4 results for Executive Assistant in Tampa, FL

Executive Assistant We are in search of an Executive Assistant to join our team in Tampa, Florida, 33609, United States. In this role, you will be working in the non profit sector and your main duties will involve managing the day-to-day needs of the president and chair, as well as coordinating meetings, handling travel arrangements, and maintaining office functionality. Responsibilities:• Manage the day-to-day needs of the president and chair, ensuring they have everything they need for their daily operations.• Coordinate meetings, ensuring all necessary materials are prepared and distributed in advance.• Handle travel arrangements, including booking flights, hotels, and arranging transportation.• Answer phones and handle mail, ensuring all communication is accurately recorded and directed to the appropriate parties.• Ensure office management functions are carried out efficiently, including maintaining office supplies and equipment.• Utilize Microsoft Office Suite to maintain accurate records and produce necessary documents.• Occasionally assist with personal tasks for the president and chair, such as picking up prescriptions or taking dogs to the vet.• Work independently, maintaining productivity even when working alone in the office. This is a permanent position that will pay up to $80,000 depending upon experience. Please apply to Jane Gearhart if interested!

Administrative Assistant We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports. Responsibilities: • Ensure accurate documentation by collaborating with project teams to gather necessary information. • Assist in the creation of team-specific documents for project tracking. • Conduct research on property information utilizing internet sources and internal documents. • Aid in setting up new projects, including the creation of file trees on the network and physical file folders. • Act as a point of contact between clients, agencies, and project managers to facilitate clear communication. • Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies. • Prepare hearing folders and exhibits for use in public hearings. • Manage calendars for designated teams, ensuring seamless scheduling and time management. • Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations. • Provide general assistance to senior staff as required, demonstrating flexibility and initiative.

Administrative Assistant We are searching for an Administrative Assistant in Bradenton, Florida, who will play a crucial role in supporting our team! Responsibilities• Handle client inquiries, both via phone and email, and escalate to relevant personnel as necessary• Open new client accounts in the portal and gather necessary documents from clients• Screen incoming phone calls from clients and salespeople, and direct them to the appropriate parties• Maintain and manage client files, ensuring all information is up-to-date and accurate• Draft and send quarterly letters and Word documents to clients• Regularly update mailing lists and prepare envelopes with mailing names and addresses using Outlook• Order and manage office supplies as needed• Perform data entry tasks with precision and attention to detail• Ensure all confidential client information is handled with utmost care and discretion.

Paralegal We are seeking a highly organized and detail-oriented Paralegal to support our General Counsel legal team in a fast-paced environment for a client located in Tampa, Florida. This role involves legal intake, file organization, research, drafting, templating, billing, calendaring, and client communications. The ideal candidate will have a strong understanding of legal procedures, excellent research and writing skills, and the ability to manage multiple tasks efficiently. Please send your resume to Stacey Lyons via LinkedIn for consideration. Key Responsibilities 1. Legal Intake & Client Communication • Conduct initial client intake, gather necessary information, and assess legal needs. • Communicate with clients to provide case updates and request additional details or documentation. • Maintain professional and timely client interactions via phone and email.2. File Organization & Document Management • Organize, maintain, and update physical and electronic case files. • Ensure all legal documents are properly labeled, stored, and accessible. • Manage version control of legal drafts and finalized agreements. 3. Legal Research & Drafting • Conduct legal research on statutes, case law, and regulations to support attorneys. • Prepare memos, case summaries, and legal briefs as needed. • Assist in drafting and reviewing contracts, pleadings, and corporate documents. • Maintain and update legal templates for efficiency. 4. Calendaring & Case Management • Manage deadlines, hearings, and appointments for the legal team. • Coordinate court filings, case deadlines, and reminders. • Assist in preparing attorneys for client meetings and court appearances. 5. Billing & Administrative Support • Track billable hours and assist with client invoicing. • Ensure proper time entry and documentation of legal work. • Assist with administrative tasks, including scheduling and office organization.