<p>Bookkeeper/Office Assistant - Construction/Consulting Firm</p><p><br></p><p>Our Client:</p><p>We are a well-established Construction/Consulting Firm with over 20 years of experience in the industry. Based in the vibrant city of Tucson, Arizona, Marana area, we are proud to partner with major players in our field, offering top-notch services and expertise.</p><p><br></p><p>Position Overview:</p><p>We are seeking a dedicated full-time Bookkeeper/Office Assistant to join our dynamic front office team. This role presents an excellent opportunity for entry-level candidates to gain valuable real-world experience and grow into a future Office Manager position within our organization.</p><p>Responsibilities:</p><ul><li>Manage incoming calls and handle sales inquiries with professionalism.</li><li>Input tags into the accounting system for accurate record-keeping.</li><li>Maintain timekeeping program and relevant information.</li><li>Organize and update job information folders efficiently.</li><li>Prepare weekly invoices and process accounts payable, including bank deposits.</li><li>Assist in creating new hire packages and maintaining personnel files.</li><li>Support management with weekly and monthly reporting.</li><li>Perform monthly account reconciliations for financial accuracy.</li><li>Provide assistance to management staff in daily operations.</li><li>Aid General Manager and Superintendent with purchasing requests and plan distribution.</li><li>Occasionally assist in delivering items to the job site as needed.</li><li>Assist in gathering information and preparing proposals and estimates.</li><li>Keep office and construction handbooks updated.</li><li>Assist in the preparation and documentation of safety meetings.</li><li>Maintain updated information for insurance purposes.</li><li>Collect and verify codes on bills and input into the accounting system.</li><li>Manage timecards and paperwork for new hires and subcontractors.</li><li>Handle ordering office supplies, and maintenance of office equipment.</li><li>Maintain and update equipment inventory.</li><li>Conduct online research for hardware selection from plans.</li><li>Perform general filing, faxing, and emailing tasks.</li><li>Ensure cleanliness and organization of the office space at all times</li></ul><p><br></p>
<p>Based in Tucson, AZ, our non-profit organization is committed to fostering a system of care where people impacted by health disparities have access to high-quality, affordable care. We are passionate about being change agents and pioneers in our community. We serve populations who experience barriers to accessing care, and we work tirelessly to make a difference in their lives.</p><p><br></p><p>Summary:</p><p>We are seeking an experienced Medical Billing Specialist with proficiency in Arizona Health Care Cost Containment System (AHCCS) for a role that would be temp-to-hire. The ideal candidate will ensure timely, accurate, and full payment of invoices from third-party payers and self-pay patients as well as other duties associated with revenue cycle operations.</p><p><br></p><p>Job Responsibilities:</p><ol><li>Manage all aspects of billing and collections for AHCCS.</li><li>Review patient bills for accuracy and completeness, and obtain any missing information.</li><li>Maintain knowledge of changes or updates in the AHCCS requirements and processing.</li><li>Ensure billing operations are in compliance with legal and procedural policies and regulations.</li><li>Establish payment arrangements and follow up on delinquent accounts.</li><li>Work closely with the care management team on pre-authorizations and patient financial counseling.</li><li>Prepare, review, and send patient statements.</li><li>Execute adjustments to patient demographic, insurance, and financial information as necessary.</li></ol><p><br></p>
<p>Our client in the aerospace industry, is in need for a temp-to-hire Senior Accountant to join their team! The Sr. Accountant will be primarily responsible for month-end close, internal audit, GL account reconciliation and assisting in preparing financial statements. You will also work closely with the Controller, and should be proficient with ERP systems and intermediate in MS Excel. This is a great opportunity that offers flexibility in their Monday - Friday schedule, offering every other Friday off.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Execute month-end close procedures efficiently</p><p>• Perform GL account reconciliation</p><p>-Internal audit</p><p>• Assist in preparation of financial statements</p><p>• Work closely with the Controller to ensure financial accuracy</p><p>• Utilize ERP systems to manage accounting tasks</p><p>• Display proficiency in MS Excel, specifically with pivot tables and v-lookups</p><p>• Reconcile bank statements to ensure accurate reporting and ledger maintenance</p><p>• Record journal entries for the general ledger</p><p>• Perform account and balance sheet reconciliations.</p>
<p>We are offering an opportunity for a Sr. Accountant in the manufacturing industry, located in Tucson, Arizona. You will be primarily responsible for month-end close, GL account reconciliation and assisting in preparing financial statements. You will also work closely with the CFO, and should be proficient with ERP systems and intermediate in MS Excel.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Execute month-end close procedures efficiently</p><p>• Perform GL account reconciliation</p><p>• Assist in preparation of financial statements</p><p>• Work closely with the CFO to ensure financial accuracy</p><p>• Utilize ERP systems to manage accounting tasks</p><p>• Display proficiency in MS Excel, specifically with pivot tables and v-lookups</p><p>• Reconcile bank statements to ensure accurate reporting and ledger maintenance</p><p>• Record journal entries for the general ledger</p><p>• Perform account and balance sheet reconciliations.</p>
<p>Our client, in the construction industry, is in need for a Payroll Specialist to join their team on a temp-to-hire basis! This position requires expertise in PTO analysis, onboarding/offboarding employees, arranging trainings, payroll processing for over 100 employees on a weekly basis. The ideal candidate will have strong organizational skills and the ability to maintain accurate financial records while fostering positive relationships with employees.</p><p><br></p><p>Responsibilities:</p><p>-Process full-cycle construction payroll for over 100 employees on a weekly basis, exempt and non-exempt employees</p><p>-Onboarding/offboarding employees, HR administration, benefits administration</p><p>-Ensuring employee compliance and up to date on trainings and certifications</p><p>-Process garnishments, calculating payroll based on project and hours worked</p>
<p>We are looking for a 5+ year attorney to join our client's dynamic team in Tucson, Arizona as a general in-house counsel with responsibilities including contract and corporate law, litigation and regulatory work. This role requires a well-rounded legal expert who can handle both transactional and litigation matters effectively within a corporate environment. The ideal candidate will contribute to the success of our operations by providing strategic legal guidance and ensuring compliance with relevant laws and regulations. Competitive base salary plus 20% STIP.</p><p><br></p><p>Responsibilities:</p><p>• Provide legal counsel on transactional and litigation matters, including contract negotiations and dispute resolution.</p><p>• Draft, review, and manage legal documents such as contracts, agreements, and corporate policies.</p><p>• Ensure compliance with regulatory requirements and corporate governance standards.</p><p>• Represent the organization in legal proceedings, including civil litigation and administrative hearings.</p><p>• Advise senior management on legal risks and strategies to mitigate them.</p><p>• Collaborate with external counsel as needed for specialized legal issues.</p><p>• Manage case files and maintain organized documentation using case management and document management software.</p><p>• Handle claims, complaints, and other legal inquiries efficiently and professionally.</p><p>• Support the organization in navigating regulatory frameworks related to corporate law and industry-specific regulations.</p><p>• Assist in the preparation of legal briefs and other documentation required for litigation or regulatory submissions.</p>
<p>We are offering a contract to hire employment opportunity for a Bookkeeper/Office Manager in Tucson, Arizona. The role involves overseeing all accounting functions for our organization, with a focus on using Accounting Software Systems and Microsoft Excel. The successful candidate will be responsible for managing month-end close and closing books, offering a unique opportunity to work within a growing non-profit making a difference.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee all accounting functions including Accounts Payable (AP) and Accounts Receivable (AR)</p><p>• Manage month-end close and ensure all financial data is accurate</p><p>-Reconciling the books</p><p>• Utilize Microsoft Excel for financial reporting and analysis</p><p>• Conduct bank reconciliations to ensure financial accuracy</p><p>• Use QuickBooks Online for managing and processing financial transactions</p><p>• Monitor financial transactions and reports to ensure compliance with financial regulations</p><p>• Collaborate with other team members to improve and streamline accounting processes</p><p>• Stay updated with industry trends and changes in regulations related to accounting and financial reporting</p><p>-Act as backup to receptionist, answer calls as needed, and assist in additional administrative tasks around the office</p>
We are looking for a detail-oriented Administrative Assistant to join our Financial Services team in Tucson, Arizona. In this long-term contract position, you will play a key role in supporting compliance operations, ensuring adherence to regulatory standards, and maintaining essential processes. This opportunity is ideal for someone with strong administrative skills who thrives in a structured and collaborative environment.<br><br>Responsibilities:<br>• Assist in navigating licensing requirements, including the Nationwide Multistate Licensing System & Registry and state-specific mortgage regulations.<br>• Provide guidance to Marketing and Production teams by referencing advertising and marketing compliance matrices.<br>• Ensure settlement service agents are reviewed and approved before fund disbursement.<br>• Review foreclosure notices to determine necessary actions and ensure compliance.<br>• Process opt-out requests for marketing communications in adherence to regulatory policies.<br>• Support departmental processes, including consumer complaint management, examination coordination, and regulatory reporting.<br>• Maintain the department's policy and procedure library to ensure documentation is up-to-date and accessible.<br>• Conduct research on regulatory requirements and assist in preparing responses to incidents and audits.<br>• Collaborate on vendor management and third-party oversight to maintain compliance standards.<br>• Provide administrative support for loan originator compensation and corporate governance processes.
<p>Our client, an established non-profit organization, is in need for a Staff Accountant to join their team on a temp-to-hire basis! As a Staff Accountant, you will be tasked with assisting in Accounts Payable and Accounts Receivable, conducting bank reconciliations, and maintaining the General Ledger. While focusing on reconciliations, this role will be working closely with the Payroll department to ensure PTO Accruals, and benefits reconciliation. Ideally looking for candidates with strong attention to detail, who are open to helping where needed as this is a growing non-profit in the Southwest Tucson area.</p><p><br></p><p>Responsibilities:</p><p>• Assisting in Accounts Payable (AP) and Accounts Receivable (AR) to ensure accurate and timely processing</p><p>• Perform bank reconciliations to verify the accuracy of transactions</p><p>• Maintain the General Ledger and ensure all entries are accurate and up-to-date</p><p>• Prepare and post Journal Entries to record financial transactions</p><p>• Work closely with the Controller and Accounting team on month-end close procedures to finalize financial records for the month</p><p>• Partner with Payroll on accounting for PTO, reconciling payroll entries</p><p>Work within MS Excel to analyze data, track information, and maintain reports</p>
<p>Our client, in the healthcare industry focused on senior living, is in need for a Bookkeeper to join their team to help them get caught up on their reconciliations! This is a great project for candidates who love reconciliation work, and want to be part of an organization that takes care of people.</p><p><br></p><p>As the Bookkeeper, you'll need to have meticulous attention to detail, proficiency in QuickBooks, and strong reconciliation experience. The role involves handling both Accounts Payable and Accounts Receivable focused tasks, and interacting professionally with everyone. This role is looking to start ASAP! Apply today</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain accurate customer credit records</p><p>• Process customer credit applications efficiently and accurately</p><p>• AP/AR - bank reconciliations</p><p>• Perform account reconciliation tasks and maintain up-to-date records</p><p>• Handle Accounts Payable and Accounts Receivable operations</p><p>• Carry out data entry tasks using QuickBooks Desktop 2016</p><p>• Conduct bank reconciliations up to the point of reconciliation</p><p>• Provide a courteous and professional front office presence, interacting positively with incoming visitors.</p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Tucson, Arizona. In this long-term contract role, you will play a vital part in maintaining accurate records and ensuring efficient processing of data. If you have strong organizational skills and enjoy working with data, this position offers an excellent opportunity to contribute to a dynamic environment.<br><br>Responsibilities:<br>• Accurately input and update data into company systems and databases.<br>• Review and verify information for completeness and accuracy.<br>• Utilize Microsoft Excel and Word to manage and process data efficiently.<br>• Handle order entry tasks with precision and attention to detail.<br>• Provide excellent customer service by responding to inquiries and resolving issues.<br>• Maintain organized records and documentation for easy access and retrieval.<br>• Collaborate with team members to ensure data integrity and consistency.<br>• Adhere to company policies and procedures while managing sensitive information.<br>• Identify and report discrepancies or errors in data promptly.
<p>We are offering a contract employment opportunity for a Collections Specialist here in Tucson! This is for a large, reputable organization for 1-2 months, potential to go longer as needed. The role primarily involves managing accounts receivable with a focus on collections. You will be responsible for reviewing and updating the AR inbox, setting payment plans with customers, invoicing as needed, and credit re-bill. This role calls for proficiency in various skills including Microsoft Excel, Billing Functions, Collection Processes, Collector, Credit, and Customer Service.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the accounts receivable, focusing primarily on collections</p><p>• Regularly review and update the AR inbox to ensure it is current and accurate</p><p>• Develop and implement payment plans for customers to facilitate timely payments</p><p>• Handle invoicing tasks as required to maintain up-to-date billing records</p><p>• Manage credit re-bill processes to ensure accurate and efficient transaction records</p><p>• Utilize various accounting software systems for efficient and accurate record keeping</p><p>• Leverage Accurint and Great Plains (GPAC) to streamline collection processes</p><p>• Employ IBM AS/400 and Microsoft Excel for data management and reporting</p><p>• Uphold best practices in billing functions to ensure financial accuracy</p><p>• Provide excellent customer service while handling collection processes.</p>
<p>We are a renowned non-profit organization based in Tucson, AZ, currently in search of a Budget Preparation Specialist for a contract role. The contract will run for a period of 3-6 months, with a possibility for extension. As a Budget Preparation Specialist, you will bring your intermediate MS Excel skills to our dynamic finance team to assist in the planning, preparation, and implementation of our yearly budgets.</p><p>Responsibilities:</p><ol><li>Assisting in the preparation and implementation of budgets and financial plans.</li><li>Reviewing and analyzing budget requests, and recommending appropriate funding levels.</li><li>Monitoring budget execution and reporting on organizational financial performance.</li><li>Utilizing Microsoft Excel to update and maintain complex budget worksheets and financial data.</li><li>Collaborating with department heads to gather and analyze financial data and develop robust budget forecasts.</li><li>Assisting in preparing monthly, quarterly, and annual financial reports.</li><li>Identifying budget issues and trends, and suggesting possible solutions to improve financial performance.</li><li>Evaluating budget performance and providing guidance on budget-related issues.</li></ol><p><br></p>
<p>Our client is seeking a talented Financial Analyst with 1-2 years' experience. A candidate who is looking to build their finance career would be a good fit for this role as plenty of training will be provided for the right fit.</p><p> </p><ul><li>Preparation of financial reports.</li><li>Reconcile transactions through comparison and correction of data.</li><li>Conducts various statistical and financial reports, as assigned. Gathers analysis and creates reports.</li><li>Prepare monthly analysis of cost of goods sold and operational expenses against prior year and budget.</li><li>Conduct market research analysis, maintains statistical/financial databases.</li><li>Identify trends and recommend actions to senior financial analysts.</li><li>Assist analysts in creating press releases, research, and analysis</li></ul>
