We are looking for an experienced Bookkeeper to join our team on a long-term contract basis in Portland, Maine. This role demands a detail-oriented individual who can manage financial records with accuracy and ensure seamless day-to-day operations within the accounting department. The ideal candidate will have a strong background in bookkeeping and a thorough understanding of accounts payable, accounts receivable, and bank reconciliations.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date financial records, ensuring compliance with company policies and standards.<br>• Process accounts payable and accounts receivable transactions efficiently and accurately.<br>• Perform regular bank reconciliations to verify and balance financial accounts.<br>• Generate financial reports to assist in decision-making and provide insights into company performance.<br>• Collaborate with team members to streamline accounting processes and improve workflow.<br>• Monitor and resolve discrepancies in financial records or transactions.<br>• Manage vendor and customer accounts, including invoicing and payment tracking.<br>• Ensure timely and accurate entry of financial data into accounting systems.<br>• Support audits and financial reviews by providing necessary documentation and insights.<br>• Stay updated on best practices and regulations related to bookkeeping and financial management.
We are looking for a detail-oriented and reliable Bookkeeper to join our team in Portland, Maine. In this role, you will handle a variety of financial tasks, including managing payroll, processing payments, and reconciling accounts. The ideal candidate will have a strong background in bookkeeping and a commitment to maintaining accuracy in financial records.<br><br>Responsibilities:<br>• Process payroll, ensuring that all taxes and associated reports are accurately handled.<br>• Input and manage accounting data through computer systems to maintain accurate records.<br>• Prepare and record bank deposits for non-offertory funds and document all received funds appropriately.<br>• Create and process vouchers by coding and paying invoices, entering them into accounting software, and preparing checks for approval and mailing.<br>• Reconcile bank statements to ensure all transactions are accounted for and discrepancies are resolved.<br>• Generate financial statements upon request to provide insights into the organization's financial health.<br>• Collaborate with departmental bookkeepers to draft annual budgets and conduct quarterly financial reviews.<br>• Assist with additional bookkeeping and accounting tasks as needed to support the team.
We are looking for a dedicated Payroll Specialist to join our team in Portland, Maine. This is a long-term contract position that requires a detail-oriented individual with experience in handling complex payroll processes. The ideal candidate will have a track record of ensuring accuracy in payroll operations and the ability to adapt quickly to new systems and procedures.<br><br>Responsibilities:<br>• Prepare and process weekly payroll by gathering and reviewing data entry records, performing calculations, and finalizing payroll registers.<br>• Ensure compliance by transmitting federal and state tax deposits, as well as contributions for retirement, pension plans, and flexible spending accounts.<br>• Reconcile agency accounts to maintain accuracy in all payroll transactions.<br>• Assist in the preparation of annual W-2 forms and quarterly reconciliations for federal and state tax filings (Form 941).<br>• Support audit preparations by compiling payroll, pension, and tax data, and creating necessary schedules.<br>• Handle payroll for a large workforce, including processing timecards and managing union-specific contracts.<br>• Utilize Munis or similar payroll systems to efficiently process payroll operations.<br>• Collaborate with team members to address and resolve payroll discrepancies and ensure compliance with all regulations.
<p>We are looking for a dedicated Billing Specialist to join our team in Portland, Maine. In this long-term contract role, you will play a key part in managing and improving our credit and collections processes, ensuring timely payments and maintaining strong relationships with clients. This position offers an excellent opportunity to contribute to a dynamic legal industry environment.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with clients and internal teams to address billing concerns and develop payment solutions.</p><p>• Monitor delinquent accounts and implement strategies to reduce overdue balances.</p><p>• Communicate effectively with customers to resolve disputes and clarify payment terms.</p><p>• Ensure compliance with legal and regulatory requirements in all collection efforts.</p><p>• Prepare detailed reports on collections performance and provide recommendations for process improvements.</p><p>• Support billing collection operations by identifying and addressing discrepancies.</p><p>• Assist in developing policies and procedures to streamline collection workflows.</p>
