22 results for Executive Assistant in St Paul Mn

Executive Assistant The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Executive Assistant Our client is seeking an experienced Executive Assistant for a long-term contract opportunity located in the South West Metro area. To be successful in this Executive Assistant position, you will be proficient with tasks such as creating reports, calendar management, taking meeting minutes, and preparing presentation materials. We are seeking applicants with 3-5+ years of previous Executive Assistant experience within a corporate company environment. Job Responsibilities:<ul><li>Answer phones and route calls to the correct internal department and take messages as needed</li><li>Gather materials for meetings and assist with preparing presentations utilizing Word and PowerPoint</li><li>Create and run reports utilizing Excel</li><li>Take meeting minutes</li><li>Coordinate travel arrangements</li><li>Schedule meetings and manage multiple calendars</li><li>Perform office duties which may include ordering office supplies, filing, scanning, and faxing</li><li>Provide general administrative support</li></ul>

Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant at our location in Fridley, Minnesota. In this role, you will be a key player in ensuring smooth operations within our team, providing critical support to our head of HC and the Global Leadership team. You will be handling a multitude of tasks, from processing travel arrangements to managing complex scheduling needs. Responsibilities • Provide comprehensive administrative support to the head of HC and the Global Leadership team • Coordinate and manage complex scheduling needs across multiple time zones and cultures • Handle travel arrangements using Concur, ensuring all travel details are accurately managed • Act as a point of contact for the Global Leadership team, facilitating communication and coordination • Maintain confidentiality in handling sensitive information and documents • Use Microsoft 365, Teams, SharePoint, and other relevant tools to manage tasks and communication • Handle general office duties such as ordering lunches and resolving printer issues • Utilize CRM and the Kronos Timekeeping System for relevant tasks • Manage and resolve inquiries and issues in a timely manner, showcasing a commitment to speed and efficiency • Exhibit a global mindset in dealing with diverse teams and cultures

Legal Executive Assistant We are partnering with a top-tier law firm to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group. Responsibilities:<ul><li>Practice Management: Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li>Client and Professional Relationships: Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li>Calendar Management: Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li>Travel Coordination: Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Billing Oversight: Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li>Team Coordination: Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li>Meeting Preparation: Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li>Administrative Support: Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>

Executive Assistant Robert Half is seeking a skilled Executive Assistant to support our client's CEO in Minneapolis, MN. This position provides proactive, high-level support by managing the CEO’s schedule, facilitating communication, organizing workflows, and handling strategic projects. Additionally, the role supports the Legal and Human Resources departments with administrative tasks. The ideal candidate will demonstrate exceptional organizational, analytical, and interpersonal skills, maintain strict confidentiality, and exhibit adaptability and initiative. Responsibilities:<ul><li>Serve as point of contact for the CEO, coordinating communications with both internal and external stakeholders.</li><li>Manage and organize the CEO's calendar, including scheduling of meetings and preparation of necessary materials.</li><li>Handle and process sensitive information with utmost professionalism.</li><li>Assist in the creation of documents, reports, and presentations, and manage strategic projects when required.</li><li>Provide administrative support to the Legal Department, including the preparation of documents, regulatory filings, and the maintenance of corporate records.</li><li>Oversee DocuSign processes and assist in compliance communications and insurance renewals.</li><li>Support HR functions, which include processing of payroll, benefits renewals, and performance evaluations.</li><li>Maintain key dates, assist with database management, and provide general administrative support.</li><li>Coordinate travel arrangements and event planning.</li><li>Prepare meeting materials and create presentations using Microsoft Office Suites.</li><li>Use tools like DocuSign and Microsoft Excel for various administrative tasks.</li></ul>

Administrative Assistant We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant located in Edina, Minnesota. This role will primarily involve administrative tasks in a business casual environment. Responsibilities: • Ensure efficient and accurate processing of client invoices• Handle the sorting and distribution of mail• Take charge of mailing out invoices to clients• Assist in the quarterly invoice runs, which involve large volumes of invoices• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks• Provide customer service through inbound and outbound calls• Manage data entry tasks and email correspondence• Schedule appointments as and when required.

Administrative Assistant Robert Half is seeking a talented Administrative Assistant to join a growing organization located in the South West Metro area! This Administrative Assistant position is open due to growth and would be supporting multiple departments. Ideally this person would have 2+ years of experience in an administrative support role. Job responsibilities will include:<ul><li>Running daily reports using Excel, data entry tasks, etc. </li><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts</li><li>Screening phone calls and routing callers to the appropriate party</li><li>Greet and assist visitors</li><li>Maintain polite and professional communication via phone, e-mail, and mail</li></ul>

Administrative Assistant Robert Half is seeking a resourceful and self-motivated Administrative Assistant for an exciting opportunity in Minneapolis, MN. This position will play a key role in managing complex calendars, scheduling meetings across multiple locations, and providing general administrative support while fostering clear communication across teams and leadership. If you have a proactive mindset, excel at prioritizing tasks, and enjoy supporting high-level executives, we encourage you to apply! Key Responsibilities:<ul><li>Oversee complex calendars for multiple executives, prioritize tasks, resolve scheduling conflicts, and ensure seamless coordination.</li><li>Plan and schedule meetings across multiple locations, ensuring optimal attendance and proactively adjusting for conflicts.</li><li>Prepare detailed agendas, track attendance, and record accurate, actionable meeting minutes.</li><li>Develop, edit, and format presentations, reports, and professional correspondence to support executive initiatives.</li><li>Plan and execute events, including resource coordination, AV management, communication distribution, and catering arrangements.</li><li>Assist with department projects, monitor progress, identify potential delays, and provide regular updates to ensure timely completion.</li><li>Create and maintain Excel spreadsheets, trackers, and reports, ensuring accuracy and timely distribution.</li><li>Maintain efficient filing systems (physical and digital) and manage clerical tasks such as photocopying, filing, and drafting documents.</li><li>Serve as a liaison between executives and internal/external stakeholders, fostering clear communication and strong relationships.</li></ul>

Legal Assistant Supervisor Are you a proactive leader with a passion for fostering collaboration and ensuring team success? We're seeking a Legal Administrative Assistant Manager to join a dynamic team. In this role, you will oversee and support our Legal Administrative Assistants (LAAs), receptionists, and team leads, driving operational excellence, team growth, and employee satisfaction. This position plays a critical role in ensuring our legal support teams align with business priorities and client needs.Key Responsibilities<ul><li>Supervise and support Legal Administrative Assistant (LAA) staff, receptionists, and team leads to promote efficiency, teamwork, and clear communication.</li><li>Act as a liaison between the LAA team, timekeepers, and other stakeholders to ensure effective workflow management and issue resolution.</li><li>Partner with HR to address employee relations matters promptly and thoughtfully, fostering a respectful and inclusive workplace.</li><li>Manage the annual performance evaluation process for LAAs, receptionists, and team leads while supporting their professional development through training and feedback.</li><li>Oversee recruitment activities, collaborate with HR to identify top talent, and facilitate seamless onboarding/offboarding processes.</li><li>Promote team engagement by leading regular check-ins, providing guidance, and facilitating communication to address challenges and celebrate successes.</li><li>Lead administrative support functions, ensuring alignment between departments and the broader firm objectives.</li></ul>

Human Resources Assistant We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. Responsibilities:<ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol>

Legal Assistant, Tax, Trusts & Estates Are you a proactive and detail-oriented professional with a passion for supporting legal teams? We are seeking a skilled Legal Administrative Assistant to provide top-notch administrative support to attorneys and serve as a vital liaison to clients. This is an excellent opportunity to join a dynamic legal environment where your organizational and multitasking abilities will directly contribute to the success of the team.Key Responsibilities:<ul><li>Legal Administrative Support: Serve as a vital point of contact, ensuring seamless communication between attorneys and clients while addressing administrative needs.</li><li>Client/Matter Management: Initiate client/matter openings, perform conflicts checks, and coordinate the preparation of engagement letters.</li><li>Calendar & Deadline Management: Proactively monitor attorney calendars to anticipate and coordinate upcoming deadlines, implementing follow-up procedures to ensure timeliness.</li><li>Document Handling: Create, edit, revise, redline, and proofread legal documents with precision.</li><li>Time Entry Management: Accurately enter attorneys’ billable time, ensuring compliance with firm policies, proofread for accuracy, and apply the appropriate task codes.</li><li>Docket Coordination: Assist in reviewing the daily docket and work collaboratively with attorneys and paralegals to manage critical deadlines.</li><li>Billing Process Support: Oversee monthly proforma distribution, review and edit proformas, and handle client billing with related correspondence.</li><li>File Management: Maintain client files in both electronic and hard copy formats while ensuring prompt organization within document management systems.</li><li>Mail & Communication Tasks: Process and route incoming and outgoing mail, including electronic communications, packages, and shipments.</li><li>Expense & Vendor Management: Process reimbursement requests, check requests, and vendor invoices efficiently and accurately.</li><li>Meeting & Travel Coordination: Schedule attorney meetings, secure conference rooms, and manage travel logistics, including flights, hotels, and rental cars.</li><li>CLE Record Management: Track and maintain attorney Continuing Legal Education (CLE) records, including seminar registrations and reporting.</li><li>Administrative Task Delegation: Delegate administrative assignments to Department Administrative Assistants as needed.</li><li>Client Service: Deliver a high level of professionalism and customer service to both internal teams and external clients.</li><li>Other Duties: Perform additional responsibilities as requested to support the team and the broader organizational goals.</li></ul>

Receptionist We currently have a need for a Receptionist for a client of ours in the popular Twin Cities metro. The Receptionist will effectively meet, greet, and assist all building visitors on the phone or in person, provide first-level customer service and building security at the entrance, and perform various clerical tasks to support the building. The Receptionist will take work direction from the CEO and/or the Administrative Assistant or Administrative Coordinator. Job Duties/Responsibilities:<ul><li>Greet persons entering building, determine nature and purpose of visit, and direct or request an escort to specific destinations.</li><li>Be familiar with daily building schedules and activities, and possess a general knowledge of current company events.</li><li>Request building visitors to sign in, issue a visitor’s nametag to enhance employee and building security.</li><li>Provide information about establishment such as location of departments or offices, employees within the organization, meeting locations, or services provided.</li><li>Independently handle requests and resolve issues with visitors.</li><li>Perform clerical tasks as requested to support various building departments and/or personnel.</li><li>Utilize database system to screen for unauthorized visitors, and to effectively authorize within the system to those visitors incorrectly flagged.</li><li>Monitor building security cameras, and facilitate package delivery.</li><li>Oversee front entrance area and effectively communicate with visitors waiting in lobby.</li><li>Ensure the security of the lobby area as well as the entrance to the building.</li></ul>

LMS Senior Associate We are actively searching for a Senior Administrative Assistant to join our team based in Minneapolis, Minnesota. The chosen candidate will be instrumental in supporting the development and implementation of learning-related operational business processes, with a special emphasis on compliance training. This role will involve close collaboration with different stakeholders within the learning teams, as well as key partners in other departments to analyze, design, implement, and evaluate the operational processes, policies, and technology necessary to support the firm’s learning strategy. Responsibilities:• Consult with key stakeholders to identify operational gaps and challenges and propose solutions that support cross-functional operational excellence.• Utilize advanced Excel skills to manage data effectively, including assigning high-risk courses to large, complex populations.• Execute multiple project plans for learning execution, including the development of detailed timelines to meet established deadlines.• Serve as an LMS SME, providing guidance and troubleshooting support to stakeholders and learners.• Conduct proactive analysis of LMS operations and workflows to identify gaps and areas of opportunities, recommending process improvements to continuously enhance efficiency and customer service.• Stay connected to internal and external networks to stay current on trends and potential solutions for efficiencies.• Execute tasks accurately and in a timely manner in a highly complex and high-risk environment on LMS and other tools.• Collaborate with appropriate stakeholders to gather, clarify, and review learning data and requirements.• Enter complex compliance and learning data into systems with a high degree of accuracy and attention to detail.• Work on special projects related to the learning strategy, ensuring workflow effectiveness and operational excellence.

Office Assistant We are offering a contract-to-hire employment opportunity for an Office Assistant at a university in Bloomington, Minnesota. The successful candidate will be tasked with a range of responsibilities including administrative duties and event coordination. Responsibilities:• Efficiently process applications from customers• Accurately maintain records related to customer credit • Take the necessary action in monitoring customer accounts• Resolve any inquiries from customers in a timely manner• Utilize Microsoft Word and Microsoft Excel for administrative tasks• Coordinate and manage marketing and educational events• Keep precise records of event attendance • Provide general administrative assistance as required• Apply previous administrative experience to ensure smooth operations.

Office Assistant We are seeking a proactive and detail-oriented part-time Office Operations Coordinator to serve as the first point of contact for calls, inquiries, and in-office logistics. This role will also involve providing essential support to the Operations Department by ensuring efficient office supply management, administrative task execution, and smooth operational functionality. The ideal candidate will be a highly organized professional with strong communication and multitasking skills. Key Responsibilities:Front Desk and Communication Support:<ul><li>Act as the primary point of contact for incoming communications.</li><li>Handle approximately 10-15 calls per day, primarily related to inquiries or requests, and direct callers to the appropriate contacts.</li><li>Intercept and document incoming packages and mail.</li><li>Greet and assist the occasional in-person visitor, including volunteers.</li></ul>Office and Supply Management:<ul><li>Maintain sufficient stock of kitchen and office supplies by monitoring inventory levels and placing timely orders.</li><li>Ensure the postage machine remains fully funded for day-to-day mailing operations.</li><li>Oversee the functionality of the office copier and ensure it is fully stocked with paper and operational.</li></ul>Finance and Administrative Support:<ul><li>Collect and combine approved accounts payable (AP) check requests for submission to the national office every Thursday.</li><li>Process twice-weekly deposits — open mail, prepare and scan checks for upload to the bank, and organize required documentation.</li><li>Assist in preparing copies and documentation for data entry into Salesforce.</li></ul>

Project Assistant We are offering a contract to permanent employment opportunity for a Project Assistant in the service industry, located in Minneapolis, Minnesota. As a Project Assistant, you will be the primary point of contact for assessment participants, manage their schedules, and ensure that all materials are well-prepared and maintained. You will also be responsible for administering tests and maintaining confidentiality of participant results. Responsibilities: • Act as the primary contact for assessment participants, providing a welcoming and service-oriented experience. • Manage and adjust the assessment schedule for assigned participants as necessary. • Prepare necessary materials such as participant itineraries and folders for upcoming assessments. • Administer various tests to participants, including problem-solving tests and business simulation exercises. • Maintain and protect the Assessment Center materials, online programs, and data files. • Uphold the confidentiality of individual participant results at all times. • Provide administrative support for international participants and collaborate with affiliate partners. • Work alongside other staff members to monitor quality and ensure best practices are followed. • Update tracking information spreadsheets regularly. • Carry out data entry, data filing, scheduling, and other assessment support tasks. • Foster good working relationships with clients and act as a liaison to ensure assessment delivery deadlines and client requests are met.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the west metro, Minnesota area. As an Office Assistant, you will be assigned to an important project that involves scanning and filing various documents, ensuring the digitalization and organization of critical files. Responsibilities:<ul><li>Undertake clerical duties and ensure office tasks are run smoothly and efficiently.</li><li>Engage in the scanning of documents, converting physical files into electronic copies.</li><li>Utilize scanner equipment effectively to digitize documents for easy accessibility.</li><li>Maintain a systematic digital filing system for easy retrieval of documents.</li><li>Create digital files and keep them updated, ensuring all documents are properly scanned and filed.</li><li>Operate photocopying devices for duplicating documents when needed.</li><li>Ensure all tasks are completed within the given timeframe, while maintaining high quality of work.</li></ul>

HR Assistant - Effectively managing and maintaining our intricate employee database archives to ensure accuracy and accessibility.- Assisting in the organization and execution of seamless new employee orientation meetings that inspire and engage.- Accurate and time-efficient data entry.- Proactive workflow management including managing and tracking email correspondence and follow-ups.- Performing a diverse range of administrative duties with the utmost efficiency and precision.- Utilizing the internet as a tool to conduct comprehensive research and identify potential customers.

Human Resources (HR) Assistant Are you passionate about supporting HR functions and eager to grow in a position that could lead to long-term employment? Our client in the construction industry is seeking an organized and detail-oriented HR Assistant to join their team on a contract-to-hire basis. This role offers the opportunity to contribute to a fast-paced, collaborative environment where no two days are alike. Key Responsibilities<ul><li>Assist with day-to-day HR operations, including maintaining employee records, processing paperwork, and managing HR files.</li><li>Support the onboarding process for new employees, including drafting offer letters, verifying employment documents, and coordinating orientation sessions.</li><li>Maintain compliance with federal, state, and local employment laws, as well as company policies, ensuring timely updates to necessary documentation.</li><li>Coordinate recruitment efforts by posting job openings, scheduling interviews, and conducting reference checks as needed.</li><li>Serve as a point of contact to employees for HR-related inquiries, resolving issues or redirecting them to appropriate team members.</li><li>Help administer employee benefits, track PTO, and assist with payroll-related updates.</li><li>Support special HR projects, such as employee engagement initiatives, training programs, and compliance audits.</li></ul>

Litigation Legal Assistant Robert Half's Legal Practice is partnering with a well-respected large Law Firm in search of an experienced Litigation Legal Assistant to join the team in Downtown Minneapolis, Minnesota. This role involves providing litigation legal assistant support to attorneys and other legal professionals on complex and high-stakes Litigation matters. The position includes a hybrid work schedule with three days in the office per week and two remote days, facilitating collaboration with key stakeholders. The firm/company offers comprehensive benefits including affordable health/dental insurance, PTO, 401k with match, profit sharing, and life and disability insurance. Responsibilities:• Manage and coordinate deposition and trial logistics.• Draft and send client and potential client correspondence.• Assist with timekeeping and reconcile expenses and invoices.• E-file and serve in state, federal, and appellate courts.• Perform file openings and conflict checks.• Prepare legal documents, exhibits, and case-related materials.• Manage physical and electronic case files.• Coordinate travel logistics and itineraries.• Register and log attorney admissions, licenses, and registrations.• Track and file Continuing Legal Education credits.• Organize meeting and event logistics.• Assist with business development and social media efforts.• Provide back-up support to other legal assistants.• Perform day-to-day administrative functions such as scheduling meetings, distributing/send mail, screening and placing phone calls.• Draft fee agreements and docket court dates and case deadlines.• Use Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, Billing Functions, Calendar Management, Claim Administration, Client Relations, Communication tools effectively and efficiently.