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40 results for Executive Assistant in Sterling Va

Executive assistant <p>We are offering a contract employment opportunity for a dedicated Executive Assistant in McLean, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity. This is an immediate start.</p><p>Responsibilities:</p><p>Provide comprehensive administrative assistance to C-level executives</p><p>• Manage and coordinate executive calendars effectively</p><p>• Plan and organize meetings as required</p><p>• Handle correspondence and manage communication channels </p><p>• Prepare and manage expense reports </p><p>• Oversee business and accounting operations</p><p>• Maintain accurate vendor files and records</p><p>• Proficient use of Office Suite for various tasks</p><p>• Support the President in their daily duties and responsibilities</p><p>• Contribute to the nonprofit sector with your skills and experience</p> Executive Assistant We are offering a contract for an Executive Assistant position in the public sector, based in Largo, Maryland. The role involves providing comprehensive support to the CEO, including communication management, travel coordination and meeting arrangements.<br><br>Responsibilities:<br>• Act as the main point of contact for all communication on behalf of the CEO, which may involve phone calls, emails, and other correspondence.<br>• Assist with the CEO's calendar management, ensuring their schedule is updated and organized.<br>• Coordinate travel arrangements and meetings, ensuring all logistics are handled and schedules are adhered to.<br>• Utilize tools such as Concur and CRM to manage tasks and information.<br>• Attend board meetings, ensuring all important points are noted and distributed in the form of meeting minutes.<br>• Coordinate conference calls as needed, ensuring all participants are adequately prepared and informed.<br>• Oversee the front desk reception, ensuring smooth operations and efficient service.<br>• Work closely with the board of trust, ensuring all communication and information are handled with discretion and professionalism. Executive Assistant We are in the process of recruiting an Executive Assistant to be a part of our team located in Arlington, Virginia. The Executive Assistant will play a crucial role in our non-profit organization, focusing on the smooth operations of the executive suite. The selected candidate will provide indispensable support to the Chief Executive Officer, manage daily office operations, and act as a mediator between executives and key stakeholders. This role offers a long term contract employment opportunity.<br><br>Responsibilities:<br><br>• Administer executive support, including calendar management, arranging meetings, and handling confidential correspondence<br>• Oversee daily office operations and ensure a detail oriented and welcoming office environment<br>• Manage and maintain accurate schedules for the leadership team, including internal/external meetings, media opportunities, and speaking engagements<br>• Coordinate logistics for meetings, including securing meeting spaces, arranging catering, and handling event rentals<br>• Prepare, modify, and format presentations for internal and external events<br>• Act as a liaison between executives and key stakeholders, ensuring smooth communication and operations<br>• Manage office access for staff, visitors, and vendors, including digital and physical badging<br>• Provide support for board meetings and manage administrative tasks for the Board of Trustees<br>• Oversee the national office headquarters, ensuring its seamless operation and maintaining a consistent office presence<br>• Resolve any calendar conflicts proactively and communicate with the leadership team as required. Executive Assistant <p>An established university in Baltimore is seeking an Executive Assistant to support the Dean of Education and Urban Studies! Primary job duties in this role include signing off on documents on the Dean's behalf, handling phone and email correspondence, maintaining highly confidential communication, handling faculty emails regarding schedules, scheduling meetings, calendar management, responding to requests, typing agendas, meeting minutes, routine responses to student inquiries, and general administrative support. The ideal candidate is mature-minded, has excellent attention to detail, highly organized, and adaptable. Familiarity with Banner is a plus!</p> Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in ANNAPOLIS, Maryland. The role involves working in a setting where you will interact and work with executive leadership, manage multiple responsibilities, and maintain absolute confidentiality.<br><br>Responsibilities include:<br><br>• Interacting with executive leadership and managing their calendars efficiently.<br>• Handling and resolving inquiries through several email inboxes.<br>• Preparing meeting agendas, materials, and minutes while ensuring proper storage of meeting documentation post-meeting.<br>• Managing hybrid meetings by scheduling conference rooms and online dial-in information.<br>• Tracking and managing inventory for office supplies, processing orders, and payments.<br>• Handling incoming physical mail and email, distributing appropriately, and replying as needed.<br>• Assisting with the preparation of meeting materials and ensuring the proper use of audio-visual equipment.<br>• Using software tools such as Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and Outlook proficiently.<br>• Managing the maintenance requirements of state vehicles.<br>• Digitizing files and maintaining a detail-oriented level of written and oral communication.<br>• Processing invoices, submitting maintenance requests as needed, and maintaining a detail-oriented level of written and oral communication. Executive Assistant to the CEO <p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to provide high-level administrative support to the CEO of a leading financial services firm in Hunt Valley, Maryland. This is a pivotal role for a professional who thrives in a fast-paced environment and is adept at managing complex tasks and sensitive information. The ideal candidate will be a strong communicator, with excellent time management skills, attention to detail, and the ability to handle confidential matters with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize materials for meetings, including agendas, reports, and presentations.</li><li>Screen and prioritize incoming calls, emails, and correspondence for the CEO, ensuring timely responses.</li><li>Coordinate and manage CEO’s daily workflow, ensuring deadlines are met and priorities are addressed.</li><li>Assist with the preparation and execution of executive-level communications, both internal and external.</li><li>Maintain records and files, including confidential information, in an organized and accessible manner.</li><li>Liaise with internal and external stakeholders, acting as a liaison between the CEO and senior leadership team.</li><li>Handle sensitive information with a high degree of professionalism and confidentiality.</li><li>Organize and coordinate corporate events, conferences, and special projects as needed.</li><li>Assist with various ad-hoc projects and other administrative tasks as assigned.</li></ul><p><br></p> Executive Assistant <p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.  </p> Part Time Administrative Assistant We are offering a long-term contract employment opportunity for a Part-Time Administrative Assistant in Sterling, Virginia. This role will primarily involve managing property management operations onsite three times a week. The selected candidate will be expected to perform a variety of administrative and clerical tasks.<br><br>Responsibilities<br>• Manage property management operations effectively.<br>• Use the Microsoft Office Suite, including Excel and Outlook, for various tasks.<br>• Learn and use Quickbooks for financial management.<br>• Maintain a high level of professionalism and attention to detail in all tasks.<br>• Use strong organizational skills to manage and prioritize tasks.<br>• Be responsible for data entry tasks and maintain accuracy in records.<br>• Handle customer service tasks including answering inquiries and email correspondence.<br>• Utilize basic office skills to support the overall administrative tasks. Administrative Assistant <p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p> </p><p> Responsibilities:</p><p> • Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status</p><p> • Manage and maintain accurate customer credit records</p><p> • Process customer credit applications efficiently.</p> Administrative Assistant for Tax Season <p>Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Our client, a well-established and highly respected CPA firm, is looking for an experienced <strong>Administrative Assistant</strong> to play a key role during the exciting and bustling tax season! In this position, you’ll be at the heart of the action, ensuring smooth operations, supporting the team, and providing exceptional service to clients.</p><p>As the <strong>Administrative Assistant</strong>, you’ll make an immediate impact by streamlining office workflows, handling critical tax season documentation, and helping to deliver outstanding client experiences. Whether it’s coordinating schedules, organizing client files, or assisting with tax reports, your contributions will be essential in helping the firm navigate the busiest time of the year.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Administrative Support for Senior Staff:</strong> Assist with tax season workflows by handling administrative requests from senior tax professionals, ensuring all tasks are prioritized and completed efficiently.</li><li><strong>Scheduling and Coordination:</strong> Manage appointment scheduling for client consultations, tax preparation meetings, and internal team coordination, optimizing time and resources during the busy tax season.</li><li><strong>Client Communication:</strong> Provide exceptional service to clients, responding to inquiries via phone and email regarding tax preparation processes, documentation requirements, and scheduling.</li><li><strong>Document Preparation and Management:</strong> Prepare, assemble, and review tax documentation packets for clients, ensuring all forms are complete and accurate before submission. Organize and maintain electronic and physical files for quick retrieval.</li><li><strong>Tax Season Reporting Support:</strong> Assist with the preparation and distribution of regularly scheduled tax-related reports, including tracking client progress and deadlines.</li><li><strong>Tax Document Filing and Organization:</strong> Scan, print, and file critical client documents, including tax returns, financial statements, and other sensitive materials, adhering to firm policies and confidentiality agreements.</li><li><strong>Client Meeting Coordination:</strong> Arrange logistics for client meetings, including confirming times, preparing materials, and ensuring clients have all necessary documentation for their appointments.</li><li><strong>Compliance and Industry Regulations:</strong> Stay informed on IRS and tax-related regulations, ensuring the firm’s processes and client documentation are in compliance with current tax laws.</li><li><strong>Data Entry and Account Management:</strong> Assist in managing client accounts, entering relevant data into tax preparation software and databases, and ensuring accuracy for all filings and reports.</li><li><strong>Support for Tax Professionals:</strong> Provide ongoing administrative support to tax preparers, auditors, and other staff, including task coordination, filing, and any additional duties as assigned.</li></ul><p><br></p> Administrative Assistant <p>A well-known nonprofit organization in Baltimore is seeking an Administrative Assistant to join their team! </p><p>Administrative support for Mid-Atlantic Region including the following:</p><p>1.Assist team members in the preparation of materials for meetings and events</p><p>2.Generate reports and lists from our databases to support Department needs</p><p>3.Assist with donor research</p><p>4.Assist with political giving tracking</p><p>5.Database maintenance related to upcoming events including recruitment and attendance</p><p>6.Other duties as assigned</p> Bilingual Administrative Assistant <p>We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. This is an opportunity to join our client's dynamic team in the higher education industry. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.</p><p>Responsibilities:</p><ol><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ol><p><br></p> Sr. Administrative Assistant We are offering a contract to permanent employment opportunity for a Sr. Administrative Assistant in the local government sector, located in Maryland, United States. <br><br>Responsibilities:<br>• Handling inbound calls with professionalism and efficiency<br>• Managing and maintaining multiple calendars effectively, using tools such as Google Calendar<br>• Providing comprehensive support to a team of four staff members<br>• Coordinating and handling travel arrangements as required<br>• Producing detailed and accurate reports on a regular basis<br>• Serving as the primary point of contact for internal and external stakeholders<br>• Utilizing CRM and tools like Concur and About Time for efficient management<br>• Overseeing budget processes and ensuring financial accuracy<br>• Facilitating conference calls and ensuring smooth communication across teams<br>• Maintaining and managing a multi-line phone system effectively. Administrative Assistant <p>Are you an organized and detail-oriented professional looking for an exciting opportunity? We are seeking an <strong>Administrative Assistant</strong> to provide high-level administrative support. As an <strong>Administrative Assistant</strong> you will play a key role in managing office operations, handling correspondence, and assisting with research and clerical functions.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Perform general office duties, including ordering supplies, maintaining records, and basic bookkeeping.</li><li>Prepare invoices, reports, memos, letters, financial statements, and other business documents.</li><li>File and retrieve corporate records, reports, and other important documents.</li><li>Open, sort, and distribute incoming correspondence, including faxes and emails.</li><li>Draft responses to routine inquiries and correspondence.</li></ul> Administrative Assistant 3 We are offering a long-term contract employment opportunity for an Administrative Assistant 3 in Washington, District of Columbia. The role will primarily involve high-level administrative support, including the handling of information requests, conducting research, and performing clerical functions. <br><br>Responsibilities: <br>• Conduct research and handle various information requests.<br>• Maintain and manage records systems.<br>• Perform basic bookkeeping tasks and maintain financial statements.<br>• Process, sort, and distribute incoming correspondence, including faxes and emails.<br>• Prepare and manage corporate documents, records, and reports.<br>• Draft and prepare invoices, reports, memos, and letters.<br>• Respond to routine inquiries through prepared correspondence.<br>• Order and manage office supplies.<br>• Utilize computer applications such as Microsoft Word, Excel, and PowerPoint for various tasks.<br>• Uphold confidentiality and organized management of information.<br>• Provide exceptional customer service and maintain effective communication. Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Sterling, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role is a long-term part time position and must be able to start immediately. Responsibilities: • Answer phone calls and direct them to the appropriate parties • Maintain the office environment and ensure it is organized and functional • Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed • Perform general administrative duties as needed • Support field personnel with administrative tasks • Handle some purchasing responsibilities • Maintain a strong work ethic and provide exceptional customer service • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently Office Manager <p>We are seeking a highly organized and responsible Office Manager to join our team who can start immediately. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>·      Oversee and support all administrative duties in the office and ensure smooth operations.         </p><p>·      Manage office supplies inventory and place orders as necessary.</p><p>·      Perform reception duties such as answering phones where necessary.</p><p>·      Manage office layout planning and office moves, and with office refurbishment.</p><p>·      Organize and maintain office common areas.</p><p>·      Perform as HR to coordinate and direct administrative support functions for the office.</p><p>·      Assisting in various daily operations.</p><p><br></p><p><br></p> Part Time Administrative Assistant <p>Are you an organized, detail-oriented, and enthusiastic individual with a passion for creating meaningful experiences? Join our client's team, where they nurture creativity, growth, and joy for children during their unforgettable year-round adventures! We are seeking a <strong>Part-Time Administrative Assistant</strong> to support the day-to-day operations of our kids camp. This role is perfect for someone who enjoys working with families and wants to make a difference behind the scenes of our fun-filled programs. This position offers a <strong>FLEXIBLE SCHEDULE</strong> with an average of 20-25 hours per week! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the Camp Director and staff, handling daily operational tasks and ensuring smooth camp operations.</li><li>Respond promptly and professionally to emails, phone calls, and parent inquiries.</li><li>Organize and maintain camper records, attendance logs, medical forms, permission slips, and other necessary documentation.</li><li>Coordinate camp registrations, process payments, and oversee registration-related questions.</li><li>Support scheduling for activities, field trips, and staff duties.</li><li>Maintain a welcoming and organized camp office environment, assisting families and visitors as needed.</li><li>Help prepare materials, supplies, and communication for camp programming.</li><li>Assist with special projects and other administrative duties as assigned</li></ul> Assistant Controller <p>Are you ready to take the next big step in your accounting and finance career? My client, a $500M+ dynamic and rapidly growing company, is seeking an Assistant Controller to join their high-performing team in the Columbia, MD area. This is an exciting opportunity to play a vital leadership role in a fast-paced environment with a clear fast track promotion to the Controller position. Email Jim Meade at Robert Half right away for consideration as they are ready to interview today.</p><p><br></p><p>About the Company:</p><p>This industry leader is experiencing robust growth both organically and through strategic acquisitions. With a strong commitment to innovation and operational excellence, this is your chance to join a company that values professional development, leadership, and advancement opportunities.</p><p><br></p><p>The Role:</p><p>As the Assistant Controller, you’ll manage and mentor a team of 15+ accounting professionals while improving processes and driving efficiencies within the accounting function. Working closely with senior leadership, this role offers significant exposure to executive decision-making, as well as opportunities to oversee critical financial initiatives.</p><p><br></p><p>Key Responsibilities:</p><p>Lead the accounting team, including managing monthly close processes and financial statement preparation.</p><p>Oversee compliance with GAAP, internal controls, and external audits.</p><p>Collaborate with the FP& A team to provide financial analysis and support business growth initiatives.</p><p>Help integrate acquisitions into the company’s financial systems and reporting frameworks.</p><p>Drive continuous process improvement projects to streamline workflows and enhance team productivity.</p><p>Act as a strategic partner to the Controller, CFO, and other senior executives, preparing for a seamless transition to the Controller role.</p><p><br></p> Assistant Controller <p>Robert Half has partnered with a client in the banking industry to hire their next Assistant Controller. Candidates at a Senior Accountant or Accounting Manager level looking to promote to the next level will also be considered. We are looking for someone coming with accounting experience, month-end close, and financial statement preparation in the banking industry. Will also consider banking, credit unions, insurance, mortgage, or any sort of financial services industry experience. Experience needed includes GAAP and financial statement preparation, as well as someone willing to be responsible for soup to nuts accounting with this small accounting department. This role is in the office on a daily basis, with a great quality of life including a standard work week with next to no overtime!!</p><p> </p><p>What you get to do every day:</p><p>- Perform tasks associated with month-end and year-end close of income statement and balance sheet, account reconciliations & G/L analysis</p><p>- Handle daily cash management and produce cash-flow reports, calculating cash needs at weekly and monthly intervals</p><p>- Present executive committee and partners with monthly financial reports</p><p>- Responsible for all aspects of month-end close and partnering with accounting team to accomplish all departmental tasks</p><p> </p><p>Please apply immediately to Tracy Kaszuba on LinkedIn, or to Tracy.Kaszuba at RobertHalf.</p> Legal Assistant <p>Position: Family Law Legal Assistant </p><p>Location: Fairfax, VA</p><p><br></p><p>Description: Our client, a prominent DC metro law firm, is seeking an experienced Family Law Legal Administrative Assistant to join our Family Law practice group. This position is ideal for candidates with strong litigation, technical, and administrative skills who can efficiently manage case progression, maintain case information, and provide high-quality support to attorneys.</p><p><br></p><p>Responsibilities:</p><p>• Prepare documents for state and federal court filings, including discovery requests/responses, pleadings, motions, letters, and other legal documents.</p><p>• Handle e-filing in state and federal courts.</p><p>• Schedule meetings and appointments, maintain attorney calendars, and manage contact information.</p><p>• Conduct new client intake, handle time entry and billing, and maintain organized files using the firm’s electronic records management system.</p><p>• Coordinate travel arrangements and process expense reimbursements.</p><p>• Prepare and process transcription, correspondence, memoranda, and complex legal documents.</p><p> </p><p>Requirements:</p><p>• Proven experience in legal administrative support, particularly in family law.</p><p>• Strong communication, organizational, and client service skills.</p><p>• Ability to work collaboratively in a team-oriented environment with a focus on accuracy in spelling, grammar, and proofreading.</p><p>• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.</p><p>• Experience with e-filing systems, document management, and time and billing systems.</p><p>• Transcription experience is a plus.</p><p> </p><p>For immediate and confidential consideration, please submit your resume directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot][com].</p> Part Time Office Assistant <p>Robert Half's client is seeking a proficient Part Time Office Assistant to join their team based in Fairfax, Virginia. This is an immediate start with a part time schedule. from Monday to Friday. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. </p><p>Responsibilities: </p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary</p> Human Resources (HR) Assistant We are offering a long term contract employment opportunity for a Human Resources (HR) Assistant in Vienna, Virginia, United States. As part of our team, your role will encompass a range of responsibilities, primarily focused on identifying and recruiting professionals to fulfill our client job orders. You will also be tasked with maintaining our Applicant Tracking System (ATS), supporting administrative duties, and participating in special projects. <br><br>Responsibilities <br>• Source and recruit candidates, ensuring a consistent pipeline of talent.<br>• Conduct extensive outbound calls to identify potential candidates.<br>• Schedule interviews, complete registrations, and assist with credentialing processes.<br>• Handle employment offers and other tasks crucial to hiring top-notch talent.<br>• Update and maintain Applicant Tracking System (ATS) regularly.<br>• Assist in posting and updating job opportunities on Corporate and external websites.<br>• Undertake administrative duties and special projects as required.<br>• Collaborate with internal and external customers across all levels.<br>• Develop and maintain a pool of candidates for "backup" coverage. Mortgage Assistant <p>Robert Half has a fantastic career opportunity for an articulate, highly skilled Mortgage Assistant? This could be a great position for you. Expect this role to exist within a dynamic and fast-paced working environment. The Mortgage Assistant position is based in the Fairfax, Virginia., region and is a short-term temporary employment opportunity. </p><p> </p><p>Responsibilities:</p><p>Assisting the mortgage loan officer or underwriters with loan applications.</p><p>Gathering, maintaining, and reviewing loan application documentation, including credit reports, income verification, employment verification, and property appraisals.</p><p>Coordinating with clients to obtain necessary information and documents.</p><p>Scheduling and confirming appointments, meetings, and property showings.</p><p>Providing excellent customer service to clients by answering questions and resolving issues related to their loan applications.</p><p>Ensuring compliance with federal, state, and company policies and regulations.</p><p>Preparing and maintaining reports and records related to loan activity.</p><p>Staying up-to-date with changes in policies and procedures within the mortgage industry.</p><p>Assisting with loan processing, including coordinating with title companies, appraisers, and other necessary parties.</p><p>Performing administrative tasks as needed, such as filing, answering emails, and handling correspondence.</p><p> </p> Part Time Office Assistant <p>We are offering contract employment opportunity for a Part Time Office Assistant based in Falls Church, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. Your hours will be Monday to Friday 10 AM to 2 PM but will need to be flexible to work Full time from 8:30 AM to 5 PM when needed.</p><p><strong>Responsibilities: </strong></p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p>
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