9 results for Executive Assistant in St. Louis, MO

Executive Assistant Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app

Executive Assistant Roseann Mabry from Robert Half is partnering with a growing company located in Downtown St. Louis to place an Executive Assistant/ Office Manager on a direct hire basis. The Executive Assistant/Office Manager will support the CEO and leadership staff. The position is a jack of all trades type role with heavy calendar management, Board support, event planning, research, and travel arrangements. Must be able to set up virtual meetings since the staff is located all over the United States,. This cutting edge company is looking for someone that will continue to grow and develop within the organization. Must have a minimum of three plus years supporting a busy Executive. The annual salary for the Executive Assistant/Office Manager position will be up to 85K. Responsibilities:• Manage and organize the CEO's calendar, ensuring efficient scheduling and rescheduling of appointments• Plan, organize, and oversee company events, ensuring they run smoothly and effectively• Provide support to the leadership staff, assisting with various tasks as required• Coordinate and set up virtual meetings, ensuring all necessary technology is in place and functioning correctly• Arrange travel itineraries for the CEO and leadership staff, including flights, accommodations, and transportation• Conduct research as needed to support the company's objectives and initiatives• Maintain and manage customer relationships using CRM software• Prepare and manage correspondence, ensuring clear and effective communication• Arrange and manage board presentations, ensuring all materials are prepared and presented professionally• Utilize Concur for expense management and reporting• Ensure the setup and cleanup of conference rooms for meetings and events.

Executive Assistant We are in search of an Executive Assistant to join our team located in Fenton, Missouri. As an Executive Assistant, you will play a key role in supporting the executive team and ensuring the smooth operation of the office. You will handle a variety of tasks, from managing executives' schedules to coordinating meetings and travel arrangements. This role offers a contract to permanent employment opportunity. Responsibilities: • Manage and coordinate schedules of executives, including setting up meetings and appointments. • Act as the primary liaison between executives and internal/external stakeholders, handling emails, calls, and correspondence. • Develop materials and agendas for meetings, attend these meetings to record minutes, and ensure follow-up on action items. • Coordinate travel logistics such as booking flights, accommodations, and transportation for executives. • Keep track of and reconcile expenses, ensuring accuracy and compliance with company policies. • Assist with special projects, research, and presentations as required. • Maintain confidentiality of sensitive information and documents. • Assist executives in prioritizing tasks and deadlines to ensure key objectives are met. • Oversee day-to-day office operations, including ordering supplies, managing office equipment, and coordinating maintenance. • Keep organized records, both physical and digital, including filing, archiving, and document retrieval. • Greet visitors, answer phones, and direct inquiries to the appropriate team members. • Handle routine correspondence, both internal and external, professionally and promptly. • Schedule and coordinate internal meetings, including room setup, catering, and distribution of materials. • Assist in creating and editing documents, reports, and presentations. • Collaborate with other administrative staff to provide backup support when needed.

Administrative Assistant Roseann Mabry at Robert Half Perm is partnering with a growing company in St. Louis to fill a Administrative Assistant position on a direct hire basis. The Administrative Assistant will be answering all incoming lines for the plant, entering orders into the system, working with Operations Manager and Plant Manager to schedule production and be a liaison with the customer. The Administrative Assistant with troubleshoot any issues with deadlines, invoicing, work with vendors such as cleaning crew or contract employees to hit production timelines. This position does have frequent overtime. This position requires prior experience in manufacturing environment. The annual salary for the Administrative Assistant will be up to 54K . Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In! Responsibilities: • Address all incoming communication lines within the plant, ensuring smooth operations• Efficiently enter and manage purchase orders into the system, monitoring and maintaining accurate records• Collaborate closely with the Operations Manager and Plant Manager to schedule and oversee production• Act as a point of contact for customers, assisting with inquiries and troubleshooting any service issues• Coordinate with vendors, including cleaning crew or contract employees, to ensure production timelines are met• Handle any issues related to deadlines and invoicing, ensuring all invoices are approved and processed in a timely manner• Provide back office support and help assist customers, ensuring an optimal level of service• Oversee and manage manufactured products, ensuring quality and consistency.

Administrative Assistant Administrative AssistantOpportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.How you will make an impact· Fielding telephone calls· Receiving and directing visitors· Word processing, filing and faxing· Support on diverse projects for other employees as neededPlease apply online or through our Robert Half app

Front Desk Coordinator Front Desk CoordinatorFront Desk Coordinator (Reception Area Coordinator) OpeningWe currently have an open position for a well-organized and motivated Front Desk Coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.How you will make an impact· Greet and direct all visitors including vendors, clients and customers· Ensure completion of paperwork, sign-in and security procedures · Handle special administrative projects, including overflow work from department and executive assistantsPlease apply online or through our Robert Half app

HR Assistant HR Assistant Human Resource Assistant (HR Assistant) Opening We currently have an excellent opportunity for a highly-skilled and motivated Human Resources Assistant who is deeply passionate about growing at a large retail company. We were recently listed on the Business Journal’s “2014 Best Places to Work” list, and we are looking for a self-starter to grow with us! The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. How you will make an impact · Perform various administrative duties · Research the internet to locate potential customers · Assist with planning new employee orientation meetings · Maintain employee database records Please apply online or through our Robert Half app

Legal Assistant We are offering an exciting opportunity for a Legal Assistant in Saint Louis, Missouri. In this role, you will provide crucial support to our legal team, handling a variety of tasks ranging from client communication and medical record management to administrative duties and calendar coordination. Responsibilities • Facilitate detail oriented and empathetic interactions with clients, gathering necessary case information and addressing inquiries. • Obtain, manage, and organize medical records and related documentation to support personal injury cases. • Coordinate and maintain the schedules of the legal team, including court dates, client meetings, and deadlines, ensuring critical dates are tracked and updated. • Draft, review, and send correspondence to clients, medical providers, insurance companies and other relevant parties. • Answer, screen, and route incoming phone calls in a detail oriented and efficient manner, while also greeting clients and visitors with a welcoming demeanor. • Assist with administrative tasks such as filing, data entry, document preparation to ensure smooth operation of the firm. • Maintain and update physical and electronic case files, keeping records orderly and accessible to attorneys and paralegals. • Provide general assistance to the legal team as required to meet the demands of the practice.

Legal Assistant We are offering an exciting opportunity for a Legal Assistant in SAINT LOUIS, Missouri, in the legal industry. As a Legal Assistant, your primary role will be to assist attorneys in all aspects of case management, alongside conducting legal research, drafting legal documents, and managing client communication and appointments. Responsibilities: • Assisting in the management of cases through the efficient use of Case Management Software • Drafting and preparing legal documents in a timely manner • Conducting comprehensive legal research to assist attorneys • Handling client communication effectively, ensuring all client relations are maintained to a high standard • Managing and maintaining attorneys' calendars and appointments • Undertaking various administrative tasks to ensure smooth office operations • Using your communication skills to ensure information is passed on accurately and efficiently.