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4 results for Front Desk Coordinator in Scottsdale Az

Front Desk Coordinator <p>We are seeking a dedicated Front Desk Coordinator to join our team in Phoenix, Arizona. As a Front Desk Coordinator, you will be the initial point of contact for our company. Your responsibilities will include providing administrative support across the organization and managing front-desk activities, such as distributing correspondence and redirecting phone calls. This role is a short term contract employment opportunity. This is an overnight shift 11pm-7:00am.</p><p><br></p><p>Responsibilities:</p><p>• Act as the main point of contact for incoming telephone calls, ensuring all inquiries are handled professionally and efficiently</p><p>• Utilize strong communication skills to answer questions from various stakeholders</p><p>• Offer concierge services to enhance the customer service experience</p><p>• Use your interpersonal skills to foster positive relationships with customers and team members</p><p>• Support smooth business operations by providing administrative assistance when needed</p><p>• Handle Microsoft Outlook for scheduling, email management, and other organizational tasks</p><p>• Maintain a detail-oriented and tidy front desk area, reinforcing the company's positive image</p><p>• Adhere to the dress code policy by following business casual attire guidelines.</p> Administrative Coordinator We are in search of an Administrative Coordinator to join our team in Surprise, Arizona. The Administrative Coordinator will play a crucial role in managing administrative tasks, handling inbound calls, and maintaining accurate financial records. This short term contract position offers an excellent opportunity to work in the financial services industry, utilizing tools such as ADP, Cisco Webex Meetings, and CRM. <br><br>Responsibilities:<br>• Handle inbound calls and address customer inquiries effectively<br>• Employ CRM to maintain and update customer records <br>• Use ADP for managing financial services related tasks<br>• Coordinate and manage calendar events effectively<br>• Utilize Concur for expense management related tasks <br>• Oversee and streamline budget processes <br>• Employ 'About Time' software for efficient time management <br>• Create and manage banner ads as per requirement <br>• Maintain clear and effective communication with team members and clients <br>• Ensure all administrative tasks are completed accurately and efficiently. Administrative Coordinator <p>We are offering a permanent employment opportunity for an Administrative Coordinator based in Scottsdale, Arizona. The primary function of this role is to manage donor services within our database and fundraising efforts. This role will involve regular interaction with various internal and external audiences and is based in-office. </p><p><br></p><p>Responsibilities:</p><p>• Managing and maintaining the donor database, including the entry of all gifts and creation of batch files.</p><p>• Handling gift solicitation and thank you calls to new, existing, and lapsed donors.</p><p>• Overseeing the donor acknowledgement process, including writing custom letters.</p><p>• Providing support for fundraising event efforts as assigned.</p><p>• Acting as a liaison for corporate sponsorships and for direct mail and data services vendors.</p><p>• Managing event registrations and updating records with new phone numbers, addresses, email, and other pertinent information.</p><p>• Assisting with follow-up calls to guests and maintaining online event registration pages.</p><p>• Overseeing the Senior Rides program and acting as a liaison between the organization and the transportation company.</p><p>• Tracking mission participants and preparing and sending communications related to meetings and other related information.</p><p>• Performing light administrative duties as needed.</p> Office Assistant <p>We are seeking a part time Office Assistant to join our team in Scottsdale, Arizona. As an Office Assistant, you will be the initial contact at our office, managing various administrative tasks, and ensuring our workspace is well-maintained. This role provides a contract to permanent employment opportunity, where you will also be involved in coordinating events and maintaining vendor relations. The position is part time with a flexible schedule and an average of 15 hours per week. </p><p><br></p><p>Responsibilities:</p><p>• Serve as the initial contact, greeting visitors and answering inbound calls in a detail oriented manner.</p><p>• Ensure the office and kitchen are well-stocked and organized at all times.</p><p>• Handle various administrative tasks that contribute to the smooth running of the office.</p><p>• Coordinate offsite events, ensuring all logistics are handled efficiently.</p><p>• Assist in updating and maintaining policy and procedural documents.</p><p>• Maintain a master list of vendors, ensuring all information is up-to-date.</p><p>• Carry out receptionist duties, including managing incoming and outgoing mail.</p><p>• Support the team with any additional clerical duties as needed.</p>