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6 results for Executive Assistant in St. Petersburg, FL

Executive Assistant

Riverview, FL
onsite
Temporary to Hire
32.3 - 37.4 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in Florida. This contract opportunity is ideal for someone who brings sound judgment, strong organization, and a refined approach to executive support. The person in this role will help keep daily operations on track by coordinating schedules, managing communications, and ensuring important administrative details are handled accurately and efficiently. Responsibilities: • Oversee complex executive calendars, schedule internal and external meetings, and resolve conflicts to keep priorities aligned. • Coordinate business travel plans, including itineraries, transportation, and lodging, while ensuring arrangements support changing executive needs. • Draft, format, and distribute business materials such as reports, memos, letters, and other business documents. • Record key discussion points during meetings, organize notes, and maintain accurate documentation for follow-up and reference. • Review incoming calls, emails, and correspondence, determine urgency, and route information to the appropriate executive or stakeholder. • Provide day-to-day administrative support by organizing office activities, managing routine tasks, and helping maintain an efficient work environment. • Assist with basic bookkeeping duties, including tracking administrative expenses and maintaining organized financial records when needed.
2026-09-03T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Temporary to Hire
40 - 50 USD / Hourly
We are looking for an experienced Executive Assistant to provide strategic support to a senior executive in Tampa, Florida. This contract-to-permanent position is ideal for someone who can manage competing priorities, anticipate needs before they arise, and help create structure around a fast-moving leadership agenda. The successful candidate will bring a strong executive presence, sound business judgment, and the ability to handle executive operations with a high level of discretion and precision. Responsibilities: • Manage the executive’s schedule with a long-range approach, ensuring meetings, priorities, and commitments are aligned with broader business goals. • Act as a dependable partner to senior leadership by anticipating upcoming needs, identifying potential conflicts, and helping the executive stay focused on critical initiatives. • Organize board and leadership meeting logistics, including preparation of agendas, materials, and follow-up items to keep deliverables on track. • Participate in board meetings when needed to support coordination, capture action items, and help maintain momentum on next steps. • Oversee travel planning from start to finish, arranging detailed itineraries that support efficient and productive business travel. • Prepare, review, and submit expense reports accurately and on time while maintaining organized supporting documentation. • Provide high-touch administrative support across daily executive operations, handling sensitive matters with confidentiality and sound judgment. • Offer flexible support outside standard business hours when priorities require additional responsiveness, especially during periods of rapid change or ramp-up.
2026-09-04T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leaders. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with professionalism, and brings strong organization and communication skills to daily operations. The role will support executive scheduling, coordination of meetings and events, preparation of presentation materials, and a range of office and onboarding activities that help keep the team running smoothly. Responsibilities: • Coordinate complex calendars, schedule meetings, and manage shifting priorities for multiple executives with accuracy and discretion. • Provide day-to-day administrative support by handling correspondence, tracking action items, and ensuring follow-through on key initiatives and special projects. • Prepare presentation materials, including PowerPoint decks and supporting documents, for board meetings and executive-level discussions. • Organize internal events and employee activities, including holiday celebrations, gift preparation, and other engagement-related tasks. • Process and reconcile expense reports through Concur while maintaining complete and accurate documentation. • Assist with front desk and office support needs such as ordering snacks, replenishing supplies, and helping maintain a well-stocked workplace. • Support onboarding coordination by arranging travel-related details, sharing rental car information, and assisting with logistics for new team members. • Collaborate with executives and internal stakeholders to monitor project timelines, gather updates, and help keep deliverables on track.
2026-08-26T00:00:00Z

Administrative Assistant

Tampa, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Assistant to support leadership initiatives and keep key activities organized and on track in Tampa, Florida. This contract opportunity with potential for a long-term role is ideal for someone who excels at coordinating schedules, facilitating communication, and managing details across multiple priorities. The person in this role will help connect executives, internal teams, and external partners while maintaining documentation, monitoring action items, and promoting consistent progress on strategic work. Responsibilities: • Coordinate executive calendars, arrange meetings, and confirm logistics to ensure leadership priorities are managed efficiently. • Serve as a central point of contact between leadership, internal departments, and external partners to support timely communication and alignment. • Prepare meeting materials, capture key discussion points, and track follow-up actions to help maintain momentum on important initiatives. • Organize and maintain project records, correspondence, and supporting documentation with accuracy and confidentiality. • Monitor timelines, milestones, and outstanding tasks, providing reminders and status updates to keep projects moving forward. • Answer inbound calls, greet visitors when needed, and provide attentive front-office support in a fast-paced environment. • Perform data entry and general administrative office duties to support daily operations and reporting needs. • Assist with special projects and executive-level engagement efforts while reinforcing a collaborative and service-focused work environment.
2026-09-03T00:00:00Z

Construction Administrative Assistant

Saint Petersburg, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Construction Administrative Assistant to support a fast-paced construction services team in St Petersburg, Florida. This Long-term Contract opportunity is well suited for someone who enjoys keeping project records accurate, coordinating documentation, and providing dependable office support in an on-site setting. The role offers a flexible part-time schedule of approximately 20+ hours per week across 3–4 days, with the possibility of expanded hours over time. Responsibilities: • Support daily administrative activities tied to active construction projects and office operations. • Maintain accurate records for projects, clients, contractors, and vendors by updating databases and tracking information consistently. • Enter, organize, and review data from spreadsheets, reports, and project files to help ensure completeness and accuracy. • Prepare and manage project documentation, including contract-related forms, proposals, submittals, warranties, change records, bid materials, and closeout paperwork. • Create and update tasks and project details within project tracking or management systems. • Generate reports and distribute organized files through shared digital platforms such as SharePoint, OneDrive, or similar tools. • Monitor outstanding items and follow up on pending documents, approvals, warranties, and other open requests. • Keep electronic filing systems orderly by applying established naming conventions, version control practices, and internal procedures. • Review documents for missing, duplicate, or inconsistent information and escalate discrepancies to the appropriate team members. • Provide additional clerical and administrative support, including general office assistance and front-desk related tasks as needed.
2026-08-28T00:00:00Z

Office Manager

Clearwater, FL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for an organized and service-focused Office Manager to support daily operations in Clearwater, Florida. This role combines administrative coordination, customer communication, and order-related support to help ensure timely service for clients and internal teams. The ideal candidate brings strong attention to detail, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate outbound product shipments and help ensure orders are prepared accurately and sent on schedule.• Prepare and deliver customer pricing information promptly, maintaining accuracy and responsiveness throughout the quote process.• Support the sales team by managing incoming requests, reviewing submitted orders, and helping move items through the fulfillment cycle.• Arrange installation appointments for products by coordinating calendars, resources, and customer availability.• Conduct a high volume of outbound customer calls each day while also responding to inbound inquiries as needed.• Maintain organized records related to orders, quotes, shipping activity, and service scheduling to support efficient office operations.• Communicate with customers and internal stakeholders to resolve routine issues and keep transactions moving forward smoothly.
2026-08-21T00:00:00Z