28 results for Accounts Payable Specialist in Shelton, WA

Accounts Payable (AP) Specialist We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our finance team. This role offers an exciting opportunity to contribute to the efficiency of our financial operations while growing your career in a supportive environment. Position Overview:The Accounts Payable Specialist will be responsible for managing the company's accounts payable processes, ensuring accuracy, timeliness, and compliance with company policies. This position requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. You will collaborate with internal departments, vendors, and external partners to ensure smooth and effective payment operations. Key Responsibilities:<ul><li>Process invoices and match with purchase orders, contracts, and receipts.</li><li>Review and verify payment requests, ensuring accuracy and completeness.</li><li>Prepare and process weekly and monthly payments, including ACH, checks, and wire transfers.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Maintain accurate and up-to-date accounts payable records and files.</li><li>Assist with month-end and year-end closing procedures.</li><li>Prepare reports and provide insights on accounts payable activity.</li><li>Manage communication with vendors, addressing inquiries, and resolving issues.</li><li>Ensure compliance with company policies, tax regulations, and financial reporting standards.</li><li>Assist with audits and other accounting functions as needed.</li></ul>

Accounts Payable Specialist Overview:This position involves maintaining accurate financial records and ensuring effective and efficient payment processes. The individual will handle detailed ledger maintenance, invoice processing, vendor reconciliation, and 1099 reporting, among other financial responsibilities. A high degree of confidentiality, accuracy, and attention to detail is required. Essential Duties and Responsibilities:<ul><li>Financial Records Maintenance:</li><li>Maintain and update a variety of financial ledgers, journals, and records (Source: SG25-TREND 6).</li><li>Review, verify, correct, balance, and summarize data across multiple financial records.</li><li>Accounts Payable Processes:</li><li>Process invoices and vouchers for weekly payments.</li><li>Complete data entries and submit unposted reports to the Accounts Payable Manager for approval.</li><li>Post weekly batches, print check registers, and generate unposted general ledger reports.</li><li>Print, distribute, and file vendor checks on a weekly basis.</li><li>Vendor Reconciliation and Management:</li><li>Reconcile vendor statements and maintain accurate vendor files.</li><li>Verify vendor information, including current and remittance addresses.</li><li>Document Verification:</li><li>Check supporting documents, prices, and extensions for accuracy.</li><li>Ensure proper account codes, authorized signatures, and descriptions of goods/services are recorded.</li><li>Encumbrance Recording:</li><li>Record encumbrances and manage liquidations to ensure proper balance tracking.</li><li>IRS 1099 Reporting:</li><li>Manage calendar year reporting for IRS 1099 forms and ensure compliance with regulatory requirements.</li><li>Data Analysis and Trend Review:</li><li>Analyze financial data for trends, discrepancies, or anomalies to maintain accurate records.</li><li>Administrative Support:</li><li>Establish and maintain detailed files and records to meet specific business needs.</li><li>Search, classify, and reconcile data as required.</li><li>Operational Support:</li><li>Utilize office equipment, including copiers, printers, typewriters, calculators, and fax machines, for daily functions.</li><li>Assist in maintaining organized and efficient workflows.</li><li>Other Duties:</li><li>Perform additional tasks as assigned by the A/P Manager to support team objectives.</li></ul>

Accounts Payable Supervisor We are looking for an Accounts Payable Supervisor to join our team in Seattle, Washington. In this role, you will be responsible for overseeing all aspects of accounts payable and grants payable, ensuring timely and accurate processing, and conducting relevant reconciliations. Responsibilities:• Supervise and oversee accounts payable (AP) and grants payable (GP) tasks and transactions, ensuring accurate and efficient processing.• Develop and implement procedures and guidelines for AP and GP processes, ensuring compliance with internal controls and regulations.• Collaborate with various team members to maintain the Vendor Master File.• Generate necessary AP/GP reports to support processing and reconciliation requirements.• Perform reconciliations of related general ledger accounts, including Accounts Payable/Grants Payable/Accrued Expenses.• Manage supplier contracts and maintain organizational structure of AP/GP files.• Adhere to internal controls and ensure compliance with GAAP and FASB standards.• Provide training to internal departments and external partners on AP and GP processing procedures.• Oversee compliance with IRS 1099 requirements and supervise preparation of 1099s.• Respond to requests for information and assistance, delegating when appropriate.• Liaise with IT staff and software developers to address any AP/GP technical issues.• Supervise and develop the Accounts Payable Specialist.• Assist with the preparation of documentation for external auditors. The salary range for this position is $82,000 to $90,000. Benefits:M/D/V - 100% paid for employee403(b) retirement with match3 weeks vacation2 weeks sick time13 paid holidays + 4 wellness days

Accounts Payable (AP) Clerk We are seeking a reliable and detail-oriented Accounts Payable Clerk to join our finance team. This is an excellent opportunity for someone with strong organizational skills and a desire to grow within the accounting field. Position Overview:The Accounts Payable Clerk will be responsible for assisting with the daily accounts payable functions, ensuring all invoices and payments are processed accurately and in a timely manner. This position requires a keen attention to detail, the ability to manage multiple tasks, and effective communication with both internal and external stakeholders. Key Responsibilities:<ul><li>Process and input accounts payable invoices, ensuring accuracy and adherence to company policies.</li><li>Verify that all invoices are properly coded and authorized for payment.</li><li>Assist in processing and reconciling vendor payments, including checks and electronic payments.</li><li>Maintain accurate and organized accounts payable records and files.</li><li>Respond to vendor inquiries and resolve any issues related to payments or billing discrepancies.</li><li>Assist with month-end close and provide reports on outstanding liabilities.</li><li>Support the AP team with data entry and other administrative tasks as needed.</li><li>Ensure timely processing of expense reports and reconcile credit card transactions.</li><li>Assist with year-end audits and provide documentation as requested.</li></ul>

Accounts Payable Clerk We are seeking an Accounts Payable Clerk to join our team in Tacoma, Washington. This role involves processing and tracking customer accommodations, managing split commission payments, and handling staff expense reimbursements. Responsibilities• Accurately process customer credit applications.• Maintain precise records of customer credit.• Resolve customer inquiries in a timely and detail-oriented manner.• Monitor customer accounts and take appropriate action when necessary.• Process and track customer accommodations efficiently.• Handle split commission payments and manage staff expense reimbursements.• Review and process vendor payments where the expense is deducted from revenue on accounts.• Communicate effectively with vendors and coworkers to ensure smooth operations.• Complete reviews and payments accurately and within the set time frames.• Make payments from our accounting system as per the established procedures.• Receive payable invoices and statements, filing them properly into the e-filing system.• Review the payable invoices and statements against their matching invoices in the accounting system.• Review and process client-related check requests in a timely manner

Finance Manager We are looking for an experienced Finance Manager to join our client in Seattle, Washington on a contract basis. This role requires a skilled and detail-oriented individual with expertise in public sector finance, including comprehensive financial reporting and budget management. The ideal candidate will excel in handling year-end close activities, audit preparation, and grant-related financial functions. Responsibilities:• Prepare and analyze financial statements and reports with accuracy and attention to detail.• Oversee budget development and ensure alignment with organizational goals.• Manage year-end close processes, ensuring compliance with applicable standards.• Provide audit support, including preparing documentation and liaising with auditors.• Monitor and report on grant financials, ensuring adherence to regulations.• Conduct reviews of financial processes and recommend improvements to enhance efficiency.• Supervise accounts payable and other accounting functions to maintain operational excellence.• Utilize accounting software systems for streamlined financial operations.• Collaborate with stakeholders to align capital management strategies with organizational objectives.• Ensure compliance with public sector financial policies and procedures.

Bookkeeper Robert Half Company is actively seeking a deadline-oriented and organized Bookkeeper for local clients ongoing needs in the area. As the Bookkeeper, you will supervise the month-end closing, accounts receivable, accounts payable, and reconciliation. As well, the Bookkeeper will stay on top of a general ledger reconciliation, perform data entry, light journal entries, cash applications, and full cycle A/P coding. If you have prior experience with A/P, A/R, General ledger, and financial reporting, then this may be the right Bookkeeper role for you. Apply now! Responsibilities- Maintain accounts by verifying, allocating, and posting transactions- Organize a structured method to account for financial transactions by establishing a chart of accounts; define bookkeeping policies and procedures- Conduct and manage the general ledger- Examine payments received and record deposits- Settle accounts by reconciling entries- Prepare financial reports by collecting, analyzing, and summarizing account information

Data Entry Specialist Are you highly organized with an eye for detail and a knack for working with numbers? Do you have an interest or background in finance? If so, we’re looking for a Data Entry Clerk to join our team in Shelton, WA! As a vital member of our finance-focused team, you’ll play a key role in ensuring accurate and efficient data management. This is an on-site opportunity, perfect for someone seeking to grow their administrative and financial skill set in a professional environment. Job Duties and Responsibilities:As a Data Entry Clerk with a focus on finance, your main responsibilities will include:<ul><li>Data Management: Inputting, updating, and maintaining financial records with accuracy and efficiency in company databases and spreadsheets.</li><li>Documentation Review: Analyzing financial documents, invoices, receipts, and expense reports to ensure accuracy and compliance with company standards.</li><li>Data Verification: Cross-referencing financial data to identify and correct discrepancies in reports, statements, and transactions.</li><li>Support Financial Operations: Assisting team members with finance-related administrative tasks, including generating reports and creating summaries of financial data.</li><li>Compliance: Ensuring data is managed in adherence to company and financial regulatory standards.</li><li>Confidentiality: Maintaining strict confidentiality of sensitive financial information and documentation.</li><li>Communication: Collaborating with finance team members and other departments to clarify information and resolve data-related issues.</li></ul>

Accounting Manager/Supervisor We are working with a company based in Fife, WA that is in search of an Accounting Manager to join the team! In this role, you will be managing the daily operations of the accounting department, ensuring the accuracy and efficiency of various financial operations. This is a direct-hire, permanent position that would require the ability to work on-site 5-days per week. Apply today! Responsibilities Include: • Oversee daily accounting operations such as Accounts Payable (AP), Accounts Receivable (AR), billing, collections, and banking processes.• Supervise and process payroll using ADP, ensuring accuracy and compliance with wage laws.• Handle payroll-related matters such as garnishments, employment security filings, and labor compliance.• Collaborate closely with HR to guarantee accuracy in employee records and benefits deductions.• Lead and train a team of accounting staff, fostering a collaborative and productive work environment.• Ensure timely and accurate reconciliation of accounts and preparation of financial monthly reports.• Monitor cash flow, analyze financial data, and provide recommendations to improve financial performance.• Maintain compliance with federal, state, and local tax regulations, including filing and remittance of taxes.• Utilize warehouse management and accounting software to streamline financial processes.• Develop and implement best practices for financial systems and reporting.• Maintain up-to-date knowledge of labor and industries regulations and ensure compliance with employment security requirements.• Oversee audits and liaise with external auditors and tax consultants as needed. Salary and Benefits:The salary range for this position is $85,000-$95,000, with the opportunity to additional bonuses. Benefits offered with this position include MDV insurance, a 401k with a 4% match, 9 paid holidays (2 floating) and 1 week of PTO and 1 week of sick time accrued in the first year.

Billing Specialist We are offering an exciting opportunity for a Billing Specialist in Seattle, Washington. As part of our team, you'll be primarily focusing on the processing, review, and delivery of invoices for intellectual property legal services, while ensuring adherence to both client guidelines and firm policies. Responsibilities• Ensure accurate and efficient processing and delivery of invoices for intellectual property matters.• Perform updates to billing records based on new instructions from clients, attorneys, or paralegals.• Address and resolve invoice rejections or reductions through electronic billing systems in a timely manner.• Collaborate with attorneys, legal support staff, and clients to address any billing inquiries and discrepancies.• Maintain precise records of all billing transactions, adjustments, and communications.• Provide assistance with month-end and year-end billing processes, including reporting and reconciliations.• Review new matter setups to ensure correct billing details.• Communicate with paralegals to obtain client email addresses for invoice delivery and update billing instructions in billing software accordingly.• Research and resolve any billing issues, such as invoices returned due to invalid addresses. The salary range for this position is $65,000 to $75,000. Benefits:Medical/Dental/Vision - 100% paid for employeeLife insuranceSTD/LTD401k with match and profit sharing20 days PTO10 paid holidays

Accounting Manager We are seeking an Accounting Manager to join our team. This role is primarily focused on supervising the accounting functions of our operations and ensuring the precision and efficiency of our financial data and transactions. Responsibilities include: • Supervising the processing of incoming regional event reports and ensuring the validation of reported sales amounts.• Establishing and maintaining accurate sales and accounting records.• Conducting thorough analysis and validation of event income receipts and expenses.• Identifying and interpreting anomalies in financial reporting.• Managing the tracking of 1099 and year-end form generation.• Maintaining precision in database entry.• Providing assistance to customers in a detail oriented and composed manner.• Handling projects as directed by the management.• Ensuring the maintenance of office files.• Supervising the processing and distribution of daily mail, both incoming and outgoing.• Assisting in HR responsibilities.• Managing payroll processing and reporting.• Supervising payroll taxes at both Federal & State levels.• Handling monthly and quarterly excise tax reporting. The salary range for this position is $120,000 to $140,000. Benefits:Medical/Dental/VisionSimple IRA with match1 week PTO6 paid holidays

Financial Project Manager We are looking for an experienced Financial Project Manager to join our team on a long-term contract basis in Renton, Washington. In this on-site role, you will support the Finance and Accounting team in the successful implementation of Microsoft Dynamics 365 Business Central (D365 BC). Your responsibilities will include coordinating with internal and external stakeholders, managing project deliverables, and ensuring the financial operations are seamless during the transition. Responsibilities:• Serve as the primary point of contact between internal teams and external implementation consultants, facilitating effective communication and decision-making.• Oversee the project plan by tracking deadlines, deliverables, and milestones while ensuring all updates are documented.• Manage the project portal by organizing and maintaining documents, status reports, and budget updates.• Schedule and coordinate meetings, prepare agendas, and document action items for follow-up.• Collaborate on the development and execution of testing and deployment plans, directing internal SMEs and IT teams as needed.• Assist with financial reporting, including month-end close procedures, accounts payable, and accounts receivable processing.• Support the transition from Microsoft Dynamics GP to Microsoft Business Central by ensuring smooth financial operations throughout the implementation.• Track and consolidate weekly status updates while addressing any escalations promptly.• Prepare and maintain comprehensive documentation for both project and financial processes.• Perform additional duties as required to ensure project success.

Bookkeeper Are you an organized and detail-oriented financial professional seeking an engaging opportunity? Our client in Tacoma, WA, is searching for a dedicated Bookkeeper to join their team! In this pivotal role, you’ll support the company’s financial operations by managing accounting tasks, ensuring accuracy in financial data, and maintaining compliance with company policies and procedures. Job Description: As a Bookkeeper, you’ll be responsible for managing day-to-day accounting activities and ensuring that financial records are accurate and up to date. A successful candidate will excel in balancing priorities, working collaboratively, and adhering to deadlines. Your key responsibilities will include:<ul><li>Recording daily financial transactions, including accounts payable and receivable.</li><li>Reconciling bank statements and maintaining the general ledger.</li><li>Preparing monthly financial reports to support management decision-making.</li><li>Managing payroll processing and ensuring compliance with federal, state, and local regulations.</li><li>Assisting with tax preparation and filing as needed.</li><li>Ensuring compliance with company policies and accounting standards.</li><li>Managing and organizing financial documents for audits or reviews.</li><li>Assisting with budget preparation and expense tracking.</li></ul>

Accounting Clerk We are looking for an experienced and detail-oriented Accounting Clerk to join our team in Seattle, Washington. In this long-term contract position, you will play a pivotal role in managing accounts receivable, accounts payable, trust management, and general accounting tasks. This is an excellent opportunity for someone with strong organizational skills and a keen eye for accuracy to contribute to a dynamic and professional environment. Responsibilities: • Record daily check and electronic deposits into the accounting system, ensuring accurate backup documentation is created. • Communicate with attorneys and administrative staff regarding overpayments and assist in resolving discrepancies. • Notify legal teams when client funds are deposited into trust accounts or when one-time consultation fees are received. • Reconcile daily cash receipts with bank reports and track outstanding retainer payments. • Process monthly invoices, reconcile electronic payment fees, and assist with credit card expense reports. • Prepare B& O use tax reports and handle invoice data entry with precision. • Assist in preparing trust check and wire backup packets, including verifying wire instructions and facilitating approvals. • Conduct annual trust audit letters and provide necessary documentation for month-end trust reconciliations. • Reconcile various accounts, including prepaids, transit and parking general ledgers, clearing, and temporary hold accounts. • Manage daily incoming physical mail and perform bank account reconciliations to ensure accuracy.

Bookkeeper Are you an organized and detail-oriented financial professional seeking an engaging opportunity? Our client in Renton, WA, is searching for a dedicated Bookkeeper to join their team! In this pivotal role, you’ll support the company’s financial operations by managing accounting tasks, ensuring accuracy in financial data, and maintaining compliance with company policies and procedures. Job Description: As a Bookkeeper, you’ll be responsible for managing day-to-day accounting activities and ensuring that financial records are accurate and up to date. A successful candidate will excel in balancing priorities, working collaboratively, and adhering to deadlines. Your key responsibilities will include:<ul><li>Recording daily financial transactions, including accounts payable and receivable.</li><li>Reconciling bank statements and maintaining the general ledger.</li><li>Preparing monthly financial reports to support management decision-making.</li><li>Managing payroll processing and ensuring compliance with federal, state, and local regulations.</li><li>Assisting with tax preparation and filing as needed.</li><li>Ensuring compliance with company policies and accounting standards.</li><li>Managing and organizing financial documents for audits or reviews.</li><li>Assisting with budget preparation and expense tracking.</li></ul>

Data Entry - Certified Payroll Support Job Summary:We are seeking detail-oriented and highly organized Certified Payroll Support professionals to join our team. In this pivotal role, you will focus on the accurate and timely processing of certified payroll, AP invoices, and associated data entry, ensuring compliance with local, state, and federal requirements. This position is well-suited for candidates who thrive in administrative roles with automated tools and manual processes.Key Responsibilities:<ul><li>Data Entry: Process and input accurate information into various systems, including LCP Tracker and Washington State Department of Labor & Industries (L& I).</li><li>AP Invoice Processing: Enter Accounts Payable (AP) invoices into company systems with precision, leveraging automation for simplicity.</li><li>Invoice Scanning and Saving: Utilize super-automated tools to scan and save invoices efficiently for proper documentation and reporting.</li><li>Manual Entry: Input job-specific information manually when needed, ensuring accuracy and adherence to company standards.</li><li>Certified Payroll Compliance: Enter certified payroll data into LCP Tracker and L& I systems, validating rates to ensure compliance with prevailing wage laws.</li><li>Match Certified Rates: Review and reconcile certified payroll rates with contracts and state requirements to prevent inconsistencies.</li><li>Shortfall Pay: Process payments for shortfall amounts when required, guaranteeing correct wage disbursements.</li></ul>

Accounts Receivable (AR) Clerk As we continue to grow, we are seeking a dedicated and organized Accounts Receivable Clerk to join our finance team. This is a great opportunity for someone looking to contribute to our success while building their career in accounting. Position Overview:The Accounts Receivable Clerk will be responsible for managing the company's incoming payments, maintaining accurate records of transactions, and ensuring timely collection of receivables. This role requires excellent attention to detail, strong communication skills, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities:<ul><li>Process incoming payments, including checks, ACH transfers, and credit card payments.</li><li>Apply payments to customer accounts accurately and in a timely manner.</li><li>Review aging reports and follow up on overdue accounts to ensure timely collection.</li><li>Generate and send out customer invoices, credit memos, and statements.</li><li>Investigate and resolve discrepancies in customer accounts and billing issues.</li><li>Maintain and update customer account information, including contact details and payment terms.</li><li>Prepare and review accounts receivable reports for management.</li><li>Assist with month-end closing processes by reconciling accounts receivable records.</li><li>Communicate with customers to address any payment-related questions or concerns.</li><li>Assist with the collection process, including sending reminders and coordinating payment arrangements.</li><li>Support the AR team with various administrative tasks as needed.</li></ul>

Payroll Specialist The strongest candidates for this Payroll Administrator position will have experience with Microsoft Office and be ready for a challenge. If you're looking for work as a Payroll Administrator, Robert Half is looking for candidates with dynamic communication and problem-solving skills who can process payroll effectively and efficiently. Contact us today if you're looking to advance your career with a smart team in a fast-paced environment. This Payroll Administrator opportunity is located in Tacoma, Washington and is a long-term contract / temporary to hire role. Your responsibilities in this role - Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages - Establish payroll liabilities after calculating all employee federal and state income and social security taxes and employer social security, unemployment, and worker compensation payments - Preparing relevant weekly, monthly, quarterly and year-end reports for circulation to department heads - Handle payroll record updates by keeping changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers - Manage and review, including verify, source documents - Secure confidential payroll operation information and maintain employee confidence - Manage other tasks as assigned - Manage employee deductions and other liabilities - Managing payroll information by keeping proper records for collecting, calculating, and entering data - Understand and report necessary changes to payroll operations by maintaining established policies and procedures - Resolving payroll discrepancies by collecting and analyzing information - Ensuring compliance with federal and state regulations and guidelines - Providing payroll information by answering questions and requests - Help payroll manage all internal and external audits

Payroll Specialist Robert Half is seeking a skilled and detail-oriented Payroll Specialist to manage payroll processes and ensure accuracy and compliance for our local clients ongoing needs in the area.This is a great opportunity for an experienced payroll professional looking for a temporary role.The Payroll Specialist will be responsible for processing and managing payroll operations, ensuring employees are paid accurately and on time. This position requires excellent organizational skills, attention to detail, and a solid understanding of payroll systems and regulations. If you are looking for a great opportunity to gain practical Payroll experience and make a positive impact, please apply now! Key Responsibilities:• Process payroll, ensuring accurate calculation of wages, deductions, and benefits• Verify and reconcile payroll data, including timekeeping records and employee information• Ensure compliance with federal, state, and local payroll laws and regulations• Handle payroll tax reporting, garnishments, and other deductions• Maintain and update employee records related to payroll• Address employee questions and resolve payroll-related issues in a timely manner• Assist with year-end payroll tasks, including tax forms (e.g., W-2, 1099) and audits• Collaborate with HR and finance teams to ensure accuracy and efficiency in payroll operations

Certified Payroll Specialist We are seeking a detail-oriented and certified payroll professional to join our team in Olympia, WA. As a Payroll Specialist, you will be responsible for ensuring all payroll processes comply with federal, state, and local regulations while maintaining up-to-date records. This is an exciting opportunity to thrive in a fast-paced and collaborative environment within an innovative organization. Key Responsibilities:<ul><li>Process semi-monthly payroll for employees while ensuring accuracy and timeliness.</li><li>Maintain compliance with federal and state payroll laws, including labor regulations and tax requirements.</li><li>Collaborate with other departments for updates on employee status, compensation changes, and deductions.</li><li>Manage and track employee hours input, PTO, benefits deductions, and garnishments.</li><li>Ensure proper documentation is sent for certified payroll reports, including prevailing wage and union reporting where applicable.</li><li>Assist with audits related to payroll and employee compensation.</li><li>Stay updated on labor laws and payroll regulations to make recommendations for system updates.</li></ul>

Certified Payroll Specialist We are seeking a detail-oriented and certified payroll professional to join our team in Tacoma, WA. As a Payroll Specialist, you will be responsible for ensuring all payroll processes comply with federal, state, and local regulations while maintaining up-to-date records. This is an exciting opportunity to thrive in a fast-paced and collaborative environment within an innovative organization. Key Responsibilities:<ul><li>Process semi-monthly payroll for employees while ensuring accuracy and timeliness.</li><li>Maintain compliance with federal and state payroll laws, including labor regulations and tax requirements.</li><li>Collaborate with other departments for updates on employee status, compensation changes, and deductions.</li><li>Manage and track employee hours input, PTO, benefits deductions, and garnishments.</li><li>Ensure proper documentation is sent for certified payroll reports, including prevailing wage and union reporting where applicable.</li><li>Assist with audits related to payroll and employee compensation.</li><li>Stay updated on labor laws and payroll regulations to make recommendations for system updates.</li></ul>