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47 results for Legal Assistant in Trenton, NJ

Legal Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support attorneys handling trust and estate matters as well as bankruptcy-related work in Philadelphia, Pennsylvania. This Long-term Contract position is ideal for someone who can keep legal calendars organized, coordinate scheduling efficiently, and manage time-sensitive filings with accuracy. The role calls for someone who is detail-oriented, comfortable working in a fast-paced legal environment, and able to help maintain smooth day-to-day case support. Responsibilities: • Manage attorney calendars by organizing hearings, deadlines, client meetings, and other critical case-related appointments. • Coordinate scheduling with courts, clients, counsel, and internal team members to keep legal matters progressing on time. • Prepare, submit, and track electronic filings for bankruptcy and other court-related documents in accordance with procedural requirements. • Provide administrative and case support for trust and estate matters, including document handling and file organization. • Assist with bankruptcy case documentation, ensuring filings are complete, timely, and properly maintained. • Maintain accurate legal records and monitor important dates to support compliance with court and matter deadlines. • Communicate clearly with attorneys and external parties regarding scheduling updates, filing needs, and case status matters.
2026-08-10T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-08-24T00:00:00Z

Legal Support Associate

Center Valley, PA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a Legal Support Associate to provide administrative and legal support for a busy team in Pennsylvania. This long-term contract position is ideal for someone who can balance client-facing communication, legal documentation, and account oversight in a fast-moving environment. The role requires sound judgment, strong organizational skills, and the ability to work across legal, risk, accounting, and operational stakeholders while maintaining a thoughtful approach in sensitive situations. Responsibilities: • Deliver responsive, effective support when communicating with merchants, sales partners, internal teams, and external contacts. • Investigate and resolve account inactivity matters by using available tools, records, and internal resources. • Track assigned accounts closely, prepare status updates, and provide accurate reporting on open items and progress. • Coordinate with Risk, Accounting, and other subject matter experts to address legal matters involving liens, levies, bankruptcy-related requests, and attorney inquiries. • Prepare and organize legal materials such as litigation documents, subpoenas, agreements, and related supporting records. • Conduct legal research under the direction of the Legal Department and summarize findings for internal use. • Review issues related to Salesforce workflows and escalate or advise on concerns impacting legal support activities. • Manage difficult or escalated interactions with tact while helping move matters toward resolution.
2026-09-02T00:00:00Z

Paralegal

Allentown, PA
onsite
Permanent / Full Time
52000 - 60000 USD / Yearly
We are looking for a Paralegal to join a busy immigration legal practice in Pennsylvania. This permanent position supports attorneys through case preparation, legal research, and document management across a range of immigration matters. The ideal candidate brings strong writing ability, careful attention to detail, and the capacity to keep multiple matters moving efficiently in a collaborative environment. Responsibilities:• Prepare and submit immigration filings assigned by attorneys, ensuring applications are accurate, complete, and timely.• Assemble supporting documentation for nonimmigrant matters, including employment-based petitions and related applications.• Support immigrant visa and adjustment of status cases by organizing evidence, preparing forms, and coordinating filing packages.• Assist with removal defense matters by gathering records, drafting affidavits, and preparing properly formatted court submissions.• Review client-provided materials, identify missing information, and summarize case facts for attorney review and strategy discussions.• Draft correspondence, legal documents, and case-related reports with clarity and attention to procedural requirements.• Maintain orderly electronic and physical case files so records remain accessible, current, and audit-ready.• Conduct legal research using tools such as Westlaw and track developments in immigration laws, regulations, and policy guidance.• Coordinate with attorneys and colleagues to manage deadlines, prioritize tasks, and keep case progress on schedule.
2026-08-24T00:00:00Z

Legal Administrator

Philadelphia, PA
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a proactive Legal Administrator to support daily operations for a boutique litigation practice. This onsite position is ideal for an experienced, detail-oriented administrative specialist who can keep the office running smoothly while providing dependable support to attorneys and firm leadership. The role offers the opportunity to contribute across client intake, scheduling, billing coordination, and general office administration in a fast-paced legal environment. Responsibilities: • Provide day-to-day administrative assistance to attorneys and leadership, helping maintain efficient office operations. • Serve as the first point of contact for visitors and callers by managing the reception area and responding to incoming communications effectively. • Coordinate new client and matter intake activities, including preliminary conflict review and preparation of engagement documentation. • Assist with invoicing activities, expense submissions, and electronic billing support to help keep financial processes organized. • Arrange business travel, event registrations, itineraries, and related expense reporting for attorneys and staff. • Monitor attorney continuing legal education records and help manage registrations and compliance-related tracking. • Handle routine office support tasks such as scanning, copying, filing, distributing mail, and maintaining organized records. • Replenish office and kitchen inventory and help ensure conference rooms and shared spaces remain presentable and functional. • Support external communications by updating social media channels and blog postings with firm news and announcements. • Assist with recruiting coordination and onboarding logistics for new hires as needed.
2026-08-24T00:00:00Z

Associate Attorney

Princeton, NJ
onsite
Permanent / Full Time
140000 - 185000 USD / Yearly
Our client a boutique transactional law firm is currently seeking Associate Attorney to join a growing litigation team serving clients in Bucks County, PA and Princeton, New Jersey. This position is suited for a lawyer who brings solid commercial litigation experience and is ready to take ownership of substantive matters while working closely with clients and senior counsel. The role offers exposure to complex disputes involving banking, finance, and business-related issues within a collaborative legal environment. Interested candidates should reach out to Kevin Ross at Robert Half in Philadelphia for immediate consideration. Responsibilities:• Lead commercial dispute matters through each stage of the case lifecycle, from early assessment and filings to resolution or trial preparation.• Advocate for banks, lenders, companies, and other organizational clients in contested business and financial services matters.• Prepare and refine a broad range of litigation documents, including pleadings, briefs, motions, discovery materials, and settlement documentation.• Analyze statutes, regulations, contracts, and precedent to shape case strategy and support legal arguments.• Oversee discovery efforts by coordinating document review, managing productions, preparing for depositions, and addressing discovery conflicts.• Participate in negotiations, mediations, hearings, and court proceedings to advance client interests and support case outcomes.• Partner with clients and firm leadership to evaluate exposure, identify practical options, and recommend effective litigation approaches.• Balance multiple active cases and deadlines while maintaining accuracy, responsiveness, and a high standard of legal work.
2026-08-27T00:00:00Z

Associate Attorney

Fort Washington, PA
onsite
Permanent / Full Time
105000 - 165000 USD / Yearly
Our client is seeking an Associate Attorney to join a litigation practice in the Philadelphia suburbs. This permanent opportunity is suited for an attorney with 1–3 years of experience who is eager to build courtroom skills while contributing to significant matters involving medical malpractice, catastrophic injury, product liability, and general litigation. The role offers substantial client contact, close collaboration with experienced trial lawyers, and meaningful involvement in case development from the early stages through resolution. Responsibilities:• Handle litigation matters with increasing autonomy while partnering with senior trial attorneys on case strategy and execution.• Prepare and refine substantive legal documents, including complaints, motions, briefs, discovery requests, and related filings.• Research legal issues thoroughly and translate findings into practical strategies for complex civil cases.• Manage deposition work by preparing witnesses, questioning fact and expert witnesses, defending depositions, and assessing testimony for case positioning.• Communicate directly with clients and coordinate with medical, technical, and other specialists to strengthen claims and damages presentation.• Support mediation and settlement efforts by organizing case materials, evaluating exposure, and participating in negotiation discussions.• Assist in trial readiness by developing exhibits, preparing witnesses, drafting pretrial motions and jury materials, and organizing evidentiary presentations.• Contribute in courtroom and arbitration settings, with opportunities to grow into first-chair and second-chair responsibilities as experience advances.• Participate in practice development efforts and build strong relationships that support long-term client growth and business generation.
2026-09-01T00:00:00Z

Corporate Paralegal

Newtown Square, PA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a Corporate Paralegal to support a fast-paced legal team in Newtown Square, Pennsylvania. This role will contribute to contract administration, legal documentation, compliance support, and coordination with internal and external stakeholders. The ideal candidate brings strong experience in corporate and commercial legal work, exercises sound judgment, and stays highly organized while managing multiple priorities. Responsibilities: • Prepare, examine, and refine a wide variety of legal agreements, including confidentiality agreements, engagement documents, vendor contracts, consulting arrangements, and other commercial documentation for the firm and its portfolio companies. • Help manage fund formation activities by tracking progress, organizing related materials, and assisting with the completion of supporting legal paperwork. • Build and maintain organized repositories for contracts, policies, and reference materials, including guidance resources for commonly negotiated terms. • Assist with compliance-related documentation and record retention to help meet regulatory and internal governance obligations. • Partner with the legal team on priority initiatives and cross-functional projects that require research, coordination, and document support. • Facilitate communication and workflow between internal counsel, external law firms, and other third-party service providers. • Monitor multiple legal matters at once, helping ensure deadlines, approvals, and documentation requirements are completed accurately and on time.
2026-08-24T00:00:00Z

Corporate Paralegal

Center Valley, PA
remote
Temporary / Contract
35.625 - 45 USD / Hourly
We are looking for an experienced Corporate Paralegal to support a public company with key governance and entity management activities in Center Valley, Pennsylvania. This is a Contract position expected to run for more than three months, offering the chance to contribute to high-visibility corporate legal work while collaborating with a team operating on East Coast hours. The role can be performed remotely at the outset, with potential for longer-term growth for candidates interested in future hybrid work from the Center Valley office. Responsibilities: • Maintain and organize corporate records for legal entities, ensuring documentation remains accurate, complete, and accessible. • Support corporate governance processes by preparing materials, tracking approvals, and helping keep board and committee records current. • Assist with the preparation and coordination of annual reports and related corporate filings. • Review entity data and conduct audits of records and governance documents to confirm required materials are in place. • Manage information within the company’s entity management platform and help preserve the integrity of corporate data. • Partner with legal and business stakeholders to gather documentation, update records, and respond to routine corporate matters. • Monitor deadlines associated with filings, governance obligations, and compliance requirements to support timely completion. • Contribute to ongoing legal operations and provide paralegal support on special corporate projects as needed.
2026-08-28T00:00:00Z

Corporate Paralegal

Parsippany, NJ
onsite
Temporary to Hire
35.625 - 41.25 USD / Hourly
Robert Half is staffing for a Corporate Paralegal opportunity with a growing corporate legal department in Parsippany, New Jersey. This position is ideal for an experienced legal professional with a background in commercial contracts, corporate governance, legal operations, and compliance support. The successful candidate will work closely with attorneys, internal business partners, and executive leadership to support a wide range of legal and corporate matters. Location: Parsippany, NJ (100% On-Site, 5 Days per Week) Schedule: Monday-Friday | 8:30 AM - 5:00 PM Pay Rate: $40-$45 per hour Duration: Temp-to-Perm Key Responsibilities<ul><li>Coordinate with attorneys and legal team members to support internal business clients.</li><li>Assist with drafting, revising, routing, and finalizing commercial agreements, amendments, certificates, and other legal documents.</li><li>Track contract redlines and facilitates execution of agreements with internal and external stakeholders.</li><li>Collect and organize documentation from business units to support contract review and execution.</li><li>Support the commercial legal team by managing document requests and maintaining contract-related records.</li><li>Assist with litigation discovery, document production, and related legal support functions.</li><li>Prepare and maintain closing binders and transaction documentation.</li><li>Maintain corporate records, including minute books, board resolutions, organizational documents, and governance records.</li><li>Assist with preparation of board books and support corporate governance activities.</li><li>Manage and input data into Legal Tracker and other legal department systems.</li><li>Assist with managing outside counsel invoices, legal accruals, and departmental budgets.</li><li>Conduct research and support internal compliance initiatives.</li><li>Partner with legal leadership on special projects and process improvement initiatives.</li></ul>
2026-09-09T00:00:00Z

Privacy Attorney/Lawyer

Blue Bell, PA
remote
Temporary / Contract
50 - 80 USD / Hourly
We are looking for an experienced part-time Privacy Attorney/Lawyer to support complex data privacy and compliance matters for a long-term contract opportunity in Pennsylvania. This role is well suited for a legal specialist with strong knowledge of U.S. and European privacy frameworks, including GDPR, and ideally familiarity with California privacy requirements. The attorney will work closely with business stakeholders on day-to-day privacy counseling while also providing guidance on select external-facing matters. Candidates with experience advising technology-focused organizations are especially encouraged to apply, though applicants from other sectors will also be considered. Responsibilities:• Advise business teams on privacy, data protection, and information governance issues across a broad range of operational and strategic initiatives.• Interpret and apply U.S. privacy laws and European data protection requirements, including GDPR, to support compliant business practices.• Provide legal guidance on California privacy considerations when applicable, helping stakeholders address evolving regulatory obligations.• Draft, review, and refine privacy policies, contractual language, notices, and related documentation to align with legal and business needs.• Partner extensively with internal stakeholders and periodically support communications or legal matters involving external parties.• Assess privacy risks in products, services, and business processes, offering practical recommendations that balance compliance and commercial objectives.• Support legal matters that may involve briefing, discovery coordination, motion-related work, or other attorney-driven documentation as needed.• Collaborate with cross-functional teams to respond to privacy questions, manage sensitive data issues, and strengthen ongoing compliance efforts.
2026-08-21T00:00:00Z

Legal Support

Philadelphia, PA
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a highly organized Legal Support team member to join a law firm team in Philadelphia, Pennsylvania. This onsite position centers on guiding prospective clients through the intake process while helping maintain accurate administrative and financial records. The ideal candidate brings strong communication skills, sound judgment with confidential information, and the ability to keep multiple tasks moving efficiently in a legal office environment. Responsibilities: • Connect with prospective clients in a timely manner to gather information, answer initial questions, and support a smooth intake experience. • Perform conflict reviews and establish new matters with accuracy so case records are opened correctly and efficiently. • Draft and distribute engagement documentation, ensuring all required details are complete and well presented. • Coordinate retainer requests, monitor account balances, and follow up as needed regarding funding status. • Maintain records related to referral fee activity and help ensure supporting information is tracked properly. • Assist with billing follow-up by reviewing outstanding balances and communicating regarding accounts receivable matters. • Support day-to-day administrative operations by organizing intake-related materials and keeping files up to date. • Handle sensitive client and firm information with discretion while maintaining an experienced and detail-focused approach in all communications.
2026-08-24T00:00:00Z

Assistant General Counsel

Trenton, NJ
onsite
Permanent / Full Time
140000 - 175000 USD / Yearly
A leading technology company is seeking a Corporate Counsel to join its growing legal team. Reporting to the Deputy General Counsel, this attorney will provide practical legal guidance to the business across corporate, commercial, compliance, privacy, and risk matters. This is a hands-on role with significant exposure to the business. The ideal candidate is a strong corporate attorney who can manage multiple priorities, work independently, and provide clear, business-focused legal advice in a fast-paced environment. Candidates who have legal department or transactional law firm experience should reach out directly to Kevin Ross with Robert Half in Philadelphia.
2026-08-25T00:00:00Z

Bankruptcy Paralegal

Philadelphia, PA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
A leading Am Law firm is seeking an experienced Bankruptcy Paralegal to join its Bankruptcy & Restructuring practice in Wilmington. This is an excellent opportunity to work on sophisticated Chapter 11 matters and gain exposure to complex, high-profile bankruptcy and restructuring proceedings in the District of Delaware. The ideal candidate will have 3+ years of bankruptcy, restructuring, or creditors’ rights experience, strong knowledge of Chapter 11 proceedings, and experience with the U.S. Bankruptcy Court for the District of Delaware. Interested candidates that would like to be considered immediately should reach out to Kevin Ross with Robert Half in Philadelphia.
2026-09-08T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
65000 - 100000 USD / Yearly
Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal for someone who is organized and confident managing documents, correspondence, and front-office interactions in a business setting. The successful candidate will help keep records accurate, support document preparation, and ensure the office runs smoothly in a fast-paced environment. Responsibilities:<ul><li>Support day-to-day administrative activities for the office and assigned staff, helping maintain efficient workflow and consistent organization.</li><li>Draft, edit, format, and review business and legal documents to ensure accuracy, clarity, and a well-presented format.</li><li>Build and update spreadsheets, reports, and presentation materials to support operational and team needs.</li><li>Coordinate file reviews on a regular basis and prepare inactive materials for storage or closure when appropriate.</li><li>Produce letters, forms, and other written materials from dictated notes with a high level of accuracy.</li><li>Welcome clients and visitors, creating a courteous and positive first impression for everyone entering the office.</li><li>Maintain confidential records and contribute to special administrative assignments while handling sensitive information with discretion.</li></ul>
2026-08-21T00:00:00Z

Executive Assistant

Hainesport, NJ
onsite
Temporary to Hire
24 - 27.5 USD / Hourly
We are looking for an efficient and highly organized Executive Assistant to support daily operations in New Jersey. This long-term contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing executive support with hands-on office coordination in a fully onsite environment. The right candidate will bring professionalism, initiative, and a positive presence while helping keep schedules, travel, and administrative processes running smoothly. Responsibilities:• Manage complex calendars, schedule meetings, and keep executive priorities organized and on track.• Arrange business travel, including itineraries, reservations, and related logistics for leadership and staff as needed.• Provide direct administrative support to senior leadership, including meeting coordination and follow-up on key action items.• Oversee day-to-day office operations by maintaining supplies, materials, and general workplace organization.• Track timesheets and productivity-related administrative records with accuracy and attention to detail.• Coordinate incoming and outgoing shipments to ensure timely handling and proper documentation.• Serve as a central point of contact for general office needs, helping maintain an efficient and welcoming environment.• Use Microsoft Office tools to prepare documents, manage information, and support routine administrative workflows.
2026-09-03T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary to Hire
32 - 37 USD / Hourly
We are looking for an organized and experienced Executive Assistant to support senior leadership within a fast-paced financial services environment. This long-term contract position ideal for someone who can balance executive support, client-facing coordination, and day-to-day office administration with a high level of discretion. The role requires strong judgment, attention to detail, and the ability to keep multiple priorities moving smoothly while partnering across internal teams. Responsibilities:• Deliver high-level administrative support to senior leaders, including managing priority tasks, coordinating follow-ups, and assisting with special assignments.• Oversee complex calendars, schedule meetings and organize travel plans and related logistics for executives.• Prepare meeting materials such as presentations, agendas, and supporting documents to help leadership and teams stay well organized.• Review and submit expense reports accurately and promptly while following company policies and reimbursement procedures.• Respond to incoming administrative requests and serve as a dependable point of coordination for day-to-day support needs.• Partner with departments including Finance, Compliance, and Asset Management to keep workflows, documentation, and communications aligned.• Draft, edit, and proofread business documents, engagement materials, and related correspondence to ensure quality and consistency.• Maintain client and engagement records, process documentation through e-signature platforms, and monitor submissions for completeness and compliance.• Support client events, office meetings, and reception coverage when needed, including visitor greeting, call handling, mail coordination, and post-event organization.• Produce recurring and ad hoc reports related to client engagements and business development activity for senior leadership review.
2026-08-25T00:00:00Z

Executive Assistant

Easton, PA
onsite
Temporary / Contract
35 - 38 USD / Hourly
Robert Half is seeking a highly organized and proactive Temporary Executive Assistant to provide administrative support to senior leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with discretion and efficiency. Key Responsibilities:<ul><li>Provide high-level administrative support to executives and leadership teams.</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Handle confidential information with professionalism and discretion.</li><li>Organize meetings, take notes, and follow up on action items as needed.</li><li>Assist with special projects and provide general office support.</li></ul>
2026-09-09T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-09-08T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-08-11T00:00:00Z

Administrative Assistant

Huntingdon Valley, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently. Responsibilities: • Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed. • Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required. • Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed. • Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access. • Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks. • Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments. • Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner. • Coordinate office supply purchases and communicate with vendors or service providers to support daily operations. • Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.
2026-08-31T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-08-31T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions. What you get to do every single day:• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.• Create and distribute internal office communications to keep employees informed of updates and logistics.• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.
2026-09-09T00:00:00Z