6 results for Office Assistant in Scottsdale, AZ

Administrative Assistant We are offering an exciting opportunity for a Benefits Administrator in Scottsdale, Arizona. As a member of our team, you will be instrumental in handling a range of office and administrative tasks, with a particular focus on supporting our human resources and accounting departments. This role is central to keeping our operations running smoothly and efficiently. Responsibilities: • Open the office each day, ensuring all equipment and facilities are in working order. • Manage the distribution of mail throughout the office, screening important items and directing them to the appropriate party. • Provide support to the office staff, handling various administrative tasks as needed. • Assist in the management of office inventory, making sure all necessary supplies are adequately stocked. • Support the accounting department by preparing checks, making bank deposits, and assisting with other financial tasks. • Assist the HR Manager with tasks such as onboarding and offboarding employees, filing contact cards, and ordering business cards. • Coordinate various corporate events and meetings under the direction of the Director of People and Culture. • Maintain efficient operation of the office, troubleshooting issues as they arise and minimizing downtime. • Manage shipping needs and order office supplies as needed.

Criminal Law Litigation Legal Assistant We are seeking a Criminal Law Litigation Legal Assistant to join our law firm client's team in Phoenix, Arizona near the Biltmore. In this role, you will be performing key tasks such as calendaring, docketing, court filings, and other administrative-related duties. This position is an in-office role with standard Monday to Friday office hours. Bilingual (Spanish) strongly preferred. Responsibilities: • Manage and organize court filings and documents accurately• Administer and maintain case management software for client relations• Efficiently handle calendar management, scheduling court dates and deadlines• Utilize Aderant and Adobe Acrobat for various legal tasks• Engage in effective communication with clients and team members• Oversee claim administration and billing functions• Exhibit a strong understanding of criminal law and criminal defense litigation• Preference for bilingual Spanish communication skills.

Property Assistant We are offering a contract to hire employment opportunity for a Commercial Assistant Property Management in Phoenix, Arizona. Working within a close-knit team, you will be instrumental in managing commercial properties. This role is based on a hybrid work model, with at least two days a week in the office, and more during the initial training phase. Responsibilities: • Collaborate with the property management team to create advertising materials• Handle communication with tenants regarding various property-related matters• Coordinate with outside service providers for maintenance, landscaping, security, and other services• Conduct meetings with potential tenants to showcase properties, conduct interviews, and explain terms of occupancy• Facilitate tenant and third-party coordination to address maintenance and facility needs• Conduct credit checks and process rental applications• Keep track of monthly fees, maintain records of payments, and monitor rental activity• Prepare budgets and financial reports related to property management• Investigate and assist in resolving complaints, disturbances, and violations• Ensure compliance with anti-discrimination laws concerning housing, renting, and advertising• Contribute to team efforts by completing related tasks as needed.

Executive Administrative Manager We are offering an exciting opportunity for an Executive Administrative Manager to join our team in Scottsdale, Arizona. In this role, you will be tasked with handling administrative tasks, managing personal errands, and utilizing QuickBooks Enterprise. Responsibilities: • Manage administrative tasks efficiently to ensure smooth operations within the organization. • Use QuickBooks Enterprise for maintaining financial records and transactions. • Organize, schedule, and oversee personal errands as required. • Maintain confidentiality and exercise discretion when handling sensitive information. • Act as a point of contact between the executives and internal or external colleagues. • Create regular reports and update internal databases as necessary. • Anticipate the needs of others in order to ensure seamless and positive experiences. • Develop and maintain an efficient documentation and filing system for record purposes.

Executive Assistant We are in search of a meticulous Executive Assistant to be part of our team in the real estate industry, specifically situated in Phoenix, Arizona. The Executive Assistant will be entrusted with tasks such as managing customer interactions, maintaining precise customer records, and addressing customer queries. Responsibilities:• Efficiently manage customer credit applications • Maintain precise records of customer credit• Handle personal, office management duties, and EA• Collaborate with the founder on various businesses and items of attention• Balance time between personal and managing EA/Office tasks• Work closely with the founder's wife on scheduling medical appointments• Ensure compliance and manage employee relations• Handle benefit functions and FMLA related tasks• Operate ADP - Financial Services and ADP Workforce Now• Utilize Ceridian, Dayforce, and ATS - Asynchronous Transfer Mode tools for efficient workflow.

Supplier Sales Specialist <ul><li>Position: Supplier Specialist - Sales Assistant (Contract to Hire)</li><li>Location: Tempe, Arizona</li><li>Hybrid - 3 to 4 days ONSITE (Contract Role)</li><li>Required Years of Experience: 1+ Years SALES required (MUST HAVE)</li><li>Hourly Pay Range: $25 - $29 per hour</li></ul> Job Description: Evaluate, interview and present qualified candidates to hiring manager for review. Utilize the complete functionality of Ap. As a Supplier Specialist, you will play a key role of being a Commercial Card and Wholesale Payables Subject Matter Expert (SME), responsible for working directly with suppliers to identify objection to card and other e-payables acceptance. By offering applicable product solutions or features, you will aim to enroll or retain suppliers on Commercial Card and Wholesale Payables programs. A Supplier Specialist, will primarily work with suppliers to enroll into Virtual Connect Network. Supplier Specialists will play a pivotal role in working directly with suppliers to provide a best in class experience for clients and their suppliers. Key focus of this role is to engage and partner closely with suppliers via outbound call or email to describe the product and services to enroll into Virtual Connect Network. Role and Responsibilities: • Effectively build rapport with suppliers on the phone; conveying confidence and presence while consulting to identify their needs.• Manage supplier contact across multiple outbound and inbound channels, including phone, email, web and internal reporting• Verifying accuracy of information provided by client and/or supplier• Identify root cause for suppliers objection to product acceptance by offering product feature and/or service solutions to meet supplier needs and concerns• Research contact information using available tools and resources• Identify potential process improvements in supplier engagement• Demonstrate exceptional negotiation