18 results for Administrative Assistant in Seattle Wa
Administrative Assistant<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>IT Administrative AssistantWe are offering a short term contract employment opportunity for an IT Administrative Assistant in Seattle, Washington. This role involves administrative tasks in the IT industry, including managing IT inventory and software licensing, auditing, and customer service.<br><br>Responsibilities:<br>• Handle trouble tickets using a ticketing system, ensuring they are assigned to the right IT personnel<br>• Oversee IT inventory management, including ordering devices and supplies, and tracking inventory<br>• Assign unique asset IDs to new devices and remove old devices from the system<br>• Conduct regular audits on existing inventory for accuracy<br>• Manage software licensing, including assigning and removing licenses to end users<br>• Auditing software portals to ensure license usage is accurate<br>• Oversee cell phone and line of service inventories, working with vendors to assign and modify phone services<br>• Cooperate with IT system administrator to ensure phones and lines of service are accurate and security compliant<br>• Conduct audit reports as directed<br>• Answer phone calls from end users regarding IT issues and direct calls to the appropriate groups<br>• Welcome end users who come into the IT department with IT issues<br>• Create requisitions for purchasing devices and equipment<br>• Process purchase orders for approved requisitions, ensuring correct billing coding to each purchase order<br>• Organize meetings as directed by management, including scheduling and taking meeting minutesAdministrative Assistant<p>We are offering a temporary to permanent employment opportunity in Auburn, Washington, for an Administrative Assistant. In this role, you will play a crucial part in supporting our team by handling customer queries, managing data entry tasks, and ensuring smooth internal communication. You will be working in a fast-paced environment where your skills in customer service, Microsoft Office Suite, and inbound-outbound calls will be leveraged.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound calls professionally and efficiently</p><p>• Provide exceptional customer service in all interactions</p><p>• Accurately enter and update customer information in the database</p><p>• Manage email correspondences promptly and accurately</p><p>• Coordinate and schedule appointments as needed</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks</p><p>• Efficiently manage both inbound and outbound calls</p><p>• Maintain a high level of organization and attention to detail in all tasks.</p>Legal Administrative Assistant<p>A mid-size law firm in North Seattle is searching for a Legal Administrative Assistant to support their firm's Managing Attorney. This role requires previous administrative experience in a professional services setting or law firm. This role is on-site located just north of Downtown Seattle.</p><p><br></p><p>Responsibilities:</p><p>• Assist in managing attorney calendars, including arranging meetings and appointments</p><p>• Facilitate effective communication between attorneys, clients, and co-counsel</p><p>• Prepare legal documents and correspondence as required</p><p>• Ensure accurate client records are kept and maintained</p><p>• Assist with client inquiries, providing timely and effective resolution</p><p>• Collaborate with the legal team on various tasks and projects</p><p>• Maintain confidentiality and adhere to legal standards and company policies</p><p><br></p><p>Firm offers full benefits including 12 days PTO, Medical coverage, 401K with matching, monthly transportation stipend, quarterly bonuses, and a collegial work environment with opportunity for growth!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>Administrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in Kirkland, Washington. The role is primarily involved in the execution of clerical tasks, organization of tax documents, and management of digital vaults within a detail oriented setting. <br><br>Responsibilities:<br><br>• Execution of receptionist duties which include but are not limited to filing, photocopying, and printing.<br>• Management and organization of incoming tax documents, both digital and hardcopy versions.<br>• Responsible for filing documents in digital vaults and preparing physical files for information intake.<br>• Scanning completed tax return documents to digital vaults, adhering to office naming conventions and procedures.<br>• Ensuring no client communication, focusing solely on backend work.<br>• Utilization of various software such as Lacerte, Smart Vault, Safe Send, and Microsoft Suite (Outlook) for daily tasks.<br>• Display proficiency in Data Entry, Email Correspondence, and Microsoft applications such as Excel, Outlook, PowerPoint, and Word.<br>• Scheduling appointments as needed.Administrative AssistantWe are on the hunt for a detail-focused Administrative Assistant to join our team within the CPA industry, specifically in Lynnwood, Washington. In this role, you will be instrumental in supporting our Tax Department, particularly during the busy tax season. This role offers a long term contract employment opportunity.<br><br>Responsibilities:<br><br>• Facilitate efficient and clear communication within the team and between accountants and partners.<br>• Assist in preparing the Tax Department for the upcoming tax season.<br>• Handle the management and organization of all ongoing projects within the department.<br>• Update and maintain the project database, ensuring accuracy and easy access.<br>• Demonstrate excellent time management skills to effectively manage multiple tasks and meet deadlines.<br>• Provide customer service by answering inbound calls and handling email correspondence.<br>• Perform data entry tasks and schedule appointments as needed.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to perform tasks and maintain records.<br>• Handle inbound and outbound calls as part of customer service.Administrative Assistant<p><br></p><p>- Calendar management, including scheduling meetings and coordinating external commitments </p><p>- Managing the executive's calendar and supporting travel arrangements </p><p>- Handling a high level of discretion as a company officer </p><p>- Ensuring seamless coordination of appointments and tasks </p><p>- Providing administrative support as needed </p><p><br></p>Executive Assistant<p>We are offering a contract to permanent employment opportunity for an Executive Assistant in Renton, WA. This role falls within the aerospace industry, with a focus on supporting a team of executives. The workplace is based on-site, where the successful candidate will be tasked with a variety of administrative and coordination duties. </p><p><br></p><p>• Providing comprehensive support to six executive team members, including the President & CEO, VP of HR, Chief Programs Officer, CFO, COO, and VP of Business Strategy.</p><p>• Managing calendars, organizing meetings, conferences, and events, and acting as the main point of contact for the executive team.</p><p>• Handling travel arrangements for all executives, with a particular focus on international travel for two executives. This includes creating itineraries and coordinating meetings during travel.</p><p>• Preparing and managing expense reports using Concur, alongside some budgeting responsibilities. This entails generating monthly reports and ensuring all expenses are receipted.</p><p>• Undertaking various other administrative tasks or projects as required. This includes proofreading and editing complex reports, proposals, and other documents, both internally and externally.</p><p>• Creating PowerPoint presentations for various meetings and events.</p><p>• Recording and distributing minutes or other records and documents from meetings.</p><p>• Supporting marketing efforts for new business ventures in new markets. Tasks include creating marketing materials, compiling data, managing social media accounts, coordinating events, and assisting with campaign execution, all while ensuring alignment with the company's culture and marketing strategy.</p>Executive Assistant<p>Robert Half is actively looking for an Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. The Executive Assistant will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. If you are looking for a great opportunity to gain practical Executive Assistant experience and make a positive impact, please apply now!</p>Executive Assistant<p>Robert Half is actively looking for an Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. The Executive Assistant will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. If you are looking for a great opportunity to gain practical Executive Assistant experience and make a positive impact, please apply now!</p>Executive Assistant<p>We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner.</p><p><br></p><p>Responsibilities:</p><p>• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.</p><p>• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.</p><p>• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.</p><p>• Maintain an organized system for managing tasks and schedules.</p><p>• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.</p><p>• Manage stress effectively in a high-pressure role.</p><p>• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.</p><p>• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.</p><p>• Oversee benefit functions, ensuring compliance and maintaining employee relations.</p><p>• Adhere to FMLA regulations and guidelines.</p><p><br></p><p>The pay range for this position is $35.00/hr to $50.00/hr.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>Life Insurance </p><p>STD/LTD</p><p>401k with match</p><p>120 hours PTO</p><p>10 paid holidays</p><p>80 hours holistic health time off</p><p><br></p>Accounting AssistantWe are offering a long term contract employment opportunity for an Accounting Assistant in Seattle, Washington. As an Accounting Assistant, your main role will be to handle various administrative tasks within the accounting department, including but not limited to, managing incoming emails, maintaining documentation, and assisting with data organization and special projects.<br><br>Responsibilities:<br>• Handle incoming emails and documents, assigning them to the appropriate specialists as necessary.<br>• Uphold the highest level of confidentiality and discretion when dealing with sensitive company information and documents.<br>• Assist in the preparation and distribution of internal communications and documents as directed.<br>• Contribute to data file and folder organization to ensure a clean and efficient workspace.<br>• Help ensure consistency with standard operating procedures in the accounting department.<br>• Lend a hand in special projects and initiatives as assigned.<br>• Perform general administrative duties such as filing, scanning, and printing documents.<br>• Leverage your skills in Accounts Payable to contribute to the efficiency of our accounting operations.Operations Specialist<p>We are seeking a proactive and detail-oriented <strong>Operations Assistant</strong> to support the bidding process, administrative functions, and operational workflow within our commercial plumbing business. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, and enjoys a balance of routine and growth opportunities. </p><p><br></p><p><strong>Core Responsibilities:</strong></p><p><br></p><p><strong>Bids & Estimates:</strong></p><ul><li>Receive estimate notes from the Estimator and input data into Excel.</li><li>Use provided templates to break down expenses (covering labor, materials, scope, spec, etc.).</li><li>Create finalized bid/quote documents and share with the Estimator for approval.</li><li>Revise and finalize bids once approved (bids typically take 30-60 minutes to complete).</li></ul><p><strong>Phone Support:</strong></p><ul><li>Handle incoming calls, including transferring calls, answering tenant queries, and providing updates on contractor statuses.</li></ul><p><strong>Process Ownership:</strong></p><ul><li>Maintain and update templates for quotes, work orders, and contracts to streamline documentation workflows.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Manage bid tracking and awarded contracts, transitioning details to Google Sheets.</li><li>Help integrate data into project management software (Crew Tracks, Deltek computer EAS).</li></ul><p><strong>Billing Support:</strong></p><ul><li>Assist with billing-related processes.</li></ul><p><br></p>Litigation Legal Assistant<p>A midsized law firm in Downtown Seattle is seeking a <strong>Litigation Legal Assistant</strong>. Cases include matters of business disputes, employment law, construction litigation, real estate disputes and other civil or commercial litigation. They offer a friendly. collaborative environment in a modern office with beautiful views.</p><p><br></p><p>The salary range is 70-95k (flexible above that range for candidates who significantly exceed requirements) with additional bonus and overtime earnings. They offer comprehensive benefits such as medical, dental, vision and life insurance, a 401k with profit sharing, 4 weeks PTO, paid court holidays and other perks. The role allows for 2-3 days work-from-home flexibility if desired.</p><p><br></p><p><u>General responsibilities include: </u></p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents; prepare and finalize basic correspondence and other documents as necessary.</p><p>• Calculate and calendar court deadlines.</p><p>• File pleadings in state and federal trial courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.</p><p>• Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule travel, coordinate meetings, calls and conferences to include ordering meals, scheduling conference rooms, and room set up.</p><p>• Provide support for the firm’s monthly billing process, track attorney time records and billing.</p><p>• Set up new clients and matters in the billing system.</p><p>• Prepare correspondence, documents and presentations; take responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.</p><p>• Establish and maintain paper and electronic filing systems; classify, sort and file correspondence, records, and other documents.</p><p>• Perform general research and support activities to assist attorneys.</p>Proposal Coordinator<p>A growing legal services company is looking for a Proposal Coordinator for a remote, long term contract opportunity. </p><p> Responsibilities: • Create compelling proposals using established templates • Conduct precise document management and processing • Collaborate effectively with Proposal Managers to understand the specific requirements of each proposal • Handle and incorporate requested edits to enhance proposal quality • Gather and organize necessary information and resources to assemble initial drafts of proposals • Log all relevant information into the system in a timely and accurate manner • Utilize tools such as Atlassian Jira, CRM, Microsoft Excel, Word, and PowerPoint for various tasks • Demonstrate excellent communication skills in all interactions • Show understanding of budget processes and contracts • Prepare proposals with attention to detail and accuracy</p>Personal Injury Attorney<p>A leading Personal Injury firm in Seattle is looking to add an Attorney to their practice. Candidates with previous Plaintiff Personal Injury experience are encouraged to apply. This role offers high earning potential and a wonderful team that is fully built to help run cases. Candidates can sit in either Seattle or Tacoma as the firm offers office space in both locations. <u>Fluency in Spanish is preferred!</u></p><p><br></p><p>Responsibilities:</p><p>• Conduct comprehensive legal research to reinforce case strategies and stay updated on relevant laws, regulations, and legal precedents</p><p>• Carry out initial client consultations to determine the feasibility of personal injury cases</p><p>• Provide proficient legal representation in personal injury cases, including handling negotiations and litigation</p><p>• Collaborate with legal assistants, paralegals, and other team members to guarantee effective case management</p><p>• Draft pleadings, motions, and other legal documents</p><p>• Maintain consistent communication with clients, providing them with updates on case progress and addressing their concerns</p><p>• Evaluate case facts, evidence, and potential legal strategies</p><p>• Educate clients on legal processes and potential outcomes</p><p>• Participate in team meetings and case reviews.</p><p><br></p><p>Firm offers flexible work options, high bonus potential (200K+/year), flexible PTO, 401K with matching, Medical/Dental/Vision, and a wonderful team that often has group events, community outreach programs, and team parties!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>Insurance Defense and Coverage Attorney<p>A midsized law firm in downtown Seattle is seeking an <strong>Insurance Defense and Coverage Attorney</strong> to add to their team with also includes a robust group of legal assistants and paralegals. </p><p><br></p><p>The salary range is 140-200k base, plus additional bonus earnings for hitting your billable target and additional bonusing for exceeding. Full benefits package including medical, dental, vision, and life insurance (with employee's premiums fully paid by firm), 401k with employer match and additional profit sharing contributions, flexible PTO and sick time, 11 paid holidays, transportation benefits and other perks. The firm pays for bar dues and CLEs. </p><p>The role offers hybrid work-from-home flexibility but does require some in-office presence. </p><p><br></p><p><u>Responsibilities</u></p><ul><li>Research and write coverage opinions providing legal advice to wide array of insurance clients.</li><li>Review claim files, underlying claim materials, and policy language.</li><li>Prepare comprehensive coverage analyses and Reservation of Rights letters.</li><li>Work as part of team with all levels of responsibility.</li><li>Handle all aspects of discovery, including written discovery and depositions.</li><li>Research and draft motions and briefs.</li><li>Handle court appearances and motions practice.</li><li>Communicate with clients and claims professionals.</li></ul>Insurance Referral Coordinator<p>The Referral Coordinator will serve as the primary point of contact for incoming and outgoing referrals within our healthcare facility. This role involves reviewing referrals daily and strategizing ways to address them effectively. The candidate will adeptly handle referrals, some of which may require research on insurance policies and the identification of specialists who accept specific insurance plans.</p><ul><li>The Referral Coordinator will also manage walk-in patients and interact with various department personnel such as nurses or Medical Assistants, who will bring these patients for consultation.</li><li>Your responsibilities will primarily center around the initiation of the referral process. The role does not require post-appointment follow-ups.</li><li>As a Referral Coordinator, you can expect to make and receive phone calls throughout the day. These could pertain to matters like referral coordination, status updates, and specialists seeking additional information about a patient’s record.</li></ul>