54 results for Admin Assistant in Sunnyvale, CA

Administrative Assistant We are seeking a Detail-Oriented Administrative Assistant for a contract position located Oakland, California. The role involves providing professional administrative support to a public agency and interacting with governing bodies, boards, and committees, as well as performing a variety of research, administrative, operational, and analytical duties. This position is hybrid (onsite in downtown Oakland 4 days per week, BART accessible), full time, Monday to Friday. The anticipated duration of this position is 3-5 months. Some of main duties for this position include front desk/receptionist duties as well as administrative support for multiple public meetings per month. Responsibilities: • Provide general administrative support to the governing bodies, boards, and committees.• Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements.• Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees.• Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity.• Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage a daily calendar of meetings and events, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

Administrative Assistant We are in search of an Administrative Assistant to become a part of our team based in Oakland, California. The individual will be tasked with a variety of administrative and clerical duties in our industry. This role offers a long term contract employment opportunity. Responsibilities: • Accurately and efficiently process customer credit applications. • Maintain precise records of customer credit. • Take appropriate action by monitoring customer accounts. • Provide assistance on administrative issues and procedures to department directors. • Conduct special studies and prepare administrative reports. • Handle all types of visitors and telephone calls, making suitable referrals. • Assist in the installation of new programs and procedures, while evaluating existing ones. • Independently analyze data for various tasks. • Assist in the preparation of budgets for various projects. • Compose correspondence, procedural memoranda, and prepare reports. • Monitor attendance records and process industrial claims. • Maintain both confidential and administrative files.

Administrative Assistant If you're looking for an Administrative Assistant position that involves a lot of mail merging, pivot tables, and presentation design, this could be the job for you! If you're results-oriented, you might be the Administrative Assistant Robert Half is looking for to perform various administrative and office support duties. This is an Administrative Assistant position for someone who is deeply passionate about growing their career. Candidates seeking a long-term contract / temporary to hire position in the Sunnyvale, California area would be interested in this Administrative Assistant opportunity. Responsibilities - Back various projects for other employees - Perform word processing, filing and faxing - Greet and instruct visitors - Answer telephone calls

Administrative Assistant Are you a detail-oriented professional with a knack for organization and multitasking? Robert Half, a global leader in professional staffing, is seeking a Contract Administrative Assistant to provide essential support to a thriving organization in San Mateo County. This is an excellent opportunity to contribute your administrative expertise while working in a dynamic and collaborative environment.Responsibilities:<ul><li>Administrative Support: Provide comprehensive support to a team of professionals, including data entry, filing, and document preparation.</li><li>Calendar Management: Schedule and coordinate meetings, appointments, and events, ensuring time management efficiency.</li><li>Communication: Act as a liaison between internal teams and external stakeholders by handling correspondence, phone calls, and emails.</li><li>Reporting and Data Management: Prepare reports, update databases, and maintain accurate records.</li><li>Office Coordination: Assist with office operations, including ordering supplies, managing mail, and ensuring the work environment is organized.</li></ul>

Office Assistant Office Assistant Position available via Robert Half Robert Half is hiring an office assistant for a non-profit organization with a passionate team and a commitment to making a difference in the community, the organization is looking to add an enthusiastic and organized Office Assistant to their team. Job Description:<ul><li>Administrative Support: Provide general office support, including managing phone calls, emails, and correspondence.</li><li>Data Entry: Maintain and update office databases, records, and filing systems.</li><li>Scheduling & Coordination: Assist in scheduling meetings, events, and conferences, ensuring all logistics are in place.</li><li>Supply Management: Track and order office supplies, ensuring inventory is maintained and needs are met.</li><li>Volunteer Coordination: Assist with the coordination of volunteers and support in organizing volunteer-driven events.</li><li>Document Preparation: Prepare and format documents, reports, and presentations as needed.</li><li>Communication: Serve as a point of contact for staff, volunteers, and external stakeholders, providing prompt and professional responses.</li><li>Miscellaneous Tasks: Support with ad-hoc projects, meetings, and tasks as assigned by the team.</li></ul> ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504110071 **

Administrative Assistant We are offering a short term contract employment opportunity in Berkeley, California for an Administrative Assistant. This role is integral to our operations and involves providing cross-functional support to various departments such as Facilities, Finance, and Administration. As an Administrative Assistant, you will be a vital contact point for clients, employees, and other sites' administrative assistants, handling various processes and projects with a focus on office administration and finance. Responsibilities: • Act as a detail oriented and friendly point of contact during telephone and written communications with staff, clients, and business associates. • Efficiently manage visitor greetings and telephone handling. • Handle incoming and outgoing mail, ensuring appropriate distribution and handling of sensitive faxes. • Provide comprehensive administrative support to the Executive Office. • Develop and analyze data reports to assist management decision-making. • Track projects assigned to managers by members of the Executive Office. • Handle daily deposit support, remote deposits, and filing of documents in electronic folders. • Manage vendor invoices, from scanning and distribution for approval to tracking and submission for payment. • Ensure appropriate signatures are obtained from the CEO on various documents and their proper delivery. • Handle credit card statements, create Excel spreadsheets for credit card holders, match statements with receipts, and follow up on missing receipts. • Coordinate meetings and events, maintain and order office supplies, and manage conference room setup and cleanup.

Administrative Assistant Robert Half is seeking an experienced Administrative Assistant with a can-do attitude to be a part of a fast-paced, rapidly growing team. You will perform a number of different administrative and office support duties in this Administrative Assistant position. Do you embrace the tasks of mail merging, pivot tables, and presentation design? Then we have just the Administrative Assistant position for you. This Administrative Assistant role is a long-term contract / temporary to hire opportunity and is located in the Sunnyvale, California area. Responsibilities - Answer telephone calls - Support diverse projects for other employees - Perform word processing, filing and faxing - Greet and guide visitors

Administrative Assistant We are offering a long-term contract employment opportunity within the Healthcare, Hospitals, and Social Assistance industry in Richmond, California, United States. The role of an Administrative Assistant is open for a candidate who is highly organized and detail-oriented. As an Administrative Assistant, you will be tasked with maintaining customer records, processing applications, and resolving inquiries. You will also monitor customer accounts and take the necessary action. Responsibilities:• Efficiently and accurately process customer credit applications• Maintain precise records of customer credit• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take appropriate actions when required• Answer inbound calls providing excellent customer service• Facilitate email correspondence effectively and in a detail-oriented way• Manage inbound and outbound calls• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks• Schedule appointments as per requirements• Complete and process expense reports• Record meeting minutes accurately and promptly. If you are interested in the role, please call us at(510)470-7450

Legal Administrative Assistant We are seeking a Legal Administrative Assistant to join our team in Oakland, California. The successful candidate will be responsible for a wide range of administrative tasks, including managing phones, handling medical records, and maintaining documents. Responsibilities:• Answering incoming calls and directing them to the appropriate personnel• Handling and organizing medical records with diligence and confidentiality• Uploading and appropriately naming documents for easy retrieval• Managing the calendar to ensure smooth daily operations• Compiling and formatting documents as required• Indexing documents for easy tracking and retrieval• Scanning documents and ensuring they are correctly stored in the system• Managing export-import documents to ensure compliance with regulations.

Office Assistant Are you a tech-savvy, highly organized professional looking for a dynamic full-time contract position with a great law firm? Our client, a thriving firm located in Oakland, CA, known for their collaborative team culture and exciting opportunities for growth. They are on the hunt for a resourceful and detail-oriented Office Administrative Assistant to help keep their office environment running smoothly. Key Responsibilities:As our Office Administrative Assistant, you'll be an essential part of the team, handling a variety of tasks to ensure day-to-day operations go off without a hitch. Your responsibilities will include:<ul><li>Basic Tech Support: Demonstrating basic tech know-how.</li><li>Expense Reporting: Completing and tracking expense reports with precision.</li><li>Office Organization: Tidying and structuring the workspace, including revamping and maintaining our filing rooms for maximum efficiency.</li><li>Procurement: Keeping the office stocked by tracking inventory and ordering supplies as needed.</li><li>Document Preparation: Assembling sign-up packages and ensuring all materials are accurate and professional.</li><li>Event Coordination: Helping plan and execute engaging office events that bring our team together.</li><li>Legal Support: Leveraging your attention to detail to possibly assist our legal assistant team with administrative tasks.</li></ul>

Non-Profit Administrative Assistant We are collaborating with non-profit organizations to support their efforts in hiring a dedicated Non-Profit Administrative Assistant. Key Responsibilities: <ul><li>Serve as a primary point of contact for internal and external communication, including answering calls, responding to email inquiries, and scheduling appointments.</li><li>Provide general administrative support, including maintaining accurate records, preparing documents, and filing invoices and contracts in compliance with organizational policies.</li><li>Coordinate meetings, workshops, and events, including preparing agendas, arranging logistics, and documenting notes or action items.</li><li>Assist with data entry and updates to donor or program databases, ensuring data integrity for reports and donor correspondence.</li><li>Manage office supplies and maintain an organized and efficient office space.</li><li>Support team members with travel arrangements, expense tracking, and other needs as they carry out fundraising campaigns or programmatic efforts.</li><li>Collaborate with leadership on special projects to advance mission-driven goals.</li></ul>

Leasing Administrative Assistant We are offering a contract-to-permanent employment opportunity for a Leasing Administrative Assistant in Walnut Creek, CA. This role primarily involves supporting our leasing team through administrative tasks, managing lease documentation, and maintaining seamless communication with both potential and current residents. Working within a fast-paced environment, the Leasing Administrative Assistant will ensure efficient operations within the leasing office. Leasing Administrative Assistant Responsibilities: • Accurately and efficiently process rental applications, including conducting background screenings and verifying applicant information.• Assist in the creation, review, and management of lease agreements and documentation.• Maintain up-to-date and accurate records of tenants and potential tenants in our property management system.• Coordinate and schedule property tours and appointments for individuals looking to become tenants.• Respond promptly to inquiries from prospective tenants about lease terms, property features, and availability.• Provide exceptional customer service to both current and prospective residents, addressing any questions and concerns.• Assist in the development and execution of marketing materials and promotional activities to attract new tenants.• Handle the leasing office's email inbox, correspondence, and phone calls.• Support various special projects and initiatives as needed.• Manage lease renewals and oversee the community marketing efforts on platforms like Facebook Ads, Zillow, and Yardi. If you are interested in this Leasing Administrative Assistant position, please apply today!

General Administrative Assistant Responsibilities:<ul><li>Manage daily office operations, including scheduling meetings, maintaining calendars, and arranging travel as needed.</li><li>Serve as the first point of contact for clients, customers, and staff, providing professional and friendly communication.</li><li>Handle correspondence, such as emails, phone calls, and written communication.</li><li>Organize and maintain physical and digital filing systems to ensure records are accurate and accessible.</li><li>Assist in inventory management, including ordering and maintaining office supplies.</li><li>Support team members with data entry, document preparation, and routine reporting.</li><li>Coordinate and assist with special projects or events, ensuring all administrative tasks are completed on time.</li><li>Perform other related administrative duties as assigned.</li></ul>

Executive Assistant A prestigious foundation is seeking a resourceful and detail-oriented Executive Assistant to support a member of its C-suite team. This role requires a professional who thrives in a fast-paced environment, leverages exceptional organizational skills, and is collegial and approachable in their interactions. The Executive Assistant will play a pivotal role in ensuring seamless operations and coordination across the foundation’s senior leadership, board members, and key projects. Key Responsibilities:<ul><li>Draft emails and other communications on behalf of the C-suite executive.</li><li>Ensure timely responses to inquiries and streamline correspondence processes.</li><li>Assist in planning, managing, and executing special projects, which includes organizing activities, tracking progress, and driving implementation.</li><li>Manage deliverables efficiently while maintaining clear communication with stakeholders.</li><li>Attend board meetings alongside the executive, taking accurate and concise notes.</li><li>Prepare meeting agendas, summarizations, and follow-up materials.</li><li>Interact regularly with senior staff and board members to support preparation and logistics for board meetings.</li><li>Coordinate logistics for foundation events, ensuring all operations align smoothly.</li><li>Manage complex calendar schedules, prioritizing competing demands and providing solutions to scheduling conflicts.</li><li>Organize travel arrangements when necessary.</li></ul>

Bilingual Administrative Assistant Key Responsibilities:<ol><li>General Administrative Support:</li></ol><ul><li>Perform day-to-day administrative tasks, such as managing schedules, arranging appointments, and maintaining organized filing systems.</li><li>Answer and direct phone calls, emails, and other correspondences in both Spanish and English.</li></ul><ol><li>Customer and Client Support:</li></ol><ul><li>Serve as the primary point of contact for Spanish-speaking clients, providing exceptional customer service and resolving inquiries.</li><li>Translate documents and communications from English to Spanish and vice versa as needed.</li></ul><ol><li>Document Management:</li></ol><ul><li>Prepare and revise documents, reports, and presentation materials in both languages.</li><li>Handle data entry and maintain accurate records across digital and paper systems.</li></ul><ol><li>Meeting Coordination:</li></ol><ul><li>Schedule and prepare meetings, including arranging interpreters when necessary.</li><li>Take notes and prepare meeting minutes in either language for distribution.</li></ul><ol><li>Bilingual Communication:</li></ol><ul><li>Facilitate communication across teams or clients that require Spanish-to-English or English-to-Spanish translation support.</li><li>Assist in representing the company to bilingual or Spanish-speaking markets.</li></ul><ol><li>Office Operations Support:</li></ol><ul><li>Order office supplies, handle incoming mail, and manage office equipment needs.</li><li>Assist with travel arrangements for team members, including itineraries and expense reporting.</li></ul>

Bilingual Administrative Assistant (Mandarin, Cantonese, or Key Responsibilities:<ol><li>Administrative Support</li></ol><ul><li>Perform general administrative duties, such as managing calendars, scheduling meetings, and organizing travel arrangements (Source: PDQ context:RH Acronym Guide.docxin).</li><li>Handle correspondence (emails, phone calls, and documents) in both English and Mandarin/Cantonese to support clear and effective communication.</li><li>Prepare and translate documents, reports, and presentations between English and Mandarin/Cantonese, ensuring linguistic accuracy and cultural sensitivity.</li></ul><ol><li>Customer and Team Coordination</li></ol><ul><li>Act as a primary point of contact (POC) for internal employees and external stakeholders, facilitating bilingual communication (Source: POC context:RH Acronym Guide.docxin).</li><li>Respond to inquiries and assist clients, customers, and team members in both Chinese and English.</li><li>Coordinate meetings, training sessions, and events that involve multilingual participants.</li></ul><ol><li>Data Management</li></ol><ul><li>Accurately maintain records, including documentation and filing systems, in compliance with company policies and confidentiality guidelines.</li><li>Input and manage data in relevant systems, ensuring information is updated and accessible for business operations.</li></ul><ol><li>Problem-Solving and Multitasking</li></ol><ul><li>Manage competing priorities while delivering high-quality administrative solutions.</li><li>Troubleshoot issues related to language barriers, resolving communication gaps effectively.</li></ul>

Construction Admin Assistant Robert Half is currently seeking a Construction Admin for a position located in Oakland, CA. This role focuses on assisting with administrative work in relation to construction projects, both public and private. The ideal candidate will have the following responsibilities: Key Duties and Responsibilities:<ul><li>Undertaking daily operational tasks</li><li>Providing clerical and administrative support</li><li>Editing, proofreading, and finalizing documents</li><li>Setting up and maintaining files for assigned projects</li><li>Administering contracts: processing change orders, insurance documentation, CA 20-day preliminary notices, and other construction compliance documents</li><li>Assisting in billing by processing invoices through the accounting department</li><li>Maintaining the construction project schedule/calendar</li><li>Ordering office supplies and performing additional tasks as necessary</li></ul>

Executive Assistant Executive Assistant position available via Robert Half Robert Half is hiring for a leading construction consulting firm specializing in providing expert advice and solutions across the construction industry. With a reputation for excellence and a commitment to delivering outstanding service to our clients, we are now looking to expand our team with an Executive Assistant to support our leadership team. Job Description:<ul><li>Provide direct administrative support to the senior management team, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare, organize, and manage correspondence, reports, and presentations.</li><li>Organize and coordinate company events, meetings, and conferences.</li><li>Act as a liaison between executives and both internal and external stakeholders.</li><li>Assist with project tracking and documentation, ensuring deadlines and deliverables are met.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Manage office supplies and vendor relationships, ensuring smooth office operations.</li><li>Support the creation of proposals, contracts, and other business documentation.</li><li>Perform other ad-hoc administrative tasks as needed.</li></ul> ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504110057 **

Administrative Assistant Education client is looking for a temporary Administrative Assistant within their Student Support Services Department. Duties Include:• Working directly with current students provide baseline advising to help student remain on track with registration and course progression.• Directing the students, as needed, with their questions and concerns to the Program Chairs.• Maintaining consistent communication with Program Chairs and specific faculty about student progress, needs, and requests for support.• Maintaining student files, both electronically and hard copies. • Auditing student files for appropriate paperwork, deadlines and tracking progress of coursework. • Monitoring students on Leave of Absence for return dates. • Monitoring students that have expiring Incomplete grades for completion of course work and submitting change of grade forms with program chair approval to the Registrar.• Provide audited student records to the Administrative Coordinator/Assistant – Credentials (Licensure) and Degree Completion Support Services for end of program processing• Assist with Master’s degree coordination (oversee the documentation of student work-thesis, research posters, DocuSign cover pages submitted to the Google Drive)• Assist in the planning and implementation of college events.• Assisting in maintaining the student information database (Box, Monday.com, Tableau, etc.)• Drafting memos, letters, and emails This temporary Administrative Assistant role will last through December 2025.

Executive Assistant Job Description:We are in search of a highly organized and experienced Executive Assistant to support our C-level executives. The role requires managing calendars, planning and coordinating corporate events, assisting with some HR responsibilities, and handling queries from multiple shareholders.Responsibilities:<ul><li>Organizing and managing executive schedules, ensuring their calendars are efficiently managed and updated.</li><li>Planning, coordinating, and overseeing all corporate events.</li><li>Assisting human resources with recruitment efforts, employee communication, and other related activities.</li><li>Acting as the point of contact between executives and internal/external clients.</li><li>Responding promptly to shareholder inquiries, preparing necessary communications or documentation.</li><li>Preparing business reports and presentations for the executive team.</li><li>Handling confidential information and maintaining the executive's privacy at all times.</li></ul>

Executive Assistant Job Summary:We are seeking a dedicated and organized Executive Assistant to support senior leadership in managing their day-to-day responsibilities. This role involves coordinating schedules, handling communications, and ensuring smooth operations within a dynamic environment. The ideal candidate is adaptable, detail-oriented, and proactive in anticipating needs.Key Responsibilities:<ul><li>Manage and maintain executive calendars, including scheduling meetings, appointments, and travel logistics.</li><li>Act as the primary point of contact for internal and external communications, ensuring timely responses and clear communication.</li><li>Prepare and organize documents, reports, presentations, and meeting agendas with accuracy and high-quality standards.</li><li>Foster collaboration across teams by assisting with administrative tasks or project coordination as needed.</li><li>Monitor and prioritize incoming requests, ensuring they are addressed or delegated promptly.</li><li>Safeguard sensitive information and maintain confidentiality in all aspects of the role.</li><li>Identify opportunities for process improvement and assist in implementing effective solutions.</li></ul>

Administrative Assistant We are looking for a diligent Admin Clerk to support our client located in El Cerrito, California. The role focuses on providing excellent customer service, organizing and maintaining records, and ensuring data accuracy. This role offers a short term contract employment opportunity that is anticipated to last until around the end of June but may turn into a contract to permanent opportunity. This is a fully onsite role and work hours are Monday to Friday, from 8AM until 5PM. Responsibilities:• Facilitate customer interactions and provide high-quality service• Enter and manage data effectively• Maintain and organize files systematically• Utilize Microsoft tools for administrative tasks• Perform reconciliation tasks as needed

Executive Assistant We are in the process of recruiting an Executive Assistant for our operations based in Spreckels, California. This role is integral to our organization, offering a unique opportunity to manage key administrative functions, including customer service, travel arrangements, and calendar management. The role is pivotal in a fast-paced environment where you will be tasked with a variety of responsibilities. Responsibilities: • Handle the coordination of travel arrangements, both domestic and international, ensuring smooth and hassle-free itineraries for team members. • Efficiently process customer service requests, demonstrating a commitment to excellent customer service. • Keep track of all customer transactions, ensuring that all records are accurate and up-to-date. • Oversee the office calendar, coordinating schedules and managing appointments to ensure smooth operations. • Use CRM and ERP systems for data management and operational planning. • Leverage data mining techniques to analyze logistics and improve operational efficiency. • Manage multiple calendars effectively, ensuring no overlap of appointments or meetings. • Arrange detailed travel itineraries, taking into account individual preferences and requirements. • Utilize Concur Travel and Defense Travel System for travel bookings and arrangements. • Exhibit strong scheduling management, ensuring that all tasks are completed within the set timelines. • Respond to customer inquiries promptly and professionally, resolving any issues that may arise.

Front Desk Receptionist: Administrative Assistant We are looking for a Front Desk Receptionist with Administrative Assistant and Data Entry experience to support our client located in Fremont, California. In this administrative assistance and data entry role, you will aid a commercial real estate company in a professional setting. This position is located onsite with front desk responsibilities with a schedule of Monday - Friday from 8AM to 5PM. This position is likely to last 4-8 weeks or more. Experience with Microsoft, Word, Outlook, Excel and general data entry are required. Responsibilities: • Act as the first point of contact for all incoming calls, guests and clients• Ensure that the office is well-maintained, organized, and secure• Manage routine office tasks, including filing, generating reports, and setting up meetings• Process and maintain accurate records• Conduct data entry tasks with precision and efficiency• Utilize MS Office and MS Office 365 to handle administrative tasks• Communicate effectively with customers and the team• Resolve customer inquiries in a professional and timely manner• Assist with project management and other ad hoc duties as assigned.