, and contact details</p><p>• Respond to employee inquiries about HR policies, benefits, and procedures</p><p>• Support the HR team in organizing employee engagement events and training sessions</p><p>• Prepare and maintain HR documentation, such as employee handbooks, onboarding packets, and company policies</p><p>• Ensure compliance with all HR regulations and company policies</p>
We are looking for an experienced Recruiter to join our team on a contract basis in Bellevue, Washington. This position focuses on supporting hiring efforts across the United States and Canada, with an emphasis on managing the recruitment process rather than full-cycle recruiting. The ideal candidate will play a consultative role, ensuring hiring managers stay aligned with established procedures while maintaining a high-touch approach to talent acquisition.<br><br>Responsibilities:<br>• Collaborate with hiring managers to create realistic and compelling role descriptions.<br>• Manage the recruitment process with a project management mindset, ensuring deadlines and expectations are met.<br>• Evaluate and identify top talent, ensuring candidates align with organizational needs and culture.<br>• Post job openings on LinkedIn and other platforms, ensuring visibility and engagement.<br>• Source candidates in challenging markets as needed, while leveraging strong applicant flow for most positions.<br>• Build strong relationships with hiring managers, providing guidance and maintaining process consistency.<br>• Assist with headquarters roles and other projects during fluctuations in recruitment demand.<br>• Maintain detailed records and documentation using tools such as Excel and OneNote.<br>• Uphold a sense of urgency in managing requisitions and meeting hiring deadlines.<br>• Ensure roles are filled within established timeframes, typically within seven weeks.
<p>A well-established and mission-driven organization is partnering with Christian Paxton at Robert Half to hire a strategic and hands-on <strong>HR Director</strong>. This role will oversee all facets of human resources—ranging from recruitment and compliance to performance management and employee engagement. We’re seeking a strong communicator with experience working alongside both modern and traditional leadership styles, ready to lead organizational change, reduce turnover, and drive business-aligned HR strategies.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Lead HR operations across multiple states and locations</li><li>Drive talent acquisition, onboarding, and employee development strategies</li><li>Implement systems to improve retention, engagement, and compliance</li><li>Act as a coach to executive leadership on HR best practices and legal compliance</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>15+ years of progressive HR experience, including 5+ in leadership</li><li>Deep knowledge of employment law and HR practices across WA, AZ, NV, and NM</li><li>Experience in real estate, property management, or similar industries preferred</li><li>Strong interpersonal skills, cultural awareness, and the ability to influence up</li></ul><p><strong>Compensation & Benefits</strong></p><p><strong>Salary Range:</strong></p><p> $170,000 – $185,000 annually</p><p> <strong>Bonus:</strong> Discretionary</p><p><strong>Benefits:</strong></p><ul><li><strong>Medical:</strong> Yes</li><li><strong>Vision:</strong> Yes</li><li><strong>Dental:</strong> Yes</li><li><strong>Life & Disability Insurance:</strong> Yes</li><li><strong>Retirement Plans:</strong> Yes</li></ul><p><strong>Paid Time Off:</strong></p><ul><li><strong>Paid Vacation:</strong> 3 weeks</li><li><strong>Paid Holidays:</strong> Included</li><li><strong>Sick Leave:</strong> Included</li></ul><p>Please reach out to Christian Paxton with Robert Half to review this position. Job Order: 04410-0013227214</p><p><br></p>
We are looking for an experienced HR Recruiter to join our team in Seattle, Washington. As part of this long-term contract position, you will play a pivotal role in supporting recruitment and HR operations to ensure seamless organizational growth. You will collaborate with teams across the company, contributing to efficient hiring processes and maintaining a high standard of administrative excellence.<br><br>Responsibilities:<br>• Manage and organize the shared HR inbox, ensuring timely routing of incoming inquiries and requests.<br>• Document and track HR-related requests and responses for accurate record-keeping.<br>• Coordinate recruitment efforts, including posting job openings, tracking applicants, and scheduling interviews.<br>• Utilize the Applicant Tracking System to manage active roles and candidate communications.<br>• Assist in sourcing candidates with relevant experience and conducting initial interview screenings.<br>• Partner with the HR team to execute administrative tasks and operational initiatives.<br>• Provide support for full-cycle recruiting processes, from sourcing to onboarding.<br>• Maintain compliance with company policies and employment regulations during recruitment activities.<br>• Collaborate with hiring managers to understand role requirements and improve candidate selection processes.<br>• Generate reports and insights on recruitment metrics to support strategic planning.
We are looking for a detail-oriented HR Coordinator to join our team in Seattle, Washington. In this contract position, you will play a vital role in supporting the recruitment and onboarding processes while ensuring seamless communication between candidates and stakeholders. This role offers an opportunity to contribute to the continuous improvement of HR operations in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Coordinate and schedule interviews, collaborating with stakeholders and executive assistants to ensure calendar availability.<br>• Manage communication and confirmations for all interview activities, delivering an exceptional candidate experience with timely follow-ups.<br>• Provide regular updates to the recruiting team and stakeholders, ensuring interview schedules are communicated effectively.<br>• Organize and schedule debrief meetings within 24 hours of onsite interviews, addressing scheduling conflicts as needed.<br>• Document standard operating procedures for onsite interviews and administrative tasks to maintain process consistency.<br>• Assist in recruiting events as the primary point of contact under the supervision of the HR Director.<br>• Develop LinkedIn sourcing projects and build knowledge bases for effective sourcing techniques, guided by the recruiting team.<br>• Participate in kickoff meetings for new positions, offering scheduling insights to enhance the candidate experience.<br>• Monitor scheduling metrics and share weekly updates with the People team to ensure transparency.<br>• Identify opportunities for process improvements in recruitment operations and implement recommended changes.
