<p>We are looking for a highly organized and detail-oriented Operations Administrative Assistant to support our team in Martinez, California. In this Contract-to-Permanent role, you will play a pivotal part in ensuring seamless office operations and managing critical documentation. This position offers the opportunity to collaborate with project managers, division leaders, coordinate prequalification packages, and oversee various administrative processes essential to the organization.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to division managers and leaders, ensuring their needs are met efficiently.</p><p>• Maintain and organize files, schedules, and key documentation to facilitate smooth operations.</p><p>• Handle incoming calls, manage office correspondence, and oversee logistical arrangements.</p><p>• Prepare internal reports, meeting agendas, and memos to support organizational communication.</p><p>• Coordinate meetings, travel plans, and training sessions for team members.</p><p>• Monitor office supply levels and place orders as needed to maintain inventory.</p><p>• Manage safety and compliance records, ensuring all documentation is up-to-date and accurate.</p><p>• Compile and track prequalification packages by gathering critical documents, such as insurance certificates, resumes, safety records, financial statements, and licensing requirements.</p><p>• Maintain a database of completed prequalification packages, track deadlines, and ensure timely submissions.</p><p>• Collaborate with clients and internal teams to clarify submission requirements and timelines.</p>
We are looking for a hands-on, proactive Facilities Coordinator to provide critical administrative support to the facilities team. <br> The environment is fast-paced, with a high volume of daily requests and activity. The ideal candidate will not be intimidated by work order systems, note tracking, and managing multiple priorities at once. They will take ownership of daily site operations and provide a high level of service to internal stakeholders. <br> Role: contract Facilities Coordinator Location: Downtown Oakland Office- Parking Available Expected Duration: 45–60 days Target Start: ASAP (pending background clearance ~1 week turnaround) Schedule & Hours Schedule: Monday–Friday Working Hours: 7:30 AM – 3:30 PM Onsite: 100% onsite at Oakland location Responsibilities: Conduct daily site walks to identify issues or needs Manage ad hoc requests from building occupants and leadership Provide event support, including room set-ups and teardown Process and track work orders through the internal work order system; maintain accurate notes and records Act as a point of contact for vendor coordination and follow-up Communicate proactively with the Assistant Facilities Manager and Facilities Manager regarding site priorities and updates
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis. This part-time, fully remote position offers the flexibility to work 15 hours per week while supporting key administrative functions. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to multitask effectively.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, ensuring all participants are informed and prepared.</p><p>• Accurately take and distribute detailed meeting minutes to relevant stakeholders.</p><p>• Process requisitions and maintain accurate records of administrative documents.</p><p>• Perform data entry tasks with precision to maintain up-to-date information.</p><p>• Organize and manage electronic and physical records to ensure easy retrieval when needed.</p><p><br></p><p>If you are interested in this part time remote administrative assistant role, submit your resume today! </p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Sacramento, CA. This role focuses on providing comprehensive administrative support while maintaining high standards of organization and professionalism. The position will involve interacting with both office and warehouse environments, making adaptability and strong communication skills essential. This is a long-term contract opportunity ideal for someone who thrives in a dynamic and fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Perform clerical tasks efficiently by adhering to established procedures and organizational guidelines.</p><p>• Accurately compile, verify, and manage information in reports, presentations, databases, and spreadsheets.</p><p>• Resolve scheduling conflicts and communicate effectively with internal and external stakeholders to ensure smooth operations.</p><p>• Coordinate logistics for meetings and events, including venue selection, menu planning, travel arrangements, and audio/visual setup.</p><p>• Review and approve standard expenditures to ensure compliance with budgetary constraints.</p><p>• Actively participate in team meetings and relay concerns or feedback to management.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Support various administrative tasks as needed, including warehouse interactions and file organization.</p><p>• Monitor daily operations and provide proactive solutions to streamline processes.</p>
<p>Are you ready to take your career to the next level with an incredible opportunity in a prestigious litigation firm? Our client, a well-established and highly respected firm located in Pleasanton, is seeking a <strong>Legal Administrative Assistant</strong> to join their team on a <strong>contract-to-hire</strong> basis. If you have experience supporting litigation teams and an administrative background, this role provides a fantastic opportunity for growth and long-term stability!</p><p><br></p><p><strong>Job Responsibilities</strong></p><p>As the <strong>Legal Administrative Assistant</strong>, you will play a key role in ensuring smooth day-to-day operations while supporting a team of attorneys in their litigation practices. Your duties will include:</p><ul><li>Assisting with legal document preparation, formatting, and proofreading.</li><li>Managing calendars, scheduling meetings, and coordinating deadlines.</li><li>Filing court documents (electronically and manually) and tracking case-related activities.</li><li>Maintaining physical and electronic case files with accuracy and confidentiality.</li><li>Handling correspondence with clients, court personnel, and opposing counsel.</li><li>Supporting billing processes and expense tracking for attorneys.</li><li>Performing administrative tasks such as answering phones, ordering supplies, and managing office workflows.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Oakland, California. In this role, you will provide essential support to our programs and directors by managing administrative tasks, ensuring smooth operations, and maintaining organized systems. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Program Directors, including scheduling meetings, preparing documents, and assisting with projects.<br>• Accurately input and manage data using Google Sheets or Microsoft Excel to ensure information is up-to-date and accessible.<br>• Organize and maintain filing systems to ensure seamless access to important documents.<br>• Coordinate schedules and ensure adequate staffing coverage for team members.<br>• Monitor weekly staff hours to help reduce overtime and manage payroll-related processes effectively.<br>• Assist in the planning and execution of company meetings and events.<br>• Handle inbound and outbound calls with care and provide excellent customer service.<br>• Manage email correspondence and respond to inquiries in a timely and meticulous manner.<br>• Schedule appointments and maintain calendars to support smooth daily operations.
<p>Robert Half's public agency client is in need of a temporary Administrative Assistant in Antioch, CA. This role is 100% onsite.</p><p><br></p><p><u>Duties Include:</u></p><p>Filing, indexing documents</p><p>Gathering data, updating spreadsheets</p><p>Reviewing reports</p><p>Filling out public records</p><p>Answering phones, taking messages</p><p>Log end of day request</p><p>Coordinate agendas</p><p><br></p><p>Ideally looking for someone highly organized, and able to work in fast paced environments while ensuring deadlines are met.</p><p><br></p><p>Experience with MS Suite, SharePoint, and Public Records is a must.</p><p><br></p><p><br></p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in San Jose, California. As part of this long-term contract position, you will play a crucial role in ensuring the smooth operation of executive schedules, travel arrangements, and meetings. This is an excellent opportunity to contribute to the success of a dynamic team while showcasing your administrative expertise.<br><br>Responsibilities:<br>• Manage executive calendars, scheduling appointments and coordinating meetings with precision.<br>• Organize and book comprehensive travel arrangements, including flights, accommodations, and transportation.<br>• Coordinate travel plans to ensure seamless itineraries and address any last-minute changes.<br>• Prepare and arrange materials for executive meetings, ensuring all documentation is accurate and accessible.<br>• Serve as the primary point of contact for executive communications, handling inquiries and correspondence.<br>• Monitor deadlines and prioritize tasks to align with the executive's goals and commitments.<br>• Maintain confidentiality while handling sensitive information with discretion.<br>• Support other administrative tasks as needed to assist in the smooth functioning of executive operations.<br>• Collaborate with internal teams to facilitate efficient communication and workflow.
<p><strong>Job Description: Executive Administrative Assistant</strong></p><p>We are seeking a highly organized and proactive <strong>Executive Administrative Assistant</strong> to support senior leadership. In this role, you will handle complex scheduling, communication, and administrative tasks while ensuring the seamless execution of daily activities for executives. Your contribution will be integral to optimizing workflow and maintaining a productive environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support</strong>: Manage calendars, coordinate meetings, and organize travel arrangements for executives.</li><li><strong>Document Management</strong>: Prepare, proofread, and distribute professional correspondence, reports, and presentations.</li><li><strong>Communication</strong>: Serve as a liaison between executives and internal or external stakeholders.</li><li><strong>Problem-Solving</strong>: Handle sensitive matters with discretion and ensure timely resolution of administrative challenges.</li></ul><p><br></p>
<p> </p><p><strong>Job Description: Facilities Coordinator </strong></p><p>We are seeking a highly organized and detail-oriented Facilities Coordinator to manage and support the daily operations of our office environment. The ideal candidate will bring 1–3 years of relevant experience and demonstrate strong skills in facilities management, communication, and problem-solving. This role is key to ensuring our workspaces remain safe, functional, and efficient for all employees.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee routine facility maintenance, repairs, and inspections to ensure compliance with safety and operational standards.</li><li>Coordinate with vendors, contractors, and service providers for building services, such as cleaning, security, and equipment maintenance.</li><li>Manage office supplies inventory and procurement to maintain a well-stocked work environment.</li><li>Serve as the primary point of contact for facility-related issues and inquiries from employees and stakeholders.</li><li>Assist with space planning, office moves, and furniture/equipment setups to accommodate organizational needs.</li><li>Maintain updated records of facility operations, maintenance schedules, and vendor agreements.</li><li>Support environmental health, safety, and sustainability initiatives within the workplace.</li></ul><p><br></p>
<p>Jackie Meza with Robert Half (209.227.6563) is looking for a detail-oriented HR Assistant. In this role, you will provide key administrative support to ensure smooth human resources operations, including employee relations, compliance management, and reporting. This is a great opportunity to contribute to a dynamic workplace while advancing your skills in HR processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update employee records within the ADP Workforce Now system to ensure accuracy and compliance.</p><p>• Assist with employee relations by addressing inquiries and providing support for HR-related concerns.</p><p>• Ensure adherence to workplace policies and legal requirements, including FMLA compliance.</p><p>• Prepare internal reports and maintain documentation to support HR operations.</p><p>• Communicate effectively with employees and management to promote a positive work environment.</p><p>• Provide administrative support to HR functions, including scheduling meetings and organizing files.</p><p>• Collaborate with team members to improve HR workflows and enhance efficiency.</p><p>• Monitor and assist in compliance audits to ensure organizational standards are met.</p><p>• Support onboarding processes to facilitate a smooth transition for new hires.</p>
We are looking for a dedicated Case Management Assistant to join our team on a long-term contract basis in San Leandro, California. In this role, you will support the Care Management team, assisting social workers and nurses with administrative tasks to ensure effective care coordination and discharge planning. This position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with healthcare professionals.<br><br>Responsibilities:<br>• Assist the Care Management team by providing administrative support for care coordination and discharge planning activities.<br>• Maintain and reconcile census data to ensure accurate tracking and reporting.<br>• Coordinate and track communication, such as Important Message (IM) letters, denial letters, and patient choice forms, and regularly update the Care Management team.<br>• Collaborate with payors to obtain necessary authorizations for admissions and post-discharge services, documenting all interactions in the financial system.<br>• Work with referral sources to monitor bed availability and maintain a current database of referral options.<br>• Facilitate effective communication between patients, payors, and healthcare providers to ensure seamless transitions of care.<br>• Create and maintain detailed records and reports using electronic health record systems and case management applications.<br>• Support the team in maintaining compliance with organizational policies and procedures.<br>• Coordinate with the Revenue Cycle team to ensure the accuracy of inpatient encounter documentation.<br>• Provide exceptional customer service while managing multiple inquiries and tasks simultaneously.
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Jose, California. This role involves a variety of administrative and clerical tasks that support the daily operations of the office. The ideal candidate will possess strong organizational skills and a proactive approach to handling responsibilities effectively.<br><br>Responsibilities:<br>• Maintain inventory levels and coordinate the ordering of office supplies to ensure smooth operations.<br>• Accurately format, proofread, finalize, and distribute official documents in compliance with established quality standards.<br>• Verify the accuracy and completeness of work, ensuring minimal errors and redundancies.<br>• Monitor and prioritize workflow, updating departmental metrics and production data as needed.<br>• Adhere to organizational policies related to confidentiality, quality standards, risk mitigation, and data privacy.<br>• Provide general administrative support, including office management, partner assistance, and practice-related tasks.<br>• Assist remotely or travel to offsite locations, client offices, or shipping centers as required.<br>• Perform daily cleaning and restocking of kitchen areas to maintain a tidy environment.<br>• Scan documents for extended periods and lift boxes weighing up to 25 pounds as part of office operations.<br>• Cover reception duties as needed, including answering inbound calls and greeting visitors.
We are looking for a detail-oriented and organized Front Desk Coordinator to oversee daily front desk operations and support facility management tasks. This is a Contract position based in Oakland, California, requiring a proactive individual with excellent organizational and communication skills. The role involves coordinating meetings, events, and ensuring a welcoming environment for visitors.<br><br>Responsibilities:<br>• Manage daily front desk operations, including greeting visitors and handling inquiries.<br>• Coordinate facility services to ensure smooth and efficient operations.<br>• Organize and maintain shared spaces to promote a clean and orderly environment.<br>• Plan and oversee meetings and events, ensuring all logistical needs are met.<br>• Collaborate with team members to address administrative and operational requirements.<br>• Monitor and restock office supplies to ensure availability at all times.<br>• Handle incoming and outgoing correspondence, including mail and packages.<br>• Maintain accurate records and documentation related to front desk activities.<br>• Provide receptionist duties, including answering phone calls and directing them appropriately.<br>• Support additional administrative tasks as needed to assist the team.
<p>We are looking for a skilled Legal Assistant to join a growing team in Sacramento, California. This permanent, in-office role supports a dynamic group of attorneys and plays a crucial part in our boutique labor and employment law firm, specializing in public sector labor law. If you have a passion for legal work and enjoy working in a fast-paced environment, this position is a great opportunity to contribute to meaningful cases.</p><p><br></p><p>Responsibilities:</p><p>• Prepare legal documents such as pleadings, discovery, correspondence, and memoranda with precision and attention to detail.</p><p>• Manage attorneys' time entries and expense reporting efficiently.</p><p>• Handle client intake processes, ensuring accurate and organized documentation.</p><p>• Oversee docketing and calendaring activities to maintain compliance with deadlines and court schedules.</p><p>• Maintain client files in the case management system, ensuring accessibility and accuracy.</p><p>• Conduct research to support case preparation and legal strategies.</p><p>• Perform electronic filing and submission of court documents at the state, federal, and appellate levels.</p><p>• Collaborate with administrative agencies and assist in criminal law-related tasks when required.</p><p>• Format, proofread, and edit documents for grammar, spelling, and proper structure.</p><p>• Provide additional legal support duties as needed to meet team objectives.</p>
We are offering an opportunity for a Compliance Officer in Sacramento, California. This role involves ensuring the integrity of the organization and managing compliance requirements for a variety of government contracts and grants. You will be responsible for developing and implementing policies and procedures, managing non-compliance issues, and conducting internal reviews. <br><br>Responsibilities <br><br>• Contribute to maintaining the organization's integrity by upholding high ethical standards.<br>• Provide expertise on all issues related to compliance management.<br>• Oversee compliance requirements for numerous federal, state, and local government contracts and grants.<br>• Develop and enforce policies and procedures to ensure compliance with laws and regulations.<br>• Collaborate with department heads to ensure all business operations align with business policies.<br>• Monitor subcontractors, independent contractors, and grantees’ compliance with organizational policies and applicable law.<br>• Establish metrics and key performance indicators to evaluate the effectiveness of the compliance program.<br>• Communicate compliance performance to key stakeholders.<br>• Assist in managing non-compliance issues from investigation to resolution.<br>• Develop and implement training programs to ensure employees follow compliance rules and regulations.<br>• Review and assess potential risks of non-compliance through desk audits or reviews.<br>• Conduct quarterly and annual internal reviews to investigate compliance issues.<br>• Develop risk mitigation strategies.<br>• Collaborate with leadership to address ethical violations or compliance issues, report findings, and propose solutions.
We are looking for a highly motivated entry-level Executive Assistant to join our stealth-mode AI semiconductor startup in Mountain View, California. This long-term contract position offers the opportunity to work closely with the founding team, providing essential administrative support to ensure smooth operations and strategic focus. With the potential for growth into a permanent role, you will play a vital part in maintaining organizational efficiency and delivering a high-quality experience to internal and external stakeholders.<br><br>Responsibilities:<br>• Manage complex calendars for multiple executives, coordinating meetings, agendas, and conference room bookings to optimize time and productivity.<br>• Organize domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring seamless execution of investor roadshows, technical demos, and industry conferences.<br>• Process expense reports, purchase orders, and invoices in collaboration with outsourced accounting teams to maintain financial accuracy.<br>• Partner with HR to schedule interviews, onboard new hires, and ensure smooth candidate experiences.<br>• Host visitors and manage small on-site events with exceptional attention to detail, including catering, A/V setups, and NDA processing.<br>• Conduct research projects and handle occasional personal errands to support the bandwidth of the founding team.<br>• Maintain CRM systems and other office tools to streamline communication and operations.<br>• Provide concierge-level support to founders, ensuring they can focus on core technology and strategic initiatives.<br>• Demonstrate adaptability by handling last-minute changes and ensuring all logistical needs are met efficiently.
<p>We are looking for an organized and proactive <strong>Workplace Coordinator</strong> to manage daily operations and ensure a productive work environment for all employees. This role involves maintaining office space, overseeing facility needs, and coordinating workplace services to support efficiency and employee satisfaction.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Office Management</strong>: Ensure the workplace is well-maintained, organized, and equipped with necessary resources.</li><li><strong>Vendor Oversight</strong>: Manage contracts and communication with facility service providers, ensuring timely and quality service delivery.</li><li><strong>Employee Support</strong>: Coordinate workplace services and address employee needs related to office operations.</li><li><strong>Event Coordination</strong>: Assist in planning and executing onsite events, meetings, or workshops.</li></ul><p><br></p>
We are looking for a detail-oriented Project Assistant to join our team in Tracy, California. This Contract-to-permanent position offers an excellent opportunity to support dynamic project management activities within a leading warehouse storage solutions company. In this role, you will collaborate with various departments to ensure seamless communication, efficient order handling, and timely project execution.<br><br>Responsibilities:<br>• Coordinate with the Project Management team to support ongoing projects and ensure deadlines are met.<br>• Communicate effectively with customers, vendors, and internal departments to address inquiries and provide updates.<br>• Prepare and process estimates, sales orders, purchase orders, and other project-related documentation.<br>• Monitor project timelines and budgets, ensuring alignment with goals and deliverables.<br>• Assist the transportation department in scheduling shipments and updating customers on delivery statuses.<br>• Provide knowledgeable responses to questions regarding products, pricing, availability, and order statuses.<br>• Collaborate with warehouse and fabrication teams to ensure proper handling and fulfillment of orders.<br>• Match and approve invoices for payment while maintaining accurate records.<br>• Manage permitting processes, including purchase orders and status tracking.<br>• Perform various administrative duties such as organizing files, scanning documents, and maintaining a clean work environment.
<p>Position: IT Purchasing and Operations Coordinator</p><p>Location: Campbell, CA (On-site, Monday–Friday, 9:00 AM–6:00 PM)</p><p><br></p><p>We’re seeking an experienced IT Purchasing and Operations Coordinator to streamline our client's internal procurement and service coordination processes. The ideal candidate will possess deep familiarity with technical purchasing workflows, vendor engagement, and operational systems. You will interface directly with suppliers, clients, and technical teams to ensure accuracy, compliance, and timely fulfillment within the IT services framework.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Execute end-to-end IT procurement: pricing, supplier coordination, PO issuance, and product delivery tracking.</li><li>Generate technical sales quotes and client invoices using standardized systems and data inputs.</li><li>Liaise with hardware/software vendors to identify optimal SKUs and configurations aligned to client specs.</li><li>Manage inbound service requests and help desk ticket triage within IT ticketing platforms.</li><li>Apply escalation logic and route incident or service tickets to correct internal support tiers.</li><li>Produce client-facing operational reports and service delivery metrics at weekly/monthly intervals.</li><li>Compile and submit billing data, payment authorizations, and vendor submissions for reconciliation.</li><li>Maintain accuracy in documentation workflows including approvals (e.g., DocuSign), purchase logs, and client records.</li><li>Support operations managers in refining internal procedures and implementing service improvement initiatives.</li><li>Provide technical onboarding and SOP training for new hires related to purchasing, ticketing, and service delivery tools.</li></ul><p><br></p><p><br></p>
<p>Collegial growing firm is seeking a tech-savvy Legal Secretary to join their boutique law firm in Sacramento, California. In this role, you will provide critical administrative support to attorneys by managing calendars, creating and revising legal documents, and ensuring all correspondence adheres to the firm’s high standards. This is a unique opportunity to work in a non-litigation-focused environment with high-profile clients while contributing to a collegial and dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, and revise correspondence, reports, and legal documents, ensuring accuracy and adherence to firm guidelines.</p><p>• Manage attorney schedules and calendars, coordinating meetings and appointments efficiently.</p><p>• Proofread and edit documents for grammar, punctuation, and style consistency.</p><p>• Utilize advanced features of Microsoft Office to create complex tables, headings, and tables of contents.</p><p>• Analyze data and compile reports as needed for attorneys and clients.</p><p>• Maintain confidentiality of sensitive client information and uphold the firm’s high standards.</p><p>• Collaborate with multiple attorneys to support their administrative needs while managing competing priorities.</p><p>• Ensure timely and accurate completion of assigned tasks with strong attention to detail.</p>
<p><strong>Role Overview:</strong></p><p>We’re seeking an enthusiastic and detail-oriented individual to provide temporary support in our HR department. This is an excellent opportunity for someone early in their HR career or looking to gain hands-on experience in a fast-paced, supportive environment. Training will be provided, including on certified payroll processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform accurate data entry into HR systems</li><li>Assist with onboarding paperwork for new hires</li><li>Learn and support certified payroll reporting (training provided)</li><li>Monitor and manage time tracking through the Aspire mobile system</li><li>Provide basic administrative support to the HR team</li></ul><p><br></p><p><strong>Software Used:</strong></p><ul><li><strong>Microsoft Office (Word, Excel, Outlook)</strong></li><li><strong>Aspire (mobile time tracking system)</strong></li><li><strong>Bonus: Payroll so</strong>ftware knowledge or experience</li></ul><p><br></p>
<p><strong>Job Description: Office Clerk</strong></p><p><strong>Position Overview:</strong></p><p>We are seeking an organized and detail-oriented <strong>Office Clerk</strong> to join our administrative team. The Office Clerk will perform a variety of clerical and administrative tasks to ensure the efficient operation of the office. This role is integral in supporting team members and maintaining smooth workflow processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Perform general office duties, including data entry, filing, photocopying, scanning, and maintaining office supplies.</li><li><strong>Communication</strong>: Answer and direct phone calls or emails to the appropriate parties while offering excellent customer service to internal and external stakeholders (Source: RH Acronym Guide.docx).</li><li><strong>Recordkeeping</strong>: Maintain and update accurate records, databases, and documentation (Source: RH Acronym Guide.docx, PDQ).</li><li><strong>Scheduling & Coordination</strong>: Assist in scheduling meetings, appointments, and travel arrangements, as well as coordinating logistics for events and projects.</li><li><strong>Document Preparation</strong>: Draft, format, and proofread documents, reports, and correspondence to maintain professional standards.</li><li><strong>Support Team Operations</strong>: Assist with special tasks or ad hoc projects to support team priorities and initiatives, ensuring deadlines are met.</li><li><strong>Compliance</strong>: Ensure that all processes align with office policies, confidentiality requirements, and any legal or regulatory guidelines.</li></ul><p><br></p>
