21 Results for Front Deskworkplace Specialist Jobs in Sunnyvale, CA

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Workplace Specialist

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Key Responsibilities:<ul><li>Support daily office operations, facilities, and workplace needs</li><li>Manage office and kitchen supplies, inventory, vendors, and service requests</li><li>Coordinate meetings, company events, catering, and employee activities</li><li>Assist with new hire setup, workspace needs, and employee requests</li><li>Partner with internal teams and vendors to resolve workplace and facilities issues</li><li>Help maintain a positive, organized, and high-energy employee experience</li></ul>
2026-10-02T00:00:00Z

Front Deskc Coordinator

Palo Alto, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
We’re looking for a friendly, organized Front Desk Coordinator to be the welcoming face of the office and help keep daily operations running smoothly.What You’ll Be Doing:<ul><li>Greet and assist visitors, employees, and vendors</li><li>Answer and route incoming calls and inquiries</li><li>Coordinate conference rooms, meetings, and office schedules</li><li>Manage mail, packages, deliveries, and office supplies</li><li>Keep the reception and common areas organized and welcoming</li><li>Provide general administrative and office support</li></ul>
2026-10-02T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position based in San Francisco, California. This role is ideal for someone who takes pride in accuracy, communicates clearly, and thrives in a collaborative office setting. The successful candidate will serve as a key point of contact for visitors and callers while helping maintain an organized and confidential workplace environment. Responsibilities: • Welcome guests and provide a positive first impression while managing front desk activity throughout the day. • Answer and direct incoming calls using a multi-line phone system, ensuring messages are relayed accurately and promptly. • Coordinate with managers and client contacts to share updates, escalate concerns, and address timing-sensitive requests. • Prepare, organize, and safeguard confidential files, documents, and other sensitive information with discretion. • Support administrative and office service tasks as needed to keep day-to-day operations running efficiently. • Contribute to team-based projects and take on additional assignments based on business needs. • Maintain reception and common areas in an orderly manner to support a welcoming office experience.
2026-10-05T00:00:00Z

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in Palo Alto, California. This role serves as a key point of contact for visitors, callers, and internal teams, helping maintain an organized and responsive office environment. The ideal candidate brings prior experience in office support, strong communication abilities, and the discretion needed to manage confidential information with care. Responsibilities: • Manage front-desk activities by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Operate a multi-line phone system to answer incoming calls promptly, route messages accurately, and connect callers to the appropriate contacts. • Coordinate with supervisors and client stakeholders to address scheduling questions, service needs, and time-sensitive matters. • Prepare, organize, and safeguard confidential records and documents while maintaining accuracy and professionalism. • Provide administrative assistance for daily office functions, including general clerical support and reception coverage. • Take ownership of supplementary assignments and special projects as business needs evolve. • Monitor communication flow across the front office to help ensure deadlines and service expectations are met.
2026-09-30T00:00:00Z

Office Specialist I

Oakland, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Office Specialist I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently. Key Responsibilities:Perform general clerical duties such as filing, data entry, and document preparation.Answer phones, route calls, and provide exceptional customer service to internal and external stakeholders.Maintain and update records, logs, and reports accurately and efficiently.Assist with scheduling, correspondence, and meeting coordination.Support departmental operations with additional administrative tasks as assigned.
2026-09-29T00:00:00Z

Payroll Specialist

Concord, CA
onsite
Temporary to Hire
32 - 35 USD / Hourly
We are looking for a reliable Payroll Specialist to join a stone, glass, and concrete manufacturing organization in Concord, California. This contract opportunity with permanent potential is ideal for someone who can oversee weekly payroll with precision while also supporting core human resources activities. The position plays an important role in maintaining accurate employee records, coordinating benefit and leave administration, and helping the HR team stay aligned with compliance requirements in a fast-paced environment. Responsibilities: • Manage end-to-end weekly payroll processing for employees, ensuring wages, deductions, and adjustments are completed accurately and on schedule. • Verify payroll data by reviewing hours, taxes, benefit withholdings, retirement contributions, and other earnings or deduction entries before each pay cycle is finalized. • Prepare and submit required payroll tax payments and related filings, and administer wage garnishments and other mandatory deductions. • Investigate payroll issues, respond to employee questions, and resolve discrepancies through careful research and documentation. • Maintain secure payroll files and support reporting and reconciliation activities to help ensure clean and accurate records. • Assist with benefits administration by reconciling insurance invoices, updating enrollment information, and coordinating with carriers when issues arise. • Track leave activity and maintain organized documentation for absences and employee support matters tied to payroll and benefits. • Support human resources operations by preparing employment documentation, coordinating interviews, assisting with onboarding, and maintaining personnel records. • Monitor employment eligibility documentation, help conduct periodic audits, and contribute to HR compliance efforts while protecting confidential employee information.
2026-10-01T00:00:00Z

Payroll Specialist

Mountain View, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
Primary Responsibilities<ul><li>Process payroll on a regular schedule using Workday.</li><li>Maintain payroll records including deductions, taxes, and direct deposit changes.</li><li>Review payroll data for accuracy and resolve discrepancies.</li><li>Respond to employee payroll questions.</li><li>Support payroll tax filings, audits, and year-end reporting.</li><li>Ensure compliance with payroll laws and internal policies.</li></ul>
2026-10-05T00:00:00Z

Payroll Specialist

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Payroll SpecialistAre you a detail-oriented payroll professional who thrives in a fast-paced environment? Robert Half is seeking a skilled Payroll Specialist to join our client’s team. In this role, you will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with payroll regulations, and supporting employees with payroll-related inquiries.
2026-09-25T00:00:00Z

Payroll Specialist

Concord, CA
onsite
Temporary / Contract
30 - 37 USD / Hourly
We are seeking a detail-oriented Payroll Specialist to support a long-term contract assignment in Contra Costa County. This role focuses on payroll and timekeeping functions in a healthcare setting, including reviewing time records, validating hours worked, auditing time results, and making adjustments based on documented rules and policies. The ideal candidate will help ensure accurate payroll processing for hourly employees while working closely with internal teams to resolve discrepancies and maintain accurate records. Responsibilities:<ul><li>Support payroll and timekeeping functions for large company </li><li>Review, audit, and validate time records and hours worked</li><li>Make adjustments based on documented payroll and timekeeping rules</li><li>Use Excel for data review, reporting, and analysis</li></ul>
2026-10-05T00:00:00Z

Payroll Specialist

Martinez, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Posting: Payroll SpecialistEmployment Type: Contract to Hire About the Role Robert Half is partnering with a dynamic and growing organization to find an experienced Payroll Specialist. In this role, you will play a crucial part in ensuring employees are compensated accurately and on time while maintaining compliance with payroll regulations. This is a fantastic opportunity to advance your payroll career while working closely with a supportive and collaborative team. Key Responsibilities<ul><li>Process semi-monthly, biweekly, or weekly payroll for employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records, including wage adjustments, benefit deductions, and tax withholding.</li><li>Review and reconcile payroll reports to ensure compliance with labor laws and regulations.</li><li>Respond promptly to employee inquiries about payroll, deductions, or tax issues.</li><li>Assist with annual reporting requirements, including W-2 and 1099 processing.</li><li>Calculate and process bonuses, overtime, and commissions where applicable.</li><li>Collaborate with HR to ensure accurate onboarding of employee information.</li><li>Stay updated on payroll laws and regulations, including applicable state or regional requirements.</li><li>Assist with audits and liaise with external auditors or agencies when necessary.</li></ul>
2026-09-24T00:00:00Z

Payroll Specialist

Concord, CA
onsite
Temporary / Contract
28.5 - 38.5 USD / Hourly
We are seeking a detail-oriented Payroll Specialist to support a long-term contract assignment in Contra Costa County. This role focuses on payroll and timekeeping functions including reviewing time records, validating hours worked, auditing time results, and making adjustments based on documented rules and policies. The ideal candidate will help ensure accurate payroll processing for hourly employees while working closely with internal teams to resolve discrepancies and maintain accurate records Payroll Representative is responsible for performing daily timekeeping and payroll tasks to support the organization’s workforce and payroll operations, ensuring accurate and timely processing in compliance with state and federal requirements Duties:<ul><li>Support payroll and timekeeping functions for large company</li><li>Review, audit, and validate time records and hours worked</li><li>Make adjustments based on documented payroll and timekeeping rules</li><li>Use Excel for data review, reporting, and analysis</li></ul>
2026-09-21T00:00:00Z

Payroll Specialist

Walnut Creek, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Payroll SpecialistContract-to-Hire OpportunityAbout the RoleRobert Half is partnering with a well-established construction company seeking a Payroll Specialist to join their team. This role will be responsible for processing payroll for field and office employees while ensuring accuracy, compliance, and timely payment. The ideal candidate will have experience handling high-volume payroll in a construction or project-based environment and be comfortable working with multiple pay rates, certified payroll, prevailing wage requirements, and union payroll where applicable. Key Responsibilities<ul><li>Process weekly and biweekly payroll for field and office employees accurately and on time.</li><li>Maintain payroll records, including new hires, terminations, wage changes, deductions, garnishments, and benefit elections.</li><li>Review and reconcile payroll registers, labor reports, and payroll-related general ledger accounts.</li><li>Ensure compliance with federal, state, and local payroll regulations, including prevailing wage and certified payroll requirements when applicable.</li><li>Process and audit employee timecards and labor allocations for job costing purposes.</li><li>Prepare certified payroll reports and supporting documentation for public works projects.</li><li>Coordinate with HR and project teams to ensure accurate employee and project information is reflected in payroll.</li><li>Assist with payroll tax reporting, year-end processing, W-2s, and other payroll-related filings.</li><li>Respond to employee questions regarding pay, deductions, benefits, and payroll discrepancies.</li><li>Support payroll audits and maintain accurate payroll documentation.</li></ul>
2026-09-24T00:00:00Z

Payroll Specialist

San Mateo, CA
onsite
Temporary / Contract
42 - 47 USD / Hourly
Job Title: Payroll Specialist – Year-End Projects (Contract)Location: San Mateo CountyJob Type: ContractCompany: Robert Half Job Description:Robert Half is seeking a Payroll Specialist for an exciting contract opportunities supporting critical year-end payroll projects. This role is ideal for payroll professionals who enjoy project-based work, thrive in fast-paced environments, and want the flexibility and variety that contract assignments can offer. If you have strong year-end payroll experience and enjoy stepping into key initiatives where your expertise can make an immediate impact, we’d like to connect with you. What You’ll Do:<ul><li>Support year-end payroll processing and related projects</li><li>Assist with payroll audits, reconciliations, and reporting</li><li>Prepare and validate W-2 data and year-end payroll records</li><li>Help ensure compliance with federal, state, and local payroll regulations</li><li>Review payroll tax filings and assist with corrections as needed</li><li>Partner with HR, finance, and internal teams to resolve discrepancies</li><li>Maintain accuracy of employee payroll records in payroll systems</li><li>Support process improvements and cleanup efforts tied to year-end deadlines</li></ul>
2026-09-21T00:00:00Z

Payroll Specialist

Concord, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are seeking a Payroll Specialist for a contract assignment with a stone, glass, and concrete manufacturing organization in Concord, California. This role is designed to provide payroll support during an employee leave of absence and is ideal for someone who can step in quickly, manage payroll with accuracy and confidentiality, and thrive in a fast-paced environment. The Payroll Specialist will be responsible for payroll processing, certified payroll reporting, and helping maintain compliance across employee and job-related payroll activities throughout the duration of the assignment. Responsibilities:• Administer regular payroll cycles accurately and on schedule, using payroll systems such as Penta Technologies to ensure reliable processing.• Maintain payroll records by entering, updating, and validating employee information in accordance with applicable federal, state, and local requirements.• Handle employee status updates including onboarding changes, separations, pay adjustments, and role changes with a high level of accuracy.• Prepare and submit weekly certified payroll information through required client and compliance platforms, including tracker and reporting systems.• Coordinate documentation and payroll-related compliance requirements for newly awarded or newly launched jobs.• Generate, review, and distribute certified payroll reports each week to support internal tracking and external obligations.• Issue correction payments, missed-time checks, and other off-cycle payroll transactions when needed.• Support payroll operations involving multi-state processing and large employee populations while safeguarding confidential information.
2026-10-01T00:00:00Z

Payroll Specialist

San Francisco Bay Area, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS PAYROLL SPECIALIST - HYBRID 2 DAYS ONSITE90K-100K We are looking for an experienced Payroll Specialist to join our expanding team. This role is vital to ensuring accurate and compliant payroll processing while supporting employees and managers with payroll-related inquiries. As a senior member of the payroll team, you will manage key aspects of payroll administration, reporting, and system maintenance. Responsibilities:• Process payroll accurately and on time, ensuring compliance with relevant regulations and company policies.• Handle payroll transactions such as manual checks, pay adjustments, bonuses, reimbursements, leave processing, and garnishments.• Ensure timely and correct payment of payroll taxes and other deductions.• Conduct audits and reconcile payroll data, including reconciling balance sheets and preparing tax compliance schedules.• Assist in the preparation and validation of W-2 forms and maintain alignment with the general ledger.• Provide guidance to employees and managers on complex payroll issues, offering solutions and support.• Respond to inquiries from federal, state, and local agencies regarding payroll matters.• Maintain payroll systems by updating cost centers, codes, and ensuring system functionality.• Generate payroll reports and perform detailed data analysis for business insights.• Develop and document payroll policies, procedures, and internal controls to improve efficiency and compliance.
2026-10-01T00:00:00Z

Payroll Specialist

San Ramon, CA
onsite
Temporary / Contract
28.5 - 38.5 USD / Hourly
We are seeking a detail-oriented Payroll Specialist to support a long-term contract assignment in Contra Costa County. This role focuses on payroll and timekeeping functions including reviewing time records, validating hours worked, auditing time results, and making adjustments based on documented rules and policies. The ideal candidate will help ensure accurate payroll processing for hourly employees while working closely with internal teams to resolve discrepancies and maintain accurate records Payroll Representative is responsible for performing daily timekeeping and payroll tasks to support the organization’s workforce and payroll operations, ensuring accurate and timely processing in compliance with state and federal requirements Duties:<ul><li>Support payroll and timekeeping functions for large company</li><li>Review, audit, and validate time records and hours worked</li><li>Make adjustments based on documented payroll and timekeeping rules</li><li>Use Excel for data review, reporting, and analysis</li></ul>
2026-09-21T00:00:00Z

Payroll Specialist

San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
We are seeking a detail-oriented and dependable contract, Payroll Specialist to be 100% onsite in San Francisco. This is an excellent opportunity for a payroll professional who is passionate about accuracy, compliance, and providing exceptional support to employees. What You'll DoAs a Payroll Specialist, you'll be responsible for ensuring the timely and accurate processing of payroll while maintaining compliance with company policies and applicable regulations. Key Responsibilities<ul><li>Process bi-weekly, semi-monthly, or monthly payrolls accurately and on schedule.</li><li>Review and validate payroll data, including hours worked, bonuses, commissions, deductions, and other pay adjustments.</li><li>Maintain employee payroll records and ensure data accuracy within payroll systems.</li><li>Respond to employee payroll inquiries regarding earnings, deductions, taxes, and time reporting.</li><li>Process payroll-related transactions, including new hires, terminations, promotions, bonuses, and leave of absence changes.</li><li>Ensure compliance with federal, state, and local payroll regulations and company policies.</li><li>Reconcile payroll reports and resolve discrepancies in a timely manner.</li><li>Support payroll tax reporting and year-end activities, including W-2 preparation and audits.</li><li>Partner with Human Resources and Finance teams to ensure seamless payroll operations.</li><li>Assist with payroll audits, reporting, and special projects.</li><li>Identify opportunities to streamline payroll processes and improve operational efficiency.</li></ul> ** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# Payroll Specialist **
2026-09-21T00:00:00Z

Payroll Specialist

San Ramon, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Payroll SpecialistContract-to-Hire OpportunityAbout the RoleRobert Half is partnering with a well-established construction company seeking a Payroll Specialist to join their team. This role will be responsible for processing payroll for field and office employees while ensuring accuracy, compliance, and timely payment. The ideal candidate will have experience handling high-volume payroll in a construction or project-based environment and be comfortable working with multiple pay rates, certified payroll, prevailing wage requirements, and union payroll where applicable. Key Responsibilities<ul><li>Process weekly and biweekly payroll for field and office employees accurately and on time.</li><li>Maintain payroll records, including new hires, terminations, wage changes, deductions, garnishments, and benefit elections.</li><li>Review and reconcile payroll registers, labor reports, and payroll-related general ledger accounts.</li><li>Ensure compliance with federal, state, and local payroll regulations, including prevailing wage and certified payroll requirements when applicable.</li><li>Process and audit employee timecards and labor allocations for job costing purposes.</li><li>Prepare certified payroll reports and supporting documentation for public works projects.</li><li>Coordinate with HR and project teams to ensure accurate employee and project information is reflected in payroll.</li><li>Assist with payroll tax reporting, year-end processing, W-2s, and other payroll-related filings.</li><li>Respond to employee questions regarding pay, deductions, benefits, and payroll discrepancies.</li><li>Support payroll audits and maintain accurate payroll documentation.</li></ul>
2026-09-24T00:00:00Z

Payroll Specialist

San Jose, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a Payroll Specialist to support accurate and timely payroll operations for a large, multi-state workforce in San Jose, California. This Long-term Contract position is ideal for someone who brings strong end-to-end payroll expertise, attention to detail, and confidence working in a high-volume environment. The person in this role will help ensure employees are paid correctly, records are maintained properly, and payroll processes align with company policies and applicable regulations. Responsibilities: • Process full-cycle payroll for a workforce of more than 500 employees, ensuring accuracy, timeliness, and compliance. • Administer payroll activities across multiple states while applying applicable wage, tax, and regulatory requirements. • Maintain and update employee payroll records, including earnings, deductions, tax details, and other pay-related changes. • Use ADP Workforce Now to manage payroll transactions, review data, and support routine payroll administration. • Audit payroll registers and supporting reports to identify discrepancies and resolve issues before final submission. • Partner with internal teams to address payroll questions, research exceptions, and provide clear resolution on pay-related matters. • Support payroll reporting and documentation needs by preparing accurate records for internal review and compliance purposes.
2026-09-28T00:00:00Z

Payroll Specialist

Antioch, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Payroll SpecialistContract-to-Hire OpportunityAbout the RoleRobert Half is partnering with a well-established construction company seeking a Payroll Specialist to join their team. This role will be responsible for processing payroll for field and office employees while ensuring accuracy, compliance, and timely payment. The ideal candidate will have experience handling high-volume payroll in a construction or project-based environment and be comfortable working with multiple pay rates, certified payroll, prevailing wage requirements, and union payroll where applicable. Key Responsibilities<ul><li>Process weekly and biweekly payroll for field and office employees accurately and on time.</li><li>Maintain payroll records, including new hires, terminations, wage changes, deductions, garnishments, and benefit elections.</li><li>Review and reconcile payroll registers, labor reports, and payroll-related general ledger accounts.</li><li>Ensure compliance with federal, state, and local payroll regulations, including prevailing wage and certified payroll requirements when applicable.</li><li>Process and audit employee timecards and labor allocations for job costing purposes.</li><li>Prepare certified payroll reports and supporting documentation for public works projects.</li><li>Coordinate with HR and project teams to ensure accurate employee and project information is reflected in payroll.</li><li>Assist with payroll tax reporting, year-end processing, W-2s, and other payroll-related filings.</li><li>Respond to employee questions regarding pay, deductions, benefits, and payroll discrepancies.</li><li>Support payroll audits and maintain accurate payroll documentation.</li></ul>
2026-09-24T00:00:00Z

HR Administrator / Receptionist

Watsonville, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Administrator to support daily HR activities and front office operations in California. This Long-term Contract position is ideal for someone who enjoys balancing employee-facing administrative work with reception support in an organized on-site setting. The person in this role will help keep HR processes organized, provide a welcoming experience for visitors and candidates, and contribute to smooth office coordination. Responsibilities: • Welcome employees, applicants, and guests at the front desk while creating a courteous first impression. • Provide day-to-day administrative assistance to the HR function by organizing records, entering information accurately, and maintaining documentation. • Coordinate pre-employment and onboarding activities, including preparing onboarding materials, supporting screening process steps, and updating employee files. • Arrange interviews, meetings, and other appointments by managing calendars and communicating with internal teams and candidates. • Support benefit-related and general HR administrative tasks by preparing forms, tracking paperwork, and responding to routine inquiries. • Manage incoming mail, order office supplies, and help maintain shared spaces so the workplace remains efficient and well organized. • Draft and process routine business and legal correspondence, forms, and related documentation with a high level of accuracy. • Handle sensitive employee and company information with discretion and follow confidentiality standards at all times. • Assist with additional HR or office projects as priorities shift during the contract assignment.
2026-10-05T00:00:00Z

21 results for Front Deskworkplace Specialist in Sunnyvale, CA