3 Results for Part Time Executive Assistant Jobs in Stoughton, WI

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Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for an Administrative Assistant for a Lake Geneva, WI area organization. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-09-23T00:00:00Z

Paralegal Assistant

Middleton, WI
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for a motivated Paralegal Assistant to join a legal team in Middleton, WI and provide administrative and case support for patent-related matters. This position combines day-to-day office coordination with specialized assistance for U.S. and international patent filings, offering an excellent opportunity for someone interested in building a career in intellectual property. The ideal candidate is organized, dependable, and comfortable managing detailed work while partnering closely with paralegals and attorneys. Responsibilities:• Support the legal department with daily administrative activities, document handling, and general office coordination.• Prepare, submit, and track documents associated with patent prosecution matters for both domestic and international filings.• Research patent information using the Patent Center and other legal or regulatory resources to support ongoing matters.• Open new files, organize electronic records, and maintain accurate case information throughout each stage of the filing process.• Communicate with internal stakeholders and clients by sending status updates, reports, and deadline notifications with a high degree of accuracy.• Apply established patent procedures and filing requirements while working under the guidance of supervising paralegals and attorneys.• Participate in training and career development activities to expand knowledge of patent practices and legal updates.• Contribute to special assignments and additional projects as needed while managing multiple priorities effectively.
2026-09-23T00:00:00Z

AP/AR Admin Assistant

Madison, WI
onsite
Permanent / Full Time
23 - 26 USD / Hourly
We are looking for an AP/AR Admin Assistant to support day-to-day accounting and administrative operations for a nonprofit organization in Madison, Wisconsin. This position blends accounts payable and receivable support with office coordination, requiring someone who is organized, dependable, and comfortable handling sensitive information. The ideal candidate will contribute to accurate financial processing, assist leadership with administrative tasks, and help keep internal workflows running smoothly. Responsibilities: • Track employee attendance based on daily call-ins and maintain accurate records for internal use. • Prepare and enter journal entries into the accounting system in coordination with the fiscal team. • Complete weekly bank deposit activities and ensure funds are recorded properly. • Review and process employee expense submissions through accounts payable procedures. • Provide backup assistance for payroll-related tasks, including timesheet updates, payroll communications, and related administrative support. • Approve contract worker timesheets through staffing agency portals, reconcile entries against iSolved records, and complete required weekly processing. • Assist with monthly documentation and file preparation to support contract and compliance reporting. • Coordinate meetings, travel arrangements, and other administrative needs for senior leadership while managing confidential information with discretion. • Support records retention efforts through archiving, file organization, and ongoing administrative documentation. • Promote adherence to internal policies, contribute to continuous improvement efforts, and attend onsite work and occasional organizational events as needed.
2026-10-12T00:00:00Z

3 results for Part Time Executive Assistant in Stoughton, WI