<p>This is an exciting opportunity for an Accounts Payable Specialist to join a unique and growing nonprofit organization. We are looking for an individual who is motivated, reliable, and eager to build their knowledge and experience in accounting. The incumbent will perform accounts payable and other related functions for the organization. This is a temporary to hire, remote position. Must have a professional home office environment.</p><p><br></p><p>Responsibilities</p><p>Process invoices and expense reports by reviewing them for appropriate documentation, routing to appropriate responsible party</p><p>for approval, coding transactions, and posting transactions with a strong focus on cost to budget analysis</p><p>Prepare month end accruals for all vendors and purchasing card transactions</p><p>Monthly reconciliation of all balance sheet payable accounts</p><p>Prepare IRS form 1099s for annual reporting of vendor payments</p><p>Order and replace purchasing cards and maintain appropriate credit limits per job functions</p><p>Update and maintain vendor database, including all banking details</p><p>Post transactions to journals, ledgers and other records</p><p>Maintain accurate process documentation for all functions in the AP area</p><p>Provide supporting documentation for audits</p><p>Maintain regular necessary and professional communication with vendors</p><p>Perform other special projects requested by management</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Clearwater, Florida. In this Contract-to-Permanent position, you will play a key role in managing the accounts payable process, ensuring timely and accurate payments, and maintaining strong relationships with vendors and internal stakeholders. This is a 100% onsite role with a competitive pay rate of up to $24/hour.<br><br>Responsibilities:<br>• Process and review invoices for accuracy, proper approval, and compliance with company policies.<br>• Reconcile vendor accounts regularly to identify and resolve any discrepancies or outstanding issues.<br>• Ensure timely and accurate disbursements to vendors through various payment methods, including ACH and check runs.<br>• Collaborate with internal departments to improve and streamline accounts payable workflows and processes.<br>• Maintain accurate financial documentation and records in line with company and regulatory standards.<br>• Assist with manual invoice processing and coding to the appropriate accounts.<br>• Support month-end close activities related to accounts payable.<br>• Utilize Microsoft Great Plains Dynamics and other accounting software to manage day-to-day functions effectively.
We are looking for an experienced Accounts Payable Specialist to join our team in Oldsmar, Florida. In this long-term contract role, you will play a key part in ensuring the accuracy and efficiency of our accounts payable operations. This position offers an excellent opportunity to contribute to a dynamic organization while utilizing your expertise in accounting processes.<br><br>Responsibilities:<br>• Accurately code invoices into the accounting system to ensure proper recordkeeping.<br>• Obtain necessary approvals for purchase orders to comply with organizational policies.<br>• Address vendor inquiries promptly and professionally, maintaining strong relationships.<br>• Process vendor payments accurately and in a timely manner.<br>• Reconcile vendor accounts to ensure financial accuracy and resolve discrepancies.<br>• Handle annual processing of 1099 forms in compliance with tax regulations.<br>• Review and process employee expense reports efficiently and in line with company guidelines.<br>• Utilize Sage Intacct and Microsoft Excel to perform daily accounting tasks and reporting.
We are looking for an experienced Accounts Payable Analyst to join our team in Clearwater, Florida. This Contract to Permanent position involves conducting detailed financial work in a multi-fund and multi-account environment, while leveraging Oracle systems for accurate and compliant transactions. The role requires strong analytical skills and the ability to collaborate across departments to ensure seamless invoice processing and disbursement activities.<br><br>Responsibilities:<br>• Review and audit invoices, purchase orders, and accounting records to ensure compliance with company policies and procedures.<br>• Conduct pre-audit evaluations and validate complex invoices against purchase orders, contracts, and funding requirements.<br>• Investigate and resolve invoice discrepancies, providing recommendations to stakeholders for improved processes.<br>• Utilize Oracle systems to manage and troubleshoot payables module functionalities, ensuring operational efficiency.<br>• Collaborate with internal teams and external auditors to support financial reporting and audit processes.<br>• Administer and maintain relational databases for data entry and retrieval, including specialized programming tasks.<br>• Oversee the disbursement of funds in accordance with Florida statutes, rules, and regulations.<br>• Train and guide entry-level staff on accounts payable procedures and system functionalities.<br>• Develop and implement process improvements to enhance team efficiency and effectiveness.<br>• Execute specialty projects and additional tasks as required to support departmental goals.
<p>We are looking for an Accounting/Operations Specialist to join our team in Clearwater, Florida. This role offers a dynamic opportunity to support accounting operations with a focus on accounts receivable and accounts payable processes. The ideal candidate will excel in managing financial tasks, ensuring compliance, and collaborating with leadership to maintain operational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Generate invoices in QuickBooks and coordinate with customers for timely billing.</p><p>• Process payments received via electronic transfers and checks, ensuring accurate application to accounts.</p><p>• Monitor accounts receivable aging reports, identify overdue accounts, and support collections.</p><p>• Code and process electronic bills, match invoices against purchase orders or sales orders, and manage payments in QuickBooks.</p><p>• Perform bank reconciliations for multiple accounts and credit card reconciliations as a backup.</p><p>• Learn and manage tax filings, state audits, and regulatory compliance tasks.</p><p>• Collaborate with leadership to handle state license renewals, tax filings, and audit processes.</p><p>• Maintain consistent and organized documentation for all financial and operational activities.</p>
<p>We are looking for a detail-oriented Accounting Coordinator to join our team in Clearwater, Florida. In this role, you will play a key part in managing financial transactions and ensuring the accuracy of accounting records. This position offers an opportunity to contribute to a dynamic wholesale distribution environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including invoice verification and timely payment processing.</p><p>• Handle accounts receivable tasks, such as monitoring outstanding balances and posting receipts.</p><p>• Prepare and issue accurate invoices to clients while maintaining thorough documentation.</p><p>• Assist with general ledger activities, including maintaining account balances and resolving discrepancies.</p><p>• Participate in month-end close procedures to ensure all financial data is properly recorded.</p><p>• Utilize accounting software such as NetSuite, Oracle, QuickBooks, or SAP to perform daily tasks efficiently.</p><p>• Collaborate with the accounting team to ensure compliance with company policies and regulatory standards.</p>
<p>We are looking for an experienced Accounting Manager. In this role, you will oversee financial operations and provide strategic guidance to ensure accuracy and efficiency across accounting processes. This position offers the opportunity to contribute to a growing organization with potential for advancement.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage daily accounting operations, including accounts payable, accounts receivable, and billing functions.</p><p>• Ensure accurate job costing and financial tracking within the construction industry.</p><p>• Review and audit financial statements for compliance and accuracy.</p><p>• Implement and oversee accounting software systems to streamline processes and improve efficiency.</p><p>• Provide leadership and mentorship to the accounting team, identifying areas for growth and staff development.</p><p>• Analyze financial data and generate reports to support strategic decision-making.</p><p>• Collaborate with other departments to align financial processes with organizational goals.</p><p>• Identify opportunities for process improvement and recommend solutions to enhance operational performance.</p><p>• Ensure compliance with all relevant regulations and standards in financial reporting.</p><p>• Assist in preparing the organization for future growth and potential leadership transitions.</p>
<p>We are looking for an experienced Office Manager to oversee administrative operations, customer service, and accounting functions in a fast-paced environment. This contract position is based in Sarasota, Florida, and offers an opportunity to work within the service industry while collaborating with various departments to ensure seamless office management. The role requires a detail-oriented individual who can lead teams, maintain accurate financial records, and uphold high standards of customer service.</p><p><br></p><p>Responsibilities:</p><p>• Supervise daily administrative tasks, including billing, collections, payables, payroll, and HR functions.</p><p>• Collaborate with billing clerks to ensure all customer invoices are accurate and processed on time.</p><p>• Prepare and input monthly journal entries related to billing and revenue.</p><p>• Manage the credit processing procedures and oversee customer service operations, including staff training and scheduling.</p><p>• Monitor accounts receivable, generate weekly reports, and develop action plans to improve cash flow.</p><p>• Ensure proper segregation of duties and oversee timely deposits for local payments.</p><p>• Reconcile disposal invoices with dispatch system records and ensure compliance with franchise reporting requirements.</p><p>• Assist in gathering financial and statistical data for productivity reporting and operational analysis.</p><p>• Support payroll and HR functions to guarantee timely and precise processing.</p><p>• Maintain professionalism in all communications with customers and employees.</p>
<p>We are offering an exciting opportunity for a Full Charge Bookkeeper in Sarasota, Florida!</p><p><br></p><p>Responsibilities:</p><p>• Monitor customer accounts and take necessary action when required.</p><p>• Handle a high volume of Accounts Payable tasks, including processing incoming bills, GL coding, obtaining approval, entering data into the system, issuing checks, and mailing out checks.</p><p>• Manage Accounts Receivable tasks, including bank deposits, applying payments, generating invoices, and performing light collections.</p><p>• Perform bank reconciliations for multiple bank accounts </p><p>• Provide input for budget preparation and get draft forms ready for review b.</p><p>• Prepare financial statements for review, requiring a strong understanding of debits/credits, assets/liabilities, and depreciation.</p><p>• Maintain W9s and Certificates of Insurance for Vendors.</p><p><br></p>
<p>We are looking for a dedicated and detail-oriented Bookkeeper to join our team in St. Petersburg, Florida. In this role, you will handle a variety of accounting and administrative tasks, ensuring the smooth operation of our construction business. This is an excellent opportunity to contribute to a growing construction company.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable (AP) and accounts receivable (AR) processes efficiently.</p><p>• Prepare and submit monthly billing, including AIA billing and lien releases.</p><p>• Oversee payroll processing for a small team, ensuring accuracy and compliance.</p><p>• Reconcile accounts and bank statements to maintain financial accuracy.</p><p>• Draft proposals and assist in tracking project progress, permits, and deadlines.</p><p>• Collaborate with external CPA firms to make necessary accounting adjustments.</p><p>• Handle HR-related tasks such as onboarding, drug screenings, and vacation tracking.</p><p>• Coordinate month-end close activities and prepare financial reports as needed.</p><p>• Maintain clear and effective communication with team members and stakeholders.</p><p><br></p><p>This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested. </p>
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Palm Harbor, Florida. This role involves managing detailed billing processes and ensuring accurate cash applications. The ideal candidate will collaborate closely with managers and demonstrate strong attention to detail in financial reconciliation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with managers to determine accurate billing amounts and ensure timely submission of invoices.</p><p>• Track payment statuses and follow up to secure approval and processing.</p><p>• Enter payments into organizational forms and reconcile records between software systems.</p><p>• Maintain accurate and up-to-date financial data across multiple systems.</p><p>• Ensure compliance with contract requirements during the billing process.</p><p>• Conduct regular reviews to verify the accuracy of financial entries and reconciliations.</p><p>• Support the team with payment-related inquiries and resolve discrepancies efficiently.</p><p>• Monitor accounts receivable processes to ensure smooth operations and timely reporting.</p>
<p>We are looking for a detail-oriented Accounts Receivable Specialist to join our team in St Petersburg, Florida. This role focuses on managing high-volume invoice processing, cash applications, and resolving customer billing inquiries with efficiency and accuracy. The ideal candidate thrives in a fast-paced environment and enjoys collaborating with teams to maintain smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Process payments received via lockbox and electronic methods, ensuring accurate posting into the general ledger. </p><p>• Generate and distribute daily invoices for multiple customers, following a set schedule and billing cycle.</p><p>• Review service data such as unit counts and frequency to create accurate invoices tailored to customer agreements.</p><p>• Address customer inquiries related to billing issues and provide resolutions to errors or discrepancies.</p><p>• Collaborate with the customer service and sales teams to ensure proper account setup, pricing, and billing schedules.</p><p>• Maintain detailed records of transactions and account activity to facilitate smooth reconciliation processes.</p><p>• Support cash application procedures by monitoring and processing weekly payment volumes.</p><p>• Assist in collections as needed, ensuring timely follow-up on outstanding balances.</p><p>• Contribute to process improvement initiatives to enhance efficiency in billing and accounts receivable operations.</p>
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Clearwater, Florida. In this role, you will manage the full-cycle accounts receivable process, ensuring accurate and timely posting of payments and reconciliation of accounts. This position requires a detail-oriented individual who thrives in a structured, manual work environment and is eager to contribute to the success of the team. </p><p><br></p><p>Responsibilities:</p><p>• Process and post payments received via checks, wires, and other payment methods accurately and efficiently.</p><p>• Perform detailed account reconciliations to ensure all transactions are recorded correctly.</p><p>• Handle invoicing processes, including managing multiple steps and ensuring accuracy in billing.</p><p>• Utilize Excel spreadsheets to organize and track financial data, ensuring consistency and reliability.</p><p>• Collaborate with internal teams to address discrepancies and resolve payment issues.</p><p>• Maintain thorough documentation of all accounts receivable activities for audit and reporting purposes.</p><p>• Provide exceptional customer service when addressing inquiries related to billing and payments.</p><p>• Assist in transitioning to updated systems and processes as required by company needs.</p>
We are looking for an experienced Payroll Specialist to join our team in Tampa, Florida. In this long-term contract role, you will play a key part in processing payroll for a large workforce, ensuring accuracy and compliance with all applicable regulations. This position is an excellent opportunity for someone with strong payroll expertise and advanced Excel skills, particularly in a higher education setting.<br><br>Responsibilities:<br>• Process biweekly payroll for approximately 16,000 employees, ensuring accuracy and timeliness.<br>• Handle payroll adjustments, including pre-tax deductions, garnishments, and additional pay scenarios such as summer faculty terms.<br>• Perform payroll reconciliations to verify data accuracy and resolve discrepancies.<br>• Utilize advanced Excel functions, such as pivot tables and VLOOKUPs, to analyze payroll data and generate reports.<br>• Ensure compliance with local, state, and federal payroll tax requirements.<br>• Collaborate with HR and accounting teams to address payroll-related inquiries and issues.<br>• Maintain and update payroll records in Oracle HCM and other relevant systems.<br>• Monitor and process time and attendance data to ensure correct compensation.<br>• Stay informed about payroll regulations and best practices to improve processes.<br>• Support audits by providing accurate payroll data and documentation.
We are looking for a dedicated Customer Relations & Accounts Receivable Support Analyst to join our team in Land O’ Lakes, Florida. In this Contract-to-permanent role, you will play a pivotal part in ensuring the accuracy of patient accounts while providing exceptional support to patients regarding billing and payment inquiries. This position requires strong analytical skills, attention to detail, and the ability to effectively resolve account-related issues.<br><br>Responsibilities:<br>• Ensure compliance with federal and state regulations related to patient billing, statements, and bad debt processes.<br>• Conduct outbound calls to follow up on patient balances, assist with financial applications, and propose payment solutions, including setting up payment plans.<br>• Respond to incoming patient calls and correspondence, providing support with account resolutions and payment plan arrangements.<br>• Serve as a resource for complex account cases, utilizing advanced problem-solving skills to determine the best course of action.<br>• Analyze patient balance inventories to develop strategies for work assignments and demonstrate proficiency with patient account and vendor software systems.<br>• Identify and report process inefficiencies within patient balance collection activities to management.<br>• Act as a liaison between home office and hospital leadership regarding patient balance disputes and refund issues.<br>• Troubleshoot and resolve issues related to payment processing and credit card transactions, including issuing refunds when necessary.<br>• Reconcile payments and charges across various insurance types, including commercial, Worker’s Comp, Auto, and VA, escalating discrepancies as needed.<br>• Conduct audits to ensure compliance with bad debt approval processes and quality assurance for account work completed by team members.
