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12 results for Accounts Receivable Specialist in Sarasota Fl

Accounts Receivable Analyst <p>We are currently seeking an Accounts Receivable Analyst to join our team in Tampa, Florida. This role focuses on managing customer credit applications and maintaining accurate records within a busy workplace environment.</p><p><br></p><p>Key responsibilities:</p><p><br></p><p>• Efficiently manage and process customer credit applications </p><p>• Maintain precise records of customer credit to ensure seamless transactions and account management.</p><p>• Resolve customer inquiries promptly to maintain high levels of customer satisfaction.</p><p>• Monitor customer accounts regularly and take appropriate action when necessary.</p><p>• Facilitate account reconciliation to ensure all transactions are accurate and up-to-date.</p><p>• Utilize tools such as Microsoft Excel and Dynamics to manage accounts and transactions.</p><p>• Handle commercial collections and cash applications to maintain positive cash flow.</p><p>• Manage more complex accounts, possibly including bi-weekly statement issuance and account reconciliations.</p><p>• Collaborate with the sales team to maintain a strong relationship with customers.</p><p>• Assist other analysts when necessary, demonstrating excellent teamwork and collaboration</p><p><br></p><p>This is a permanent position that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested! </p> Accounting Manager/Supervisor <p>We are seeking a dedicated Accounting Manager/Supervisor to join our team in Sarasota, Florida. The role involves overseeing all aspects of accounting functions in our organization, including customer credit applications, AR, month-end close, and Sales Tax.</p><p><br></p><p>Responsibilities</p><p><br></p><p>• Oversee the processing of customer credit applications with accuracy and efficiency</p><p>• Manage and maintain accurate client credit records </p><p>• Handle customer inquiries regarding their accounts and take necessary actions</p><p>• Supervise and participate in the month-end close processes </p><p>• Conduct thorough reconciliations of accounts to ensure accuracy </p><p>• Oversee and manage the accounts receivable process</p><p>• Ensure accurate and timely execution of journal entries </p><p>• Manage inventory accounting and ensure accurate tracking </p><p>• Oversee the computation and filing of sales tax </p><p>• Implement and manage the use of accounting software systems </p><p>• Manage all billing functions within the organization </p><p><br></p><p>This is a permanent position. If you are interested, please reach out directly to Zoe Slater.</p> Accounting Specialist <p>Robert Half is currently seeking an Accounting Specialist for a dynamic international organization in the Bradenton/Sarasota area. This is an exciting opportunity to join a collaborative, fast-paced team where you'll gain hands-on experience across both treasury and accounting functions, working closely with senior leadership. If you are detail-oriented, excel in a structured yet flexible environment, and are eager to grow professionally, this role is for you. The Accounting Specialist will play a crucial role in cash management, financial reporting, general ledger reconciliation, and supporting month-end close. This position offers a broad range of exposure across financial operations, allowing for professional development in both accounting and treasury. You’ll work directly with leadership, assisting with bank reconciliations, financial consolidations, and budget analysis, while ensuring compliance with company policies and financial regulations.</p><p>Key Responsibilities:</p><ul><li>Assist with daily cash tracking, monitor bank balances, and process ACH and wire transfers.</li><li>Prepare journal entries, reconcile accounts, and contribute to financial statement preparation.</li><li>Manage expense reports, vendor payments, and contribute to cash forecasting.</li><li>Assist with audit preparation and ensure transactions comply with company policies.</li></ul><p>This is an excellent opportunity for the right Accounting Specialist as our client offers:</p><ul><li>An opportunity to work closely with an experienced leadership team that values mentoring and professional development</li><li>Tight-Knit & Supportive Team: Join a collaborative, fun, and welcoming office culture with a strong emphasis on teamwork.</li><li>Hands-On Learning: Gain cross-functional experience in treasury and accounting, setting you up for long-term success.</li><li>Outstanding Benefits & Perks: Work in a modern office stocked with snacks and meals, and enjoy the flexibility of a hybrid schedule (on-site with remote Fridays).</li></ul><p>If you are interested in this opportunity and meet the qualifications, please apply and call Brian Upshaw at 813-259-7602, referencing job number 01070-0013160109.</p> Accounting Clerk <p>We are on the hunt for an Accounting Clerk to be a part of our team in Tampa, Florida. As an Accounting Clerk, you will play a crucial role in maintaining our financial records, including purchases, sales, receipts, and payments. Your work will involve all payment cycle activities in compliance with the company’s policies and procedures. You will also be tasked with the responsibility of maintaining our financial databases to ensure that records are complete and accurate.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Actively maintain and manage the completion of job files</p><p>• Verify job details such as installation dates, job numbers, and PO numbers</p><p>• Regularly update invoices in QuickBooks</p><p>• Ensure completion of installed jobs in the system</p><p>• Update QuickBooks invoices with the PO number</p><p>• Generate sub-package billing on a weekly basis, depending on SF installed</p><p>• Compile all billable services to add to sub-packages</p><p>• Ensure accurate account reconciliation</p><p>• Handle accounts payable and accounts receivable tasks</p><p>• Perform billing and data entry tasks efficiently</p><p>• Utilize Microsoft Excel for various financial tasks.</p><p><br></p><p>This is a permanent position that will pay up to $52,000 depending upon experience. Please apply to Jane Gearhart if interested! </p> Accounting Assistant We are offering a long term contract employment opportunity for an Accounting Assistant in Tampa, Florida. The Accounting Assistant will be a key player in our team, tasked with managing timelines, coordinating meetings, and processing invoices. This role is integral to the functioning of our accounting and administrative teams, ensuring smooth and efficient operations.<br><br>Responsibilities:<br>• Accurately and efficiently processing invoices, ensuring all accounting entries are correctly logged in our Accounting Software Systems and ERP - Enterprise Resource Planning.<br>• Coordinating internal and external meetings, including the preparation of agendas and presentations, as well as documenting the proceedings and action items.<br>• Communicating with various stakeholders to understand their priorities and explore potential partnerships.<br>• Providing project management support, including establishing project overviews, timelines, and tracking key tasks through Asana or other project management systems.<br>• Ensuring timely follow-up to partnership meetings and assisting the team in meeting their goals and deliverables.<br>• Assisting in the development and sharing of best practices, writing playbooks, and documenting lessons learned.<br>• Managing customer credit applications and maintaining accurate customer credit records.<br>• Distributing documents, information, instructions, and resources to ensure all stakeholders have the tools and resources they need to be effective.<br>• Monitoring customer accounts and taking appropriate action based on the account status.<br>• Documenting progress against the project plan, updating leaders, and identifying implications for the overall project and connections to other ongoing projects/grants. Accounting Clerk <p>We are offering an exciting opportunity for an Accounting Clerk to join our client's team in the manufacturing industry in Tampa, Florida. As an Accounting Clerk, your role will encompass a variety of responsibilities, including processing invoices, maintaining customer records, and handling account reconciliations. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage the creation and distribution of invoices using accounting software for various clients and locations.</p><p>• Conduct detailed review of freight invoices.</p><p>• Handle account reconciliation tasks, scrutinizing vendor and client GL accounts, and ensuring accurate transaction entries.</p><p>• Perform balance sheet reconciliations as required.</p><p>• Assist with accounts payable tasks as needed.</p><p>• Manage B2B collections and cash applications, maintaining strong client relationships and ensuring payments are received promptly.</p><p>• Utilize Excel formulas and Microsoft Excel for various tasks.</p><p>• Assist with other accounting related tasks as assigned</p> Accounting Manager/Supervisor <p>We are excited to offer an opportunity for an experienced <strong>Accounting Manager/Supervisor</strong> to join our team in Tampa, Florida. In this key leadership role, you will oversee and manage all accounting operations, including the Accounts Payable and Accounts Receivable functions, while driving accuracy, efficiency, and process improvement.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Supervision:</strong> Lead the Accounts Payable and Accounts Receivable teams to ensure accurate and efficient operations.</li><li><strong>Month-End Close:</strong> Manage the month-end close process, ensuring timely and precise completion of all accounting tasks.</li><li><strong>Journal Entries & Accruals:</strong> Prepare and adjust journal entries and accruals to maintain accurate financial reporting.</li><li><strong>Account Reconciliation:</strong> Oversee the reconciliation of all accounts to ensure accuracy and compliance.</li><li><strong>Fixed Assets Management:</strong> Track and manage fixed assets, including reporting and depreciation schedules.</li><li><strong>Audit Support:</strong> Provide required documentation and support for internal and external audits.</li><li><strong>Software Utilization:</strong> Leverage accounting systems to maintain records and identify opportunities for efficiency improvements.</li><li><strong>Billing Oversight:</strong> Ensure invoices are issued promptly and payments are tracked and received efficiently.</li><li><strong>Accounting Operations:</strong> Oversee all accounting functions to maintain accuracy, compliance, and operational excellence.</li></ul><p><br></p><p>This is a permanent position offering the opportunity to contribute to a collaborative team, refine processes, and take ownership of critical accounting functions within our organization.</p><p><br></p><p>If you are interested in learning more, please contact Zoe Slater directly.</p><p><br></p> Accounts Payable Specialist We are offering a permanent employment opportunity for an Accounts Payable Specialist role based in Sarasota, Florida. You will be joining a team that values detail-oriented and highly organized individuals. The role primarily focuses on the processing of high volume, multi-location Accounts Payable and reviewing, approving, and paying employee expense reports. Proficiency with Office software is essential for this role. <br><br>Responsibilities:<br><br>• Handle high-volume, multi-location Accounts Payable processing tasks.<br>• Review, approve, and pay employee expense reports in a timely and accurate manner.<br>• Utilize Office software, specifically Word and Excel, for various tasks.<br>• Ensure the accuracy and efficiency of processing customer credit applications.<br>• Maintain precise customer credit records and monitor customer accounts.<br>• Resolve customer inquiries and take the necessary action when required.<br>• Provide administrative support as needed within the role. Accounting Manager <p><strong>Responsibilities:</strong></p><ul><li>General Ledger Maintenance: Maintain the accuracy of the general ledger by preparing and posting journal entries, including adjustments for accruals, prepaids, and fixed assets.</li><li>Accounts Receivable and Accounts Payable Management</li><li>Month-End, Quarterly, and Year-End Close: Assist in the closing process by preparing necessary adjusting entries and reconciliations.</li><li>Account Reconciliations: Perform account reconciliations for balance sheet accounts, including cash, accounts payable, accounts receivable, fixed assets, and other key accounts.</li><li>Financial Reporting: Assist in the preparation of monthly, quarterly, and annual financial statements. Ensure financial data is accurate, complete, and in compliance with GAAP.</li><li>Audit Support: Prepare documentation and assist with both internal and external audits. Provide supporting schedules and answer inquiries from auditors.</li><li>Internal Controls: Ensure compliance with internal control procedures. Identify areas for improvement and recommend corrective actions where necessary.</li><li>Process Improvement: Continuously seek ways to improve efficiency in accounting processes and financial reporting within the company.</li><li>Compliance: Assist with the preparation and filing of tax returns, regulatory reports, and compliance filings (e.g., sales tax, property tax, etc.).</li><li>Ad Hoc Projects: Perform special projects and analyses as required by management.</li></ul><p><br></p> Accounts Payable Specialist We are offering a contract for a permanent position as an Accounts Payable Specialist in Tampa, Florida. In this role, you will be expected to manage high volumes of financial data, maintain vendor relationships, and work closely with our operations team to streamline our accounting processes.<br><br>Responsibilities:<br>• Efficiently process customer credit applications<br>• Maintain accurate records of customer credit<br>• Resolve customer inquiries in a timely manner<br>• Oversee customer accounts and implement necessary actions<br>• Validate charges, general ledger, intercompany, and multi-location allocation coding in high volume invoice processing<br>• Collaborate with the Procurement Department to validate purchase orders and resolve discrepancies<br>• Work with approvers at multiple levels to ensure invoices are approved promptly and according to a threshold delegation matrix<br>• Coordinate with the purchasing department to resolve inventory-based software discrepancies<br>• Maintain relationships with vendors and reconcile invoice and payment discrepancies<br>• Conduct monthly excel-based reconciliations and review vendor statements<br>• Assist the AP Lead with team deadlines, ad-hoc reporting, data analysis, staff training, and special projects<br>• Maintain and organize accounts payable records in a cloud-based, paperless environment<br>• Stay in compliance with company policies and procedures while managing multiple vendor accounts<br>• Assist with month-end close deadlines, including direct knowledge of accruals, and continuously seek process improvements to increase efficiency. Accounting Assistant Robert Half is seeking a Sr. AP Specialist for a growing team in downtown St. Pete! This is a hybrid role requiring onsite work 3 days a week and remote work 2 days a week. This is a contract to hire opportunity paying $55-$60k on a permanent capacity. <br><br>In this role, you will:<br><br>• Ensure timely capture of expenditures and processing of payments for separate entities and vendors<br>• Identify and implement processes that will allow the accounts payable function to scale as the company grows<br>• Investigate and resolve any discrepancies associated with payment processing<br>• Establish and maintain relationship with new (incl. vendor set up/W9 requests) and existing vendors<br>• Verify GL account coding and accuracy of expense reports<br>• Collaborate effectively with the finance team to ensure a fast and smooth month-end close<br>• Ensure vendor receives 1099 forms and resolve all issues<br>• Develop and document key controls and procedures<br>• Coordinate, and support special projects as needed<br><br>Job Requirements: <br><br>• Associate degree required, preferably in Accounting or related field; BA/BS a plus <br>• Prior accounts payable experience preferred<br>• Proficient in Microsoft Office products<br>• Ability to meet established deadlines<br>• Strong attention to detail and ability to self-review<br>• Write clearly and succinctly in a variety of communication settings<br>• Strong problem solving and analytical skills<br>• Strong time management and prioritization skills<br>• Ability and willingness to share knowledge with peers and across all levels of the firm<br>• Ability to gather information, review documentation, ask appropriate questions and perform research Payroll Administrator We are looking to bring on board a Payroll Administrator to our team in the construction industry, based in Tampa, Florida. In this role, you will be tasked with handling payroll operations, managing HRIS updates, and ensuring the accuracy of payroll records. <br><br>Responsibilities include: <br><br>• Managing payroll operations for a diverse workforce located in multiple states, including California.<br>• Processing weekly payroll runs, ensuring accuracy and timely distribution.<br>• Keeping track of all payroll reporting and maintaining accurate documentation.<br>• Handling HRIS system updates, including uploading payroll items and changes.<br>• Assisting in setting up time clocks, ensuring proper tracking of employee hours.<br>• Coordinating with the benefits administrator for the setup of benefits and taxes in the system.<br>• Using accounting software systems and tools like ADP Workforce Now, Ceridian, and Crystal Reports for various payroll activities.<br>• Ensuring compliance with 401k - RRSP Administration rules and regulations.<br>• Utilizing skills in accounting functions, auditing, and benefit functions to ensure overall financial accuracy.<br>• Handling all uploads into Ceridian, manipulating data as necessary.