71 results for Administrative Coordinator in Swarthmore Pa

Administrative Coordinator If you are looking to work at a dynamic non-profit organization as an Administrative Coordinator you might be the highly skilled candidate, we are looking for! This Administrative Coordinator position is for someone who can maintain various administrative responsibilities which requires strong writing skills and high proficiency in Microsoft Office Suite. This Administrative Coordinator role is a long-term contract position located in the Philadelphia, Pennsylvania area. What you get to do every single day:- Assist with organizing documents and materials for meetings and events- Source and interview potential vendors- Vendor relationship management- Organize surveys and collect results- Create presentations and spreadsheets- Liaising with internal and external stakeholders- Preparing e-mail communications- Processing expense reports- Perform additional administrative tasks and projects as needed

Administrative Coordinator We are offering a contract to permanent employment opportunity for an Administrative Coordinator located in Philadelphia, Pennsylvania. As an Administrative Coordinator In this role, you will be instrumental in providing comprehensive support to our Community Engagement Officer, managing workflows, and maintaining accurate records in our database. What you get to do every single day:• Offer administrative assistance to the Engagement Officer • Maintain database accuracy through diligent data entry tasks• Handle phone calls, email correspondence, and coordinate mail merges• Send timely reminders and invitations for upcoming meetings and events• Assist in the coordination of various events• Keep track of inventory and manage supply orders• Generate reports and track relevant data• Manage relationships with various vendors• Conduct outreach within the community• Prepare meeting agendas and track action items.

Senior Administrative Coordinator We are offering a long-term contract employment opportunity for a Senior Administrative Coordinator in the bustling city of Philadelphia, Pennsylvania. As a Senior Administrative Coordinator, this role is primarily in the business services division, where you will serve as the primary point of contact and support for various administrative tasks. What you get to do every single day:• Serve as the first point of contact, handling phone calls for various executives • Welcome visitors, provide necessary guidance and assistance• Manage and maintain conference room bookings and ensure their cleanliness and readiness for meetings• Oversee the office front and break room are in order, ensuring cleanliness and organization• Handle document-related tasks such as photocopying, printing, collating, archiving, and mail distribution• Order and maintain necessary office supplies and equipment• Support recruitment processes by scheduling interviews and coordinating logistics for other meetings• Stand in for the Administrative Coordinator during their absence• Carry out other assigned duties as required• Utilize various online systems, including Microsoft Office Suite, effectively and adapt to new software applications.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant role in the Manufacturing industry located in Bala Cynwyd, PA, Pennsylvania. The successful Administrative Assistant will be tasked with a variety of responsibilities aimed at supporting our sales team and ensuring efficient operations. What you get to do every single day:• Oversee the distribution of incoming leads and quote opportunities to the inside sales team.• Manage and update the customer database and CRM system to provide accurate and timely information.• Accurately enter customer sales orders into the CRM system and produce order confirmations when necessary.• Provide prompt responses to customer inquiries or phone calls, offering information on products and services.• Ensure that the sales team is fully equipped with the necessary resources for optimal performance.• Utilize various software such as ADP - Financial Services, Configure Price Quote (CPQ), ERP - Enterprise Resource Planning, and ERP Solutions.• Perform auditing duties and manage billing functions.• Maintain high standards of customer service by promptly answering inbound calls.• Employ the 'About Time' approach in all responsibilities, ensuring tasks are completed in a timely manner.

Administrative Assistant We are seeking a meticulous Administrative Assistant to join our team located in Philadelphia, Pennsylvania. As an Administrative Assistant, you will be entrusted with various tasks, including document management, client interaction, and general administrative duties. This role offers a short-term contract employment opportunity and is a key function within our operations. What you get to do every single day:• Efficiently handle inbound and outbound emails and phone calls.• Accurately process and manage documents through scanning.• Handle deposit slips with utmost attention to detail.• Order necessary supplies as per the requirement.• Distribute mail in a timely and organized manner.• Attend to clients entering the building as necessary.• Undertake various administrative tasks as needed.• Utilize Microsoft Office Suite for various tasks including data entry and scheduling appointments.• Ensure excellent customer service throughout all interactions.

Administrative Assistant Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Philadelphia, Pennsylvania. As an Administrative Assistant the role involves providing comprehensive administrative support, handling communication, and managing data with a high level of accuracy. What you get to do every single day:• Play a crucial role in managing and responding to all inbound and outbound calls and emails• Handle general administrative duties to support the smooth functioning of the organization• Ensure accurate data entry and database management to maintain up-to-date records• Support membership and donor relations through prompt and efficient service• Resolve inquiries and challenges faced by members or donors in a timely manner• Coordinate and assisting with the planning and execution of projects and events• Generate detailed and accurate reports as per requirement• Assist with expense reports and ensuring they are up-to-date and accurate• Schedule appointments and managing calendars effectively• Undertake additional tasks and projects related to the role as needed.

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Executive Administrative Assistant Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Oversee office supply inventory· Process client invoices· Calendar Management· Monitor expenses· Answer incoming phone calls· Draft email correspondence and create presentations· POC to outside vendors· Identify areas for process improvements· Maintain petty cash· Provide reports to management

Administrative Assistant We are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage credit applications from customers, maintain meticulous customer records, and resolve customer queries. Responsibilities:• Act as the primary point of contact for clients and vendors, addressing their requests and queries in a detail oriented and timely manner.• Coordinate and manage the logistics and communication for meetings, events, and travel arrangements.• Maintain a strict level of confidentiality in all dealings and communications.• Assist in the preparation and formatting of information for internal and external distribution, including but not limited to, writing letters and memos, compiling data for reports, creating presentations, writing reports, and other information preparation duties.• Contribute to the team effort by accomplishing related tasks as needed.• Ensure office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.• Perform general office duties, which may include ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.• Assist in the development and implementation of administrative standards, policies, and practices for the organization.• Conduct research, compile data, and prepare documents for consideration and presentation by executives and boards of directors.• Manage and maintain executives' schedules, appointments, and travel arrangements.

Administrative Assistant We are seeking a detail-oriented and organized short-term Administrative Assistant to support daily operations by managing calendars, coordinating meetings, answering phones, and providing administrative support. The ideal candidate will have strong communication skills, the ability to multitask effectively, and proficiency with scheduling tools and office software. This role requires a detail oriented demeanor and a proactive approach to problem-solving to ensure the smooth operation of administrative tasks. Responsibilities: Calendar Management: Maintain and update schedules for executives or team members, coordinate appointments, and resolve scheduling conflicts efficiently. Meeting Arrangements: Schedule and organize meetings, including booking conference rooms, preparing agendas, and arranging for any necessary materials or catering. Phone and Communication Management: Answer and direct phone calls in a detail oriented manner, take messages, and respond to inquiries as appropriate. Administrative Support: Prepare documents, reports, and correspondence as needed. Ensure the timely and accurate submission of administrative paperwork. Travel Coordination: Arrange travel, accommodations, and itineraries for staff or executives as requested. Data Entry and Record Maintenance: Maintain organized records, databases, and files for easy access and retrieval. Customer and Visitor Interaction: Serve as a welcoming point of contact for visitors and provide excellent customer service. Office Operations Support: Monitor office supplies and place orders as required, maintaining a well-functioning administrative environment. Support Special Projects: Assist with one-time or ongoing projects as assigned by management.

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant in Wilmington, Delaware, United States. The chosen candidate will be part of a team that is responsible for various administrative and clerical tasks. The role requires strong organizational skills and attention to detail as you will be processing and verifying employment eligibility forms, coordinating verification requests, and maintaining secure employee records. Responsibilities: • Manage general administrative duties such as scheduling appointments, maintaining calendars, and responding to inquiries. • Assist with onboarding activities, including distributing documents and ensuring completion of new permanent paperwork. • Coordinate and respond to employment verification requests for current and former employees with accuracy and timeliness. • Maintain both electronic and physical employee records in an organized and secure manner. • Prepare, edit, and format documents, reports, and correspondence as required. • Organize and maintain departmental records, ensuring the proper filing and archiving of important documents. • Provide logistical support for events, meetings, and training sessions. This includes booking rooms, sending invitations, and preparing materials. • Ensure all administrative procedures adhere to current legal and HR compliance standards. • Verify the accuracy and completeness of all submitted forms and uploaded documents. • Work in close collaboration with HR, operations, and program staff to streamline administrative processes and resolve logistical issues. • Communicate effectively with internal teams and external stakeholders to relay pertinent employment-related information.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role requires a candidate who can handle a variety of administrative tasks in a fast-paced environment. Responsibilities:• Accurately process data entries and maintain customer records• Efficiently answer inbound calls and handle both inbound and outbound calls professionally• Manage email correspondence and respond to inquiries in a timely manner• Schedule appointments and manage the office calendar using Microsoft Outlook• Assist with receptionist duties as needed• Utilize Microsoft Suite (Excel, Word, PowerPoint) for various tasks• Handle expense reporting using Concur Expense software

Administrative Assistant A Financial Services firm in Willow Grove is seeking an Office Manager/Receptionist for a long-term contract engagement. This position will begin immediately and run through the end of April or through early May. The hours for this position are 9am - 5:30pm and is 100% on site. The ideal candidate will have strong organizational skills, be comfortable answering phones and speaking with clients, intermediate Outlook and Excel skills, and a friendly but professional demeanor. In this role you will answer phones, assist with collating tax packets, and ad hoc projects as they arise. For immediate consideration please call Christine at 215-244-1551, or send your updated resume to Christine.MacMahon@RobertHalf com. Thank you!

Executive Administrative Assistant We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. Responsibilities • Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team. • Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity. • Handle confidential and non-routine information with utmost discretion. • Coordinate company events, working either independently or as part of a team on special or ongoing projects. • Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations. • Ensure general office services and equipment are in order, providing assistance with related issues as needed. • Sort and distribute incoming mail and arrange for outgoing shipments. • Run general office errands as required. • Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites. • Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts. • Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.

Administrative Assistant 1 Job Description: Administrative Assistant Location: 19154 Zip Code Area Employment Type: Temporary to Hire Opportunity A rapidly growing organization in the 19154 zip code area is seeking an Administrative Assistant to join their team in a potential temporary-to-hire role. This position will begin immediately and offers an exciting opportunity to support high-level administrative operations within a dynamic team environment. Key Responsibilities: Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks. Prepare professional documents, such as invoices, reports, memos, letters, financial statements, and other relevant materials. File and retrieve corporate records, documents, and reports to ensure seamless data organization and accessibility. Open, sort, and distribute incoming correspondence, including faxes and emails. Draft responses to routine inquiries and correspondence as needed. Required Skills: Excellent verbal and written communication skills essential for effective collaboration with internal and external stakeholders. Strong organizational and multitasking abilities to handle varied tasks efficiently. Customer service and interpersonal skills to foster productive office relationships. Ability to work independently, prioritize tasks, and maintain confidentiality regarding sensitive information. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Education and Experience: Education: High school diploma or GED required. Experience: 0–2 years of relevant administrative experience. This is an exciting chance to join a growing organization dedicated to employee success and professional growth. If you’re organized and thrive in a fast-paced environment, this position could be the perfect fit for you! For immediate consideration please call CHristine at 215-244-1870, or send your updated resume to christine.macmahon@roberthalf com. Thank you!

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

Operations Coordinator Innovative Real Estate Firm seeks an Operations Coordinator who can assist project managers with daily operational activities. This candidate will perform administrative tasks, assist with project management, liaison between the operations & billing departments, draft internal and external communication/correspondence, and maintain operational documentation. The ideal Operations Coordinator for this role should have outstanding multi-tasking abilities, professional written and verbal communication skills, and the ability to multitask. Primary Responsibilities· General administrative support· Manage internal record keeping system· Identify inefficiencies· Prepare financial reports· Assist with project management· Oversee Compliance· Plan and organize meetings and activities· Resolve customer inquiries· Design and implement process improvements· Assist billing department as needed

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Philadelphia, Pennsylvania. This role involves working three days in the office and two days remotely, with flexible hours. The Office Assistant will be part of our Producer Services team and will be responsible for setting up and maintaining records for Agents, assisting with projects, and processing data updates. Responsibilities: • Create and manage records for existing producers in our internal systems. • Regularly update our internal systems with pertinent data. • Provide assistance on various projects in line with business requirements. • Offer support to the team as required. • Handle appointments and terminations when necessary. • Conduct mass data updates on the system. • Use Microsoft Office products, particularly Excel for data entry, Word for utilizing templates, and Outlook for managing emails. • Demonstrate a high level of attention to detail and organizational skills. • Work independently to complete assignments in a timely manner. • Exhibit excellent communication skills. • Apply insurance industry knowledge and accounting functions when necessary.

Marketing Coordinator We are hiring a Marketing Coordinator for a client in Philadelphia, PA. You will play a pivotal role in coordinating events and tradeshows, all marketing efforts, and performing administrative duties. Responsibilities:• Coordinating marketing initiatives and events, ensuring smooth execution and alignment with business objectives• Playing a key role in managing content for various social media platforms• Assisting in the development and maintenance of website content, ensuring it aligns with our brand message• Organizing and managing various events, coordinating with external vendors and internal teams for seamless execution• Performing administrative tasks, assisting in daily office needs and managing our company's general administrative activities• Liaising with stakeholders at various levels, ensuring effective communication and coordination• Monitoring industry trends and competitor activities, providing insights for strategic decision making• Working collaboratively with the team to brainstorm new and innovative growth strategies• Handle day to day administrative tasks of maintaining the office• Order office supplies and keep track of inventory• Process incoming and outgoing mail, distribute packages and maintain records • Liaison between office and building management

Administrative / AP Assistant Robert Half is seeking an Administrative professional who can support office operations in the areas of Accounts Payable and front desk duties. We are looking for candidates with 5+ years of office experience and specifically with a focus on Accounts Payable. This role is great for someone who enjoys working with a close-knit team and being part of an established organization. This role is onsite Mon-Fri in the East Windsor area. Apply today! Key Responsibilities:<ul><li>Oversee front desk by greeting visitors and handling inquiries</li><li>Answer and direct incoming phone calls.</li><li>Manage incoming and outgoing mail, including FedEx shipments.</li><li>File accounts payable (A/P) and accounts receivable (A/R) documents, including year-end file transfers.</li><li>Enter inventory transactions from daily billing and process inventory adjustments.</li><li>Process all A/P invoices, verifying pricing accuracy.</li><li>Coordinate check runs and process bank ACH payments to vendors.</li><li>Create and manage purchase orders.</li><li>Communicate with vendors to address and resolve inquiries.</li></ul>

Executive Assistant • Tenure-No jumpy resumes • Strong computer skills- Calendar and email management • HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments.

HR Assistant Growing Healthcare company seeks a Bilingual HR Assistant to support the human resources department and facilitate communication in both English and Spanish. As the HR Assistant, you will handle a variety of administrative and human resource activities such as: recruitment, record keeping, interviewing, onboarding, employment verifications, documentation, and assembling policies and procedures. We are looking for a candidate who can excel in a fast-paced environment with the ability to implement strategic problem-solving and keep abreast with the latest HR trends and best practices. Primary Duties· Recruit and interview potential candidates· Maintain organized employee records· Draft new hire documentation· Monitor/track employee pipeline· Benefits Administration· Auditing/Compliance· Arrange meetings and maintain calendars· Process pre-placement background/license screenings· Maintain office inventory· Employee Relations· Assist with HR inquiries

Property Management Assistant Robert Half is seeking a dynamic and detail-oriented Property Management Assistant to join a local and growing organization. In this role, you will work closely with the Property Manager to facilitate tenant relations, oversee administrative tasks, and ensure smooth daily property operations. This position is ideal for someone with excellent organizational and interpersonal skills, a passion for property management, and a proactive attitude. Key Responsibilities<ul><li>Tenant Communication: Respond to tenant inquiries and service requests, ensuring timely resolution of issues and excellent customer service.</li><li>Lease Administration: Assist in preparing, reviewing, and organizing lease agreements and ensuring compliance with all lease terms.</li><li>Maintenance Coordination: Schedule property inspections and coordinate maintenance and repair requests with vendors or contractors.</li><li>Administrative Support: Manage property files, update records in property management software, and maintain accurate documentation.</li><li>Financial Support: Assist with rent collection, invoicing, and processing vendor payments, ensuring accuracy in all financial records.</li><li>Marketing Support: Help create marketing materials for property listings, schedule property showings, and manage online rental platforms.</li><li>Compliance: Ensure all properties meet local, state, and federal regulations, including safety standards and landlord-tenant laws.</li></ul>

Benefits Coordinator and Payroll Assistant Robert Half is looking for a talented, accurate Benefits Coordinator and Payroll Assistant to fill a permanent position within an innovative company. The Benefits Coordinator and Payroll Assistant will benefit and payroll related duties as support to the client. The Benefits Coordinator and Payroll Assistant will be responsible for the daily administration of the company’s health and welfare plans, including the medical, prescription, dental, vision, life, non-work related disability, 401k, FSA and COBRA benefit plans. This is a challenging, multi-faceted opportunity in the Philadelphia area, at a company where effort is rewarded. What you get to do every day:<ul><li>Administer, direct, and review employee benefit programs.</li><li>Ensures that records, files and electronic tracking systems are maintained accurately to ensure compliance according to company and regulator policies and procedures.</li><li>Identify training needs, develop training tools and facilitates training for systems.</li><li>Coordinates the enrollment of team members in various company benefits.</li></ul>