<p>We are looking for a detail-oriented Administrative Assistant to join our team in East Syracuse, New York. This long term contract position supports the implementation of outreach strategies by coordinating events and training sessions, cultivating partnerships, and communicating effectively with community stakeholders. It also involves managing outreach-related administrative responsibilities such as scheduling, data tracking, and support for coalition and internal initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Field and coordinate requests for outreach and training from community groups and individuals</p><p>• Represent the agency at community events, workshops, and resource fairs with professionalism, enthusiasm, and cultural sensitivity</p><p>• Collaborate with the team to design, order, and distribute outreach materials and assist in implementing media strategies for job postings, program promotion, and volunteer recruitment</p><p>• Develop and maintain relationships with community organizations, agencies, and leaders to foster collaboration and support for agency initiatives</p><p>• Handle administrative tasks related to agency outreach and division operations, including responding to emails, managing schedules, and maintaining organized records</p><p>• Assist with the planning and execution of staff and volunteer recognition events.</p><p>• Act as a liaison between the agency and community stakeholders, ensuring clear communication and support</p><p>• Track all media requests, media appearances, outreach events & community training being delivered.</p><p>• Email media coverage (links, articles, recordings) to staff, board of directors, marketing consultants.</p><p>• Promote events on social media with links if relevant.</p><p>• Attend required staff meetings and participate in agency-provided training, workshops, and continuing education</p><p>• Perform additional duties and responsibilities as they develop and are assigned, adapting to the evolving needs of the agency and the community.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Syracuse, New York. In this role, you will support key administrative functions within a healthcare setting, ensuring smooth operations and excellent service delivery. This is a Contract-to-permanent position, offering an opportunity to grow within the organization.<br><br>Responsibilities:<br>• Manage electronic health records (EHR) systems to maintain accurate and updated patient information.<br>• Answer and direct inbound calls, providing exceptional customer service and addressing inquiries effectively.<br>• Oversee patient check-in and intake processes to ensure a seamless experience for all visitors.<br>• Handle insurance authorizations and claims administration with precision and efficiency.<br>• Coordinate billing tasks, ensuring accurate and timely processing of patient accounts.<br>• Utilize electronic scheduling tools to organize appointments and maintain clinic schedules.<br>• Assist patients with insurance-related questions and verify coverage details.<br>• Perform general office duties, including data entry and maintaining organized records.<br>• Support the team with administrative tasks to ensure daily operations run smoothly.
<p>We are looking for a highly skilled Executive Assistant to support a C Suite Executive in a dynamic healthcare organization based in Syracuse, New York. This Contract-to-permanent position is critical to ensuring seamless administrative, operational, and project-based support for the Finance Department. The role requires exceptional organizational skills, professionalism, and the ability to manage confidential information with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the C Suite Executive calendar, coordinating meetings, travel arrangements, and events to ensure optimal time management.</p><p>• Draft, proofread, and format correspondence, reports, and presentations with a high degree of accuracy and professionalism.</p><p>• Manage incoming communications, prioritizing and responding on behalf of the C Suite Executive when necessary.</p><p>• Prepare agendas, document meeting minutes, and track follow-up actions for finance-related and board committee meetings.</p><p>• Assist with special projects such as budgeting preparation, financial reporting, and audit coordination.</p><p>• Organize and maintain both digital and physical filing systems for Finance operations.</p><p>• Coordinate logistics for guest visits and vendor meetings involving senior finance staff.</p><p>• Represent the C Suite Executive in meetings or communications when appropriate, ensuring professionalism and clarity.</p><p>• Handle confidential financial, operational, and personnel matters with the utmost discretion.</p><p>• Support broader executive team functions and contribute to improvement initiatives as assigned.</p>
