57 results for Office Assistant in South Brunswick, NJ

Office Manager

New York, NY
onsite
Contract / Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This Contract to permanent position involves supporting regional leadership, managing office operations, and ensuring smooth project workflows. The ideal candidate will bring strong administrative skills, attention to detail, and a collaborative attitude to enhance efficiency across the organization. Responsibilities: • Provide operational support to regional leaders, including coordinating initiatives, tracking schedules, and organizing team meetings. • Manage communication between leadership and studio teams to ensure seamless collaboration. • Oversee sign/seal processes and coordinate with external teams as needed. • Create and maintain Teams and SharePoint sites for effective project collaboration. • Administer construction workflows, including processing submittals, coordinating reviews, and ensuring timely completion. • Facilitate project closeout by organizing documentation and archiving materials appropriately. • Support the setup of digital platforms such as Bluebeam and Miro for project planning and quality control. • Assist with document formatting, proofreading, and quality checks for Basis of Design documents. • Maintain office supplies, coordinate package deliveries, and ensure common areas remain organized and well-stocked. • Schedule interviews, prepare expense reports, and assist in onboarding new employees with welcome packets and workstation setup.
2026-03-12T00:00:00Z

Office Manager

Tatamy, PA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the smooth functioning of our office in Tatamy, Pennsylvania. This position requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The ideal candidate will play a key role in maintaining office efficiency, managing supplies, and supporting financial processes. Responsibilities:<ul><li>Develops, presents, and monitors the annual operating and capital budgets.</li><li>Oversees financial functions including accounting, purchasing, payroll, and investment of organizational funds.</li><li>Ensures compliance with state and local financial regulations and reporting requirements.</li><li>Oversees staff recruitment, performance management, training, and employee relations.</li><li>Administers personnel policies, employee handbook, and labor agreements.</li><li>Fosters a positive, productive workplace culture focused on service excellence.</li><li>Supervises planning, maintenance, and improvement of roads, parks, facilities, and utility infrastructure.</li><li>Coordinates with engineers, contractors, and regulatory agencies on capital projects.</li><li>Ensures compliance with environmental, safety, and public health standards.</li><li>Serves as the primary point of contact for residents, businesses, media, and community organizations.</li><li>Manages public communications, including newsletters, website updates, and emergency notices.</li><li>Addresses citizen inquiries, complaints, and service requests promptly and professionally.</li><li>Conducts research, prepares reports, and advises leadership on governance, land use, budgeting, and long‑term planning.</li><li>Identifies opportunities for grants, partnerships, and community improvement initiatives.</li><li>Leads or supports economic development and revitalization initiatives.</li><li>Ensures operations comply with municipal codes, state laws, and federal regulations.</li></ul>
2026-03-11T00:00:00Z

Office Manager

Glenside, PA
onsite
Temporary
24 - 28 USD / Hourly
Our client in Glenside is seeking a full-time contractor to support administrative, order processing, and customer communication functions. This role is fully on-site, Monday through Friday. Responsibilities: • Monitor and review emails from two mailboxes, respond to customer inquiries, or forward messages to the appropriate internal contact • Answer incoming phone calls and open/sort incoming mail from the post office • Enter sales orders from customer POs, quotes, or emails • Prepare shipping documents for both domestic and international shipments • Bill customers after shipments are completed and email invoices • Follow up on past-due AR balances and document all communication Experience: • QuickBooks Desktop experience helpful but not required • PDF editing helpful but not required • Basic proficiency in Excel, Word, PowerPoint, and general Microsoft Office applications Key Abilities: • Strong attention to detail • Reliable follow-up and task ownership • Clear, professional communication with customers and internal staff • Comfortable asking questions and seeking clarification when needed
2026-03-13T00:00:00Z

Office Manager

New York, NY
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Office Manager to oversee the daily operations of an administrative office in New York, New York. This is a contract position requiring exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive in managing office supplies, handling financial tasks, and ensuring smooth office functions. Responsibilities: • Coordinate and manage administrative office operations to ensure efficiency. • Maintain an inventory of office supplies and place orders as needed to avoid shortages. • Oversee accounts payable processes, including invoice tracking and payment scheduling. • Perform receptionist duties, such as greeting visitors and managing incoming calls. • Ensure the office environment remains organized and focused on detail. • Develop and implement procedures to support seamless office workflows. • Collaborate with team members to address operational needs and resolve challenges. • Monitor and manage office budgets to maintain financial accuracy. • Support staff with administrative tasks and troubleshooting office-related issues.
2026-03-10T00:00:00Z

Office Manager

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a proactive and detail-oriented Office Manager to join our team in Lower Manhattan, New York. In this role, you will serve to ensure the workspace remains organized, efficient, and welcoming for employees and visitors. This is a 6-month contract position offering an exciting opportunity to work in a dynamic and fast-paced environment. Responsibilities:• Oversee daily office operations, ensuring common areas are tidy, supplies are well-stocked, and conference rooms are prepared for meetings.• Coordinate logistics for meetings and client visits, including arranging catering, preparing spaces, and providing a welcoming atmosphere.• Manage administrative tasks such as expense reporting, credit card reconciliations, and organizing receipts using the company’s travel and expense system.• Handle facilities-related needs by collaborating with vendors, scheduling maintenance, managing inventory, and providing basic IT assistance when required.• Plan and execute office events, such as happy hours and team gatherings, by booking venues, coordinating vendors, and fostering a collaborative environment.
2026-03-13T00:00:00Z

Administrative Assistant

Woodbridge, NJ
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team. This is a long-term contract position that offers the opportunity to contribute to vital administrative functions while working in a collaborative and attentive environment. The role requires onsite presence, with a business casual dress code and a Monday-Friday schedule. Responsibilities:• Welcome and guide visitors, customers, and vendors while ensuring they are directed to the appropriate staff.• Manage accounts payable processes, including invoice handling and inventory updates.• Maintain accurate records of customer interactions and referrals in daily logs.• Organize and distribute incoming mail promptly.• Handle petty cash transactions and report branch deposits and credit card activities to corporate.• Scan and file final recap packages and sales transaction documents following established guidelines.• Assist the Finance & Insurance Manager by providing backup support as needed.• Verify and process vehicle titles upon receipt.• Perform copying, scanning, and filing tasks in adherence to audit standards.• Foster positive interactions with customers and colleagues, projecting a friendly and attentive demeanor.
2026-03-12T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish. Responsibilities: • Coordinate and schedule lunches, including confirming and tracking deliveries. • Manage conference room bookings and ensure rooms are properly prepared for meetings. • Oversee visitor security by tracking arrivals and directing them to appropriate areas. • Welcome and assist visitors by offering refreshments and guiding them to designated locations. • Prepare FedEx shipping labels and organize outgoing packages. • Sort and distribute incoming mail efficiently. • Greet and support individuals in the reception area with a friendly and attentive approach. • Provide assistance to hybrid employees who require office-related support. • Ensure smooth communication and collaboration across the office environment.
2026-03-06T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Contract / Temporary to Hire
19 - 19 USD / Hourly
We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations. Responsibilities:• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.• Prepare and generate reports to support compliance and departmental needs.• Manage and respond to inbound calls, providing attentive assistance to clients and team members.• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.• Ensure timely and accurate completion of administrative duties to support compliance initiatives.• Collaborate with team members to maintain efficient workflows and processes.• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.• Handle sensitive information with discretion and confidentiality.• Support the department in meeting deadlines and achieving organizational goals.
2026-03-06T00:00:00Z

Administrative Assistant

Fairfield, NJ
onsite
Contract / Temporary to Hire
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented and adaptable Administrative Assistant to join our team in Fairfield, New Jersey. In this Contract to permanent position, you will provide vital support across various administrative and personal tasks, ensuring smooth day-to-day operations. This role offers a dynamic environment where responsibilities may evolve based on business needs. Responsibilities:• Coordinate and execute a variety of ad hoc projects and requests, adapting to changes in priorities as needed.• Organize and arrange travel plans, including booking flights, securing accommodations, and preparing for trips.• Perform personal assistance tasks such as running errands and managing office responsibilities.• Uphold confidentiality and professionalism while handling sensitive information and situations.• Provide backup support to other administrative staff when required.
2026-03-12T00:00:00Z

Administrative Assistant

Secaucus, NJ
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities:• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.• Build and maintain positive relationships with sales staff, management, customers, and external vendors.• Respond to inquiries and provide excellent customer service to internal and external stakeholders.• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.• Collaborate with team members to address ad hoc requests and support business priorities.
2026-03-03T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities. Responsibilities: • Deliver exceptional customer service to staff and assist with inquiries or requests. • Maintain and update information accurately within company databases. • Provide support for office services, including handling mail and packages. • Perform general administrative duties to ensure efficient office functioning. • Collaborate with team members to complete assigned projects on time. • Organize and manage office supplies, ensuring availability as needed. • Communicate effectively with internal and external stakeholders. • Assist in preparing reports or documents as required.
2026-03-06T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-02-24T00:00:00Z

Administrative Assistant

Woodside, NY
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations. Responsibilities: • Manage daily administrative tasks to ensure smooth office operations. • Answer incoming phone calls professionally and direct them to the appropriate departments. • Perform accurate data entry and maintain organized records. • Handle receptionist duties, including welcoming visitors and managing inquiries. • Provide support to team members with scheduling, correspondence, and document preparation. • Coordinate office supplies and ensure all materials are adequately stocked. • Assist with filing, scanning, and other clerical tasks as needed. • Collaborate with team members to ensure efficient workflow and task completion.
2026-03-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service. Responsibilities: • Deliver high-quality customer service support to team members and staff. • Maintain and update records and information within company databases. • Handle mail and packages, ensuring timely distribution and assistance with office logistics. • Provide general support for office services and administrative projects. • Collaborate with colleagues to ensure smooth workflow and efficient operations.
2026-03-06T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Permanent
45000 - 50000 USD / Yearly
Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact<ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul>
2026-02-19T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. In this 3 months (or longer) contract position, you will play a crucial role in ensuring smooth communication and efficient administrative operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with both internal teams and external stakeholders. Responsibilities:• Respond to incoming calls and accurately identify concerns to relay them to the appropriate staff members.• Manage and organize a shared inbox, addressing inquiries from landlords and program participants.• Prepare outgoing mail by assembling checks, letters, and other documents, ensuring they are properly stamped and ready for dispatch.• Enter demographic and other relevant data into a basic system with precision and attention to detail.• Utilize basic Excel skills to complete administrative tasks and organize information effectively.• Maintain clear and attentive email communication with stakeholders to address and resolve inquiries.• Support receptionist duties by welcoming visitors and assisting with general inquiries.• Process checks and ensure all related documentation is handled securely and accurately.
2026-03-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes. Responsibilities: • Process vendor bills and payments efficiently using Bill.com. • Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge. • Generate queries and reports within Raiser’s Edge to support data analysis. • Execute mail merges and prepare documents using Microsoft Word. • Coordinate calendars and schedules using Outlook for seamless team collaboration. • Manage document handling tasks, including printing, scanning, and filing. • Access payment processors like GiveSmart and PayPal to retrieve and run reports. • Update and maintain donation pages on GiveSmart to support fundraising efforts. • Reconcile monthly financial records, including donor gifts and Divvy card transactions.
2026-03-10T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities. Responsibilities:• Prepare suit and judgment packages with accuracy and attention to detail.• Utilize spreadsheets for basic data organization and management.• Perform judgment entries and ensure proper documentation.• Calculate bank and wage amounts efficiently and correctly.• Run and interpret queries to support various administrative processes.• Manage calendars and schedule appointments effectively.• Draft thorough responses to client inquiries.• Assist with audit preparation by organizing relevant documentation and data.• Provide general support for administrative tasks and office operations.
2026-03-12T00:00:00Z

Administrative Assistant

Caldwell, NJ
onsite
Permanent
60000 - 65000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities: Administrative Support<ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul>Sales Support<ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-03-04T00:00:00Z

Administrative Assistant

Morristown, NJ
remote
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills. Responsibilities:• Schedule and organize meetings to facilitate project launches.• Send timely follow-up communications to maintain progress and ensure deadlines are met.• Coordinate responses and gather input from subject matter experts• Manage inbound calls, addressing inquiries and directing them appropriately.• Perform general administrative office tasks to support daily operations.• Accurately handle data entry to maintain and update records.• Collaborate with team members to ensure effective workflow and communication.• Handle multiple tasks simultaneously while maintaining attention to detail.
2026-03-06T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Permanent
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support our client's team in Long Island City, New York. This role involves managing administrative tasks efficiently while contributing to the coordination of construction-related activities. The ideal candidate will have a strong background in administrative support in construction and be comfortable working with data entry and spreadsheets. Responsibilities:• Perform general administrative duties, including filing, organizing documents, and managing correspondence.• Maintain accurate records and ensure data entry tasks are completed with precision.• Utilize spreadsheets and computer software to track and analyze information.• Support construction administration by coordinating documentation and ensuring compliance with procedures.• Monitor and manage vehicle fleet systems to ensure smooth operations.• Collaborate with team members to streamline processes and improve efficiency.• Assist in scheduling and calendar management for project-related tasks.• Prepare reports and summaries based on collected data and observations.• Communicate effectively with internal teams and external stakeholders to address inquiries.• Uphold confidentiality and professionalism in handling sensitive information.
2026-03-06T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a highly organized Administrative Assistant to join our team located in the Greater Philadelphia Region. In this long-term contract position, you will play a pivotal role in supporting nutritional and administrative operations by maintaining accurate records and ensuring smooth program coordination. This opportunity is ideal for an Administrative Assistant who thrives in detail-oriented tasks and enjoys contributing to educational initiatives. What you get to do every single day:• Maintain and update a comprehensive master document to track materials, and weekly programming schedules. • Prepare, copy, and organize related materials for weekly programs.• Answer and manage inbound calls, providing attentive and courteous assistance.• Perform general administrative tasks, including data entry and office organization.• Collaborate with team members to ensure all documentation is completed with precision and timeliness.• Utilize Google Suite and spreadsheets to organize and manage program data effectively.• Support receptionist duties such as greeting visitors and responding to inquiries.• Handle repetitive documentation tasks with accuracy and attention to detail.
2026-03-13T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in the Greater Philadelphia Region. In this contract role, you will play a key part in ensuring smooth daily operations by managing receptionist tasks and handling various administrative responsibilities. This Administrative Assistant position suits someone who excels in a dynamic setting and communicates effectively. What you get to do every single day:• Greet visitors and provide a welcoming environment at the front desk.• Answer incoming calls promptly, ensuring clear communication and proper routing.• Manage a multi-line phone system effectively to support organizational needs.• Maintain and organize office records, files, and documentation.• Assist with scheduling appointments and coordinating meetings.• Handle correspondence and respond to inquiries in a timely manner.• Support team members with administrative tasks and special projects.• Ensure office supplies are well-stocked and reordered as needed.• Uphold confidentiality in all interactions.
2026-03-13T00:00:00Z

Executive Assistant

Red Bank, NJ
onsite
Contract / Temporary to Hire
38 - 44 USD / Hourly
We are looking for a dedicated Executive Assistant to provide high-level support to the Finance Team. This position will work closely with the Chief Financial Officer, Head of Investor Relations, and Head of Strategy to ensure seamless operations and organizational efficiency within the department. Ideal candidates will possess exceptional organizational skills, professionalism, and a proactive mindset that fosters collaboration and anticipates needs. This is a contract opportunity with the potential for long-term employment. Responsibilities:• Manage complex calendars for finance leadership, ensuring prioritization of meetings and resolving conflicts proactively.• Assist with email management for the CFO, identifying high-priority communications and addressing urgent items.• Arrange detailed travel plans, including itineraries, logistics, and last-minute changes, for Finance leadership.• Prepare and track expense reports for the CFO, Head of Investor Relations, and Head of Strategy.• Organize logistics for investor meetings, earnings-related activities, and audit engagements.• Provide administrative support for Board of Directors meetings, such as scheduling, coordinating materials, and managing follow-ups.• Maintain office supplies and ensure readiness of computer hardware and printers for the Finance team.• Support large-scale meeting coordination and special projects for the Finance department as needed.• Collaborate with leadership to streamline operations and enhance team productivity.
2026-03-13T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
25.65 - 27 USD / Hourly
We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment. Responsibilities:• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.• Process and manage expense reports accurately and in a timely manner using Concur.• Provide day-to-day administrative support, including handling correspondence and meeting preparation.• Collaborate with internal teams to ensure smooth communication and operational efficiency.• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.• Maintain confidentiality while managing sensitive information related to executive activities.• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.• Adapt quickly to shifting priorities and demands in a high-profile environment.
2026-03-09T00:00:00Z