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18 results for Administrative Assistant in Seattle Wa

Administrative Assistant <p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.  </p> IT Administrative Assistant We are offering a short term contract employment opportunity for an IT Administrative Assistant in Seattle, Washington. This role involves administrative tasks in the IT industry, including managing IT inventory and software licensing, auditing, and customer service.<br><br>Responsibilities:<br>• Handle trouble tickets using a ticketing system, ensuring they are assigned to the right IT personnel<br>• Oversee IT inventory management, including ordering devices and supplies, and tracking inventory<br>• Assign unique asset IDs to new devices and remove old devices from the system<br>• Conduct regular audits on existing inventory for accuracy<br>• Manage software licensing, including assigning and removing licenses to end users<br>• Auditing software portals to ensure license usage is accurate<br>• Oversee cell phone and line of service inventories, working with vendors to assign and modify phone services<br>• Cooperate with IT system administrator to ensure phones and lines of service are accurate and security compliant<br>• Conduct audit reports as directed<br>• Answer phone calls from end users regarding IT issues and direct calls to the appropriate groups<br>• Welcome end users who come into the IT department with IT issues<br>• Create requisitions for purchasing devices and equipment<br>• Process purchase orders for approved requisitions, ensuring correct billing coding to each purchase order<br>• Organize meetings as directed by management, including scheduling and taking meeting minutes Administrative Assistant <p>We are offering a temporary to permanent employment opportunity in Auburn, Washington, for an Administrative Assistant. In this role, you will play a crucial part in supporting our team by handling customer queries, managing data entry tasks, and ensuring smooth internal communication. You will be working in a fast-paced environment where your skills in customer service, Microsoft Office Suite, and inbound-outbound calls will be leveraged.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound calls professionally and efficiently</p><p>• Provide exceptional customer service in all interactions</p><p>• Accurately enter and update customer information in the database</p><p>• Manage email correspondences promptly and accurately</p><p>• Coordinate and schedule appointments as needed</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks</p><p>• Efficiently manage both inbound and outbound calls</p><p>• Maintain a high level of organization and attention to detail in all tasks.</p> Legal Administrative Assistant <p>A mid-size law firm in North Seattle is searching for a Legal Administrative Assistant to support their firm's Managing Attorney. This role requires previous administrative experience in a professional services setting or law firm. This role is on-site located just north of Downtown Seattle.</p><p><br></p><p>Responsibilities:</p><p>• Assist in managing attorney calendars, including arranging meetings and appointments</p><p>• Facilitate effective communication between attorneys, clients, and co-counsel</p><p>• Prepare legal documents and correspondence as required</p><p>• Ensure accurate client records are kept and maintained</p><p>• Assist with client inquiries, providing timely and effective resolution</p><p>• Collaborate with the legal team on various tasks and projects</p><p>• Maintain confidentiality and adhere to legal standards and company policies</p><p><br></p><p>Firm offers full benefits including 12 days PTO, Medical coverage, 401K with matching, monthly transportation stipend, quarterly bonuses, and a collegial work environment with opportunity for growth!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p> Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Kirkland, Washington. The role is primarily involved in the execution of clerical tasks, organization of tax documents, and management of digital vaults within a detail oriented setting. <br><br>Responsibilities:<br><br>• Execution of receptionist duties which include but are not limited to filing, photocopying, and printing.<br>• Management and organization of incoming tax documents, both digital and hardcopy versions.<br>• Responsible for filing documents in digital vaults and preparing physical files for information intake.<br>• Scanning completed tax return documents to digital vaults, adhering to office naming conventions and procedures.<br>• Ensuring no client communication, focusing solely on backend work.<br>• Utilization of various software such as Lacerte, Smart Vault, Safe Send, and Microsoft Suite (Outlook) for daily tasks.<br>• Display proficiency in Data Entry, Email Correspondence, and Microsoft applications such as Excel, Outlook, PowerPoint, and Word.<br>• Scheduling appointments as needed. Administrative Assistant We are on the hunt for a detail-focused Administrative Assistant to join our team within the CPA industry, specifically in Lynnwood, Washington. In this role, you will be instrumental in supporting our Tax Department, particularly during the busy tax season. This role offers a long term contract employment opportunity.<br><br>Responsibilities:<br><br>• Facilitate efficient and clear communication within the team and between accountants and partners.<br>• Assist in preparing the Tax Department for the upcoming tax season.<br>• Handle the management and organization of all ongoing projects within the department.<br>• Update and maintain the project database, ensuring accuracy and easy access.<br>• Demonstrate excellent time management skills to effectively manage multiple tasks and meet deadlines.<br>• Provide customer service by answering inbound calls and handling email correspondence.<br>• Perform data entry tasks and schedule appointments as needed.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to perform tasks and maintain records.<br>• Handle inbound and outbound calls as part of customer service. Administrative Assistant <p><br></p><p>- Calendar management, including scheduling meetings and coordinating external commitments </p><p>- Managing the executive's calendar and supporting travel arrangements </p><p>- Handling a high level of discretion as a company officer </p><p>- Ensuring seamless coordination of appointments and tasks </p><p>- Providing administrative support as needed </p><p><br></p> Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in Seattle, Washington. This position is within the detail oriented Services industry and involves a range of tasks that ensure the smooth operation of an office environment.<br><br>Responsibilities:<br>• Handling incoming and outgoing mail and packages, including operating and troubleshooting mail machines.<br>• Managing fax communications and coordinating with mailing services and delivery personnel as necessary.<br>• Overseeing the cleanliness and organization of the office, including coffee and snack stations and conference rooms.<br>• Assisting in the setup and breakdown of meetings and events, including occasional office furniture rearrangement.<br>• Running errands around Seattle to order and replenish office supplies as needed.<br>• Providing backup support for reception tasks.<br>• Operating and maintaining office equipment, such as printers and copiers, to complete copy/print jobs.<br>• Utilizing accounting software systems and CRM to execute administrative tasks.<br>• Responding to and resolving customer inquiries and maintaining accurate customer credit records.<br>• Performing additional tasks as assigned by the management team. Executive Assistant <p>Robert Half is actively looking for an Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. The Executive Assistant will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. If you are looking for a great opportunity to gain practical Executive Assistant experience and make a positive impact, please apply now!</p> Executive Assistant <p>Robert Half is actively looking for an Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. The Executive Assistant will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. If you are looking for a great opportunity to gain practical Executive Assistant experience and make a positive impact, please apply now!</p> Executive Assistant <p>We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner.</p><p><br></p><p>Responsibilities:</p><p>• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.</p><p>• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.</p><p>• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.</p><p>• Maintain an organized system for managing tasks and schedules.</p><p>• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.</p><p>• Manage stress effectively in a high-pressure role.</p><p>• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.</p><p>• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.</p><p>• Oversee benefit functions, ensuring compliance and maintaining employee relations.</p><p>• Adhere to FMLA regulations and guidelines.</p><p><br></p><p>The pay range for this position is $35.00/hr to $50.00/hr.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>Life Insurance </p><p>STD/LTD</p><p>401k with match</p><p>120 hours PTO</p><p>10 paid holidays</p><p>80 hours holistic health time off</p><p><br></p> Legal Administrator <p>Robert Half is partnering with a Fortune 500 corporation in their search for a Legal Administrative Assistant to join their team in downtown Seattle!</p><p><br></p><p>The position schedule is 8am-5pm Monday through Friday, contract-to-hire, and pays $20-23/hr.</p><p><br></p><p><u>Key Duties:</u></p><ul><li>Assist attorneys on reviewing documents, tracking information, and managing correspondence</li><li>Maintain file organization and answer inquiries from different legal departments</li><li>Additional administrative tasks such as entering in attorney billing time</li></ul> Operations Specialist <p>We are seeking a proactive and detail-oriented <strong>Operations Assistant</strong> to support the bidding process, administrative functions, and operational workflow within our commercial plumbing business. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, and enjoys a balance of routine and growth opportunities. </p><p><br></p><p><strong>Core Responsibilities:</strong></p><p><br></p><p><strong>Bids & Estimates:</strong></p><ul><li>Receive estimate notes from the Estimator and input data into Excel.</li><li>Use provided templates to break down expenses (covering labor, materials, scope, spec, etc.).</li><li>Create finalized bid/quote documents and share with the Estimator for approval.</li><li>Revise and finalize bids once approved (bids typically take 30-60 minutes to complete).</li></ul><p><strong>Phone Support:</strong></p><ul><li>Handle incoming calls, including transferring calls, answering tenant queries, and providing updates on contractor statuses.</li></ul><p><strong>Process Ownership:</strong></p><ul><li>Maintain and update templates for quotes, work orders, and contracts to streamline documentation workflows.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Manage bid tracking and awarded contracts, transitioning details to Google Sheets.</li><li>Help integrate data into project management software (Crew Tracks, Deltek computer EAS).</li></ul><p><strong>Billing Support:</strong></p><ul><li>Assist with billing-related processes.</li></ul><p><br></p> Senior Financial Admin <p>We are offering an exciting opportunity for a Senior Financial Admin to join our vibrant team in the Hospitality industry, based in Seattle, Washington. This role will focus on developing Oracle-based solutions, integrating systems, and managing projects.</p><p><br></p><p>Responsibilities:</p><p>• Architect integration solutions using Oracle DB architecture</p><p>• Develop solutions using Oracle Development Toolkit and maintain a strong understanding of Oracle technologies</p><p>• Utilize SQL and PL/SQL development skills to optimize data management</p><p>• Effectively use data visualization tools like PowerBI for reporting and analysis</p><p>• Design Data Warehousing solutions and manage AWS services for Data storage and processing</p><p>• Draft technical documentation detailing requirements and system processes</p><p>• Apply Agile and Scrum methodologies for project management</p><p>• Familiarize with RPA tools like UiPath and Power Automate for process automation</p><p>• Exhibit strong communication and interpersonal skills to work effectively within a team</p><p>• Successfully deliver complex projects on time and within budget, demonstrating excellent problem-solving and analytical skills.</p><p><br></p><p><strong><u>Core Benefits: </u></strong></p><p><strong>M/D/V </strong></p><p><strong>ST/LT/Disability Insurance</strong></p><p><strong>Retirement Plan: </strong>401k 50% match on up to 6%<strong> </strong></p><p><strong>PTO/Holidays/Sick Time: </strong>160hrs/160hrs<strong>.</strong></p> Litigation Legal Assistant <p>A midsized law firm in Downtown Seattle is seeking a <strong>Litigation Legal Assistant</strong>. Cases include matters of business disputes, employment law, construction litigation, real estate disputes and other civil or commercial litigation. They offer a friendly. collaborative environment in a modern office with beautiful views.</p><p><br></p><p>The salary range is 70-95k (flexible above that range for candidates who significantly exceed requirements) with additional bonus and overtime earnings. They offer comprehensive benefits such as medical, dental, vision and life insurance, a 401k with profit sharing, 4 weeks PTO, paid court holidays and other perks. The role allows for 2-3 days work-from-home flexibility if desired.</p><p><br></p><p><u>General responsibilities include: </u></p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents; prepare and finalize basic correspondence and other documents as necessary.</p><p>• Calculate and calendar court deadlines.</p><p>• File pleadings in state and federal trial courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.</p><p>• Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule travel, coordinate meetings, calls and conferences to include ordering meals, scheduling conference rooms, and room set up.</p><p>• Provide support for the firm’s monthly billing process, track attorney time records and billing.</p><p>• Set up new clients and matters in the billing system.</p><p>• Prepare correspondence, documents and presentations; take responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.</p><p>• Establish and maintain paper and electronic filing systems; classify, sort and file correspondence, records, and other documents.</p><p>• Perform general research and support activities to assist attorneys.</p> Proposal Coordinator <p>A growing legal services company is looking for a Proposal Coordinator for a remote, long term contract opportunity. </p><p> Responsibilities: • Create compelling proposals using established templates • Conduct precise document management and processing • Collaborate effectively with Proposal Managers to understand the specific requirements of each proposal • Handle and incorporate requested edits to enhance proposal quality • Gather and organize necessary information and resources to assemble initial drafts of proposals • Log all relevant information into the system in a timely and accurate manner • Utilize tools such as Atlassian Jira, CRM, Microsoft Excel, Word, and PowerPoint for various tasks • Demonstrate excellent communication skills in all interactions • Show understanding of budget processes and contracts • Prepare proposals with attention to detail and accuracy</p> Personal Injury Attorney <p>A leading Personal Injury firm in Seattle is looking to add an Attorney to their practice. Candidates with previous Plaintiff Personal Injury experience are encouraged to apply. This role offers high earning potential and a wonderful team that is fully built to help run cases. Candidates can sit in either Seattle or Tacoma as the firm offers office space in both locations. <u>Fluency in Spanish is preferred!</u></p><p><br></p><p>Responsibilities:</p><p>• Conduct comprehensive legal research to reinforce case strategies and stay updated on relevant laws, regulations, and legal precedents</p><p>• Carry out initial client consultations to determine the feasibility of personal injury cases</p><p>• Provide proficient legal representation in personal injury cases, including handling negotiations and litigation</p><p>• Collaborate with legal assistants, paralegals, and other team members to guarantee effective case management</p><p>• Draft pleadings, motions, and other legal documents</p><p>• Maintain consistent communication with clients, providing them with updates on case progress and addressing their concerns</p><p>• Evaluate case facts, evidence, and potential legal strategies</p><p>• Educate clients on legal processes and potential outcomes</p><p>• Participate in team meetings and case reviews.</p><p><br></p><p>Firm offers flexible work options, high bonus potential (200K+/year), flexible PTO, 401K with matching, Medical/Dental/Vision, and a wonderful team that often has group events, community outreach programs, and team parties!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p> Insurance Defense and Coverage Attorney <p>A midsized law firm in downtown Seattle is seeking an <strong>Insurance Defense and Coverage Attorney</strong> to add to their team with also includes a robust group of legal assistants and paralegals. </p><p><br></p><p>The salary range is 140-200k base, plus additional bonus earnings for hitting your billable target and additional bonusing for exceeding. Full benefits package including medical, dental, vision, and life insurance (with employee's premiums fully paid by firm), 401k with employer match and additional profit sharing contributions, flexible PTO and sick time, 11 paid holidays, transportation benefits and other perks. The firm pays for bar dues and CLEs. </p><p>The role offers hybrid work-from-home flexibility but does require some in-office presence. </p><p><br></p><p><u>Responsibilities</u></p><ul><li>Research and write coverage opinions providing legal advice to wide array of insurance clients.</li><li>Review claim files, underlying claim materials, and policy language.</li><li>Prepare comprehensive coverage analyses and Reservation of Rights letters.</li><li>Work as part of team with all levels of responsibility.</li><li>Handle all aspects of discovery, including written discovery and depositions.</li><li>Research and draft motions and briefs.</li><li>Handle court appearances and motions practice.</li><li>Communicate with clients and claims professionals.</li></ul>