Robert Half is seeking an experienced and detail-oriented AR Specialist to focus on daily collection efforts, cash application, customer reconciliations, credit applications, and responding to customer inquiries. The ideal candidate thrives in a high-paced, dynamic work environment and has a passion for process improvement and teamwork.<br><br>Responsibilities:<br>Conduct daily collection efforts (50+ customer contacts via phone/email).<br>Set up new customers, including credit checks/approvals.<br>Maintain accurate customer files and documentation in the ERP system.<br>Process incoming payments (check, wire, ACH, credit cards).<br>Investigate short payments and resolve customer discrepancies.<br>Reconcile AR ledger and ensure accuracy of invoices and payments.<br>Generate and distribute customer statements monthly.<br>Collaborate internally to address returns, warranty claims, and credits.<br>Handle ad hoc requests for urgent/rush items.<br><br>Qualifications:<br>Education: Associate’s or Bachelor’s degree in Business/Accounting (preferred).<br>Experience: Minimum 3+ years of B2B collections experience, preferably in a manufacturing/distribution setting.<br>Skills: Proficiency in ERP systems (Oracle NetSuite), advanced Microsoft Office Suite, strong organizational and communication abilities, excellent attention to detail, and ability to handle confidential information with discretion.
<p>We are seeking a detail-oriented and organized <strong>Accounts Receivable (AR) Specialist</strong> to join our dynamic finance team. This role is perfect for a self-motivated individual who thrives in a high-volume, fast-paced environment and wants to contribute to the financial success of our organization. If you are passionate about delivering excellent customer service and have a strong understanding of AR processes, we’d love to meet you!</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Inbox Management:</strong> Monitor and manage multiple email inboxes to ensure timely communication with customers and internal stakeholders.</li><li><strong>Customer Interaction:</strong> Handle inbound phone calls from customers, providing assistance and support for AR-related inquiries.</li><li><strong>Payments Processing:</strong> Take payments via phone/email and run credit card transactions, ensuring accurate and secure handling of customer information.</li><li><strong>Cash Application:</strong> Accurately apply cash receipts in the accounting system (Syspro) in a timely manner.</li><li><strong>Systems Utilization:</strong> Work efficiently with SalesForce to manage customer and account data, facilitating streamlined AR operations.</li><li><strong>Record Maintenance:</strong> Perform daily transactions and reconciliation to maintain accurate financial records.</li><li><strong>VA Credit Card Processing:</strong> Process credit card payments for the VA while adhering to company and regulatory compliance standards.</li><li><strong>Team Assistance:</strong> Provide support to the AR team with various tasks as needed to ensure workflow efficiency and operational success.</li><li><strong>Excel Proficiency:</strong> Create and maintain spreadsheets in Excel to analyze data and support financial reporting.</li></ul><p><strong>Qualifications</strong></p><ul><li>Prior experience in accounts receivable or a related role is preferred.</li><li><strong>Proficiency in Excel:</strong> Familiarity with formulas, data manipulation, and reporting.</li><li>Experience with Syspro, SalesForce, or similar ERP/CRM systems is a plus.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Ability to work independently while maintaining accuracy and attention to detail.</li><li>High level of integrity and ability to handle sensitive financial information.</li></ul><p><strong>Soft Skills</strong></p><ul><li>Hardworking with a positive "can-do" attitude.</li><li>Quick learner with the adaptability to take on new responsibilities.</li><li>Collaborative and team-oriented mindset.</li></ul><p><strong>What We Offer</strong></p><ul><li>A supportive and encouraging team environment.</li><li>Opportunities for skill development and career advancement.</li><li>Competitive compensation and benefits package.</li><li>The chance to work with cutting-edge tools and technologies in a growing organization.</li></ul><p>If you’re passionate about streamlining AR processes and looking to make an impact in a dynamic finance environment, apply today!</p>
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Palm Harbor, Florida. This role involves managing detailed billing processes and ensuring accurate cash applications. The ideal candidate will collaborate closely with managers and demonstrate strong attention to detail in financial reconciliation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with managers to determine accurate billing amounts and ensure timely submission of invoices.</p><p>• Track payment statuses and follow up to secure approval and processing.</p><p>• Enter payments into organizational forms and reconcile records between software systems.</p><p>• Maintain accurate and up-to-date financial data across multiple systems.</p><p>• Ensure compliance with contract requirements during the billing process.</p><p>• Conduct regular reviews to verify the accuracy of financial entries and reconciliations.</p><p>• Support the team with payment-related inquiries and resolve discrepancies efficiently.</p><p>• Monitor accounts receivable processes to ensure smooth operations and timely reporting.</p>
<p>We are looking for an experienced Accounting Manager. In this role, you will oversee financial operations and provide strategic guidance to ensure accuracy and efficiency across accounting processes. This position offers the opportunity to contribute to a growing organization with potential for advancement.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage daily accounting operations, including accounts payable, accounts receivable, and billing functions.</p><p>• Ensure accurate job costing and financial tracking within the construction industry.</p><p>• Review and audit financial statements for compliance and accuracy.</p><p>• Implement and oversee accounting software systems to streamline processes and improve efficiency.</p><p>• Provide leadership and mentorship to the accounting team, identifying areas for growth and staff development.</p><p>• Analyze financial data and generate reports to support strategic decision-making.</p><p>• Collaborate with other departments to align financial processes with organizational goals.</p><p>• Identify opportunities for process improvement and recommend solutions to enhance operational performance.</p><p>• Ensure compliance with all relevant regulations and standards in financial reporting.</p><p>• Assist in preparing the organization for future growth and potential leadership transitions.</p>
<p>We are looking for a dedicated and detail-oriented Bookkeeper to join our team in St. Petersburg, Florida. In this role, you will handle a variety of accounting and administrative tasks, ensuring the smooth operation of our construction business. This is an excellent opportunity to contribute to a growing construction company.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable (AP) and accounts receivable (AR) processes efficiently.</p><p>• Prepare and submit monthly billing, including AIA billing and lien releases.</p><p>• Oversee payroll processing for a small team, ensuring accuracy and compliance.</p><p>• Reconcile accounts and bank statements to maintain financial accuracy.</p><p>• Draft proposals and assist in tracking project progress, permits, and deadlines.</p><p>• Collaborate with external CPA firms to make necessary accounting adjustments.</p><p>• Handle HR-related tasks such as onboarding, drug screenings, and vacation tracking.</p><p>• Coordinate month-end close activities and prepare financial reports as needed.</p><p>• Maintain clear and effective communication with team members and stakeholders.</p><p><br></p><p>This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested. </p>
<p>We are looking for an experienced Full Charge Bookkeeper to join our team in Clearwater, Florida. This role is ideal for someone who thrives in a small business environment, enjoys wearing multiple hats, and possesses strong accounting expertise. As part of a family-owned company with a close-knit team, you'll play a key role in managing financial operations and supporting the overall success of the business.</p><p><br></p><p>Responsibilities:</p><p>• Oversee all aspects of accounting, including accounts payable, accounts receivable, payroll, and general ledger management.</p><p>• Utilize accounting software systems such as QuickBooks or Peachtree to ensure accurate financial records and reporting.</p><p>• Perform job costing to support project profitability and decision-making.</p><p>• Collaborate with sales staff and vendors to maintain smooth operations and resolve any financial discrepancies.</p><p>• Assist with administrative tasks, including handling incoming samples and providing support where needed.</p><p>• Ensure compliance with relevant regulations and standards, maintaining integrity in all financial activities.</p><p><br></p><p>This is a permanent, in office role that will pay up to $62,000 depending upon experience. </p><p><br></p><p>Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a skilled Bookkeeper to join our team in Winter Garden, Florida. In this long-term contract position, you will play a vital role in managing a variety of accounting and bookkeeping tasks, ensuring the financial operations run smoothly and efficiently. If you are detail-oriented with a strong background in accounting systems and reconciliation processes, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Oversee all aspects of accounts payable and accounts receivable, ensuring accuracy and timeliness.</p><p>• Perform detailed bank and credit card reconciliations to maintain accurate financial records.</p><p>• Manage expense reporting and ensure compliance with organizational policies.</p><p>• Utilize accounting software, including Sage, to process and record financial transactions.</p><p>• Conduct data entry with precision, maintaining the integrity of financial databases.</p><p>• Handle 3-way matching processes to verify purchase orders, receipts, and invoices.</p><p>• Prepare and maintain accurate financial reports for internal and external stakeholders.</p><p>• Support month-end and year-end closing procedures, ensuring deadlines are met.</p><p>• Collaborate with team members to improve and streamline accounting processes.</p><p>• Monitor financial records for discrepancies and resolve any identified issues promptly.</p>
We are looking for an experienced Accounts Payable Analyst to join our team in Clearwater, Florida. This Contract to Permanent position involves conducting detailed financial work in a multi-fund and multi-account environment, while leveraging Oracle systems for accurate and compliant transactions. The role requires strong analytical skills and the ability to collaborate across departments to ensure seamless invoice processing and disbursement activities.<br><br>Responsibilities:<br>• Review and audit invoices, purchase orders, and accounting records to ensure compliance with company policies and procedures.<br>• Conduct pre-audit evaluations and validate complex invoices against purchase orders, contracts, and funding requirements.<br>• Investigate and resolve invoice discrepancies, providing recommendations to stakeholders for improved processes.<br>• Utilize Oracle systems to manage and troubleshoot payables module functionalities, ensuring operational efficiency.<br>• Collaborate with internal teams and external auditors to support financial reporting and audit processes.<br>• Administer and maintain relational databases for data entry and retrieval, including specialized programming tasks.<br>• Oversee the disbursement of funds in accordance with Florida statutes, rules, and regulations.<br>• Train and guide entry-level staff on accounts payable procedures and system functionalities.<br>• Develop and implement process improvements to enhance team efficiency and effectiveness.<br>• Execute specialty projects and additional tasks as required to support departmental goals.
<p>This is an exciting opportunity for an Accounts Payable Specialist to join a unique and growing nonprofit organization. We are looking for an individual who is motivated, reliable, and eager to build their knowledge and experience in accounting. The incumbent will perform accounts payable and other related functions for the organization. This is a temporary to hire, remote position. Must have a professional home office environment.</p><p><br></p><p>Responsibilities</p><p>Process invoices and expense reports by reviewing them for appropriate documentation, routing to appropriate responsible party</p><p>for approval, coding transactions, and posting transactions with a strong focus on cost to budget analysis</p><p>Prepare month end accruals for all vendors and purchasing card transactions</p><p>Monthly reconciliation of all balance sheet payable accounts</p><p>Prepare IRS form 1099s for annual reporting of vendor payments</p><p>Order and replace purchasing cards and maintain appropriate credit limits per job functions</p><p>Update and maintain vendor database, including all banking details</p><p>Post transactions to journals, ledgers and other records</p><p>Maintain accurate process documentation for all functions in the AP area</p><p>Provide supporting documentation for audits</p><p>Maintain regular necessary and professional communication with vendors</p><p>Perform other special projects requested by management</p>
<p>We are looking for a detail-oriented Bookkeeper to join our team in Tampa, Florida. This role involves managing payroll, accounts payable, and benefits administration while providing critical support to our operations. If you thrive in a collaborative and low-stress environment, this position offers an excellent opportunity to contribute to a close-knit team.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll accurately, including collecting timesheets, setting up deductions, garnishments, and taxes, and generating quarterly payroll reports.</p><p>• Manage accounts payable by performing three-way matching, ensuring proper account coding, and coordinating approvals with project managers.</p><p>• Administer benefits by setting up employee deductions, handling open enrollment processes, and ensuring compliance with insurance reporting.</p><p>• Maintain personnel files, including onboarding new team members, processing terminations, and running E-Verify checks.</p><p>• Prepare labor reports and distribute them to project managers for job costing analysis.</p><p>• Coordinate cash flow management processes with project managers to ensure smooth operations.</p><p>• Issue physical and electronic checks for accounts payable and oversee mailing and distribution.</p><p>• Assist in HR administrative functions such as providing new employee packets and communicating benefits elections to the insurance provider.</p><p>• Perform journal entries related to payroll and other accounting tasks as required.</p><p>• Ensure compliance with COBRA and other benefits-related regulations for departing employees.</p><p><br></p><p>This is a permanent opportunity that will pay up to $66,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for an experienced Accounts Payable Specialist to join our team in Clearwater, Florida. In this Contract-to-Permanent position, you will play a key role in managing the accounts payable process, ensuring timely and accurate payments, and maintaining strong relationships with vendors and internal stakeholders. This is a 100% onsite role with a competitive pay rate of up to $24/hour.<br><br>Responsibilities:<br>• Process and review invoices for accuracy, proper approval, and compliance with company policies.<br>• Reconcile vendor accounts regularly to identify and resolve any discrepancies or outstanding issues.<br>• Ensure timely and accurate disbursements to vendors through various payment methods, including ACH and check runs.<br>• Collaborate with internal departments to improve and streamline accounts payable workflows and processes.<br>• Maintain accurate financial documentation and records in line with company and regulatory standards.<br>• Assist with manual invoice processing and coding to the appropriate accounts.<br>• Support month-end close activities related to accounts payable.<br>• Utilize Microsoft Great Plains Dynamics and other accounting software to manage day-to-day functions effectively.
We are looking for a skilled and detail-oriented Accounts Payable Specialist to join our team in Tampa, Florida. This is a Contract-to-permanent position offering an opportunity to contribute to a fast-paced and growing organization. The ideal candidate will bring expertise in managing high-volume accounts payable processes, strong organizational skills, and the ability to thrive in a dynamic environment.<br><br>Responsibilities:<br>• Process high volumes of invoices, ensuring accurate coding for general ledger accounts, intercompany transactions, and multi-location allocations.<br>• Perform 3-way matching by validating purchase orders and receipts in an inventory-based software system, collaborating with the procurement team to address discrepancies.<br>• Manage invoice approvals by coordinating with multi-level approvers and adhering to delegated authority thresholds.<br>• Foster effective vendor relationships by reconciling invoice and payment discrepancies and maintaining vendor records, including W-9s and contracts.<br>• Conduct monthly reconciliations using Excel and review vendor statements to ensure accuracy.<br>• Partner with the Accounts Payable Lead to meet deadlines, prepare reports, analyze data, and assist in team training and special projects.<br>• Organize and maintain accounts payable records in a cloud-based, paperless system to ensure accessibility and compliance.<br>• Assist with month-end close processes, including accruals, while identifying and implementing efficiency improvements.<br>• Support the purchasing department by resolving discrepancies in inventory-related transactions.
We are looking for a detail-oriented General Office Clerk to join our team on a short-term contract basis in St. Petersburg, Florida. This position involves supporting administrative tasks and ensuring timely completion of a specific project. If you thrive in a fast-paced environment and are skilled in office operations, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare and organize materials for distribution, including stuffing envelopes with Easter cards.<br>• Maintain accurate records and ensure proper tracking of completed tasks.<br>• Perform data entry to update and manage project-specific information.<br>• Utilize software such as Microsoft Word, Excel, and Outlook for document preparation and communication.<br>• Organize and file documents to ensure easy retrieval and compliance with company standards.<br>• Scan and digitize files for electronic storage and record-keeping.<br>• Provide support with basic shipping functions, including labeling and packaging.<br>• Assist with scheduling appointments and coordinating calendars as needed.<br>• Communicate effectively with team members to ensure project deadlines are met.
<p>We are looking for a skilled Payroll Administrator to join our team in Clearwater, Florida. In this role, you will oversee multi-state payroll processes, ensure compliance with tax regulations, and contribute to process improvements in a dynamic and growing organization. If you have expertise in Workday, strong analytical abilities, and a passion for delivering accurate and efficient payroll solutions, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll transactions accurately and on schedule, ensuring compliance with company policies and regulations.</p><p>• Maintain detailed payroll records, including tax filings, wage calculations, and employee deductions.</p><p>• Conduct internal audits to ensure payroll accuracy and prepare documentation for external audits.</p><p>• Collaborate on process improvement initiatives to enhance payroll efficiency and support organizational growth.</p><p>• Address and resolve payroll-related inquiries or issues with attention to detail and in a timely manner.</p><p>• Ensure compliance with federal, state, and local tax laws, including multi-state payroll regulations.</p><p>• Assist with ad hoc projects and reporting requests as needed.</p><p>• Analyze payroll processes to identify errors and recommend system enhancements</p><p>• Support the integration of payroll functions during organizational changes or acquisitions.</p><p><br></p><p>This is a permanent opportunity that will pay u to $80,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
