<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Palm Harbor, Florida. This role involves managing detailed billing processes and ensuring accurate cash applications. The ideal candidate will collaborate closely with managers and demonstrate strong attention to detail in financial reconciliation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with managers to determine accurate billing amounts and ensure timely submission of invoices.</p><p>• Track payment statuses and follow up to secure approval and processing.</p><p>• Enter payments into organizational forms and reconcile records between software systems.</p><p>• Maintain accurate and up-to-date financial data across multiple systems.</p><p>• Ensure compliance with contract requirements during the billing process.</p><p>• Conduct regular reviews to verify the accuracy of financial entries and reconciliations.</p><p>• Support the team with payment-related inquiries and resolve discrepancies efficiently.</p><p>• Monitor accounts receivable processes to ensure smooth operations and timely reporting.</p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Tampa, Florida. In this Contract-to-Permanent position, you will play a key role in ensuring accurate and timely processing of customer accounts while maintaining strong relationships with clients. This opportunity is ideal for individuals who are skilled in financial systems and committed to delivering exceptional service.<br><br>Responsibilities:<br>• Generate and review aging reports weekly to identify overdue accounts and take appropriate action.<br>• Accurately apply payments to customer accounts while maintaining detailed records.<br>• Build and nurture strong relationships with customers to facilitate timely payments and resolve account discrepancies.<br>• Calculate past due fees and ensure proper documentation for billing purposes.<br>• Manage commercial collections with a focus on resolving outstanding balances.<br>• Perform billing functions, including invoice preparation and account adjustments.<br>• Handle cash activity, including reconciliation and reporting.<br>• Utilize QuickBooks and Microsoft Excel for efficient account management and reporting.
Robert Half is seeking an experienced and detail-oriented AR Specialist to focus on daily collection efforts, cash application, customer reconciliations, credit applications, and responding to customer inquiries. The ideal candidate thrives in a high-paced, dynamic work environment and has a passion for process improvement and teamwork.<br><br>Responsibilities:<br>Conduct daily collection efforts (50+ customer contacts via phone/email).<br>Set up new customers, including credit checks/approvals.<br>Maintain accurate customer files and documentation in the ERP system.<br>Process incoming payments (check, wire, ACH, credit cards).<br>Investigate short payments and resolve customer discrepancies.<br>Reconcile AR ledger and ensure accuracy of invoices and payments.<br>Generate and distribute customer statements monthly.<br>Collaborate internally to address returns, warranty claims, and credits.<br>Handle ad hoc requests for urgent/rush items.<br><br>Qualifications:<br>Education: Associate’s or Bachelor’s degree in Business/Accounting (preferred).<br>Experience: Minimum 3+ years of B2B collections experience, preferably in a manufacturing/distribution setting.<br>Skills: Proficiency in ERP systems (Oracle NetSuite), advanced Microsoft Office Suite, strong organizational and communication abilities, excellent attention to detail, and ability to handle confidential information with discretion.
<p>We are looking for a skilled Billing Supervisor to oversee invoicing and accounts receivable operations in Clearwater, Florida. In this role, you will lead a team, ensure compliance with accounting standards, and collaborate across departments to optimize billing processes and customer satisfaction. If you are detail-oriented and experienced in billing supervision, this is an excellent opportunity to contribute to a dynamic organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily invoicing operations, ensuring all customer invoices are accurate and complete.</p><p>• Supervise month-end accounts receivable procedures, including reconciliations, reporting, and adjustments.</p><p>• Monitor unbilled accounts receivable and ensure timely generation of invoices.</p><p>• Distribute daily open jobs reports to management for review.</p><p>• Ensure all billing and receivables activities comply with company policies and accounting standards.</p><p>• Implement process improvements to enhance efficiency and accuracy in invoicing.</p><p>• Train, mentor, and oversee accounts receivable staff, providing guidance and performance evaluations.</p><p>• Prepare and analyze financial reports related to accounts receivable and billing performance.</p><p>• Support audits by providing relevant documentation and explanations for accounts receivable transactions.</p>
<p>We are offering an exciting opportunity for an Accounting Manager/Supervisor in Tampa, Florida. </p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage the completion of month-end close processes</p><p>• Recognize revenue in compliance with company policies and applicable standards</p><p>• Prepare and submit journal entries and perform reconciliations to ensure accurate accounting records</p><p>• Generate financial statements for management review</p><p>• Coordinate accounting operations across multiple locations</p><p>• Utilize accounting software systems for efficient data management</p><p>• Implement ERP for effective enterprise resource planning</p><p>• Handle accounts payable and accounts receivable operations</p><p>• Conduct internal audits to verify the accuracy of financial information</p><p>• Supervise billing functions to ensure accurate invoicing.</p><p><br></p><p>This is a permanent position. If you are interested, please reach out directly to Zoe Slater.</p>
We are looking for a detail-oriented Collections Specialist to join our team in Tampa, Florida. In this role, you will focus on managing outstanding accounts, ensuring timely payments, and addressing customer inquiries. This opportunity is ideal for professionals who thrive in high-volume environments and have a strong background in B2B collections.<br><br>Responsibilities:<br>• Analyze and review outstanding business accounts to identify overdue balances.<br>• Prepare, monitor, and update aging reports to track payment status.<br>• Conduct outbound calls and communications to clients for B2B collections in a high-volume setting.<br>• Investigate and resolve customer inquiries related to past due accounts promptly and professionally.<br>• Collaborate with the accounts receivable team to support additional duties as needed.
We are looking for a skilled and detail-oriented Accounts Payable Specialist to join our team in Tampa, Florida. This is a Contract-to-permanent position offering an opportunity to contribute to a fast-paced and growing organization. The ideal candidate will bring expertise in managing high-volume accounts payable processes, strong organizational skills, and the ability to thrive in a dynamic environment.<br><br>Responsibilities:<br>• Process high volumes of invoices, ensuring accurate coding for general ledger accounts, intercompany transactions, and multi-location allocations.<br>• Perform 3-way matching by validating purchase orders and receipts in an inventory-based software system, collaborating with the procurement team to address discrepancies.<br>• Manage invoice approvals by coordinating with multi-level approvers and adhering to delegated authority thresholds.<br>• Foster effective vendor relationships by reconciling invoice and payment discrepancies and maintaining vendor records, including W-9s and contracts.<br>• Conduct monthly reconciliations using Excel and review vendor statements to ensure accuracy.<br>• Partner with the Accounts Payable Lead to meet deadlines, prepare reports, analyze data, and assist in team training and special projects.<br>• Organize and maintain accounts payable records in a cloud-based, paperless system to ensure accessibility and compliance.<br>• Assist with month-end close processes, including accruals, while identifying and implementing efficiency improvements.<br>• Support the purchasing department by resolving discrepancies in inventory-related transactions.
<p>We are looking for an experienced Accounting Manager to oversee and optimize financial operations within our organization. This role demands a strategic thinker who can ensure compliance with accounting standards while driving efficiency in daily processes. This role is pivotal in ensuring the accuracy and integrity of revenue operations. The successful candidate will be responsible for establishing and maintaining robust internal controls and regulatory compliance around these calculations. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the calculation and reconciliation of fiduciary accounts receivable and accounts payable.</li><li>Ensure timely and accurate processing of revenue transactions.</li><li>Monitor and analyze balances to identify discrepancies and implement corrective actions.</li><li>Develop, implement, and maintain internal controls to safeguard accounting processes.</li><li>Ensure compliance with various regulatory requirements, including documentation and testing of controls.</li><li>Collaborate with internal and external auditors to facilitate audits and address findings.</li><li>Manage accounting processes, including collection, allocation, and reconciliation.</li><li>Ensure accurate recording and reporting of transactions.</li><li>Prepare and review accounting reports for management and regulatory purposes.</li><li>Conduct financial analysis to support decision-making and strategic planning.</li><li>Provide insights and recommendations to improve accounting practices.</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are looking for an experienced Accounts Payable Clerk to join our growing team in St. Petersburg, Florida. This role offers an exciting opportunity to contribute to a dynamic company. The ideal candidate will thrive in a fast-paced, manual environment while helping to streamline processes!</p><p><br></p><p>Responsibilities:</p><p>• Process and code invoices accurately and efficiently, ensuring timely payment to vendors.</p><p>• Conduct regular check runs and resolve discrepancies to maintain smooth operations.</p><p>• Collaborate with team members to implement and improve workflows during system transitions.</p><p>• Manage a high volume of accounts payable tasks, prioritizing deadlines effectively.</p><p>• Utilize Excel for data analysis, including pivot tables and VLOOKUPs, to support financial reporting.</p><p>• Maintain vendor relationships, addressing inquiries and resolving issues promptly.</p><p>• Prepare and maintain accurate documentation for audits and compliance purposes.</p><p>• Support the accounting team in achieving department goals and contributing to company growth.</p><p><br></p>
<p>We are looking for a skilled Billing Analyst to join our team in St. Petersburg, Florida. In this role, you will oversee billing operations, provide detailed financial analysis, and ensure compliance with established processes and regulations. This position requires a proactive individual who can collaborate with technical teams, drive process improvements, and deliver accurate reporting to internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Manage billing processes, collections, and cash applications to ensure accuracy and efficiency.</p><p>• Identify opportunities for process improvement and resolve system inconsistencies through root cause analysis and business solutions.</p><p>• Collaborate with technical teams to align system functionality with operational workflows.</p><p>• Partner with internal and external stakeholders to maintain consistent billing procedures and workflow controls.</p><p>• Prepare month-end reports, variance analyses, settlements, and ad-hoc reporting as needed.</p><p>• Support accounts receivable processes, including delinquency management and reconciliation of receivables.</p><p>• Consult with management to streamline processes and minimize customer impact.</p><p>• Oversee the design, development, and implementation of complex business needs, including managing related projects.</p><p>• Conduct trend analysis and act as the liaison with business partners to communicate findings and recommendations</p>
<p>We are looking for a detail-oriented Payroll Clerk to join our team. In this role, you will oversee payroll processing for both union and non-union employees, ensuring accuracy and compliance with all regulations. This is an on-site position with flexible start times, offering a supportive, family-first work environment.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for union and non-union employees, ensuring accuracy and compliance with company policies and labor laws.</p><p>• Collaborate with multiple departments, including accounting and human resources, to gather and verify payroll data.</p><p>• Handle payroll tax calculations and filings</p><p>• Maintain and update payroll records, including employee information and benefits deductions.</p><p>• Address payroll-related inquiries from employees and resolve discrepancies in a timely manner.</p><p>• Generate reports for management, providing insights into payroll expenses and trends.</p><p>• Ensure compliance with union agreements and manage payroll complexities related to multiple union halls.</p><p>• Support the finance team with additional administrative tasks as needed.</p><p><br></p><p>This is a permanent position that will pay up to $55,000 depending upon experience. please apply to Jane Gearhart if interested</p>
<p>We are looking for a skilled Payroll Administrator to join our team in Clearwater, Florida. In this role, you will oversee multi-state payroll processes, ensure compliance with tax regulations, and contribute to process improvements in a dynamic and growing organization. If you have expertise in Workday, strong analytical abilities, and a passion for delivering accurate and efficient payroll solutions, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll transactions accurately and on schedule, ensuring compliance with company policies and regulations.</p><p>• Maintain detailed payroll records, including tax filings, wage calculations, and employee deductions.</p><p>• Conduct internal audits to ensure payroll accuracy and prepare documentation for external audits.</p><p>• Collaborate on process improvement initiatives to enhance payroll efficiency and support organizational growth.</p><p>• Address and resolve payroll-related inquiries or issues with attention to detail and in a timely manner.</p><p>• Ensure compliance with federal, state, and local tax laws, including multi-state payroll regulations.</p><p>• Assist with ad hoc projects and reporting requests as needed.</p><p>• Analyze payroll processes to identify errors and recommend system enhancements</p><p>• Support the integration of payroll functions during organizational changes or acquisitions.</p><p><br></p><p>This is a permanent opportunity that will pay u to $80,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
