Browse jobs Find the right job type for you Explore how we help job seekers Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Preview candidates Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2025 Salary Guide Demand for Skilled Talent Report Building Future-Forward Tech Teams Job Market Outlook Press Room Salary and hiring trends Adaptive working Competitive advantage Work/life balance Diversity and inclusion Browse jobs Find your next hire Our locations

20 results for Receptionist in St Paul Mn

Receptionist We are offering a short term contract employment opportunity for a Receptionist in the construction/contractor industry. This position is located in Cottage Grove, Minnesota and requires onsite attendance.<br><br>Responsibilities:<br><br>• Welcome potential clients upon their arrival at the model site<br>• Handle queries relating to availability and direct them to the relevant representatives<br>• Distribute flyers and floor plans to potential clients, without discussing financial details<br>• Maintain a detail oriented demeanor and provide excellent customer service<br>• Manage downtime effectively and maintain a neat and organized workspace<br>• Ensure security by responsibly handling keys and access codes<br>• Act as a point of contact for clients and representatives, demonstrating excellent communication skills<br>• Show interest and basic understanding of real estate operations, although not a strict requirement. Receptionist <p>The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul><p><br></p> Receptionist <p>We currently have a need for a Receptionist for a client of ours in the popular Twin Cities metro. The Receptionist will effectively meet, greet, and assist all building visitors on the phone or in person, provide first-level customer service and building security at the entrance, and perform various clerical tasks to support the building. The Receptionist will take work direction from the CEO and/or the Administrative Assistant or Administrative Coordinator.</p><p> </p><p><strong>Job Duties/Responsibilities:</strong></p><ul><li>Greet persons entering building, determine nature and purpose of visit, and direct or request an escort to specific destinations.</li><li>Be familiar with daily building schedules and activities, and possess a general knowledge of current company events.</li><li>Request building visitors to sign in, issue a visitor’s nametag to enhance employee and building security.</li><li>Provide information about establishment such as location of departments or offices, employees within the organization, meeting locations, or services provided.</li><li>Independently handle requests and resolve issues with visitors.</li><li>Perform clerical tasks as requested to support various building departments and/or personnel.</li><li>Utilize database system to screen for unauthorized visitors, and to effectively authorize within the system to those visitors incorrectly flagged.</li><li>Monitor building security cameras, and facilitate package delivery.</li><li>Oversee front entrance area and effectively communicate with visitors waiting in lobby.</li><li>Ensure the security of the lobby area as well as the entrance to the building.</li></ul> Receptionist <p>-Manage front desk phone; Screen and directs calls, while taking any necessary messages and directing them accordingly.</p><p>-Greets visitors entering the facility, ensures knowledge of site layout.</p><p>-Call person and let him/her know their guest is here; ask if they would like a beverage.</p><p>-Assist with various administrative requests from the team.</p><p>-Mail: pick up packages, deliver mail and packages. Create and drop off FedEx shipments. Schedule courier pick-ups (street fleet).</p><p>-Help book conference rooms, maintain conference rooms, and become knowledgeable about AV equipment in conference rooms. Reserve conference room.</p><p>-Ask maintenance to look at something or schedule something/fix items.</p><p>-Coordinate meals for meetings using various caterers.</p><p>-Keep kitchen clean, and run dishwasher once a week. Restock refrigerators with beverages daily, order beverages bi weekly.</p><p>-Manage and maintain lobby space. Ensure all space is clean and neat at all times.</p><p>-Place requests for cleaning when needed. Manage the various electronic displays throughout the facility.</p><p>-Office supply orders; paper/Xerox orders; restock supplies as needed.</p> Front Desk Coordinator We are seeking a Front Desk Coordinator to join our team in the Manufacturing industry. Located in Eagan, Minnesota, this role provides a contract to permanent employment opportunity. As a Front Desk Coordinator, you will be the first point of contact for our office, manage phone calls, and direct them to the appropriate staff members. You will also handle various administrative tasks, manage office supplies, and assist with event planning and coordination.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate staff members<br>• Perform clerical tasks such as photocopying, faxing, mailing, and filing<br>• Monitor office supply inventory, placing orders when necessary<br>• Assist in preparing and cleaning conference rooms for meetings<br>• Organize meetings and conferences, demonstrating strong organizational skills<br>• Support different departments with project-based work as needed<br>• Ensure cleanliness and organization in kitchen and breakroom areas<br>• Plan and coordinate company-wide events, managing food catering and organizing lunches for various events and departments<br>• Serve as a liaison for resolving issues related to printers and copiers with external vendors<br>• Assist staff in utilizing internal mail routing, shipping, and special postal services<br>• Oversee the FedEx and UPS portion of sample shipments organized by the lab<br>• Utilize Microsoft Office Suite for creating and modifying documents. Receptionst <p>We currently have a short term temporary opening for an intelligent, highly-skilled Receptionist in a growing company. This dynamic and creative company offers a stimulating work environment with fulfilling challenges and is based in the south west, Minnesota region. Are you a motivated self-starter who can handle multiple projects at once with a smile? Then this Receptionist position is the opportunity for you. What you get to do every day:</p><ul><li>Manage various office files and provide general office filing support</li><li>Oversee and answer all incoming phone calls</li><li>Order office and kitchen supplies</li><li>Employ strong prioritization skills and a sense of urgency</li><li>Manage various office files and provide general office filing support</li><li>Be a welcoming presence for visitors</li><li>Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks</li><li>Arrange, review, and distribute incoming mail according to specified procedures</li></ul> Legal Assistant Supervisor <p>Are you a proactive leader with a passion for fostering collaboration and ensuring team success? We're seeking a <strong>Legal Administrative Assistant Manager</strong> to join a dynamic team. In this role, you will oversee and support our Legal Administrative Assistants (LAAs), receptionists, and team leads, driving operational excellence, team growth, and employee satisfaction. This position plays a critical role in ensuring our legal support teams align with business priorities and client needs.</p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise and support Legal Administrative Assistant (LAA) staff, receptionists, and team leads to promote efficiency, teamwork, and clear communication.</li><li>Act as a liaison between the LAA team, timekeepers, and other stakeholders to ensure effective workflow management and issue resolution.</li><li>Partner with HR to address employee relations matters promptly and thoughtfully, fostering a respectful and inclusive workplace.</li><li>Manage the annual performance evaluation process for LAAs, receptionists, and team leads while supporting their professional development through training and feedback.</li><li>Oversee recruitment activities, collaborate with HR to identify top talent, and facilitate seamless onboarding/offboarding processes.</li><li>Promote team engagement by leading regular check-ins, providing guidance, and facilitating communication to address challenges and celebrate successes.</li><li>Lead administrative support functions, ensuring alignment between departments and the broader firm objectives.</li></ul> Event Planner <p>Ability to plan events that can range from 10 to 500 people, with various degrees of complexity. Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile). Ability to lead team working on an event and direct many facets at one time. Collaborate and interact effectively with Firm’s senior management, middle management and customers. Provide strategic input and recommendations to business group on event development. Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities. Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.</p><p><br></p><ul><li>This role will assist with the daily operations of the Client Center. Responsibilities will include (but are not limited to):</li><li>Manage front desk providing exclusive and memorable service to clientele attending meetings</li><li>Oversee meeting room reservations via the firms event booking system, Event Management System (EMS)</li><li>Liaise with internal and external partners such as catering, security, audio visual team, events team and facility teams</li><li>Organize and execute meetings and evening receptions</li><li>Solicit feedback and assist in surveying client experience</li><li>Administrative tasks such as: invoice processing, scheduling maintenance service and ordering kitchen/ banquet/ office supplies</li><li>Flexibility to work early mornings or late evenings as needed</li><li>Develop and strengthen relationships with frequent users establishing a personal brand of high-level onsite service</li></ul><p><br></p> Office Assistant <p>We are seeking a proactive and detail-oriented part-time Office Operations Coordinator to serve as the first point of contact for calls, inquiries, and in-office logistics. This role will also involve providing essential support to the Operations Department by ensuring efficient office supply management, administrative task execution, and smooth operational functionality. The ideal candidate will be a highly organized professional with strong communication and multitasking skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Front Desk and Communication Support:</strong></p><ul><li>Act as the primary point of contact for incoming communications.</li><li>Handle approximately 10-15 calls per day, primarily related to inquiries or requests, and direct callers to the appropriate contacts.</li><li>Intercept and document incoming packages and mail.</li><li>Greet and assist the occasional in-person visitor, including volunteers.</li></ul><p><strong>Office and Supply Management:</strong></p><ul><li>Maintain sufficient stock of kitchen and office supplies by monitoring inventory levels and placing timely orders.</li><li>Ensure the postage machine remains fully funded for day-to-day mailing operations.</li><li>Oversee the functionality of the office copier and ensure it is fully stocked with paper and operational.</li></ul><p><strong>Finance and Administrative Support:</strong></p><ul><li>Collect and combine approved accounts payable (AP) check requests for submission to the national office every Thursday.</li><li>Process twice-weekly deposits — open mail, prepare and scan checks for upload to the bank, and organize required documentation.</li><li>Assist in preparing copies and documentation for data entry into Salesforce.</li></ul><p><br></p> Administrative Assistant <p>We are offering a short term contract employment opportunity for a detail oriented Administrative Assistant located in the west, Minnesota metro. The role primarily involves providing administrative support and executing various tasks to ensure seamless operations. Responsibilities:</p><ul><li>Serve as the first point of contact, managing front desk duties</li><li>Efficiently handle inbound and outbound calls, offering exemplary customer service</li><li>Scan and organize client forms, ensuring data is correctly entered and updated</li><li>Collate documents into packets for easier access by the team</li><li>Assist with the distribution of mail within the office</li><li>Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks</li><li>Schedule appointments and manage calendars as required</li><li>Provide support with miscellaneous tasks to support the team during peak periods</li></ul> Patient Care Coordinator <p>We are offering a permanent employment opportunity for an Patient Care Coordinator in the healthcare industry, based in Minneapolis, Minnesota. The chosen candidate will play a crucial role in supporting patient care delivery through efficient scheduling, insurance verification and providing support services. This role involves ensuring patients are fully prepared for their visits and maintaining provider schedule accuracy.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Ensure patient-provider interactions are successful by preparing patients for their visits.</p><p>• Manage provider schedules meticulously, matching patient needs to appointments across continuum.</p><p>• Strictly adhere to multidisciplinary standardized scheduling protocols for providers and supporting care teams.</p><p>• Maintain expertise in provider care team procedural and ancillary schedules, aligning patient needs with services offered.</p><p>• Interpret multidisciplinary protocols for complex scheduling in multiple modalities.</p><p>• Utilize virtual patient support services effectively for pre-visit requirements, prior authorizations, insurance/billing, etc.</p><p>• Conduct outbound communication for scheduling follow-up appointments or closing care gaps.</p><p>• Ensure revenue cycle integrity by updating/verifying all needs related to revisit questionnaires, labs, ancillary testing, contact info, demographic info, insurance information, and MyChart and video visit capabilities.</p><p>• Connect patients to other services as needed/anticipated (social, financial, billing, clinical, etc).</p><p>• Take concise phone messages and route to appropriate staff or provider when immediate resolution cannot be completed.</p><p>• Work effectively with scheduling reports, registries, and work queues in EMR and payer generated reports to meet system needs.</p><p>• Provide patients with accurate information about any questions or concerns they might have in regards to their healthcare experience.</p> Administrative Assistant <p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p> Administrative Assistant <p>Robert Half is seeking a resourceful and self-motivated Administrative Assistant for an exciting opportunity in Minneapolis, MN. This position will play a key role in managing complex calendars, scheduling meetings across multiple locations, and providing general administrative support while fostering clear communication across teams and leadership. If you have a proactive mindset, excel at prioritizing tasks, and enjoy supporting high-level executives, we encourage you to apply! </p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee complex calendars for multiple executives, prioritize tasks, resolve scheduling conflicts, and ensure seamless coordination.</li><li>Plan and schedule meetings across multiple locations, ensuring optimal attendance and proactively adjusting for conflicts.</li><li>Prepare detailed agendas, track attendance, and record accurate, actionable meeting minutes.</li><li>Develop, edit, and format presentations, reports, and professional correspondence to support executive initiatives.</li><li>Plan and execute events, including resource coordination, AV management, communication distribution, and catering arrangements.</li><li>Assist with department projects, monitor progress, identify potential delays, and provide regular updates to ensure timely completion.</li><li>Create and maintain Excel spreadsheets, trackers, and reports, ensuring accuracy and timely distribution.</li><li>Maintain efficient filing systems (physical and digital) and manage clerical tasks such as photocopying, filing, and drafting documents.</li><li>Serve as a liaison between executives and internal/external stakeholders, fostering clear communication and strong relationships.</li></ul><p><br></p> General Office Clerk <p>Robert Half is searching for a self-motivated General Office Clerk who is eager to start their career within the professional office setting! Our client based in the South West Metro has a long-term contract opening for a General Office Clerk to start immediately. The General Office Clerk will play an important part in assuring the company's daily operations run smoothly. If you have strong attention to detail skills and have the ability to multitask we would love to hear from you! Day-to-day job responsibilities:</p><ul><li>Maintain company files and records</li><li>Assist with office management and organization processes</li><li>Prepare, sort, and mail documents and invoices</li><li>Track inventory of office supplies</li><li>Scan and file paperwork</li></ul> Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. <br><br>Responsibilities: <br><br>• Accurately process customer credit applications in a timely manner.<br>• Ensure the maintenance of precise customer credit records.<br>• Resolve customer inquiries professionally and efficiently.<br>• Monitor customer accounts and take necessary actions as required.<br>• Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents.<br>• Manage the filing and retrieval of corporate documents, records, and reports.<br>• Distribute incoming correspondence, including faxes and emails, in an organized manner.<br>• Prepare responses to correspondence containing routine inquiries.<br>• Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work.<br>• Uphold confidentiality and organize information effectively. Administrative Assistant <p>Robert Half is seeking a talented Administrative Assistant to join a growing organization located in the South West Metro area! This Administrative Assistant position is open due to growth and would be supporting multiple departments. Ideally this person would have 2+ years of experience in an administrative support role. Job responsibilities will include:</p><ul><li>Running daily reports using Excel, data entry tasks, etc. </li><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts</li><li>Screening phone calls and routing callers to the appropriate party</li><li>Greet and assist visitors</li><li>Maintain polite and professional communication via phone, e-mail, and mail</li></ul> Administrative Assistant <p>We are offering a short-term contract employment opportunity for an Administrative Assistant located in Edina, Minnesota. This role will primarily involve administrative tasks in a business casual environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure efficient and accurate processing of client invoices</p><p>• Handle the sorting and distribution of mail</p><p>• Take charge of mailing out invoices to clients</p><p>• Assist in the quarterly invoice runs, which involve large volumes of invoices</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks</p><p>• Provide customer service through inbound and outbound calls</p><p>• Manage data entry tasks and email correspondence</p><p>• Schedule appointments as and when required.</p> Office Assistant <p>We are offering a contract employment opportunity in the west, Minnesota metro for a dedicated Office Assistant in the high tech industry. This role involves carrying out a variety of office functions, providing customer service, and handling correspondence. Responsibilities:</p><ul><li>Handling various clerical duties to support the smooth operation of the office</li><li>Utilizing Microsoft Office Suites, including Word, Excel, and Outlook, to carry out tasks efficiently</li><li>Ensuring accurate billing functions are maintained and updated</li><li>Providing outstanding customer service to both internal and external stakeholders</li><li>Managing correspondence, including drafting and sending out letters, emails, and other communications</li><li>Maintaining detailed records using the 'About Time' system</li><li>Processing and resolving customer inquiries promptly and professionally</li><li>Monitoring customer accounts and taking necessary actions when required</li></ul> Office Assistant <p>We are offering a contract-to-hire employment opportunity for an Office Assistant at a university in Bloomington, Minnesota. The successful candidate will be tasked with a range of responsibilities including administrative duties and event coordination.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process applications from customers</p><p>• Accurately maintain records related to customer credit </p><p>• Take the necessary action in monitoring customer accounts</p><p>• Resolve any inquiries from customers in a timely manner</p><p>• Utilize Microsoft Word and Microsoft Excel for administrative tasks</p><p>• Coordinate and manage marketing and educational events</p><p>• Keep precise records of event attendance </p><p>• Provide general administrative assistance as required</p><p>• Apply previous administrative experience to ensure smooth operations.</p> Office Assistant <p>We are offering a short term contract employment opportunity for an Office Assistant in the west metro, Minnesota area. As an Office Assistant, you will be assigned to an important project that involves scanning and filing various documents, ensuring the digitalization and organization of critical files. Responsibilities:</p><ul><li>Undertake clerical duties and ensure office tasks are run smoothly and efficiently.</li><li>Engage in the scanning of documents, converting physical files into electronic copies.</li><li>Utilize scanner equipment effectively to digitize documents for easy accessibility.</li><li>Maintain a systematic digital filing system for easy retrieval of documents.</li><li>Create digital files and keep them updated, ensuring all documents are properly scanned and filed.</li><li>Operate photocopying devices for duplicating documents when needed.</li><li>Ensure all tasks are completed within the given timeframe, while maintaining high quality of work.</li></ul>